PARTIN. Party information message. Edition 2016

Transcription

1 EANCOM 2002 S4 Edition Message Structure Chart Branching Diagram Segments Description Example(s)... 68

2 EANCOM 2002 S4 The Messages 1. Introduction Status MESSAGE TYPE REFERENCE DIRECTORY : : D.01B EANCOM SUBSET VERSION : 009 Definition A message to enable the transmission of basic information regarding locations and the related operational, administrative, commercial and financial data. Principles The identification of the trading partners is an essential issue for the Electronic Data Interchange. It is even more important to identify the locations precisely and unambiguously with EDI than with traditional paper documents. The Party Information message serves to maintain the trading partner's master data files. The Party Information message can also be used by the trading partners to feed a central catalogue of addresses, making the information available to all interested parties. By using location numbers and describing them in the Party Information Message, the trading partners can use these numbers to refer to the appropriate locations in later exchanges of trading documents. The Party Information Message is used to specify information related to physical locations and to functional locations. A functional location is usually a specific department within a company. It is recommended that one separate message be provided per message function (DE 1225 in BGM segment). Copyright GS1-2 - Edition 2016

3 2. Message Structure Chart Party Information Heading Section UNH 1 M 1 - Message header BGM 2 M 1 - Beginning of message DTM 3 M 5 - Date/time/period FII 4 C 10 - Financial institution information FTX 5 C 5 - Free text SG1 + C 5 - RFF-DTM RFF + 6 M 1 - Reference DTM + 7 C 1 - Date/time/period SG2 C 2 - NAD-SG3 NAD 8 M 1 - Name and address SG3 C 5 - CTA-COM CTA 9 M 1 - Contact information COM 10 C 5 - Communication contact UNS 11 M 1 - Section control Party Information Detail Section SG4 C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-S NAD 12 M 1 - Name and address DTM 13 C 5 - Date/time/period FII 14 C 10 - Financial institution information IDE + 15 C 9 - Identity FTX + 16 C 9 - Free text TAX + 17 C 9 - Duty/tax/fee details HYN + 18 C 9 - Hierarchy information SG5 C 99 - LOC LOC + 19 M 1 - Place/location identification SG6 C 15 - RFF-DTM RFF 20 M 1 - Reference DTM 21 C 1 - Date/time/period SG7 C 5 - CTA-COM CTA 22 M 1 - Contact information COM 23 C 5 - Communication contact SG8 C 10 - SCC-DTM SCC 24 M 1 - Scheduling conditions DTM 25 C 2 - Date/time/period SG9 + C 1 - TOD-LOC TOD + 26 M 1 - Terms of delivery or transport LOC + 27 C 1 - Place/location identification SG10 + C PAI-PAT-CUX-DTM-PCD-MOA PAI + 28 M 1 - Payment instructions PAT + 29 C 1 - Payment terms basis CUX + 30 C 2 - Currencies DTM + 31 C 9 - Date/time/period PCD + 32 C 9 - Percentage details MOA + 33 C 9 - Monetary amount SG12 + C CCI-MOA-QTY-CAV-DTM-MEA CCI + 34 M 1 - Characteristic/class id MOA + 35 C 9 - Monetary amount QTY + 36 C 9 - Quantity CAV + 37 C 9 - Characteristic value DTM + 38 C 9 - Date/time/period MEA + 39 C 9 - Measurements SG13 + C PRC-DTM-SG14 PRC + 40 M 1 - Process identification DTM + 41 C 9 - Date/time/period SG14 + C LIN-NAD-SG15 LIN + 42 M 1 - Line item Copyright GS1-3 - Edition 2014

4 2. Message Structure Chart NAD + 43 M 1 - Name and address SG15 + M 99 - DOC DOC + 44 M 1 - Document/message details Party Information Summary Section UNT 45 M 1 - Message trailer Copyright GS1-4 - Edition 2014

5 3. Branching Diagram 0 1 UNH M 1 1 BGM M 1 2 UNS M SG1 C 5 SG2 C 2 DTM M 5 3 FII C 10 4 FTX C 5 5 RFF M 1 6 NAD M SG3 C 5 DTM C 1 7 CTA M COM C 5 10 Copyright GS1-5 - Edition 2014

6 3. Branching Diagram SG4 C NAD M SG5 C 99 SG6 C 15 2 DTM C 5 13 FII C IDE C 9 15 FTX C 9 16 TAX C 9 17 HYN C 9 18 LOC M 1 19 RFF M DTM C 1 21 Copyright GS1-6 - Edition 2014

7 3. Branching Diagram 2 2 SG7 C 5 SG8 C 10 SG9 C 1 SG10 C CTA M 1 22 SCC M 1 24 TOD M 1 26 PAI M COM C 5 23 DTM C 2 25 LOC C 1 27 PAT C 1 29 CUX C 2 30 DTM C 9 31 PCD C 9 32 MOA C 9 33 Copyright GS1-7 - Edition 2014

8 3. Branching Diagram 2 4 SG12 C 999 SG13 C 999 CCI M 1 34 PRC M SG14 C 999 MOA C 9 35 QTY C 9 36 CAV C 9 37 DTM C 9 38 MEA C 9 39 DTM C 9 41 LIN M NAD M 1 43 SG15 M 99 DOC M 1 44 Copyright GS1-8 - Edition 2014

