Sponsorship levels 2016

Transcription

1 Sponsorship levels 2016 April 30, 2016 Westchester Commons Midlothian, VA NOTE - Richmond Animal League asks that ALL sponsors commit to the following requests: Internal promotions of a corporate packet to raise funds for Strut your Mutt walk (via corporate newsletters, s, etc.) External promotion through sales and marketing efforts when applicable Tag on advertising and joint promotional opportunities. WOOFSTOCK PRESENTING SPONSOR - (Fulfilled) Exclusivity for Woofstock expressed as Presented by... - Richmond Animal League home page and Woofstock event page with link to corporate web site - Featured article, logo, and picture on Richmond Animal League web site - Featured on bag stuffer ad placed in shopping bags at area Petco stores Sponsor mentioned in media and marketing strategies: - Mention in print and radio press releases for Woofstock - Name placement in five (5) or more social media posts, including Facebook fan page - Corporate signage display at prime event area Podium recognition of company as presenting sponsor Opportunity for spokesperson to speak at event ceremonies First right of refusal for following year Recognition in post-event press releases STRUT YOUR MUTT PRESENTING SPONSOR - $7,500 Exclusivity for Strut Your Mutt walk expressed as Presented by... - Richmond Animal League home page and Woofstock event page with link to corporate web site - Strut Your Mutt online registration page with link to corporate web site - Featured on bag stuffer ad placed in shopping bags at area Petco stores Sponsor mentioned in media and marketing strategies: - Mention in print and radio press releases for the walk - Name placement in five (5) or more social media posts, including Facebook fan page

2 - Yard signage at SYM walk area Opportunity for corporate spokesperson to lead off Strut Your Mutt walk Podium recognition of company as SYM presenting sponsor Recognition in post-event press releases Recognition in post-walk newsletter PLATINUM COLLAR SPONSOR - $5,000 - Featured on bag stuffer ad placed in shopping bags at area Petco stores Sponsor name mentioned in marketing strategies: - Mention in print and radio press releases for the walk - Name placement in three (3) or more social media posts, including Facebook fan page Podium recognition of company as sponsor Recognition in post-event press releases GOLD COLLAR SPONSOR - $2,500 Sponsor name mentioned in marketing strategies: - Name placement in two (2) or more social media posts, including Facebook fan page Podium recognition of company as sponsor

3 SILVER COLLAR SPONSOR - $1,000 Sponsor name mentioned in marketing strategies: - Name placement on one (1) Facebook fan page posts Podium recognition of company as sponsor EVENT DAY SPONSOR - $500 Corporate name displayed on electronic medium: NOTE: In order to include corporate logo on print materials this application must be returned and approved prior to Feb. 26, 2016.

4 SPONSORSHIP Commitment FORM Woofstock Presenting Sponsor - FULFILLED Strut Your Mutt Presenting Sponsor ($7,500) Platinum Collar Sponsor ($5,000) Gold Collar Sponsor ($2,500) Silver Collar Sponsor ($1,000) Event Day Sponsor ($500) Company Name (As you would like it to appear in print) Company Contact Name Address City/State/ZIP Phone Fax Signature Date Yes, we would like a vendor space. *Please complete attached vendor application and form. Payment Information Enclosed is my check for $ Please send me an invoice for $ Charge my credit card for $ Name on card: Type of card: Visa MC DISC AMEX Card Number: Exp. Date: Card Verification Code (CVC)* *Three digits on signature strip (Visa/MC) or 4 digits located above card number (AMEX). Please return this form and payment to: Richmond Animal League Attn: Christi Kapinos International Drive Richmond, VA *Sponsors, please logo and specifications (if applicable) to Christi@ral.org in EPS and JPEG formats.

