Converting a QuickBooks Desktop file to QuickBooks Online

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1 Ready to convert your data? Then let s get started! This guide will take you through 6 simple steps to convert your data from QuickBooks Desktop to. Getting started with conversion There is a lot to consider when you are making the decision to move your accounting online. is a great choice because you have the experience of QuickBooks Desktop that makes the transition that much easier for you. is designed to manage your small business accounting including sales, expenses, banking, reporting and much more. It has many of the same features that you are used to using in QuickBooks Desktop. Converting from QuickBooks Desktop to can seem like a big task to complete. However, makes the conversion process easy for you. This easy to use workbook should help you in your transition to. To make your conversion easier consider the following: After you convert the QuickBooks Desktop file to you can do the conversion again. The conversion is not final. The QuickBooks Desktop file remains intact and ready for use. QuickBooks Desktop is not the exact same product as in how it looks and how it is used. The same accounting features are available but you will learn how to use. What does the conversion process do? Converting from QuickBooks Desktop to is an easy process. QuickBooks Online does most of the work for you. However it is nice to know what it will do before starting. It is also good to know what it will not do for you. This is covered in the next section. When you convert from QuickBooks the conversion will do the following: 1 List Information Converts all of your list information including customers, vendors (suppliers in ), accounts, and items (products and services in ). 1

2 2 Opening Balances Converts all opening balances as of your start date. 3 Transaction Details Converts all transactions to. This feature gives you all of the historical transactions from QuickBooks Desktop. This gives you the detail from every transaction in QuickBooks Desktop (some exceptions apply). What doesn t the conversion process do? Since is a new product it doesn t do everything that QuickBooks does. However, this should not stop you from converting your company file. See the following to better understand what to expect from your conversion. Some items do not convert, however you will learn some easy ways of working around these items. 1 Inventory the conversion does not bring your inventory across as it is in QuickBooks Desktop. 2 Premier Features Units of Measure, Build Assemblies, Sales Orders. If you need these features you may be better suited for QuickBooks Premier. Sales orders do not convert to. This feature is a powerful feature that is not in. However, there is a great feature called Delayed Charges that can replace some of the functions of the sales order. 3 Multicurrency Transactions contact Intuit if you have a multicurrency file that you would like to convert to. Multicurrency is a feature available in QuickBooks Online, however converting a current multicurrency file is difficult. 4 Form Templates only contains one form that works across your different forms. You will learn how to customize this template. 5 Memorized Reports can save reports, however the memorized reports from QuickBooks Desktop do not get converted. This is something you will have to recreate. You will learn how to do this in this workbook. 6 Payroll does not convert your complete payroll. will convert your employee list but it is a good idea to review it and update any important information before running payroll. This is something that you will need to setup again to be prepared for your next payroll run. 2

3 Prepare for conversion QuickBooks can convert your data at any time, however it is a good idea to prepare for the conversion to make your transition easier. We recommend doing the following tasks before doing the conversion: 1 Reconcile the Bank it is a good idea to reconcile your bank account in QuickBooks Desktop. Then you can start a brand new reconcile in. To reconcile your bank in QuickBooks: a Click Banking from top navigation menu. b Click Reconcile. c Enter account information and click Continue. d Reconcile all the transactions as necessary. e Click Reconcile Now to complete. 3

4 2 File Sales Tax filing sales tax is recommended before moving to. The sales tax looks different so it is always good to file before conversion. To file sales taxes: a Click Sales Tax from top navigation menu. b Click File Sales Tax. c Choose your tax agency. d Click File Sales Tax. e When your sales tax is ready to file. Click File Return 3 Pay Payroll Liabilities paying liabilities is important because payroll information does not get converted. To pay payroll liabilities: a Click Employees from top navigation menu. b. Click Payroll Liabilities. c Click Pay Payroll Liabilities. d Choose the Date Range. e Click OK. 4

5 Note: You will need to have a valid bank account set up at this point. If you do not, you will receive a prompt to create one. f Click Review. Finalize the payment. Convert the file to Quickbooks Online Now you are ready to convert your QuickBooks file to. Now that you have prepared the file for the best possible conversion you can go for it! Follow these steps to do the conversion: 1 If you have a company already you should have your login information handy before doing the conversion as you will need it to login. If you don t have a login yet you can set it up as you go. In QuickBooks Desktop, click Company from the top navigation menu. 5

6 2 Click Export Company File to. 3 If you have a login, enter it now. 4 If you do not have a login, click Create a New Account. 6