9 3. Branching Diagram 0 3 UNT M 1 45 Copyright GS1-9 - Edition 2014

10 4. Segments Description Party Information Heading Section UNH - M 1 BGM - M 1 DTM - M 5 - Message header This segment is used to head, identify and specify a message. - Beginning of message This segment is used to indicate the type and function of a message and to transmit the identifying number. - Date/time/period This segment is used to specify the date or period of the Party Information message. FII - C 10 - Financial institution information FTX - C 5 SG1 - C 5 RFF - M 1 DTM - C 1 SG2 - C 2 NAD - M 1 SG3 - C 5 CTA - M 1 COM - C 5 UNS - M 1 This segment is used to identify the financial institution and account details of the Party Information sender. - Free text This segment is used to provide free or d text information related to the complete party information message. - RFF-DTM A group of segments indicating reference numbers relating to the whole message. - Reference This segment is used to give references. - Date/time/period This segment is used to indicate dates related to the references specified in the preceding RFF segment. - NAD-SG3 A group of segments identifying Names, Addresses, Contacts and Communication numbers relevant to the sender and the receiver of the message. - Name and address This segment is used to identify the trading partners exchanging Party Information data. Identification of the sender and receiver is mandatory in the Party Information message. - CTA-COM A group of segments giving details of the specific person or department within the party. - Contact information This segment is used to identify a department and person within the party specified in the previous NAD segment. - Communication contact This segment is used to identify the communications number and the type of communications used for the person or department identified in the CTA segment. - Section control Party Information Detail Section SG4 - C This segment marks the end of the header information and the beginning of the details information. - NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 A group of segments for giving the details of a party. Copyright GS Edition 2014

11 4. Segments Description NAD - M 1 DTM - C 5 - Name and address This segment is used to specify the party being identified. Identification of at least one party is mandatory in this segment as the NAD segment at detail level is the trigger segment to the detail information. - Date/time/period This segment is used to specify any dates or times associated with the party identified in the previous NAD segment. FII - C 10 - Financial institution information IDE - C 9 - Identity FTX - C 9 TAX - C 9 HYN - C 9 SG5 - C 99 LOC - M 1 SG6 - C 15 RFF - M 1 DTM - C 1 SG7 - C 5 CTA - M 1 COM - C 5 SG8 - C 10 SCC - M 1 This segment is used to identify the financial institution and account details of the Party identified in the preceding NAD segment. This segment is used to provide additional/alternative identification of the function(s) within the party specified in the previous NAD segment. - Free text This segment is used to provide free or d text information related to the current party. - Duty/tax/fee details This TAX segment is used to indicate the usual tax situation for the enterprise identified in the previous NAD segment. - Hierarchy information This segment is used to provide hierarchical connections from the current party to a higher or lower level party. - LOC A group of segments for giving locations and dates relevant to party. - Place/location identification This segment is used to identify the location via geographical coordinates when no addresses or GLN already exists (road under construction, building sector, etc ). - RFF-DTM A group of segments for giving references relevant to the party. - Reference This segment is used to specify any references which are particular to the party identified in the preceding NAD segment, e.g., VAT registration number. - Date/time/period This segment is used to indicate dates related to the references specified in the preceding RFF segment. - CTA-COM A group of segments giving contact details of the specific person or department within the party. - Contact information This segment is used to identify a contact department and/or person within the party specified in the previous NAD segment. - Communication contact This segment is used to identify the communications number and the type of communications used for the person or department identified in the CTA segment. - SCC-DTM A group of segment specifying schedules related to the party identified in the NAD segment. - Scheduling conditions This segment is used to indicate any delivery schedules for the current party. Copyright GS Edition 2014

12 4. Segments Description DTM - C 2 SG9 - C 1 TOD - M 1 LOC - C 1 SG10 - C Date/time/period This segment is used to indicate date/time information relevant to the delivery schedule provided in the SCC segment. - TOD-LOC A group of segments indicating the terms of delivery for the whole invoice. - Terms of delivery or transport This segment is used to specify the terms of delivery for the specified location in the previous NAD segment. - Place/location identification This segment is used to identify the location where the terms of delivery apply. - PAI-PAT-CUX-DTM-PCD-MOA A group of segments relating to the standard payment instructions, payment terms, the reference and the payment currencies. PAI - M 1 - Payment instructions PAT - C 1 CUX - C 2 DTM - C 9 PCD - C 9 MOA - C 9 SG12 - C 999 A segment giving information on usual payment instructions. - Payment terms basis This segment specifies the usual payment terms for the enterprise identified in the previous NAD segment. - Currencies This segment is used to specify usual currency applicable for the enterprise identified in the previous NAD segment. - Date/time/period This segment is used to specify any dates associated with the payment terms. - Percentage details This segment is used to specify percentages which will be allowed or charged if the invoicee pays (does not pay) to terms. - Monetary amount This segment is used to indicate monetary amount related to the payment conditions. - CCI-MOA-QTY-CAV-DTM-MEA A group of segments providing party characteristic and -party characteristic details. CCI - M 1 - Characteristic/class id MOA - C 9 QTY - C 9 CAV - C 9 DTM - C 9 MEA - C 9 This segment is used to specify the characteristics of the identified enterprise. - Monetary amount This Segment is used to indicate monetary amount related to the preceding CCI- Segment. - Quantity A segment to provide quantity information related to the party characteristics. - Characteristic value This segment is used to further specify party characteristics for the identified enterprise. - Date/time/period This segment is used to indicate dates or times related to the process specified in the preceding CCI segment. - Measurements This segment is used to specify any measurements related to the currently identified characteristic identification. Copyright GS Edition 2014

