Exhibitor and. Opportunities

Size: px
Start display at page:

Download "Exhibitor and. Opportunities"

Transcription

1 ADP MEETING OF THE MINDS Exhibitor and Sponsorship Opportunities 2013 Annual Conference March 17-20, 2013 Wynn Las Vegas

2 Color Your Experience by Becoming a Sponsor Sponsor / Exhibitor Prospectus What Is Meeting of the Minds? Meeting of the Minds (MOTM) is a strategic conference designed to enhance the HR, payroll, and benefits knowledge of ADP s National Account Services (NAS) clients. Currently, ADP serves more than 5,000 NAS clients, each with 1000 or more employees, representing the largest employers in the United States. For over 20 years, hundreds of ADP s largest clients, industry professionals, and business partners have convened at MOTM to exchange ideas, network, and be inspired by insightful speakers and industry experts. In 2013, the annual conference will take place in Las Vegas, Nevada at Wynn Las Vegas from March 17 through March 20. Color Your Experience at this world-class event for an audience of HR, payroll, and benefits practitioners and decision makers. If you hear a voice within you say you cannot paint, then by all means paint, and that voice will be silenced. - Vincent Van Gogh About ADP Automatic Data Processing, Inc. (NASDAQ: ADP), with more than $10 billion in revenues and 600,000 clients, is one of the world s largest providers of business outsourcing solutions. Leveraging more than 60 years of experience, ADP offers the widest range of HR, talent management, payroll, tax and benefits administration solutions from a single source. 2

3 Color Your Experience by Becoming a Sponsor Attendee demographics We are expecting over 1,000 attendees at MOTM Decision makers and influencers in HR, payroll, and benefits attend to gain insight into the latest industry trends, best practices, and emerging technologies and services from ADP and its select partners. Every year, ADP clients include MOTM into their annual planning process, using the conference to discover, learn, and procure new product solutions. The following data from the 2012 MOTM conference provides a snapshot of the audience you can expect. Level of Attendee 495 Companies Represented 950 Registered Attendees 46 States and Washington, DC Attendee Industry Representation Other 21% Dept. Head 23% Practitioner 19% Manager 37% Number of Times Attending MOTM HR BPO 10% other 2% benefits 12% HR/Talent 15% finance/it 1% payroll 60% Attendee Areas of Focus (Values may overlap) 3

4 Color Your Experience by Becoming a Sponsor sponsorship packages There are three levels of sponsorship packages: GOLD SILVER BRONZE All sponsorship packages provide an opportunity to showcase your company s products, services, and thought leadership directly to the hundreds of influential ADP clients at MOTM. Showcase your HR, payroll, and benefits-related solutions while generating qualified leads at the MOTM Business Expo: An exposition uniting ADP clients, business partners, and professionals in an environment dedicated to innovation, networking, and education. Reach a more targeted MOTM audience by leading a Breakout Session: An hour long educational presentation by industry experts that provide attendees with knowledge and insight on a specific topic, product, or service. ALL SPONSORSHIP PACKAGES INCLUDE: Recognition on the annual MOTM website; Recognition in preconference Recognition in the on-site conference program Networking opportunities during refreshment breaks Complimentary full conference badges, quantity dependent on sponsorship level Up to 10 full conference badges* available for a discounted purchase price *inclusive of allotted badges with sponsorship packages To help drive traffic to all exhibits, attendees receive a stamp on their pocket guide for each booth they visit. Attendees with full cards are entered into multiple drawings to win fabulous prizes. 4

5 Color Your Experience by Becoming a Sponsor sponsorship LEVELS GOLD $27, x 20 exhibit booth space. Unique pre-conference promotional to all registered 2013 attendees. (Subject to ADP approval) Unique opportunity to hold exhibit booth drawing. 8.5 x 11 color ad in the conference program. Co-sponsorship with ADP of the following events: (Includes recognition on signage and conference program) The Opening General Session The Closing General Session Exclusive one-time use of the post-conference attendee mailing list. Opportunity to provide one collateral piece for conference bags. (Subject to ADP approval) Four complimentary full-conference registrations. Company logo in the conference program. 100-word company description on and in the conference program. Company logo with direct link to sponsor s homepage on. Logo recognition as a sponsor in one pre-conference MOTM to registered attendees. Company logo displayed at the Opening General Session. Three Breakout Session time slots. (Content subject to ADP approval) SILVER $22, x 20 exhibit booth space. 5.5 x 8.5 color ad in the conference program. Co-sponsorship with ADP of the Awards Luncheon. (Includes recognition on signage and conference program) Exclusive one-time use of the post-conference attendee mailing list. Opportunity to provide one collateral piece for conference bags. (Subject to ADP approval) Three complimentary full-conference registrations. Company logo in the conference program. 100-word company description on and in the conference program. Company logo with direct link to company homepage on. Logo recognition as a sponsor in one pre-conference MOTM to registered attendees. Company logo displayed at the Opening General Session. Two Breakout Session time slots. (Content subject to ADP approval) BRONZE $16, x 10 exhibit booth space. Exclusive one-time use of the post-conference attendee mailing list. Two complimentary full conference registrations. Company logo in the conference program. 100-word company description on and in the conference program. Company logo with direct link to company homepage on. Logo recognition as a sponsor in one pre-conference MOTM to registered attendees. Company logo displayed at the Opening General Session. One Breakout Session time slot. (Content subject to ADP approval) 5

