Repton Hockey Club PRIVACY NOTICE FOR OUR JUNIOR MEMBERS

Transcription

1 Reptn Hckey Club PRIVACY NOTICE FOR OUR JUNIOR MEMBERS We at the Reptn Hckey Club want t make sure all the persnal details we hld abut yu are safe and secure, s we have put tgether this nte t tell all f ur junir members, whether yu are a player/participant r simply a fan f the sprt, hw we make sure we just d that and what t d in case yu have any questins fr us r want t see what infrmatin we have. We are, what is knwn as, a data cntrller. This means we have cntrl ver hw yur details are used and wh we pass them t. Smetime rganisatins like urs need t appint an individual called a Data Prtectin Officer t make sure that we are being very careful with yur infrmatin. We dn t need t have Data Prtectin Officer, but we have decided t put tgether a team f peple instead t make sure yur details are safe. They can be cntacted at secretary.reptnhc@gmail.cm in case yu have any questins. 1. WHAT TYPE OF DETAILS DO WE COLLECT FROM YOU? We might cllect the fllwing persnal details abut yu during befre, during r after yur time as a member, such as: details f hw we can cntact yu, such as yur name, address, where yu live and phne number; yur birthday; yur gender; membership details including when yu signed up t be a member and any date yu decide t leave us; all recrds f when yu cntacted us r we cntacted yu n the phne r by r when yu asked us t d smething; any bank details belnging t yur parent r guardian s that we can receive payments frm yu and details f any payments yu make; hw yu use ur website and any passwrds, user names and ther things that may identify yu t us nline; any images we capture n CCTV cameras recrds that tell us when yu were at ur events r cmpetitins; vides and phts f yu; recrds f whether yu play at a cunty/natinal level; details f family members, caches and ther peple we might need t cntact in case f an emergency; recrds f yur rankings, gradings r ratings, including any cmpetitin results, what events/matches/games yu have attended and hw well yu are perfrming n any develpment prgramme yu are registered t; any disciplinary infrmatin r details f any issues yu have us r we have with yu; and 2. SPECIAL CATEGORIES OF PERSONAL INFORMATION We may als hld and use what is called special infrmatin such as yur clur, backgrund and which part f the wrld yu r yur family members are riginally frm] and any infrmatin abut yur health such as any injuries yu have/have had r times yu may nt have been very well. We use this special infrmatin nly if we have a really gd reasn t d s such as: if it is in the interests f the public and we have a lawful reasn t use it; we need it t help us with a legal case we are invlved in; certain laws allw us t use it; r yu have tld us yu are happy fr us t use it. In the table belw we refer t these as the special reasns. 3. WHERE DO WE GET THIS INFORMATION FROM? We will nrmally cllect persnal infrmatin abut yu when yu create an accunt n ur site at administered by Club Buzz t becme a member f Reptn Hckey Club, r 1

2 t buy anything frm us nline [e.g. where we are selling any merchandise], r when yu want t talk t us n the phne, by r in sme ther way. 4. HOW DO WE USE YOUR INFORMATION? What d we use yur infrmatin fr? What type f infrmatin d we use? What reasn d we have t use it (this is the bring legal bit ) T make sure yur membership with us runs smthly and we can prvide the very best service fr yu. All cntact and membership details, any chats we have had and yur likes and dislikes. We need all this infrmatin t make sure we d a gd jb in managing yur membership with us. T prvide yu with merchandise r ther services/ prducts yu have rdered frm us. T send yu infrmatin which we think yu might like based n the type f membership accunt yu have with us such as details abut ticket sales, cmpetitins and events we are running, ffers and discunts and any updates n England Hckey. T send yu ther infrmatin we think yu might like r which yu have asked us t send t yu relating t Reptn Hckey Club. All cntact and membership details. Yur parent/guardian s payment infrmatin. All cntact and membership details. All cntact and membership details and yur likes and dislikes. We need all this infrmatin t make sure yu get the [merchandise/prducts/services] yu rdered. We need all this infrmatin t make sure we d a gd jb in managing yur membership with us. Only where yu have tld us yu want t receive this type f infrmatin. If yu are under the age f 13 yur parent r guardian must have given their cnsent t allw us t send yu marketing messages. T help yu if yu have a questin r yu are nt happy with smething we have dne. Cntact details and any chats we have had. It is in ur interests t make sure we deal with any issues yu have quickly. We will keep all f yur details n ur files. All f yur persnal details. It is in ur interests t hld yur details n file s we can deal with any issues with yur membership and t make sure we d a gd jb in managing yur membership. Smetimes we may have t keep yur details because the law tells us we have t. If we use any special infrmatin, we will nly d s n the basis f ne f the special reasns' we talked abut abve. T prtect ur IT systems. Details abut hw yu use ur website. It is in ur interests t make sure that ur IT systems are safe and secure fr all f ur staff and yu t use. 2

3 We ccasinally carry ut research n what events yu have attended t understand what is 'n trend'. T prmte the sprt, ur events and membership packages. T make sure we are keeping up with health and safety. T register yu n t and keep track f any events and cmpetitins yu attend. Details f the events and cmpetitins yu have attended. Any phts r vides f yu. Details f the events and cmpetitins yu have attended. Details abut yur perfrmance (but we wn't use any 'special infrmatin') and the events r cmpetitins yu have attended. It is in ur interests t make sure that ur membership is targeted and relevant fr yu. Only where yu have tld us yu are happy t use ur phts. It is in ur interests t make sure we prvide yu and thers like yu with a safe place t play yur sprt. Smetimes we may have t keep yur details because the law tells us we have t. We need all this infrmatin t make sure we d a gd jb in managing yur develpment thrugh the perfrmance prgramme. We will use yur details t assess yur perfrmance and t find ut what else we can d t help yu imprve yur develpment and training with us. Details abut yur perfrmance and the events r cmpetitins yu have attended. We might als hld details abut yur health and any club r cunty membership. We need all this infrmatin t make sure we d a gd jb in managing yur develpment thrugh the perfrmance prgramme. If we use any infrmatin abut yur health, we will nly d s n the basis f ne f the special reasns' we talked abut abve. T arrange fr any trip r transprtatin t and frm an event. Any ID cards r passprt infrmatin yu give us, details f family members and emergency cntacts, yur parent/guardian s payment infrmatin and details abut yur health. We need all this infrmatin t make sure we can make arrangements fr any trip yu g n. If we use any special infrmatin, we will nly d s n the basis f ne f the special reasns' we talked abut abve. We might use details abut yur health (including any injuries r disability) t make sure yu are playing in a safe envirnment by making changes t the design f ur sprts facilities and t ensure yu are well enugh t participate. T put tgether all the infrmatin we need in case there are any disciplinary r ther issues with yur membership. Details abut yur health. All f yur persnal details. We will nly use this special infrmatin, n the basis f ne f the special reasns' we talked abut abve. It is in ur interests t make sure we prvide yu and thers like yu with a safe and fair place t play yur sprt. If we use any special infrmatin, we will nly d s n the basis f ne f the special reasns' we talked abut abve. 3

4 T make sure we are fairly ffering pprtunities t everyne. Name, yur birthday, gender, infrmatin which part f the wrld yu r yur family are frm, details abut yur health and perfrmance. It is in ur interests t make sure we prvide yu and thers like yu with the same pprtunity t get int sprt n matter wh yu are and where yu cme frm If we use any special infrmatin, we will nly d s n the basis f ne f the special reasns' we talked abut abve. In sme cases we might need the infrmatin yu have given us t make sure we can d what we say we are ging t d with yur details. Other times, we may nt need it, but if we dn t have it, we may nt be able t prvide yu with the best pssible service. If yu have tld us we can use yur infrmatin in a certain way, yu can tell us t stp using it at any time, by cntacting secretary.reptnhc@gmail.cm. 5. HOW CAN YOU STOP US FROM MARKETING TO YOU? Smetimes we may wish t cntact yu by , pst r text message t tell yu abut things we think yu might like. We will nly d this if yu have tld us yu are happy t receive these messages and yu can tell us t stp at any time by ing:secretary.reptnhc@gmail.cm Als lk ut fr the link at the bttm f any messages we send yu which will als put a stp t any messages. 6. WHO ELSE MAY USE YOUR DETAILS? We may send yur details t thers t help us run ur rganisatin. These are: Anyne yu have said yu are happy fr us t send yur details t. T any reginal r gverning bdy: t help us t imprve and keep an eye n develpments in the sprt. The Gvernment r ur regulatrs: where the law tells us t d s r t help them with any investigatins. Plice, law enfrcement and security services: t help them with any investigatin, preventin f crime r matter f natinal security. 7. ARE YOUR DETAILS SAFE? We have put in place lts f security measures t make sure yur details dn t g missing r get used in a way they shuldn t be. We have a great team f peple wrking with us wh are trained t knw hw t use yur details securely and will nly use yur details when and hw we tell them t. Did yu knw that all data cntrllers based in the Eurpean Unin and the UK like us are subject t laws that make sure that yur persnal details are safe? That is why we dn t share yur persnal details t anyne utside f the UK and the Eurpean Unin. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR? We cllect persnal details frm yu fr different reasns and s we might keep it fr different lengths f time. Fr example, we might have t keep it fr a lng time fr legal reasns, but mst f the time, we will keep yur details fr 2 years after yu last get in tuch with us. It is imprtant t make sure that the details we hld abut yu is accurate and up-t-date, s make sure yu let us knw if anything like yur address r phne number changes. Yu can nrmally d this thrugh ur membership prtal r by cntacting us at secretary.reptnhc@gmail.cm. 8. WHAT ARE YOUR RIGHTS? Did yu knw yu can ask us t d lts f things with yur details? Yu can ask us: t tell yu hw yur details are being used; t prvide yu with a cpy f all details we hld n yu; t crrect sme f the details we hld if they are nt crrect r ut f date like yur cntact details fr example; 4

5 t delete all f the details we hld n yu (unless we have a gd reasn nt t!); t stp using yur details in a certain way; t send yur details t yu r anther rganisatin like any club yu play at fr example; and [t stp making decisins abut yu using autmated technlgies which analyse yur persnal details e.g. perfrmance sftware] Sme f the rights may nt always apply t the persnal details we hld fr yu as there are smetimes requirements and exemptins attached which means we need t hld n t certain infrmatin and ther times the rights may nt apply at all. DON T FORGET thugh, if yu have tld us we can use yur infrmatin in a certain way and yu wuld like us t stp, yu can tell us t stp at any time and yu can always tell us t stp sending yu marketing messages. Mre infrmatin abut these rights can be fund nline here If yu have any questins r are unhappy abut smething, please cntact us at secretary.reptnhc@gmail.cm. 9. WHAT HAPPENS IF WE NEED TO CHANGE THIS NOTICE? Keep an eye ut fr changes t this ntice nline. If we make big changes the versin date at the bttm f the ntice will be updated. Of curse where we are required t d s by law, we will ask fr yur permissin befre we change the reasn fr using yur details. 10. HOW CAN YOU GET IN TOUCH? If yu have a questin r a cmplaint, yu can always get in tuch with ne f ur team secretary.reptnhc@gmail.cm Versin dated 21 May