Release Notes. Sage Accounting Release Release Dates: 23 January Version Page 1 of 26

Transcription

1 Release Notes Sage Accounting Release Release Dates: 23 January 2019 Version Page 1 of 26

2 Contents 1. Item Bundles User Access Options Define an Item Bundle Create a new Item Bundle from Item Bundle Maintenance Create an Item Bundle from Item Maintenance Processing on a Document Item Bundle Report Recurring Journal Entries User Access options Creating & Scheduling Recurring Journal Entries Create a new Recurring Journal from Recurring Journal Maintenance Create a new Recurring Journal from Process Journal Entries Maintenance Sage Accounting Processing Review, Update or Delete created Journal Entries Sales Orders User Access Options Reserve Sales Order Items Create a Sales Order Create a new Sales Order from Sales Order Maintenance Convert an existing Quote to a Sales Order Copy an existing Sales Order Create a Sales Order from an existing Customer record Invoicing an existing Sales Order Create a new Tax Invoice Convert an existing Sales Order to an Invoice Reporting Item Quantities Report Customer Sales Orders Report Customer Sales Orders by Customers Report Customer Sales Orders by Item Report Updated To Do List Report Information on the Sales Order that can be amended by the user Document Numbers Document Descriptions Customer Document Message Invoice and Statement Layouts User Defined Fields Release Notes Version Page 2 of 26

3 4. Defects and Enhancements My Workspace User Access OData API Query parameters VAT Period closure API Item creation Account Transactions Report Release Notes Version Page 3 of 26

4 New Functionality Item Bundles Bundled Items are associated with particular items that are regularly duplicated on a Customer Invoice. It allows you to group multiple items into a single code. When you invoice, you enter the Item Bundle Code and the system adds all items linked to that bundle onto the invoice. Recurring Journals Recurring journal entries are associated with particular expenses or transactions that are repeated every accounting period. They are typically done to record items like accruals, depreciation, amortization, and allocations. If the accounts involved and the amounts of the entry are identical each month, this is sometimes referred to as a standard journal entry. Sales Orders The Sales Order is an order issued by a business to a customer. A Sales Order is raised when an initial quote is approved, and the transaction is underway. The document specifies the details about products and/or services ordered by a specific customer along with the price, quantity and terms and conditions. Businesses use this as a confirmation document that is send to the customers before delivery of goods or services and in some instances to reserve the specified stock. Release Notes Version Page 4 of 26

5 1. Item Bundles Bundled Items are associated with particular items that are regularly duplicated on a Customer Invoice. This lets you specify one code on an invoice, and the system loads multiple item lines. Item Bundle Codes speed up invoicing, as you are able to create multiple invoice lines by entering one code only. When a user is setting up Bundled Items, the items to be contained in the bundle need to be defined. The individual items can be changed as per the customers preference at any time. The following changes have been made: 1. User access has been adjusted to allow a user to Create, Edit, Delete, and/or View Item Bundles. 2. Functionality has been added to enable the definition of an Item Bundle including the Items and associated Quantities of each Item. 3. A new Item Bundle Maintenance screen has been created. 4. Functionality has been added to allow the user to create an Item Bundle from the Item Maintenance screen. 5. A new document Type has been created to allow the client to process using a Bundle Type. 6. The user has the option to be warned when processing with an Inactive Item Bundle. 7. A new Item Bundle Report has been created. Setup: Item Bundle Transactions. The following steps indicate how to allow for this setup: 1.1 Set up user access. 1.2 Define an Item Bundle. 1.3 Process with the Bundle on a document screen. 1.4 Report on Item Bundles 1.1. User Access Options The client needs to update the access that users are allowed with regards to Item Bundles. Access to Item Bundles are enabled by default. To change these settings, click on the Administration Control User Access Permissions option and follow these simple steps: Expand the Items group. Release Notes Version Page 5 of 26