6 Color Your Experience by Becoming a Sponsor sponsorship opportunities Increase your visibility to attendees through the following sponsorship opportunities: Cyber Café $22,500 The 24-hour information center has 24 computers and internet connections for laptop plug and play capabilities. Attendees will stop by frequently to print out session information or check . Sponsorship includes prominently displayed sponsor signage. MOTM Wi-Fi $20,000 MOTM will offer free Wi-Fi access to conference participants during the three-day event. Attendees will be able to access the Internet from the Business Expo and Solution Center. Signage around the hall, as well as in each of the breakout rooms, will recognize your sponsorship. This is a great opportunity to reach a large, targeted audience, brand your organization, and move your message to MOTM attendees during the show. #ADPMOTM $15,000 This interactive social media board will track attendees interaction on social media sites, like Twitter and LinkedIn, throughout the conference. Your sponsorship includes prominently displayed signage for the duration of the event. Conference Notebook $10,000 Proudly display your company logo alongside the MOTM logo on the official 2013 notebook. Pocket Guide $8,500 Your logo is guaranteed to be in the hands of all attendees daily on the MOTM pocket guide the best resource for agenda, session, and exhibit information. Bag Insert $3,750 Non- Sponsoring a bag insert is the perfect way to expose your latest product, publication, or just get your name out to all MOTM attendees. It s a highly effective way to guide attendees to your booth in the exhibit hall. Sponsors must provide their inserts (approximately 1,200 pieces, subject to ADP approval). Full-Page Program Ad $3,200 Non- A full-page program ad is a great way to highlight your latest product, publication, or just get your name out to all MOTM attendees. It s a highly effective way to guide attendees to your booth in the exhibit hall. Half-Page Program Ad $1,750 Non- A half-page program ad is a great way to highlight your latest product, publication, or just get your name out to all MOTM attendees. It s a highly effective way to guide attendees to your booth in the exhibit hall. See more great opportunities on the next page 6

7 Color Your Experience by Becoming a Sponsor sponsorship opportunities (Continued) The Welcome Reception $17,000 Sunday, March 17, 5:30-8:00 PM Sponsor MOTM attendees first networking event, held in the Business Expo. Your company will be prominently featured with signage and a chance to address the audience. Water Bottles and Stations $13,000 Keep our attendees hydrated with water bottles with your company logo at water stations throughout the conference that are also branded with your logo. This green alternative will also reduce plastic bottle waste at MOTM. Business Expo Lunch $10,000 Monday, March 18, 11:45 AM-12:45 PM Sponsorship includes your company s logo prominently displayed on signage. In addition, you may provide promotional items for each table. Product Networking Breakfast $7,500 Monday, March 18, 7:30-8:30 AM Sponsorship includes your company s logo prominently displayed on signage. In addition, you may provide promotional items for each table. Industry Networking Breakfast $7,500 Tuesday, March 19, 8:00-9:00 AM Sponsorship includes your company s logo prominently displayed on signage. In addition, you may provide promotional items for each table. Closing Breakfast $5,000 Wednesday, March 20, 7:00-7:30 AM Say good-bye to the attendees with a full breakfast during the final general session on the last day. Sponsorship includes prominently displayed sponsor signage. Business Expo Refreshment Break $4,000 Monday, March 18, 3:15-3:45 PM This refreshment break offers attendees a chance to get something to drink while being able to network with exhibitors between sessions. On-site signage with your company logo is included in this sponsorship. CUSTOM SPONSORSHIPS Have another idea? Contact Elizabeth Pasquale at elizabeth.pasquale@adp.com for more information on sponsorships tailored to your needs. This world is but a canvas to our imagination. - Henry David Thoreau 7

