GSMA WAS#9 Exhibition Manual. Exhibitor Manual, Version 1.0

Transcription

1 Exhibitor Manual, Version 1.0 1

2 Table of Contents 1 Key Contacts and Deadlines Logo + Company BIO Sponsor Pass Contact Information Exhibition Booths Exhibition Booth A Exhibition Booth B Booth branding options Booth A branding options Booth B branding options Artwork Info Private Meeting Rooms Standard meeting Rooms Custom Meeting Rooms Partitioning, Custom Room set up & branding Furniture catalogue Audio Visual Equipment Catering Orders Deliveries to WAS#9 Venue, KLCC Deadlines Summary ORDER FORMS WAS Booth Branding Order Form Furniture Order Form Audio Visual Equipment Order Form Payment Form PICO Catering Menu CATERING ORDER FORM

3 This Manual is intended to provide exhibitions with the information required for participation at the upcoming WAS#9 being held in Kuala Lumpur from April 8 th 11 th 1 Key Contacts and Deadlines General inquiries: WAS9@anam.com Exhibition or sponsorship inquiries Contract explanation and general assistance Visa application assistance Booth logistics: WAS9-organization@anam.com Artwork for your exhibition and enclosed booth Graphics inquiries Furniture and AV equipment order forms Catering and Event Management: alyson@klccconventioncentre.com Onsite Catering services inquiries Onsite Side events organization 3

4 2 Logo + Company BIO For inclusion in the event website & brochure, can you please send the following information to WAS9@anam.com: 1. Company logo in high resolution format word Company/Business Description 3. Company Name (as it should appear on event signage) Deadline for receipt of this info is 8 th March. 3 Sponsor Pass Contact Information Your sponsorship package includes a specified number of Sponsor Delegate Passes. To ensure timely production of event badges and avoid registration delays on entry, the deadline to return the contact information for these passes is Wednesday 20 th March. Please complete the form provided to you by Anam and return to was9@anam.com. 4

5 4 Exhibition Booths 4.1 Exhibition Booth A Exhibition booth A package includes: 1 unit of lockable system counter 1 unit of barstool 1 unit of round table 4 chairs 2 units of 13amp power point 2 units of longarm spotlight 1 unit of waste bin Company name and booth number on the fascia panel together with a small printout of the logo at the top of the corner panel 5

6 Round table 800(D) x 790(H) Chair 470(W) x 400(L) x 800(H) Barstool Waste bin 440(W) x 400(L) x 900(H) The exhibition booth carpet will be light grey/no pattern. 6

7 4.2 Exhibition Booth B Exhibition booth B package includes: 1 unit of lockable system counter 1 unit of barstool 2 units of 13amp power point 2 units of longarm spotlight 1 unit of waste bin Company name and booth number on the fascia panel The furniture included is the same as for the exhibition booth A above. 7

8 5 Booth branding options Sponsors can choose to enhance the appearance of their booths as per specification and dimensions below. 5.1 Booth A branding options 8

9 Pricing Reference Item Artwork Dimensions Price MYR Information Desk Information Desk A + A left + A Right 950mm L X 890mm H 460mm L X 890mm H 460mm L X 890mm H 300 Wall Panel A Wall Panel B Wall Panel C Wall Panel D Inner Wall Panel A Inner Wall Panel B Inner Wall Panel C Wall Panel A A1 + A2 + A3 Wall Panel B B1 + B2 + B3 Wall Panel C C1 + C2 Wall Panel D D1 + D2 Inner Wall Panel A A1 + A2 + A3 Inner Wall Panel B B1 + B2 + B3 Inner Wall Panel C C1 + C2 950mmL X 2360mmH 950mmL X 2360mmH 460mmL X 2360mmH 460mmL X 2360mmH 950mmL X 2360mmH 950mmL X 2360mmH 660mmL X 2360mmH 950mmL X 2360mmH 950mmL X 2140mmH 950MML X 2140mmH 950mmL X 2360mmH 950mmL X 2360mmH 460mmL X 2360mmH 460mmL X 2360mmH 950mmL X 2360mmH 950mmL X 2360mmH 660mmL X 2360mmH 950mmL X 2360mmH

