INDIAN STATISTICAL INSTITUTE North-East Center, Tezpur

Transcription

1 INDIN STTISTICL INSTITUTE North-East Center, Tezpur ssam Proposal for procurement of CISCO SUPPORT/SERVICE PCKGES Ref. No. ISINE/D/TED/1209/17-18 Date: 07/02/2018 Subject: Procurement of support/service packages for CISCO products. 1. e-tenders are invited from reputed/registered firms for procurement of support/service packages as mentioned in the subject lines whose details are given at ppendix I installed at ISI NE Center, Tezpur for a period of one year from the date of award of the contract. The prospective firms should have at-least 1 year of experience of supply, maintenance and repair in Government Organizations and should furnish a copy of the PN, GST Certificate and experience certificates from their respective organizations, while submitting their quotations. 2. The representatives of the firms may inspect all the equipment mentioned at ppendix-i, on any working day by obtaining prior permission from the Chairman, Committee for ISINE Center before uploading their quotations. 3. The quotations should also indicate the response time and service commitment. The bidders should have sufficient staff and communication facilities to respond to breakdowns in shortest possible time. 4. The Institute reserves the right to reject any or all quotations without assigning any reasons.

2 5. The Terms & Conditions of the contract will be as follows:- i. The successful firm will be required to start working immediately after award of the contract. The contract will be for a period of one year starting from 1 st pril, The Institute shall, however, has the right to terminate the contract at any time without assigning any reason thereof with recovery of payment in whatever mode with penalty if possible. ii. No advance payment will be made by the Institute. The bidders may raise their bill on quarterly basis after successful completion of every quarter iii. The firm shall have to attend all complaints on receipt of information from the Institute. The services should be provided on regular basis during office hours and in case of emergency beyond office hours or holidays etc. iv. No other charges will be payable like transportation, fare etc. for providing the services. v. Conditional tender will not be entertained. vi. Representative of the firm will not remove any part(s) or whole from the equipment without permission of the competent authority of the Institute where the equipment are installed. vii. viii. The rates will be for a period of 1 (one) year and the firm will not be allowed to increase the rate once approved for a period of 1 (one) year. Firm whose tender has been approved will have to provide all parts required for running the equipment. The tenderer will have to supply original parts as required to run the equipment. 6. If the Bidder is not a manufacturer he should provide documentary evidence (e.g. Manufacturers uthorization Certificate) for having tied up with all the participating agencies. 7. ll the bidders are requested to read and understand the terms and conditions of the contract as detailed out in the foregoing paragraphs before participating in the e-tender.

3 INSTRUCTIONS FOR BIDDERS Useful information for potential bidders is available at Salient points are noted below: 1. Registration of Vendors: ny vendors willing to take part in the e-tendering process will have to be enrolled and registered with the Government e-procurement system by visiting 2. Digital Signature Certificate (DSC): Each vendor is required to obtain Digital Signature Certificate (DSC) for submission of tenders. Details are available at 3. Collection of Tender documents: Vendors can search and download the Notice Inviting Tender (NIT) from 4. Submission of Tenders General process of submission: Tender are to be submitted online using the Digital Signature Certificate to the website before the prescribed date and time. Submission is to be made in two folders: i. Technical Bid, containing scanned copies of the following: Statutory Cover containing 1. NIT (Download the NIT and upload the same using digital signature). 2. Technical specification/literature on each of the items offered (Compliance sheets, Make, Model etc.) 3. Manufacture certificate on the offered products in case of manufacturer.(dealership certificate on the offered products in case of dealer/s) 4. List of reputed organizations/institutions, where similar orders have been executed (copies of the purchase orders /work orders/mc orders will have to be enclosed). 5. Scanned Copy of Undertaking, duly signed, as per prescribed format. 6. RTGS/NEFT Details From (uploaded with this tender) duly filled in. 7. Copies of recent Work Order (at most three) for supplying and Commissioning of similar, items to different Ministries/Departments/utonomous bodies / PSUs under the Central Government, if any. 8. Bidder ddress 9. PN Card copy 10. GST registration copy. 11. Copy of Trade License/ Service tax registration