13 4. Segments Description SG13 - C 999 PRC - M 1 DTM - C 9 SG14 - C PRC-DTM-SG14 A group of segments for relating processes, entities and documents. - Process identification This segment is used to provide processing information for the enterprise identified in the preceding NAD Segment. - Date/time/period This segment is used to indicate dates or times related to the process specified in the preceding PRC segment. - LIN-NAD-SG15 A group of segments for relating a line number and entity to a document. LIN - M 1 - Line item NAD - M 1 SG15 - M 99 DOC - M 1 This segment is used to specifiy a line number. - Name and address This segment is used to identify the party, who's role is described in the preceding PRC segment. - DOC Party Information Summary Section UNT - M 1 A group of segments to relate a document. - Document/message details This segment is used to identify any documentation related to the enterprise identified in the preceeding NAD segment. - Message trailer This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. Copyright GS Edition 2014

14 EANCOM 2002 S4 The Messages This section describes each segment used in the EANCOM. The original EDIFACT segment layout is listed. The appropriate comments relevant to the EANCOM subset are indicated. Notes: 1. The segments are presented in the sequence in which they appear in the message. The segment or segment group tag is followed by the (M)andatory / (C)onditional indicator, the maximum number of occurrences and the segment description. 2. Reading from left to right, in column one, the data element tags and descriptions are shown, followed by in the second column the EDIFACT status (M or C), the field format, and the picture of the data elements. These first pieces of information constitute the original EDIFACT segment layout. Following the EDIFACT information, EANCOM specific information is provided in the third, fourth, and fifth columns. In the third column a status indicator for the use of (C)onditional EDIFACT data elements (see 2.1 through 2.3 below), in the fourth column the restricted indicator (see point 3 on the following page), and in the fifth column notes and values used for specific data elements in the message. 2.1 (M)andatory data elements in EDIFACT segments retain their status in EANCOM. 2.2 Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether for simple, component or composite data elements. These are listed below and can be identified when relevant by the following abbreviations: - REQUIRED R Indicates that the entity is required and must be sent. - ADVISED A Indicates that the entity is advised or recommended. - DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined by the relevant explanatory note. - OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user. - NOT USED N Indicates that the entity is not used and should be omitted. 2.3 If a composite is flagged as N, NOT USED, all data elements within that composite will have blank status indicators assigned to them. 3. Status indicators detailed in the fourth column which directly relate to the values detailed in the fifth column may have two values: - RESTRICTED * A data element marked with an asterisk (*) in the fourth column indicates that the listed s in column five are the only s available for use with this data element, in this segment, in this message. - OPEN All data elements where d representation of data is possible and a restricted set of values is not indicated are open (no asterisk in fourth column). The available s are listed in the EANCOM Data Elements and Code Sets Directory. Code values may be given as examples or there may be a note on the format or type of to be used. 4. Different colours are used for the values in the segment details: restricted s are in red and open s in blue. Copyright GS Edition 2016

15 Segment number: 1 UNH - M 1 - Message header To head, identify and specify a message. Notes: 1. Data element S009/0057 is retained for upward compatibility. The use of S016 and/or S017 is encouraged in preference. 2. The combination of the values carried in data elements 0062 and S009 shall be used to identify uniquely the message within its group (if used) or if not used, within its interchange, for the purpose of acknowledgement Message reference number M an..14 M Senders unique message reference. Sequence number of messages in the interchange. DE 0062 in UNT will have the same value. Generated by the sender. S009 MESSAGE IDENTIFIER M M 0065 Message type M an..6 M * = 0052 Message version number M an..3 M * D = Draft version/un/edifact Directory 0054 Message release number M an..3 M * 01B = Release B 0051 Controlling agency, d M an..3 M * UN = UN/CEFACT 0057 Association assigned C an..6 R * EAN009 = GS1 version control number (GS1 Code) Indicates that the message is the EANCOM version 009 of the UNSM Party information Code list directory version number 0113 Message type sub-function identification C an..6 O This data element can be used to identify the list agreed by the interchange partners, e.g. EAN001 = EANCOM 2002 S4 list released on by GS1. C an Common access reference C an..35 N S010 STATUS OF THE TRANSFER C N 0070 Sequence of transfers M n First and last transfer C a1 S016 MESSAGE SUBSET IDENTIFICATION 0115 Message subset identification M an Message subset version number 0118 Message subset release number C C an..3 C an Controlling agency, d C an..3 S017 MESSAGE IMPLEMENTATION GUIDELINE IDENTIFICATION 0121 Message implementation guideline identification 0122 Message implementation guideline version number C M an..14 C an..3 N N N Copyright GS Edition 2014

16 Segment number: Message implementation guideline release number C an Controlling agency, d C an..3 S018 SCENARIO IDENTIFICATION C N 0127 Scenario identification M an Scenario version number C an Scenario release number C an Controlling agency, d C an..3 This segment is used to head, identify and specify a message. DE'S 0065, 0052, 0054, and 0051: Indicate that the message is a UNSM Party Information message based on the D.01B directory under the control of the United Nations. UNH+ME :D:01B:UN:EAN008' Copyright GS Edition 2014