6 Expand the Item Bundles group. Select/unselect the access a user should have Define an Item Bundle Create a new Item Bundle from Item Bundle Maintenance The client needs to define the items to be included in an Item Bundle. This will enable the user to process using the defined bundle instead of each individual item. Click on Items Lists List of Item Bundles: Click on the Add Item Bundle button. A new Item can be added from the Item Code selection. Release Notes Version Page 6 of 26

7 Create an Item Bundle from Item Maintenance Click on Items Lists Lists of Items Select the Items to be included in the Item Bundle. Click on Create Item Bundle This will enable the user to specify the Item Bundle Code, Description and Quantity of each Item to be included: 1.3. Processing on a Document. The client needs to select the Item Bundle(s) and Bundle Quantity(s) on each document. Using Tax Invoices as an example, click on Customers Transactions Customer Tax Invoices. Click on Add a Tax Invoice. In the item grid select the Type Bundle In the Selection column, select the bundle you would like to process. Specify the quantity of bundles you would like to include. Release Notes Version Page 7 of 26

8 Sage Accounting will then automatically update the quantities of each Item in the Item Bundle. The Bundle line is removed when the document is saved, only displaying the individual item lines Item Bundle Report The Item Bundle Report gives you a summary of the items and quantities of each item contained in each Item Bundle, along with the Average Cost, Total Cost and Total Cost per Price List. Click on the Reports Items Item Bundle Report: Where applicable, select a specific Item Bundle, and/or Price List. Click View Report. Release Notes Version Page 8 of 26

9 2. Recurring Journal Entries Recurring Journal Entries are associated with repetitive account balance adjustments. They are typically done to record items like accruals, depreciation, amortization, and allocations. The client needs to define the total amount and schedule for allocating and posting Journals. The schedule used provides logic to determine the execution date at which Journal Entries needs to be repeated. The following changes have been made: 1. User access has been adjusted to allow a user to Create, Edit, Delete, and/or View Recurring Journal Entries. 2. Functionality has been added to enable the definition of schedule according to which the Journal entries should be created or updated. 3. The ability to indicate whether a Recurring Journal Entry should update the Journals or only create for review by the user, has been added. 4. A new Recurring Journal Entries Maintenance screen has been created. 5. Functionality has been added to allow the user to convert a once-off Journal Entry into a Recurring Journal Entry. Setup: Create, review and schedule Recurring Journals. The following steps indicate how to allow for this setup: 2.1 Set up user access. 2.2 Input Recurring Journal Entries & Schedule. 2.3 Sage process new transactions. 2.4 Client to Review specific Recurring Journals User Access options The client needs to update the access that users are allowed with regards to Recurring Journal Entries. Access to Recurring Journal Entry are enabled by default. To change these settings, click on Administration Control User Access Permissions option and follow these simple steps: Expand the Accountant s Area group. Expand the Recurring Journal Entries group. Select/unselect the access a user should have. Release Notes Version Page 9 of 26

10 2.2. Creating & Scheduling Recurring Journal Entries Create a new Recurring Journal from Recurring Journal Maintenance. The user can create multiple new Recurring Journal Entries with an overview of all captured transactions. Click on the Accountant's Area Recurring Journal Entries option and follow these simple steps: Click on the Add Recurring Journal button. Complete a Template Name & specify whether the transactions should be Marked as Reviewed. When Marked as Reviewed is checked the transactions will update the system Journals automatically. However, when Marked as Reviewed is unchecked the system will create the Journal Entries to be reviewed by the user before the system Journals is updated. Select the Transactions tab and add Recurring Journal Entry transactions. Release Notes Version Page 10 of 26