10 5.2 Booth B branding options Pricing Reference Item Artwork Dimensions Price MYR Information desk Information desk A + A left + A right 950mmL X 890mmH 460mmL X 890mmH 460mmL X 890mmH 300 Backwall B Backwall B B1 + B2 + B3+ B4+ B5 738mmL X 2360mmH 950mmL X 2360mmH 950mmL X 2360mmH 950mmL X 2360mmH 738mmL X 2360mmH

11 To order booth branding please complete provided Booth Branding Order Form and include the necessary specified artwork. Please complete the form in section 12 and send to WAS9- Please note that final date for delivery of graphic files is Friday 8 th March. 5.3 Artwork Info Important Notes: All artwork will be provided by exhibitors with the correct size mentioned above. No editing or amending on the graphic allowed. Exhibitors are advised to outline the graphic and provide in high resolution in AI/JPEG/PDF format. You are advised to send the artwork through wetransfer/dropbox/google drive. Full payment must be made before printing can commence. Please use the provided PICO payment form 11

12 6 Private Meeting Rooms 6.1 Standard meeting Rooms The default furniture setup for each private meeting room will be 8 chairs at each table with number of tables as set out below. Room Number Included Furniture 308, x round table 16 x chair 310, x round table 24 x chair 302, 303, 401, x round table 40 x chair 304, 305, 403, 404, 406, 407, x round table 48 x chair 301, 306, 405, x round table 56 x chair Unless otherwise specified furniture dimensions are as follows: ROUND TABLE Chair - Level 3 Chair Level 4 Size: 6FT D X 2.5FT H If you require a reduction in the above specified number of tables/chairs please advise was9@anam.com asap and no later than 22 March Mandatory Table cloths are provided for all tables. Further information about your private meeting room can be found on the following link: 12

13 If you require more information regarding your private meeting room please contact WAS Custom Meeting Rooms Room Number Boardroom 3 Boardrooms 1 & 2 Press Room Balcony Area Upper Lower Area Included Furniture 1 x round table 6 x chair 1 x Rectangle table 10 x chair 5 x round table 40 x chair To be agreed with the client To be agreed with the client 6.3 Partitioning, Custom Room set up & branding If you require Partitions &/or additional branding in your private meeting room please contact: PICO INTERNATIONAL (M) SDN BHD Attn: Mr Darren See darren.see@pico.com.my Tel: Mobile :

14 7 Furniture catalogue Furniture upgrades are available on request and will be charged additionally. Please see the furniture catalogue below. Furniture catalogue 120 RM 160 RM 120 RM Low table 130 RM Tall table 90 RM 120RM 80 RM 14

15 120 RM 150 RM 100 RM 150 RM Please complete the furniture order form and send to before Friday 8 th March 15

16 8 Audio Visual Equipment Description Unit Cost RM 1 32 LED TV c/w tv stand and 01 unit of power point 1, LED TV c/w tv stand and 01 unit of power point) 2, LED TV c/w tv stand and 01 unit of power point) 2, LED TV c/w tv stand and 01 unit of power point) 3, All items are on rental basis throughout the event days. Please complete the provided AV order form and send to darren.see@pico.com.my by Friday 8 th March 16

17 9 Catering Orders A full catering menu is available to exhibitors throughout the WAS#9 event. To place Catering orders please use the provided Catering order form. Order minimum 24 hours in advance. Please send completed catering order forms to alyson@klccconventioncentre.com. 17