4 Note: Failure to submit any of the above mentioned documents may render the bid liable to be summarily rejected. ii. Financial Bid a. The financial bid should contain the Bill of Quantities (BOQ) corresponding to this tender, which is available on the tender webpage as an MS-Excel file. b. This file must first be downloaded, and opened with MS-Excel. The rate being quoted by the bidder must be entered in the space marked for this purpose in the file. The rate should be in INR all inclusive. c. ll fields in the BOQ file other than those allocated for the name of the bidder and the rate(s) being quoted, are non-editable. d. The BOQ file must be saved after this and should be uploaded using digital signature. 5. Opening and Evaluation of Tender Technical Bid i. Technical bid will be opened by the Tender Opener, Indian Statistical Institute, North East Centre. ii. Decrypted versions of documents will be downloaded and handed over to the designated Tender Evaluation Committee. iii. List of technically qualified vendors will be uploaded to the web after evaluation. NB: During evaluation, the committee may summon bidders and seek clarification/ information or additional documents or original hard copy of any of the documents already submitted. If these are not produced with the stipulated time frame, the bid may be liable for rejection. Financial Bid Financial bid of vendors declared technically eligible by the Committee will be opened electronically from the web portal on the prescribed date and time. t most two representatives of each interested bidder may remain present online during tender opening if they so desire. For CVC rules regarding negotiation with L1, please referred to circular number 4/3/07 (OM No. 005/CRD/012) Dated the 3 rd March, Penalty for suppression/ distortion of facts Submission of false document(s) by vendor is strictly prohibited and may be liable for civil and

5 criminal action. 7. Validity of the tender Offer must remain valid for 90 days from the date of opening of tender. 8. Payment terms ll rates should be quoted in INR only. Offer in any other currency will be rejected. Payment will be made within 45 working days from the satisfactory receipt of goods and installation, commissioning, testing and completion of all contractual obligations. Partial payment against partial supply with scheduled delivery period will not be admissible. 9. Liquidated Damage Clause The schedules of delivery and installation, commissioning and testing as per Purchase/ Work Order are to be strictly adhered to. In case there is delay either in the delivery or successful completion, the vendor shall be liable to pay liquidated 0.5% of the total value of the purchase order per week or part of a week during which the delivery of such goods is delayed. Where delivery is accepted after expiry of the period mentioned in purchase/work order the total damages so claimed shall not exceed 5% of the total contract price. ny variation in statutory levies and taxes within the contractual delivery period shall be borne by the Indian Statistical Institute. Beyond the delivery period, the upward variation of levied and taxed shall be borne by the vendor. 10. rbitration Clause In the event of any dispute or difference arising out of or in connection with the tender, the same shall be settled amicably by mutual consultation. If such resolution is not possible then the unresolved disputes or differences shall be referred to rbitration as per the Indian rbitration and Conciliation ct, It shall be subject to Kolkata (Calcutta) Jurisdiction only. Sd/- Chairman Committee for ISI NE Centre

6 PPENDIX - I Sr. No. Details Manufa cturer Qty Service No. 1 Catalyst / T/SFP LNCISCO 1 CON-SNT-C29602T Base Image C 2 Catalyst /100 PoE + 2 T/SFP LN Base Image Product Serial No. FCQ1514Z0SQ CISCO 1 CON-SNT-C29602P FCQ1521Y4GZ C 3 Catalyst 2960 S 48 GigE PoE 370W, 4 xcisco 1 CON-SNT-2960S4L FOC1521X04 SFP LN Base Image S series router CISCO 1 CISCO2921/K9 FGL (i) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P0 (ii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P1 (iii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P2 (iv) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P3 (v) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P4 (vi) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P5 (vii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P6 (viii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P7 (ix) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P8 (x) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P9 (xi) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0P (xii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0PB (xiii) IR-CP3502E--K9, a/g/n, WIFICISCO 1 CON-SNT-CP3502FGL1525S0NZ Video Conferencing System (i) HD VC System(Quick set c20) CISCO 2 CTS-C20CODEC-K9 F1N08E00108 & F1N13D00423

7 (ii) PrecisionHD 1080P Camera w 12x zoom CISCO 2 CTS-PHD-1080P12 1B08E00143 & XS B1B10D00033 (iii) Performance Microphone 20 CISCO 2 CTS-QSC20-MIC & (iv) Cisco LCD PRO 110Q, 55 inch, 1080p CISCO 2 LCD-110Q-PRO-55 QC &

8 UNDERTKING BY THE TENDERER FOR CCEPTNCE OF TERMS ND CONDITIONS OF TENDER (On the letterhead of the Bidder) Ref: Tender ID No.:, dated Date: I / We undertake that I/ We have carefully gone through the Notice Inviting Tender, other tender documents mentioned therein, and I/ we will abide by them. We also agree to accept corrigendum/corrigenda that may be published in future. My/our tender is offered taking due consideration of all factors, and if the same is accepted, I/we promise to abide by the stipulation of the tender documents, and complete the work to the total satisfaction of the Indian Statistical Institute, North-East Centre, Tezpur, ssam My/our offer will remain valid for 90 days from the date of opening of tender. I/we further undertake that the information submitted in this tender is true and correct in all respect and I/we hold my/our responsibility for the same. I/we shall be responsible for rejection and/or cancellation of contract if the services provided are not up to the mark. I/we shall be liable for legal proceedings if the material supplied is found sub-standard or not in accordance with the specification published in the tender. Signature of the Tenderer with seal & date Name of the Tenderer: Postal ddress: Mobile Number: Landline Number: ID: