Request for Quotation

Transcription

1 Request for Quotation BECIL/Admin/IT/ Dated April 1, 2015 Subject: Quotation invited for empanelment of agency for repairing of existing Desktop computer system, Laptop and Printer and supply of new desktop, laptop, scanner and printers for 1 year. Broadcast Engineering Consultants India Limited, a Public Sector Enterprise, under the Ministry of Information and Broadcasting invites tenders for purchase of new and repairing of existing(approx.65 Desktop, 40 Laptop and 50 printers) desktop, laptop, printers at BECIL Bhawan, Noida and head office at 14-B IP Estate, Ring Road, ITO, Delhi. Sealed quotations are invited from the eligible agencies for the project, which has the similar kind of supply experience. The general instructions to the bidders are provided at Annexure A. Suggestive bill of material for supply of new Items is provided at Annexure B and Suggestive bill of material for repairing of existing Items is provided at Annexure C. Prospective bidders are requested to go through BECIL website ( time to time for any updated information. The following are the schedule and critical dates for the bid submission: i. Issue of notification : April 1, 2015 ii. Submission of proposals : 1500 Hrs on April 15, 2015 iii. Opening of bids : 1530 Hrs on April 15, 2015 BECIL reserves the right to amend the RFP tentative schedule and critical dates. Tender document can be downloaded obtained from Corporate Office: BECIL Bhawan, 56- A/17, Block-C, Sector-62, Noida , Uttar Pradesh on payment of Rs. 500/- in cash or through demand draft in favor of Broadcast Engineering Consultants India Ltd. and payable at New Delhi. Thanking you, Yours faithfully (Awadhesh Pandit) AGM (Fin. & Admin.) Page 1 of 8

2 RFP No. : BECIL/Admin/IT/ Request of Proposal for repairing of existing Desktop computer system, Laptop and Printer and supply of new desktop, laptop, scanner and printers AS AND WHEN REQUIRED BASIS uses at BECIL Bhawan, Noida and Delhi office (ITO) for 1 year BROADCAST ENGINEERING CONSULTANTS INDIA LTD Head Office: 14-B Ring Road, IP Estate, New Delhi Tel: Fax: Corporate Office: 56-A/17, Block-C, Sector-62, Noida Tel: Fax: Page 2 of 8

3 Annexure-A General instructions to the bidders I. Critical dates and schedule i. Issue of notification : April 1, 2015 ii. Submission of proposals : 1500 Hrs on April 15, 2015 iii. Opening of technical bids : 1530 Hrs on April 15, 2015 BECIL reserves the right to amend the RFP tentative schedule and critical dates. II. Procedure for submission of bids and terms and conditions 1. The proposals are to be submitted on two-bid basis with separate technical and financial bids sealed in separate envelopes clearly marked on the respective envelopes and then submitted in a sealed cover clearly marked Bids for repairing and supply of new desktop/laptop/printers. 2. Bids must be addressed and submitted at the following address:- The Assistant General Manager (Fin.&Admn.), Broadcast Engineering Consultants India Limited, 56-A/17, Block-C, Sector -62, Noida (U.P.) panditmd@becil.com, admin@becil.com 3. All bids are to remain valid for a period of three months from the date of submission. 4. BECIL reserves the right to either increase or decrease the quantity of any or all the items included in suggestive bill of materials which are estimated requirements and therefore open to variation. III. Eligibility Criteria The bidder shall fulfill the following eligibility conditions: 1. The bidder shall be either an Original Equipment Manufacturer (OEM), or any Firm/Company/Agency specially authorized by OEM. In case the bidder is an OEM, the following supporting documents will be submitted: a) Documentary Evidence in support of being an OEM; In case the bidder is authorized by OEM, the bidder will submit the Letter of Authorization from the OEM. Page 3 of 8

4 2. The bidders shall provide documentary proof of the registration under their own name. The registration must be in force and shall not expire during the course of agreement. The requisite details in respect of PAN, VAT as well as Service Tax must be furnished. 3. For evaluation and comparison of tenders, BECIL may ask bidders individually for clarification of their bid documents, including breakdown of rate. The request for clarification and the response shall be in writing, but no change in the price or substance of the tender shall be sought, offered or permitted except as required to confirm the correction of arithmetical errors discovered by the BECIL during the evaluation of the tenders. IV. Terms and Conditions 1. Earnest Money Each bidder is required to submit earnest money deposit of Rs. 20,000/- (Twenty Thousand only). EMD should be in the form of demand draft or in the form of bank guarantee from nationalized/scheduled bank in favor of Broadcast Engineering Consultants India Limited payable at New Delhi and this EMD shall be part of the technical bid. Bids not accompanied with EMD shall stand summarily rejected. 2. Prices i) The bidder shall indicate the prices in Indian Rupees only. ii) Unit and total prices of items offered should be quoted with breakup of all taxes and duties, and all other cost incidental thereto. iii) Prices quoted by the bidder shall be fixed. Bids submitted with adjustable price quotations will be rejected. iv) Prices shall be FOR delivery at BECIL Bhawan, Sector-62, Noida v) No price/rate variation/adjustment or any other escalation will be entertained. vi) All other applicable taxes which are not mentioned in bid shall be borne by bidder only 3. Consignee All the items as per suggestive BOM shall be delivered at: BECIL Bhawan, 56-A/17, Sector-62, Noida (U.P.) OR BECIL 14-B Ring Road, IP Estate, New Delhi Delivery period The delivery of the items as specified shall be done to BECIL within a period of 30 (Thirty) Days from the date of release of Purchase Order. Page 4 of 8