18 10 Deliveries to WAS#9 Venue, KLCC Items for inclusion in the event Delegate Bag: Deliveries of items for Delegate Packs must be clearly labelled as follows. Delivery Address: Anam/ WAS9 Delegate Bag Insert AGILITY LOGISTICS SDN BHD No.2 Block B, Jalan Bumbung U8/90 Sek U8, Perindustrian Bukit Jelutong, 40150, Shah Alam, Selangor Malaysia Tel: Sender Details <<Sponsor Company Contact Name>> <<Sponsor Company Name>> <<Sponsor Company Contact Mobile Number>> Number of items in shipment: Marked 1 of 4, 2 of 4, etc. KLCC Delivery Location: Registration Desk, Level 3 18

19 All Other Deliveries: Please use the following label for WAS#9 goods to be delivered to your booth or meeting room. Delivery Address: Anam/ WAS9 Sponsor Collateral AGILITY LOGISTICS SDN BHD No.2 Block B, Jalan Bumbung U8/90 Sek U8, Perindustrian Bukit Jelutong, 40150, Shah Alam, Selangor Malaysia Tel: Sender Details <<Sponsor Company Contact Name>> <<Sponsor Company Name>> <<Sponsor Company Contact Mobile Number>> Number of items in shipment: Marked 1 of 4, 2 of 4, etc. KLCC Delivery Location: << Booth Number or Meeting Room Name/Number>> 19

20 To avoid delays in customs clearance on arrival, your consignment should arrive in Malaysia by Fri 22 nd March. To ensure efficient customs handling you may wish to use the official WAS#9 Freight forwarder, contact info as follows: AGILITY LOGISTICS SDN BHD Attn: Ms Charmaine Louis Tel: If you require more information regarding delivery please contact WAS9-organization@anam.com 20

21 11 Deadlines Summary 21

22 12 ORDER FORMS

23 12.1 WAS Booth Branding Order Form SPONSOR NAME: BOOTH Number: Billing Address Contact Person: Mobile No: Signature: Final date for delivery of graphic files/booth artwork is Friday 8 th March. Please return completed form together with your graphic files via to: Mr Darren See, PICO International, WAS9-organization@anam.com, Tel: BOOTH A Reference Price MYR Selected Item Price Information Desk 300 Wall Panel A 1000 Wall Panel B 1000 Wall Panel C 600 Wall Panel D 800 Inner Wall Panel A 1000 Inner Wall Panel B 1000 Inner Wall Panel C 600 Total Price in MYR: BOOTH B Reference MYR cted Item Price Information desk Backwall B Total Price in MYR:

24 12.2 Furniture Order Form SPONSOR NAME: Meeting Room Number: Billing Address Contact Person: Mobile No: Signature: Date: Please complete the form below and send your order to Item Price in RM Quantity Total Total Amount in RM: All exhibitors are required to return ordered items in good condition. Damage or loss will be charged accordingly.

25 12.3 Audio Visual Equipment Order Form SPONSOR NAME: Booth or Meeting Room Number: Billing Address Contact Person: Mobile No: Signature: Date: Description Unit Cost RM 1 32 LED TV c/w tv stand and 01 unit of power point 1, LED TV c/w tv stand and 01 unit of power point) 2, LED TV c/w tv stand and 01 unit of power point) 2, LED TV c/w tv stand and 01 unit of power point) 3, Qty Amount Total Amount: NOTE 1. All items are on rental basis throughout the event days. 2. All electricity power point installed are for machinery use only, not for lighting. If exhibitors or nonofficial contractors bring their own lighting devices for booth decoration, they must submit all lighting distribution details and pay the lighting connection charges to the Official Contractor. Exhibitors / Contractor are not allowed to install any additional lighting devices without prior application / notification to the official contractors. Penalty fee will be applied if such situation is found. 3. Connectors or joints and wiring from the power point to the exhibits/machines are to be provided by exhibitors. 4. One socket/power supply is for one electrical appliance/machine only. No multi-plug is allowed. 5. Late order 50% penalty fee will be charged for any late orders received on/after the deadline, on site order will be subject to a 100% surcharge. 6. Cancellation of any orders must be submitted in writing. Cancellation after the deadline is subject to 50% cancellation charge. No cancellation will be accepted on/after. Please return this form to: darren.see@pico.com.my Please make copy for your reference

