Dear Vendor, Thank you for participation in this years Christmas Crafter s Market. If you have any questions you can contact:

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1 Dear Vendor, Thank you so much for your willingness to host a booth in this year s Crafters Market. It is our prayer that this opportunity will allow you to tangibly support Communities in Schools through using your crafting talents. We look forward to seeing what your creativity brings to this year s market! This year s Crafters Market is Saturday, December 3rd from 9a to 3p. This Bethel Women s Ministry Event is open to the public (men & women) and all are welcome. Our hope is that women will invite their friends and share this event with others. This year our Crafters Market will be supporting the program Communities in Schools. Communities in Schools is the nations largest dropout prevention program. It has been working with students across the nation and right here in our Tri-City community by providing students with their unique needs such as food, clothing, medical/dental referrals, attendance support, school supplies, tutoring, substance abuse prevention and career/college planning. We intend the Crafters Market to be a way for men & women to be involved in this local program through creating crafts & hosting a booth. We also hope that this event will raise awareness for Communities in Schools. Your application is due Friday, November 18th by 5p. Applications can be turned in to the Bethel Church office or by to meridith.miller@bethel-church.org. Vendors will be required to set up their booths on Friday, December 2nd from 12p to 8p. We will provide vendor name badges for you to wear at the event, so please provide us with the names of all of those hosting your booth. Thank you for participation in this years Christmas Crafter s Market. If you have any questions you can contact: Mystie Blankenship Crafter s Market Coordinator Bethelwomenspecialevents@gmail.com

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4 Policies and Procedures 1. Guidelines: Bethel Church CRAFTER S MARKET accepts hand-crafted items, fine art and gourmet specialty goods. Our guidelines are 100% homemade items. We will limit the number of duplicate vendors. Please note that we reserve the right to determine the vendors we accept. 2. Cancellation/Refund Policy A. Vendors canceling prior to November 18th will receive a full refund with the exception of a $10 processing fee. Please keep in mind that these fees are considered a donation to Communities in Schools. (See Q&A for description). B. No refunds will be allowed after November 18th, 2016 C. Please contact the Crafter s Market Coordinator as soon as possible if you need to cancel or make changes of any kind. 3. Space/Location Policy In order to provide all vendors equal opportunity to sell or display their goods, vendors are required to adhere to the booth space requirements. The booth space requirements are: A. All vendor display items, tables, chairs, etc. must be kept within your allotted space. Vendors cannot block other vendors displays/space or walkways or take their chairs. Do not hang anything on walls in any way-even with tape. B. Vendors are not allowed to assign or transfer their booth space to another vendor without express permission of the Crafter s Market Coordinator C. Vendors are allotted 2 other people to work in their booth at any time. If you need additional help, please make arrangements with the Crafter s Market Coordinators. D. All vendors and helpers working in a booth are required to wear a Vendor ID Badge at all times. These will be in your check-in packet handed out during set up on Friday, December 2nd from 12p-8p. 4. Set-up Guideline: For the safety of Bethel Church children and volunteers, please do not enter Bethel Church grounds and building prior to 12PM on Friday, December 2nd. 5. All vendors are required to check-in on Friday between 12PM and 8:00 PM. You will be receiving your check-in packet at this time. If you cannot attend the set-up time, please make arrangements with the Crafter s Market Coordinator at least 48 hours prior to the start of the Market. 6. All vendors are expected to commit to the full day of the Market. Vendors violating this policy without making arrangements with the Crafter s Market Coordinator may lose priority for next year s event. 7. You must be 13 or older to rent space. Children under 13 are allowed to work in booth space, but must be supervised by the registered vendor at all times. 8. All vendors selling food items must have a Health Food Permit and Food Handler Card. These must be available at your booth at all times. In addition, all food items must be prepackaged. If you are offering samples, you must have a food handler card. Per Health Department policies, vendors are not allowed to bake items at home for resale. 9. No smoking is allowed on the Bethel Church property