17 Segment number: 2 BGM - M 1 - Beginning of message To indicate the type and function of a message and to transmit the identifying number. C002 DOCUMENT/MESSAGE NAME C 1001 Document name C an..3 R * 10 = Party information 1131 Code list identification C an..17 N C an Document name C an..35 O C106 DOCUMENT/MESSAGE IDENTIFICATION C R N R 1004 Document identifier C an..35 R Party Information Number assigned by the document sender. For global unique identification of documents Global Document Type Identifier (GDTI) is available Version identifier C an..9 N 1060 Revision identifier C an..6 N 1225 Message function C an..3 R * 1 = Cancellation 2 = Addition 3 = Deletion 4 = Change 5 = Replace 6 = Confirmation 9 = Original The message function, d is a critical data element in this segment. It applies to all transactions indicated in the message. The following definitions apply to the restricted s : 1 = Cancellation : This is used to cancel an entire previous message identified in the RFF segment. 2 = Addition : This is used for new parties or for providing information about existing parties for the first time to the trading partner. 3 = Deletion - This is used to delete party records from a trading partner's database. 4 = Change : This is used to modify any information relevant to the parties already known by the trading partner. Only the segments containing modified information need to be sent. All previously sent data in a modified segment must be provided. All occurrences (repetitions) of a modified segment must be provided (whether modified or not). 5 = Replace - To replace a previously sent message identified in the RFF segment of the heading section. 6 = Confirmation : This is used when party information is sent again for confirmation purposes. 9 = Original - An original transmission of a party information message Response type C an..3 N Copyright GS Edition 2014

18 Segment number: 2 This segment is used to indicate the type and function of a message and to transmit the identifying number. BGM+10+PI4356+4' Copyright GS Edition 2014

19 Segment number: 3 DTM - M 5 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date or time or period function qualifier 2380 Date or time or period value C an..35 R 2379 Date or time or period format M an..3 M * 137 = Document/message date/time 194 = Start date/time 206 = End date/time C an..3 R 102 = CCYYMMDD 718 = CCYYMMDD-CCYYMMDD This segment is used to specify the date or period of the Party Information message. DE 2005: Identification of the 'Document/message date/time' ( value 137) is mandatory in an EANCOM message. DTM+137: :102' Copyright GS Edition 2014

20 Segment number: 4 FII - C 10 - Financial institution information To identify an account and a related financial institution Party function qualifier M an..3 M * PB = Paying financial institution RB = Receiving financial institution C078 ACCOUNT HOLDER IDENTIFICATION 3194 Account holder identifier C an..35 R 3192 Account holder name C an..35 O 3192 Account holder name C an..35 O 6345 Currency identification C an..3 O ISO 4217 three alpha C088 INSTITUTION IDENTIFICATION 3433 Institution name C an..11 A C R C D C088: In some countries it is possible to identify within the account number the institution name and branch. Where this is possible the composite C088 will not be required. For international transactions it is recommended that the need for composite C088 should be checked before sending the message. When using C088 it is recommended that if data element 3433 is not used that 3432 be used, and that when data element 3434 is not used that data element 3436 be used Code list identification C an..17 O 25 = Bank identification 3434 Institution branch identifier C an..17 O C an..3 D 5 = ISO (International Organization for Standardization) 1131 Code list identification C an..17 O 25 = Bank identification 3432 Institution name C an..70 O 3436 Institution branch location name C an..3 D 5 = ISO (International Organization for Standardization) C an Country name C an..3 O ISO 3166 two alpha This segment is used to identify the financial institution and account details of the Party Information sender. FII+PB KREDBEBB:25:5' O Copyright GS Edition 2014

21 Segment number: 5 FTX - C 5 - Free text To provide free form or d text information Text subject qualifier M an..3 M GEN = Entire transaction set ZZZ = Mutually defined 4453 Free text function C an..3 O * 1 = Text for subsequent use C107 TEXT REFERENCE C D This composite is only used when trading partners have agreed to use mutually defined values Free text value M an..17 M 001 = Standard text between trading partners 1131 Code list identification C an..17 O C an..3 D 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent C108 TEXT LITERAL C D This composite is only used if d text can not be used Free text value M an..512 M 4440 Free text value C an..512 O 4440 Free text value C an..512 O 4440 Free text value C an..512 O 4440 Free text value C an..512 O 3453 Language name C an..3 D ISO 639 two alpha This data element is only used when non d free text has been provided in data element C Free text format C an..3 N This segment is used to provide free or d text information related to the complete party information message. Use of this segment is not recommended in free form since it inhibits automatic processing of the party information. Coded references to standard texts is an available functionality which enables automatic processing and reduces transmission overheads. Standard texts should be mutually defined among trading partners and can be used to cover legal and other requirements. (E.g. standard text 001 = This confirms our previous transmissions). FTX+GEN+1+001::91' Copyright GS Edition 2014

22 Segment number: 6 SG1 - C 5 - RFF-DTM RFF - M 1 - Reference To specify a reference. C506 REFERENCE M M 1153 Reference qualifier M an..3 M * ASG = reference ASO = Password The ASG is used when identifying a previous message Reference identifier C an..70 R 1156 Document line identifier C an..6 N 4000 Reference version identifier C an..35 N 1060 Revision identifier C an..6 N This segment is used to give references. RFF+ASG: ' Copyright GS Edition 2014

23 Segment number: 7 SG1 - C 5 - RFF-DTM DTM - C 1 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date or time or period function qualifier 2380 Date or time or period value C an..35 R 2379 Date or time or period format M an..3 M * 171 = Reference date/time C an..3 R 102 = CCYYMMDD 718 = CCYYMMDD-CCYYMMDD This segment is used to indicate dates related to the references specified in the preceding RFF segment. DTM+171: :102' Copyright GS Edition 2014