26 12.4 Payment Form PICO FORM METHOD OF PAYMENT WAS APRIL 2019 LEVEL 3, KLCC Dear Exhibitor: We have taken note of your requirements for the above-mentioned event and have faxed to you a 'confirmation of orders' for this purpose. For payment, we would appreciate it if you could indicate on this form your payment method and payment details as soon as the arrangement has been confirmed. This is to allow us to trace and process your payment more effectively for you. Please kindly note that all payment for orders must reach us at the stipulated date or will be deemed as invalid. Thank You. DARREN SEE Mobile No: darren.see@pico.com.my DID: Ext : 380 Our Fax Number: Cheque / Bank draft Please issue all cheques/bankdraft payable to 'PICO INTERNATIONAL (M) SDN BHD' Please also indicate the show name: WAS 2019 at the back of cheque Bank: Cheque No. Please mail the cheque to :- PICO ART INTERNATIONAL PTE LTD PICO Creative Centre 20 Kallang Avenue Singapore Attn: Darren See (IES) Cheque was mailed out on: / / *FOREIGN CHEQUE ARE UNACCEPTABLE TT Transfer Please remit to : CIMB BANK BERHAD B-G-8, Blok B, Plaza Ativo, Jalan PJ 9/1, Damansara Avenue, Bandar Sri Damansara, K.L Malaysia RM A/C No: USD A/C No: SGD A/C No: Swift Code: CIBBMYKL (In favour of PICO INTERNATIONAL (M) SDN BHD) Please also indicate the show name: WAS 2019 Kindly forward a scanned copy of your remittance advice together with this form to darren.see@pico.com.my when the payment has been made in order for us to trace and activate your orders without delay. (Applicable to Overseas Companies, please add in RM for bank charges) Exhibitor : Booth No : Contact Person : Tel : Fax : Credit Card Visa MasterCard Amex Card Number : Expiry Date : (mm/yy) CVV Code (Last 3 digits behind Card) : Name of Card Owner : Signature as appear in the credit card: Total Amount : - RM + 3% = RM *3% Bank Charges applicable to all credit card application

27 12.5 Catering Menu CATERING MENU Orders and full payment need to be received one (1) full working day before delivery Orders and full payment received seven (7) full working days will get an automatic 23% rebate. This will be reflected in the final invoice Page 1 of 3

28 12.6 CATERING ORDER FORM Please send the completed form with the payment information to: Kuala Lumpur Convention Centre, Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Sponsor Name: Meeting room: Date of order: Onsite Contact Person: Mobile: FOOD & BEVERAGE SERVICES 1. The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue. 2. Any outside food items brought into its premises for sale and consumption is strictly prohibited. 3. The Sponsor Room Catering order(s) are served inside the room is subject to availability. Date Delivery Time Code Qty RM Total (RM) * All prices are in Ringgit Malaysia (RM) TOTAL SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED Page 2 of 3 T

29 Terms & Conditions Overpayment will be processed by the Centre s Finance Department 30 days after the event closing date. An invoice will be provided within fourteen (14) days of the event closing date. Prices are inclusive of 10% service charge and 6% Sales & Services Tax (SST) The prices quoted above are subject to change without prior notice. No refunds will be given for services delivered and not used. Payment Payment option:- Credit Card Please a clear scan of the front and back of the credit card to alyson@klccconventioncentre.com. Failure to do so will result in unprocessed applications by both the Centre and the Card Company and your order(s) will be deemed invalid. Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice at CREDIT CARD PAYMENT AUTHORISATION I Mykad/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details are as follows:- Visa American Express MasterCard Credit Card No : ID No / CVV : Expiry Date : Amount (RM) : Authorised Signature : I hereby confirm that I have read and understood the above and agree to abide by the terms and conditions by duly signing this order form For official use only (KUALA LUMPUR CONVENTION CENTRE) Date: Date Received: Name: Signature: Page 3 of 3