11 Select the Schedule tab and specify the intervals on which the Journal Entries should be executed. To save the schedule, click on Save Create a new Recurring Journal from Process Journal Entries Maintenance. The user can create multiple new Recurring Journal Entries using existing Journal Entries. Click on the Accountant's Area Process Journal Entries option and follow these simple steps: To create a new Recurring Journal with no transactions, click on the Add Recurring Journal button. To create a Recurring Journal containing some of the existing Journal Entries, select the Journal Entries to be included and click on the Schedule Recurring Journal button. Sage Accounting will populate the selected Journal Entries in a new Recurring Journal Entries template. Complete a Template Name & specify whether the transactions should be Marked as Reviewed. When Marked as Reviewed is checked the transactions will update the system Journals automatically. However, when Marked as Reviewed is unchecked the system will create the Journal Entries to be reviewed by the user before the system Journals is updated. Select the Schedule tab and specify the intervals on which the Journal Entries should be executed. Release Notes Version Page 11 of 26

12 To save the schedule, click on Save Sage Accounting Processing The Mark as Reviewed checkbox will determine how Sage create the Journal Entries. When Marked as Reviewed is checked the transactions will update the system Journals automatically on the scheduled date(s). However, when Marked as Reviewed is unchecked the system will create the Journal Entries on the scheduled date(s) to be reviewed and updated manually by the user Review, Update or Delete created Journal Entries The created Journal Entries needs to be reviewed for any Recurring Journal Entry if that templates Marked as Reviewed was unchecked. Click on the Accountant's Area Process Journal Entries option and follow these simple steps: Select the New Journals tab Transactions can now be viewed, updated and/or deleted. Any reviewed transactions are moved to the Reviewed Journals tab. Release Notes Version Page 12 of 26

13 3. Sales Orders A Sales Order is raised when an initial Quote is approved, and the transaction is underway. The Sales Order specifies the details about products ordered by a specific customer along with the price, quantity and terms and conditions. The user can opt to reserve the items contained in a Sales Order to avoid selling this stock to a different Customer. The following changes have been made: 1. User access has been adjusted to allow a user to Create, Edit, Delete, and/or View Sales Orders. GP on Sales Orders can also be shown/hidden based on user access. 2. The ability to reserve items contained in a Sales Order, has been added. This functionality can only be amended until the user creates the company s first Sales Order. 3. A new Sales Order Maintenance screen has been created. 4. Functionality has been added to enable the creation, maintenance and reporting of a Sales Order. 5. Functionality has been added to allow the conversion of a Quote to a Sales Order, and a Sales Order to a Tax Invoice. 6. The ability to update the default Document Number format of a Sales Order has been added. 7. The ability to add a default Document Message on a Sales Order has been added. 8. The ability to change the Document Layout of a Sales Order has been added. 9. The ability to change the Document Description of a Sales Order has been added. 10. Four new Sales Order reports have been created, with the ability to add it to the Favorites shortcut: To Do List report (updated to include Sales Orders) Item Quantities report Customer Sales Order report Customer Sales Orders by Customers report Customer Sales Orders by Item report 11. Functionality on document level has been amended to allow the user to view any reserved quantities on any document line should the company be set up to reserve items. 12. Screens with widgets, summaries and detail displayed has been amended to display Sales Orders and Reserved Quantities: Item Quick View Customer Quick View My Workspace Release Notes Version Page 13 of 26

14 Dashboard Item Search User Tasks To Do Lists Transaction Attachments New Customer screens. Setup: Sales Orders. The following steps indicate how to allow for this setup: 3.1 Set up user access. 3.2 Reserve Sales Order Items. (Optional) 3.3 Create a Sales Order. 3.4 Invoice an existing Sales Order 3.5 Report on Sales Orders 3.1. User Access Options Access to Sales Orders are enabled by default. To change these settings, click on Administration Control User Access Permissions option and follow these simple steps: Expand the Customers group. Expand the Customer Sales Orders group. Select/unselect the access a user should have Reserve Sales Order Items Item reservations are mainly used to ensure Item availability when delivering a customer order. A reservation identifies certain inventory in the warehouse that is reserved and cannot be consumed by anyone except the customer of the Sales Order. Creating Sales orders will reserve your inventory and allocate products to specific customers. For each product, Sage Accounting tracks the on-hand Items and the available Release Notes Version Page 14 of 26