5 10. Please park in designated areas only in the Bethel Church parking lot. Please do not park in the fire lanes or vehicles may be cited or towed at your expense. Please do not drive or park on grass. These policies and procedures apply to all vendors and are designed to benefit vendors fairly and equally in an effort to improve the Crafter s Market vendor experience as well as to make clear what is expected from vendors participating in this event. By signing your Registration Form, you are fully responsible for following these policies and procedures. Vendors failing to adhere to these policies and procedures may be asked to leave the Crafter s Market and will lose priority for future Bethel Church Crafter s Markets. Any additional questions please refer to the Q&A sheet attached or refer to our website: Please feel free to discuss any questions or concerns that are not covered in the Q&A with the Crafter s Market Coordinator. Mystie Blankenship: bethelwomensspecialevents@gmail.com

6 Q & A for Crafter s Market When is my application due? Your vendor application is due no later than Friday, November 18th by 5p. Any applications submitted after this time will not be accepted. Your application will be numbered in the order received. Those applications requesting special room placement or those requesting tables will be given priority in order received. You can turn in your application to the Bethel Church office open Mon-Fri (8a-5p) at 600 Shockley Road in Richland or directly to Mystie Blankenship: bethelwomenspecialevents@gmail.com. Why the Application Fee? The application fee goes towards the program Communities in Schools. See below for description. What is Communities in Schools? Communities in Schools is the nations largest dropout prevention program. It has been working with students across the nation and right here in our Tri-City community by providing students with their unique needs such as food, clothing, medical/dental referrals, attendance support, school supplies, tutoring, substance abuse prevention and career/college planning. Learn more at bentonfranklin.ciswa.org. Do I have to buy a ticket? As a vendor you do NOT have to purchase a ticket. Everyone who is listed on your application as an assistant also does not have to purchase a ticket. Anyone else who is not listed on application will need to purchase a ticket. Why do attendees need to buy a ticket? All proceeds from this event will go to support the program Communities in Schools. Our prayer and desire for this event is that it will be a great opportunity to give back and raise awareness for this program. Can I hang stuff on walls? No, you may not hang anything on the walls. Everything in your booth area needs to be free standing. *A few facility use guidelines to keep in mind: no candles, no balloons, no using tape/thumbtacks/staples/nails in the walls. If you have items that need to be hung for display (i.e artwork), please bring a display of some sort to do so. What supplies do I need to bring? Please bring your own supplies for your booth set-up: scissors, decor, extension cords, etc. Also if you have anything heavy items/display pieces, it is recommended that you bring some muscle with you. Please bring money for making change. Labels for clearly marking each item. Bags for purchases made. When do I set up? You are required to set up your booth on Friday, December 2nd between 12p and 8p. Your booth must be set up in its entirety. You will not be given time on Saturday morning to set up. If children are brought during set-up, those children must remain with their parent/guardian and supervised at all times. When do I received my check-in packet? During set-up on Friday, December 2nd from 12-8p is when you will be given your check-in packet. Mystie Blankenship will be at set-up handing these out to each vendor as they arrive. When do I clean up? The event ends at 3p. You ll need to start tearing down then and have everything cleaned up by 4p. The application says I am responsible for any tax liabilities, what does this mean? Although we cannot offer tax advice, if you do have a business then you will need to file your taxes accordingly.

7 Do I have to be a Bethel Attendee? No, you do not have to be a Bethel attendee to be a vendor. This Crafter s Market is open to the entire community, both men & women. Can I partner with other ladies? Yes! We would love to see you partner with other women in Bethel. Please note on your application with whom you are sharing a booth. This is a great way for your friends or grow group to come together to support Communities in Schools. We may also ask you to share a space if you are selling limited craftwares; please know that this is only to accommodate more women who want to participate. Who can serve at my booth? You are welcome to have anyone serve with you at your booth friend, spouse, and/or child. They must be at least 13 years of age or older. Please note on your application who will be serving with you at your booth so that we can get them vendor badges. Can I back out? Yes, you can decide not to sell at the market after having applied. You can receive a full refund before November 18th, minus a $10 processing fee. After November 18th, no refunds are available. Contact: Mystie Blankenship: bethelwomenspecialevents@gmail.com