8 Color Your Experience by Displaying and Demonstrating exhibitor space The Business Expo is an environment dedicated to innovation, education, and networking. Display, demonstrate, and showcase your products and services. This highly regarded environment will be your opportunity to meet face-to-face with key HR, payroll, and benefits professionals. EXHIBIT BOOTH SPACE COSTS Premium 10 x 20 $9,000 Standard 10 x 10 $6,000 PREMIUM RENTAL Three expo-only registrations 8 High back drape 3 High draped side rails (2) 7 x 44 ID signs (1) High-boy table for computer (2) Standard padded chairs (1) Skirted 6 table (2) Wastebaskets (1) 10 x 20 Carpet STANDARD RENTAL Two expo-only registrations 8 High back drape 3 High draped side rails (1) 7 x 44 ID sign (2) Standard padded chairs (1) Skirted 6 table (1) Wastebasket (1) 10 x 10 Carpet INSTALLATION AND DISMANTLING 1. Exhibitors may start setting up at 8:00 AM on Sunday, March 17, 2013 and must be completed by 2:00 PM. Any exhibit space not occupied one hour prior to show opening will forfeit without refund. 2. Exhibitors may begin dismantling at 12:30 PM on Tuesday, March 19, 2013 and must be completed by 5:00 PM. EXHIBIT HOURS Sunday, March 17 5:30-8:00 PM Reception in Hall Monday, March 18 7:30 AM - 6:00 PM Expo Open Tuesday, March 19 8:00 AM - 12:30 PM Expo Open (Times subject to change) 8

9 Color Your Experience by Connecting One-on-One networking opportunities Throughout the Business Expo, there are multiple networking opportunities: Sunday, March 17, 2013 New Attendee Preview in Business Expo Welcome Reception in Business Expo Monday, March 18, 2013 Breakfast in the Business Expo Lunch in the Business Expo Break in the Business Expo Exhibit times throughout the day Client Extravaganza Event (Must have full conference pass or special ticket) Tuesday, March 19, 2013 Breakfast in the Business Expo (Exhibits open until mid-day) Important Sponsors and Exhibitors are permitted to purchase up to 10 additional MOTM 2013 Conference Registration Passes at a discounted price. Full Conference Registration Pass: $1,025 General Sessions + All Meal Functions + Evening Events Expo-Only Registration Pass: $425 Business Expo Meal Functions Ticket to Client Extravaganza: $250 Please contact Elizabeth Pasquale at elizabeth.pasquale@adp.com for more details. CANCELLATION POLICY All cancellations must be received in writing to ADP at elizabeth.pasquale@adp.com. Cancellations received prior to January 18, 2013, will result in ADP retaining an administrative charge of 50 percent of the total cost of exhibition booth space. No requests for refunds will be granted after January 18,