15 Items. Sales Orders will not affect your on-hand Items, but they will decrease your available Items and increase the reserved quantity. Invoicing or decreasing Items on an existing Sales Order will update available Item Quantities to free up reserved stock and give you flexibility with your sales, while increasing Item quantities on a Sales Order or creating new Sales Order(s) will reserve more Items. Should the company be set up to reserve items, the status of a Sales Order is only updated from Pending to Invoiced when every item on that document is linked to an Invoice. Should the company not be set up to reserve items, the Sales Order status will update from Pending to Invoiced as soon as an Invoice is linked to the Sales Order, regardless of whether all items have been Invoiced. Reservation of Item Quantities are disabled by default. To enable this functionality, click on Company Change Company Settings General Settings Item Settings. Check the Sales Orders Reserve Item Quantities checkbox. This functionality can only be enabled or disabled if no Sales Orders exists. Release Notes Version Page 15 of 26

16 3.3. Create a Sales Order Create a new Sales Order from Sales Order Maintenance. The user can create multiple new Sales Orders with an overview of all captured transactions. Click on Customers Transactions Customer Sales Orders and follow these simple steps: Click on the Add Sales Order button. Complete the Customer and Sales Order details. If Reserve Item Quantities has been activated, the client will be able to view these quantities on any Item, or any document Item selection: Release Notes Version Page 16 of 26

17 Convert an existing Quote to a Sales Order The user can use an existing Quote to create multiple new Sales Orders. Click on Customers Transactions Customer Quotes and follow these simple steps: On the Quote to be converted, click on Actions. Click on Create Sales Order. Sage Accounting will populate all the content from the Quote into the new Sales Order. Click on Save Copy an existing Sales Order The user can use an existing Sales Order to create multiple new Sales Orders. Click on Customers Transactions Customer Sales Orders and follow these simple steps: On the Sales Order to be duplicated, click on Actions. Click on Copy Sales Order. Sage Accounting will populate all the content from the existing Sales Order into the new Sales Order. Click on Save Create a Sales Order from an existing Customer record. The user can create a Sales Order for an existing Customer. Click on Customers Lists List of Customers and follow these simple steps: On the Customer for whom the Sales Order is required, click on Actions. Release Notes Version Page 17 of 26

18 Click on Add Sales Order. Sage Accounting will populate all the relevant customer information from the existing Customer into the new Sales Order. Complete the Item lines. Click on Save Invoicing an existing Sales Order Create a new Tax Invoice. The user can create multiple new Tax Invoices from an existing Sales Order or include it in an existing Tax Invoice. The ability to invoice a Sales Order will become disabled if all items on a reserved Sales Order has been invoiced. If Items are not reserved, the user will be able to convert any Sales Order into an invoice irrespective of whether it had been invoiced previously. Click on the Customers Transactions Customer Tax Invoices and follow these simple steps: Click on the Add a Tax Invoice button. Select the Customer. If any Pending Sales Orders exist for the selected Customer, Sage Accounting will confirm whether the user want to invoice this Sales Order or not. Select the Sales Order to be invoiced on From Quote / Sales Order. Sage Accounting will populate all the content from the Sales Order into the new Invoice. Release Notes Version Page 18 of 26

19 If Item reservation is activated, creating a Sales Order will reserve items and allocate products to specific customers. Linking that specific Sales Order to an Invoice will update Reserved Item Quantities and Item Quantities on Hand. Click on Save Convert an existing Sales Order to an Invoice The user can use an existing Sales Order to create multiple new Invoices. Click on the Customers Transactions Customer Sales Orders and follow these simple steps: On the Sales Order to be converted, click on Actions. Click on Create Invoice. Sage Accounting will populate all the content from the Sales Order into the new Invoice. Click on Save. If Item reservation is activated, creating a Sales Order will reserve items and allocate products to specific customers. Since the Sales Order is automatically linked to this Invoice Reserved Item Quantities and Item Quantities on Hand will be updated accordingly. Click on Save. Release Notes Version Page 19 of 26