24 Segment number: 8 SG2 - C 2 - NAD-SG3 NAD - M 1 - Name and address To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru Party function qualifier M an..3 M FR = Message from MR = Message recipient C082 PARTY IDENTIFICATION DETAILS C A 3039 Party identifier M an..35 M For identification of parties it is recommended to use GLN - Format n Code list identification C an..17 N C an..3 R * 9 = GS1 C058 NAME AND ADDRESS C O This composite may only be used to fulfill the requirements of directive 2003/58/EC, article Name and address description M an..35 M 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O C080 PARTY NAME C D 3036 Party name M an..35 M Party Name in clear text Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3045 Party name format C an..3 O C059 STREET C D 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M Building Name/Number and Street Name C an..35 C an..35 C an City name C an..35 D City/Town, clear text C819 COUNTRY SUB-ENTITY DETAILS 3229 Country sub-entity name C an..9 O 1131 Code list identification C an..17 O C C an..3 O O O D O Copyright GS Edition 2014

25 Segment number: Country sub-entity name C an..70 O County/State, clear text Postal identification C an..17 D Postal Code 3207 Country name C an..3 D ISO 3166 two alpha This segment is used to identify the trading partners exchanging Party Information data. Identification of the sender and receiver is mandatory in the Party Information message. NAD+FR ::9' NAD+MR ::9' Dependency Notes: The following composites and data elements are only used when a d name and address can not be used. The affected composites and data elements are as follows: C080 - C C Copyright GS Edition 2014

26 Segment number: 9 SG2 - C 2 - NAD-SG3 SG3 - C 5 - CTA-COM CTA - M 1 - Contact information To identify a person or a department to whom communication should be directed Contact function C an..3 R AD = Accounting contact IC = Information contact OC = Order contact C056 DEPARTMENT OR EMPLOYEE DETAILS 3413 Department or employee name 3412 Department or employee name C C an..17 C an..35 This segment is used to identify a department and person within the party specified in the previous NAD segment. CTA+AD+:DAVID BOYD' O O O Copyright GS Edition 2014

27 Segment number: 10 SG2 - C 2 - NAD-SG3 SG3 - C 5 - CTA-COM COM - C 5 - Communication contact To identify a communication number of a department or a person to whom communication should be directed. C076 COMMUNICATION CONTACT 3148 Communication address identifier 3155 Communication address qualifier M M an..512 M M M an..3 M EM = Electronic mail TE = Telephone AO = Uniform Resource Location (URL) This segment is used to identify the communications number and the type of communications used for the person or department identified in the CTA segment. COM :TE' Copyright GS Edition 2014

28 Segment number: 11 UNS - M 1 - Section control To separate header, detail and summary sections of a message. Notes: To be used by message designers only when required to avoid ambiguities Section identification M a1 M * D = Header/detail section separation This segment marks the end of the header information and the beginning of the details information. UNS+D' Copyright GS Edition 2014

29 Segment number: 12 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 NAD - M 1 - Name and address To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru Party function qualifier M an..3 M BY = Buyer X48 = Corporate identity (GS1 Temporary Code) DP = Delivery party IPA = Party information party (GS1 Temporary Code) IPD = Article information party (GS1 Temporary Code) IPR = Price information party (GS1 Temporary Code) ITO = Invoice recipient party (GS1 CTemporary ode) IV = Invoicee SN = Store number SR = Supplier's agent/representative SU = Supplier C082 PARTY IDENTIFICATION DETAILS C A 3039 Party identifier M an..35 M For identification of parties it is recommended to use GLN - Format n Code list identification C an..17 N C an..3 R * 9 = GS1 C058 NAME AND ADDRESS C O This composite may only be used to fulfill the requirements of directive 2003/58/EC, article Name and address description M an..35 M 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O 3124 Name and address description C an..35 O C080 PARTY NAME C D 3036 Party name M an..35 M Party Name in clear text Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3045 Party name format C an..3 O C059 STREET C D 3042 Street and number or post office box identifier 3042 Street and number or post office box identifier M an..35 M Building Name/Number and Street Name C an..35 O Copyright GS Edition 2014

30 Segment number: Street and number or post office box identifier 3042 Street and number or post office box identifier C an..35 C an City name C an..35 D City/Town name, clear text C819 COUNTRY SUB-ENTITY DETAILS 3229 Country sub-entity name C an..9 O 1131 Code list identification C an..17 O C C an Country sub-entity name C an..70 O County/State, clear text Postal identification C an..17 D Postal Code 3207 Country name C an..3 D ISO 3166 two alpha This segment is used to specify the party being identified. Identification of at least one party is mandatory in this segment as the NAD segment at detail level is the trigger segment to the detail information. NAD+BY ::9++GS1+Avenue Louise 326+BRUXELLES++B-1050+BE' Dependency Notes: The following composites and data elements are only used when a d name and address can not be used. The affected composites and data elements are as follows: C080 - C C O O D O Copyright GS Edition 2014

31 Segment number: 13 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 DTM - C 5 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date or time or period function qualifier 2380 Date or time or period value C an..35 R 2379 Date or time or period format M an..3 M 194 = Start date/time 206 = End date/time C an..3 R 102 = CCYYMMDD 203 = CCYYMMDDHHMM 718 = CCYYMMDD-CCYYMMDD This segment is used to specify any dates or times associated with the party identified in the previous NAD segment. DTM+194: :102' Copyright GS Edition 2014