5 Vendor AGREEMENT This year s festival will be held on April 30, 2016 from 10am-2pm at Westchester Commons (Rt. 288 & Midlothian Turnpike). Thank you for your interest in Richmond Animal League s Woofstock festival. Woofstock is RAL s festival to build awareness for the homeless pet population and to raise funds to advance RAL s mission, SAVING LIVES: providing help, hope, and homes for animals in need. Attendees and their dogs come out to complete the Strut Your Mutt fundraising dog walk, listen to great music, take part in canine contests, and visit local vendors. It is a day full of fun for the whole family, including Fido! Richmond Animal League (RAL), the area s oldest no-kill organization, has been finding homes for homeless pets in the Richmond area since Each year, over 1,700 dogs and cats are rescued from municipal animal control facilities across Central Virginia and transported back to the shelter, located near Chesterfield Towne Center. Once in RAL s care, they are given medical care including vaccinations, sterilization, microchips, and treatment for any illnesses along with lots of TLC until permanent, loving homes can be found. As a Woofstock vendor, we ask that you promote the event with your customers and supporters. Sample language may include: We are excited to be part of Richmond Animal League s Woofstock 2016 Festival at Westchester Commons on April 30 from 10am-2pm. All funds raised support the homeless pets in RAL s care. Bring the family and Fido, have a great time, and visit our booth. The event runs from 10am-2pm and will take place rain or shine. Set up time for vendors begins at 7:00am. All vehicles need to be removed from the area by 9:00am. Parking is available within walking distance of the festival. We ask that vendors remain set up until the official ending of the event, 2:00pm. Saturday, April 30, RAL is not responsible for any items lost or damaged. Well-behaved, leashed pets are welcome. Vendors must provide all food, water, crates, leashes, and poop bags for their dogs. Each vendor space is 10x10. If a vendor would like a tent provided, please indicate on application. Electricity is not available. Arrangements for special positioning of spaces must be requested in advance. Special arrangements are not guaranteed unless they are agreed upon, in writing, prior to the event date. Any special requests must be submitted no later than two weeks prior to the event date. All vendors must have adequate signage clearly identifying the name of the organization or business. Signage may not be posted on, tacked, nailed, screwed, or otherwise attached to trees or other wooden structures. Signage must not obstruct the view or impede the space of other exhibitors. Vendor agrees to maintain proper insurance and a business license in respect to space operations while participating in the 2016 Woofstock Festival; this includes Workers Compensation for businesses with paid employees working spaces during the event. All vendors will be required to provide a business license and proof of liability insurance. RAL will not provide insurance to cover space related operations. *You will be notified of acceptance upon receipt of your application and fees. *Questions? Call or Christi@ral.org Send your questionnaire and signed vendor agreement, a copy of your business license, and proof of liability by April 8, 2016 to: Richmond Animal League Attn: Christi Kapinos International Drive Richmond, VA Christi@ral.org Fax:

6 Vendor Application & Agreement for Sponsors Please take a moment to fill out the questions below to help us develop the best possible venue layout and fulfill any special requests you may have. All vendor spaces provide room for a 10 x 10' tent. *If vendor would like to rent a tent, table, and two chairs, please indicate below. This must be arranged with RAL at least two weeks in advance. If you are selling merchandise, do you have the proper resale license and other required licenses? Yes No If no, please explain: Please note any special requests you may have: General description of products/services to be displayed or sold: General description of products/samples to be given away to event attendees (booths with giveaways tend to get more attraction): (referred to hereafter as VENDOR ) agrees to defend, pay on behalf of, and hold harmless the Westchester Commons, Chesterfield County, and Richmond Animal League, their directors, officers, agents, and employees, from all claims of whatsoever nature or kind, including those brought by employees of said VENDOR, its employees, agents, volunteers, and subcontractors, relating to the event, to be held on Saturday, April 30, 2016, in Chesterfield, Virginia, in which said VENDOR will be participating. VENDOR agrees to defend and pay all costs in defending these claims, including attorney s fees. Further, VENDOR agrees to maintain public liability and property damage insurance to cover the obligations set forth above. The minimum insurance limits of liability shall be $1,000, bodily injury and property damage. VENDOR shall furnish their general liability insurance policy to the Richmond Animal League showing that a qualified insurance carrier provides for the above obligations and requirements. Name of Vendor Name of Vendor, as you would like to appear in print Resale Sales Tax Number or Non-Profit Tax I.D: Contact Name

7 Address City/State/Zip Phone/Fax Need tent, table, and chairs (free) Request 10 x 10 vendor space (free) Print Name of Authorized Person Signing for Vendor Signature Date