10 meeting of the minds 2013 Sponsor/Exhibitor terms and conditions 1. Exhibitor Eligibility. ADP reserves the right, in its sole discretion, to determine the eligibility of any company, display, or product and based thereon deny access to, or use of, the event, the exhibit hall, and/or any exhibit space. 2. Exhibition Space Assignments. All exhibition booth space locations are assigned at the discretion of ADP and will be communicated to exhibitors no later than February 8, Exhibition Booth Size. The size of exhibition booth space is solely based on the level of MOTM 2013 commitment: 10 x 10 for the Bronze Sponsorship and Standard Exhibit, and 10 x 20 for the Silver and Gold Sponsorships and Premium Exhibit. Exhibition space booth walls are not to exceed three feet for each side and eight feet for the back wall without written consent from ADP. 4. Display Regulations. You must use a pop-up or a portable booth, unless a special design has been approved by ADP. a. Design. No exhibit may interfere or obstruct the view of surrounding booths. b. Lighting. The use of attention grabbing strobe, flashing, or rotation lighting devices is prohibited. c. Noise. Any music or entertainment projecting beyond the assigned exhibition booth space is prohibited. d. Signage. You are prohibited from using any company identification outside your assigned exhibition booth space perimeter. e. Hazardous Materials. No unsafe or harmful materials may be stored within the booth space or placed on display. f. Inappropriate Displays. MOTM management reserves the right to prohibit and evict exhibitors whose presentation is deemed offensive in any manner. In the event of such prohibition or eviction, MOTM management shall not be liable to sponsor for refund of exhibit or sponsor fees. 5. Solicitation. Any soliciting outside the confines of the exhibitor s assigned booth space is prohibited. 6. Competitive Events. Sponsors and exhibitors are not permitted to plan any activities that conflict with the conference program without ADP written consent. 7. Social Media. Exhibitors/sponsors are encouraged to participate in MOTM social networking, while adhering to the terms below: a. ADP Name/Logo. When tweeting during the MOTM exhibition, use the official hash tag #ADPMOTM. Use of the ADP logo and ADP MOTM logo in any fashion, by any entity, for any purpose, is prohibited without the written permission of ADP. b. Promotional Messages. Participating vendors may not make reference to the ADP or MOTM names in their user account name(s), i.e. the Twitter would not be allowed. c. Restricted Times. Tweeting marketing messages during general sessions is prohibited. (Times TBD) d. Photography/Recording. Attendees, staff, and exhibits may not be photographed or videotaped for publication unless permission by the authorized individual is granted. This policy also extends to photo or video sharing via social networks, i.e. photo sharing services like Twitter, YouTube, Instagram, Flickr, Facebook, etc. e. General Conduct. Exhibitors, sponsors, and third-party organizations participating in social networking around the MOTM meeting should ensure all of their communications about MOTM are respectful and professional. 8. Booth Staffing. Exhibitor s booth must be continually staffed during Business Expo hours specified by MOTM. If exhibit space is not occupied one hour prior to show opening, the space is forfeited without refund and the sponsor/exhibitor agrees to be responsible for any decorating expenses incurred to make the space presentable. 9. Labor and Contractors. Exhibitors are required to observe all union contracts in effect between ADP, Maritz Travel, and Wynn Las Vegas. 10. Indemnity. Each exhibitor shall indemnify and hold harmless ADP, Maritz Travel, Wynn Las Vegas, and the affiliates and subsidiaries of each, for all liability in any way related to exhibitor s exhibit or any act or omission of exhibitor or any of its employees or agents; including, without limitation, infringement of any trademark, copyright, or other rights of any third parties, accident or injury to invitees, guests, exhibitors, their agents and employees, and including loss or damage to personal property. 11. Exposition Location Rules. Exhibitor shall not cause any violation of the rules of the exposition location. 12. Installation, Show, and Dismantling. MOTM hours and dates shall be those specified by ADP. Any exhibit space that is not occupied one hour prior to show opening will forfeit without refund. Packing of exhibits prior to the close of the exposition is prohibited. Exhibitor shall be liable for all storage and handling charges for failure to remove exhibits by specified time and date. 13. Cancellation Policy. In the event of cancellations, there will be an administrative charge of 50 percent of the total sponsor/exhibition fee for all cancellations received between the time of signing the contract and January 18, No refunds will be given for cancellations received after January 18, All cancellations must be sent via to ADP at elizabeth.pasquale@adp.com. We, the below signed Company, having read and agreed to the contents of the prospectus, including the Terms and Conditions on the previous page hereof, hereby offer to contract for exhibit space and sponsor services for the MOTM 2013 conference, sponsored by ADP, scheduled March 17-20, 2013, at Wynn Las Vegas in Las Vegas, NV. Name of Company: Authorized Signature: Date: 10

11 application and contract Please fill out your sponsorship application at. You may also complete, sign, and scan the form below and it to All information on paper applications must be typed or printed clearly to guarantee registration. Company Information (For printing) Company Name... Website... Street Address... City, State, Zip... Business Phone... Company ...Twitter Handle... Facebook Page...LinkedIn Page... Primary Contact Information (For pre-show correspondence) Name... Job Title... Address... Cell Phone... Fax Number... Choose your MOTM 2013 commitment level: Booth Sponsorship Packages Gold 10 x20 $27,000 Silver 10 x20 $22,500 Bronze 10 x10 $16,500 Exhibitor Packages Premium 10 x20 $9,000 Standard 10 x10 $6,000 Booth Total Lead Retrieval Devices (Indicate Number) Lead Retrievals $349 each $399 after 02/25/13 Mobile Lead Retrieval App $200 each Lead Device Total Additional Sponsorship Opportunities Cyber Café $22,500 MOTM WiFi $20,000 #ADPMOTM Live $15,000 Conference Notebook $10,000 Pocket Guide $8,500 Bag Insert $3,750 Full-Page Program Guide Ad $3,200 Half-Page Program Guide Ad $1,750 Welcome Reception $17,000 Water Bottles and Stations $13,000 Business Expo Lunch $10,000 Industry Networking Breakfast $7,500 Product Networking Breakfast $7,500 Closing Breakfast $5,000 Business Expo Refreshment Break $4,000 Sponsorship Total GRAND TOTAL May ADP use your company name and/or logo in any press releases regarding MOTM 2013? Yes No Is a registered trademark required to be displayed next to your company name when published? Yes No If yes, please indicate correct placement: We, the below-signed Company, having read and agreed to the contents of the prospectus, including the Terms and Conditions on the previous page hereof, hereby offer to contract for exhibit space and sponsor services for the MOTM 2013 conference, sponsored by ADP, scheduled March 17 20, 2013, at Wynn Las Vegas in Las Vegas, Nevada. Authorized Signature: Date: 11

12