32 Segment number: 14 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 FII - C 10 - Financial institution information To identify an account and a related financial institution Party function qualifier M an..3 M PB = Paying financial institution RB = Receiving financial institution C078 ACCOUNT HOLDER IDENTIFICATION 3194 Account holder identifier C an..35 R 3192 Account holder name C an..35 O 3192 Account holder name C an..35 N C 6345 Currency identification C an..3 O ISO 4217 three alpha C088 INSTITUTION IDENTIFICATION 3433 Institution name C an..11 A R C D In some countries it is possible to identify within the account number the institution name and branch. Where this is possible the composite C088 will not be required. For international transactions it is recommended that the need for composite C088 should be checked before sending the message. When using C088 it is recommended that if data element 3433 is not used that 3432 be used, and that when data element 3434 is not used that data element 3436 be used Code list identification C an..17 O 25 = Bank identification 3434 Institution branch identifier C an..17 O C an..3 D 5 = ISO (International Organization for Standardization) 1131 Code list identification C an..17 O 25 = Bank identification 3432 Institution name C an..70 O 3436 Institution branch location name C an..3 D 5 = ISO (International Organization for Standardization) C an Country name C an..3 O ISO 3166 two alpha This segment is used to identify the financial institution and account details of the Party identified in the preceding NAD segment. FII+PB KREDBEBB:25:5' O Copyright GS Edition 2014

33 Segment number: 15 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 IDE - C 9 - Identity To identify an object Object type qualifier M an..3 M Code giving the party identification. BY = Buyer (GS1 Permanent Code) CO = Corporate office (GS1 Permanent Code) DP = Delivery party (GS1 Permanent Code) II = Issuer of invoice (GS1 Permanent Code) IV = Invoicee (GS1 Permanent Code) NFP = No function priority allocated (GS1 Permanent Code) OB = Ordered by (GS1 Permanent Code) PE = Payee (GS1 Permanent Code) PR = Payer (GS1 Permanent Code) QP = Quotation party (GS1 Permanent Code) SE = Seller (GS1 Permanent Code) SF = Ship from (GS1 Permanent Code) SH = Shipper (GS1 Permanent Code) ST = Ship to (GS1 Permanent Code) SU = Supplier (GS1 Permanent Code) X48 = Corporate identity (GS1 Permanent Code) C206 IDENTIFICATION NUMBER C N 7402 Object identifier M an Object identification qualifier C an Status description C an..3 C082 PARTY IDENTIFICATION DETAILS C O 3039 Party identifier M an..35 M For identification of parties it is recommended to use GLN - Format n Code list identification C an..17 N 4405 Status description C an..3 O 1222 Configuration level number C n..2 O C778 POSITION IDENTIFICATION C O 7164 Hierarchical structure level identifier C an..3 R * 9 = GS1 C an Sequence position identifier C an..10 O C240 PRODUCT CHARACTERISTIC 7037 Characteristic description M an Code list identification C an..17 C O N Copyright GS Edition 2014

34 C an..3 Copyright GS Edition 2014

35 Segment number: Characteristic description C an Characteristic description C an..35 This segment is used to provide additional/alternative identification of the function(s) within the party specified in the previous NAD segment. IDE+0B ::9' Copyright GS Edition 2014

36 Segment number: 16 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 FTX - C 9 - Free text To provide free form or d text information Text subject qualifier M an..3 M AIQ = Party information 4453 Free text function C an..3 O * 1 = Text for subsequent use C107 TEXT REFERENCE C D This composite is only used when trading partners have agreed to use mutually defined values Free text value M an..17 M 001 = Standard text between trading partners 1131 Code list identification C an..17 O C an..3 D 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent C108 TEXT LITERAL C D This composite is only used if d text can not be used Free text value M an..512 M 4440 Free text value C an..512 O 4440 Free text value C an..512 O 4440 Free text value C an..512 O 4440 Free text value C an..512 O 3453 Language name C an..3 D ISO 639 two alpha This data element is only used when non d free text has been provided in data element C Free text format C an..3 N This segment is used to provide free or d text information related to the current party. Use of this segment is not recommended in free form since it inhibits automatic processing of the party information. Coded references to standard texts is an available functionality which enables automatic processing and reduces transmission overheads. Standard texts should be mutually defined among trading partners and can be used to cover legal and other requirements. FTX+AIQ+1+001::91' (E.g. standard text 001 = This confirms our previous transmissions). Copyright GS Edition 2014

37 Segment number: 17 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 TAX - C 9 - Duty/tax/fee details To specify relevant duty/tax/fee information Duty or tax or fee function qualifier C241 DUTY/TAX/FEE TYPE C D 5153 Duty or tax or fee type name 1131 Code list identification C an..17 O M an..3 M 5 = Customs duty 7 = Tax C an..3 O GST = Goods and services tax VAT = Value added tax C an Duty or tax or fee type name C an..35 O C533 DUTY/TAX/FEE ACCOUNT DETAIL 5289 Duty or tax or fee account C M an Code list identification C an..17 O 5286 Duty or tax or fee assessment basis value C an..3 C an..15 C243 DUTY/TAX/FEE DETAIL C A 5279 Duty or tax or fee rate C an..7 O 1131 Code list identification C an..17 O C an Duty or tax or fee rate C an..17 R The actual rate of tax/duty Duty or tax or fee rate basis C an Code list identification C an..17 O 5305 Duty or tax or fee category C an Party tax identifier C an..20 O 1227 Calculation sequence C an..3 N D O M D O D O D C an..3 D A = Mixed tax rate E = Exempt from tax S = Standard rate This TAX segment is used to indicate the usual tax situation for the enterprise identified in the previous NAD segment. TAX+7+VAT+++:::21+S' Dependency Notes: Copyright GS Edition 2014