5 5. Guarantee and Warranty The equipment shall be under warranty for period of 1 Year/3Years/or above from the date of successful testing & commissioning at BECIL Bhawan. 6. Penalty In case of late delivery of items, bidders shall be liable to pay a 0.5% of the order value per week of delay or a part there of upto maximum value of 5% of the contract value after which order is liable to be cancelled. V. Payment Terms The payment will be released as below: In case of new items if amount >= % payment shall be release after delivery of material at site based on the material receipts certificate by BECIL. 10% payment shall be released after successful testing and operation of the setup for 30 (Thirty) Days. If amount < % payment within 20 days after successful testing and operation of the items. VI. VII. Documents All the documents including invoice should be made in the name of BECIL, 56-A/17, Sector-62, Noida (U.P.). Supplier code of conduct and business ethics BECIL is committed to its values & beliefs and business practices to ensure that companies and suppliers, who supply goods, materials or services, will also comply with these principles. a. Bribery and corruption: Suppliers are strictly prohibited from directly or indirectly (through intermediates or subcontractors) offering any bribe or undue gratification in any form to any person or entity and / or indulging in any corrupt practice in order to obtain or retain a business or contract. b. Integrity, indemnity & limitation: Suppliers shall maintain high degree of integrity during the course of its dealings with business/contractual relationship with BECIL. If it is discovered at any stage that any business/ contract was secured by playing fraud or misrepresentation or suspension of material facts, such contract shall be voidable at the sole option of the competent authority of BECIL. For avoidance of doubts, no rights shall accrue to the supplier in relation to such Page 5 of 8

6 business/contract and BECIL or any entity thereof shall not have or incur any obligation in respect thereof. The supplier shall indemnify BECIL in respect of any loss or damage suffered by BECIL on account of such fraud, misrepresentation or suspension of material facts. VIII. Preparation of Bid All the bidders are requested to follow the instructions given below while submitting the bids. Proposal should be submitted in two Bid basis separate technical and financial Bids under separate sealed covers. The Envelops should be clearly superscripted as Technical Bid and Financial Bid and again placed in a single sealed envelope. 1. Technical Bids The technical bid should have the following but not limited to: The Technical Proposal shall not include any information related to financial proposal. Any Technical Proposal containing information related to financial proposal shall be declared non-responsive. Un-priced Bill of material with proposed make and models of the items. Authorization letter from OEM for bidder. Any additional information as considered relevant by the bidder. Duly signed tender document. Other relevant documents as asked in the document. EMD in the form of demand draft or in the form of bank guarantee from nationalized/scheduled bank in favor of Broadcast Engineering Consultants India Limited payable at New Delhi. 2. Financial Bids The financial bid shall include the rate for the make and models offered in the technical bid. Financial bid with any deviation for the technical bid shall be declared non-responsive. Bidder is expected to examine all instructions, terms, specifications and other information in the bidding documents. Failure to furnish all information required by the bidding document or to submit a bid not substantially responsive to the bidding documents in every respect will be at bidder s risk and may result in the rejection of Bid. Bidder should attach necessary supporting documents (self-attested copies) as proof in respect of each of the eligibility criteria mentioned in this tender document. Page 6 of 8

7 Annexure - B Suggestive Bill of Materials In case of New Items S. No. 1 Desktop 2 Laptop Description 3 Printer 4 Scanner 5 USB Mouse, Keyboard Whether ON DGS&D Rate Contract. 6 If Yes then RC is attached. Quantit y As Per Require ment Suggested Make / Model HP or similar HP / DELL/Lenove or similar Page 7 of 8

8 Annexure C In case of repairing (per visit charges) S. No. Description Suggested Make / Model Unit Rate (INR) Desktop repairing charges Tax (INR) Total Amoun t (INR) 1 2 a. Visiting Charges b. Motherboard repairing c. SMPS d. Harddisk data backup e. CPU FAN f. TFT Laptop HP,HCL,Compaq,Dell HP,Compaq,HCL,Dell 3 Printer HP (1020, 9800A3, P1007, Office Jet 4500, 1015,DeskJet 3525, 3015, 8600, 2515,1566,M1136,Photosmart),Canon D Projector Nec-NP40G S. No. In case of repairing (AMC Charges) Description Suggested Make / Model Unit Rate (INR) 1 Desktop HP,HCL,Compaq,Dell 2 Laptop HP,Compaq,HCL,Dell 3 Printer HP (1020, 9800A3, P1007, Office Jet 4500, 1015,DeskJet 3525, 3015, 8600, 2515,1566,M1136,Photosmart),Canon D Projector Nec-NP40G Whether your technical staff will be posted full 5. time or part time (on call basis) Tax (INR) Total Amoun t (INR) Page 8 of 8