20 3.5. Reporting Item Quantities Report Monitoring the Item Quantities Report gives you a summary of which items might need to be replenished soon to avoid stock-outs, total items available and a summary of items that are reserved. Click on the Reports Items Item Quantities Report: Where applicable, select the Item, and/or Item Category. Click View Report Customer Sales Orders Report Monitoring the Customer Sales Orders Report gives you a detailed view of the Pending and Invoiced Sales Orders of all/specific Customer(s) for a specified period. Click on Reports Customers Customer Sales Orders: Where applicable, select the Date, Customer, Category and/or Document Status. Click View Report Customer Sales Orders by Customers Report Monitoring the Customer Sales Orders by Customers Report gives you a detailed view of the Pending and Invoiced Sales Orders per Customer for a specified period. Click on the Reports Customers Customer Sales Orders By Customer Report: Where applicable, select the Customer, Category, Date Range, Style and/or Status. Release Notes Version Page 20 of 26

21 Click View Report Customer Sales Orders by Item Report Monitoring the Customer Sales Orders by Item Report gives you a detailed view of the Reserved and Invoiced Items per Item for a specified period. Click on the Reports Items Customer Sales Orders By Item Report: Where applicable, select the Date Range, Item, Item Category, Style and/or Document Status. Click View Report Updated To Do List Report Monitoring the To Do List Report provides you with a list off all Due and/or Overdue Sales Orders to enable the user to manage inventory. Click on Reports Other To Do List: Select Due Sales Order and/or Overdue Sales Order. Release Notes Version Page 21 of 26

22 Click View Report Information on the Sales Order that can be amended by the user Document Numbers The user can change the default Sales Order Document number (SO ). Click on Company Change Company Settings Documents and Statements Document Numbers. On the Document Type Sales Order input the new number format in the New Document Number field. Click on Save Document Descriptions The user can change the default document name (Sales Order) to be displayed on printed Sales Orders. Click on Company Change Company Settings Documents and Statements Document Descriptions. On the Document Type Sales Order input the new document description in the Copy Name field. Release Notes Version Page 22 of 26

23 Click on Save Customer Document Message The user can create a default Sales Order Document Message. Click on Company Change Company Settings Documents and Statements Customer Document Messages. On the Document Type Sales Order input the new document message in the Sales Order Document Message field. Click on Save. Release Notes Version Page 23 of 26

24 Invoice and Statement Layouts The user can select a document Layout to be used for printed Sales Orders. Click on Company Change Company Settings Documents and Statements Invoice and Statement Layouts. On the Report Sales Order select the new report layout in the Layout field. Click on Save User Defined Fields The user can set the headings of certain customizable fields on the Sales Order documents. Click on Company Change Company Settings User Defined Fields Documents & Transactions. Under the Sales Order heading, update Text User Field 1 3 or Date User Field 1 3. Click on Save. Release Notes Version Page 24 of 26

25 4. Defects and Enhancements 4.1. My Workspace User Access (SOA-2293) Fixed issue where a user could access the Process Quote screen via My Workspace despite insufficient user access. The user is now redirected to the Access Denied page OData API Query parameters (SOA-2269) Added OData parameters for Purchases By Item & Sales By Item endpoints VAT Period closure (SOA-2166) After closing VAT Periods, an internal server error occurred. This has been resolved API Item creation (SOA-1032) Validation added to ensure sales and purchases account selections are valid based on their type Account Transactions Report (SOA-895) When filtering the report by Analysis Codes, the Opening Balance displayed the Account Closing Balance. Made changes to the Account Transactions Report to include the correct amounts. Release Notes Version Page 25 of 26

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