38 Segment number: 17 DE C241 and 5305: Tax types and categories will vary from country to country. They should be defined by national guidelines. Copyright GS Edition 2014

39 Segment number: 18 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 HYN - C 9 - Hierarchy information A segment to identify hierarchical connections from a given item to a higher or lower levelled item or to identify dependencies among the content of hierarchically related groups of data Hierarchy object qualifier M an..3 M * PA = Party or location hierarchy link (GS1 Temporary Code) 7171 Hierarchical structure relationship 1229 Action request/notification description C212 ITEM NUMBER IDENTIFICATION C an..3 R 1 = Parent 2 = Child This data element is used to indicate whether the identifier (DE 7140) specified in this segment is a parent or child party of the current party. C an Item identifier C an..35 R GLN - format n13 C 7143 Item type identification C an..3 R * GLN = Global Location Number (GS1 Temporary Code) 1131 Code list identification C an..17 N 7166 Hierarchical structure parent identifier A R C an..3 R * 9 = GS1 C an..35 This segment is used to provide hierarchical connections from the current party to a higher or lower level party. HYN+PA :GLN::9' This example indicates that the GLN is a parent in the party hierarchy to the GLN identified in the NAD segment. N Copyright GS Edition 2014

40 Segment number: 19 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG5 - C 99 - LOC LOC - M 1 - Place/location identification To identify a place or a location and/or related locations Location function qualifier C517 LOCATION IDENTIFICATION C N 3225 Location name C an Code list identification C an..17 M an..3 M * 7 = Place of delivery C an Location name C an..256 C519 RELATED LOCATION ONE IDENTIFICATION 3223 First related location name 1131 Code list identification C an..17 O 3222 First related location name C an..70 O C553 RELATED LOCATION TWO IDENTIFICATION 3233 Second related location name 1131 Code list identification C an..17 O 3232 Second related location name C an..70 C 5479 Relation C an..3 N C O C an..25 R * LATDMS = Latitude DMS (GS1 Permanent Code) LATDEC = Latitude DEC (GS1 Permanent Code) C an..3 R * 9 = GS1 C O C an..25 R * LONDEC = Longitude DEC (GS1 Permanent Code) LONDMS = Longitude DMS (GS1 Permanent Code) C an..3 R * 9 = GS1 This segment is used to identify the location via geographical coordinates when no addresses or GLN already exists (road under construction, building sector, etc ). LOC+7++LATDMS::9:503509N+LONDMS::9: E LOC+7++LATDEC::9: N+LONDEC::9: E Copyright GS Edition 2014

41 Segment number: 20 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG6 - C 15 - RFF-DTM RFF - M 1 - Reference To specify a reference. C506 REFERENCE M M 1153 Reference qualifier M an..3 M AQQ = Activite Principale Exercee (APE) identifier YC1 = Additional party identification (GS1 Temporary Code) CR = Customer reference number CT = Contract number FC = Fiscal number GN = Government reference number IP = Import licence number PL = Price list number VA = VAT registration number XA = Company/place registration number AVG = Slaughterhouse approval number AVH = Meat cutting plant approval number 1154 Reference identifier C an..70 R 1156 Document line identifier C an..6 N 4000 Reference version identifier C an..35 N 1060 Revision identifier C an..6 N This segment is used to specify any references which are particular to the party identified in the preceding NAD segment, e.g., VAT registration number. RFF+VA: ' Copyright GS Edition 2014

42 Segment number: 21 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG6 - C 15 - RFF-DTM DTM - C 1 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date or time or period function qualifier 2380 Date or time or period value C an..35 R 2379 Date or time or period format M an..3 M * 171 = Reference date/time C an..3 R 102 = CCYYMMDD 718 = CCYYMMDD-CCYYMMDD This segment is used to indicate dates related to the references specified in the preceding RFF segment. DTM+171: :102' Copyright GS Edition 2014

43 Segment number: 22 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG7 - C 5 - CTA-COM CTA - M 1 - Contact information To identify a person or a department to whom communication should be directed Contact function C an..3 R OC = Order contact SA = Sales administration C056 DEPARTMENT OR EMPLOYEE DETAILS 3413 Department or employee name 3412 Department or employee name C C an..17 C an..35 This segment is used to identify a contact department and/or person within the party specified in the previous NAD segment. CTA+SA+:D BOWLES' O O O Copyright GS Edition 2014

44 Segment number: 23 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG7 - C 5 - CTA-COM COM - C 5 - Communication contact To identify a communication number of a department or a person to whom communication should be directed. C076 COMMUNICATION CONTACT 3148 Communication address identifier 3155 Communication address qualifier M M an..512 M M M an..3 M EM = Electronic mail TE = Telephone AO = Uniform Resource Location (URL) This segment is used to identify the communications number and the type of communications used for the person or department identified in the CTA segment. COM :FX' Copyright GS Edition 2014

45 Segment number: 24 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG8 - C 10 - SCC-DTM SCC - M 1 - Scheduling conditions To specify scheduling conditions Delivery plan commitment level M an..3 M 1 = Firm 4 = Planning/forecast 4493 Delivery instruction C an..3 O DA = Do not deliver after DB = Do not deliver before C329 PATTERN DESCRIPTION C O 2013 Frequency C an..3 O M = Monthly (calendar months) Q = Quarterly (calendar quarters) S = Semi-annually (calendar year) W = Weekly Y = Daily 2015 Despatch pattern C an..3 O 10 = Monday through Friday 11 = Monday through Saturday 12 = Monday through Sunday 13 = Monday 14 = Tuesday 15 = Wednesday 16 = Thursday 17 = Friday 2017 Despatch pattern timing C an..3 O D = A.M. E = P.M. H = 24 hour clock This segment is used to indicate any delivery schedules for the current party. SCC+1++W:14:D' Firm schedule, every Tuesday morning. Copyright GS Edition 2014

46 Segment number: 25 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG8 - C 10 - SCC-DTM DTM - C 2 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date or time or period function qualifier 2380 Date or time or period value C an..35 R 2379 Date or time or period format M an..3 M * 2 = Delivery date/time, requested 4 = Order date/time 63 = Delivery date/time, latest 64 = Delivery date/time, earliest C an..3 R 102 = CCYYMMDD 401 = HHMM 501 = HHMMHHMM 718 = CCYYMMDD-CCYYMMDD This segment is used to indicate date/time information relevant to the delivery schedule provided in the SCC segment. DTM+2: :102' Copyright GS Edition 2014

47 Segment number: 26 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG9 - C 1 - TOD-LOC TOD - M 1 - Terms of delivery or transport To specify terms of delivery or transport Delivery or transport terms function 4215 Transport charges payment method C100 TERMS OF DELIVERY OR TRANSPORT 4053 Delivery or transport terms description 1131 Code list identification C an..17 D 4052 Delivery or transport terms description 4052 Delivery or transport terms description C an..3 R 3 = Price and despatch condition 6 = Delivery condition C an..3 O DF = Defined by buyer and supplier PC = Prepaid but charged to customer C A C an..3 R INCOTERMS (See EANCOM Codes Set) If INCOTERMS are applicable, then DE 3055 has to contain value "9" and DE 1131 must be used. C an..3 C an..70 C an..70 This segment is used to specify the terms of delivery for the specified location in the previous NAD segment. TOD+3++CIF:2E:9' Dependency Notes: Data elements 1131 and 3055 are only used if specific terms of delivery s, which are outside those recommended by EDIFACT, are being used. D O O Copyright GS Edition 2014

48 Segment number: 27 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG9 - C 1 - TOD-LOC LOC - C 1 - Place/location identification To identify a place or a location and/or related locations Location function qualifier C517 LOCATION IDENTIFICATION C A M an..3 M 1 = Place of terms of delivery 5 = Place of departure 7 = Place of delivery 3225 Location name C an..25 A UN/LOCODE 1131 Code list identification C an..17 O 3224 Location name C an..256 O C519 RELATED LOCATION ONE IDENTIFICATION 3223 First related location name C an..3 D 3 = IATA (International Air Transport Association) DE 3055 must be used if DE 3225 is used and does not contain an UN/LOCODE. C C an Code list identification C an..17 C an First related location name C an..70 C553 RELATED LOCATION TWO IDENTIFICATION 3233 Second related location name C C an Code list identification C an..17 C an Second related location name C an Relation C an..3 N This segment is used to identify the location where the terms of delivery apply. LOC+1+BE-BRU' N N Copyright GS Edition 2014

49 Segment number: 28 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG10 - C PAI-PAT-CUX-DTM-PCD-MOA PAI - M 1 - Payment instructions To specify the instructions for payment. C534 PAYMENT INSTRUCTION DETAILS M 4439 Payment conditions C an..3 O 1 = Direct payment 4431 Payment guarantee means M C an..3 O 20 = Goods as security 4461 Payment means C an..3 O 42 = Payment to bank account 60 = Promissory note 70 = Bill drawn by the creditor on the debtor 10E = Payment terms defined in the Commercial Account Summary (GS1 Temporary Code) 13E = Payment terms defined in consolidated invoice (GS1 Temporary Code) 1131 Code list identification C an..17 O C an Payment channel C an..3 O A segment giving information on usual payment instructions. PAI+1::42' D Copyright GS Edition 2014

50 Segment number: 29 SG4 - C NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-SG9-SG10-SG12-SG13 SG10 - C PAI-PAT-CUX-DTM-PCD-MOA PAT - C 1 - Payment terms basis To specify the payment terms basis. Notes: 1. This segment will be removed effective with directory D.02B Payment terms type qualifier C110 PAYMENT TERMS C O 4277 Payment terms description identifier 1131 Code list identification C an..17 O M an..3 M 1 = Basic 3 = Fixed date 7 = Extended 20 = Penalty terms 22 = Discount 10E = Complete payment (GS1 Temporary Code) M an..17 M ZZZ = Mutually defined (GS1 Temporary Code) C an Payment terms description C an..35 O 4276 Payment terms description C an..35 O C112 TERMS/TIME INFORMATION C O 2475 Time reference M an..3 M 5 = Date of invoice 2009 Terms time relation C an..3 O 3 = After reference 2151 Period type C an..3 O D = Day M = Month WD = Working days Y = Year 2152 Period count quantity C n..3 O Number of periods for payment. This segment specifies the usual payment terms for the enterprise identified in the previous NAD segment. The following example indicates basic payment terms with payment due 30 days after the reference date which is the invoice date. PAT+1++5:3:D:30' D Copyright GS Edition 2014