Attachment D: Cost Proposal, RFP Section 3.4
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1 ATTACHMENT D: COST PROPOSAL, RFP SECTION 3.4 Instructions: Use this template to comply with Section 3.4, Cost Proposal. Because the requirements of this RFP are part of a portfolio of projects designed to meet OSPI s system needs for implementing the new Transportation funding formula, responses will be weighed in light of the other efforts assigned to the portfolio. In other words, OSPI will need to carefully weigh the Vendors cost estimate with its associated portfolio value. In order to contain costs, vendors may want to leverage existing OSPI hardware and software investments. Information on existing OSPI systems can be found in Exhibit C, OSPI Development Environment and Security. Make sure you have identified all OSPI back end dependencies, including any required hardware, software or technical environment needs that must be in place or purchased. Any contract awarded as a result of this procurement is contingent upon the availability of funding. The Vendor shall provide their most favorable and competitive cost estimate to perform the work. Vendors are required to collect and pay Washington State sales tax, if applicable. 3.4.A Identification of Costs (SCORED) Identify all costs by year, for five years, to be charged for performing the services necessary to accomplish the objectives of the contract. The Vendor is to submit a fully detailed budget, to include number of estimated hours and their associated hourly rate which shall be inclusive of staff costs, administrative costs, travel costs, and any other expenses necessary to accomplish the tasks and to produce the deliverables under the contract. This budget should include pricing for any customization, change request pricing, licensing and maintenance agreement pricing, and growth and enhancement pricing. Licensing and Maintenance Agreement Pricing and/or Data Maintenance / Subscription Pricing OSPI needs to know the associated lifecycle costs for your proposed system or service. For solution proposals that leverage OSPI s existing hardware and software investments, we need to know which licenses and maintenance agreements to maintain. For solution proposals that do not leverage OSPI s existing hardware and software investments, we need to know what additional equipment, licenses, and maintenance agreements we would need to purchase. Item Description Provide a brief description of each item, including whether it is a hardware or software investment, OSPI will need purchase or maintain in order to use your proposed system or service both during and after the period of performance period listed in this RFP. Period of Coverage is the time period the licensing and maintenance is in effect. For some items, there may be a period of coverage during the contract with separate renewal periods (e.g., annual) that follow project completion. Please list all associated periods of coverage. Cost All licensing and maintenance agreement pricing should include rates during the contract period, and anticipated future rates.
2 Item Description Period of Coverage Cost Year 1 Year 2 Year 3 Year 4 Year 5 Include additional explanation of costs and list assumptions that could influence the cost of licensing and maintenance pricing. Pricing for Custom Features Deliverables Your list of deliverables should trace back to the objectives and requirements listed in Section 1.2, Objective and Scope of Work. Where a requirement is addressed by your product or service without customization, indicate that under the Explanation and reference the Licensing and Maintenance schedule above. Total Compensation is the amount that may be invoiced upon OSPI s acceptance of a Deliverable. Acceptance is the formal sign-off by OSPI of a Deliverable following OSPI s review of the deliverable and the Consultant s correction of defects, if any, identified by OSPI. You shall warranty your work for a period of ninety (90) days from date of OSPI s acceptance.
3 Total compensation for services rendered and deliverables shall include any hourly billing rate and all expected related expenses, both actual and administrative. Costs for subcontractors are to be broken out separately. Please note if any subcontractors are certified by the Office of Minority and Women s Business Enterprises. Deliverable Explanation Estimated Hours Hourly Rate Total Include additional explanation of costs and list assumptions that could influence the pricing for custom features. Total Compensation
4 Change Request Pricing OSPI has a formal change request and change request documentation process to manage changes to project baselines (e.g., contractual, requirements, and design). The change request process requires OSPI to evaluate costs associated with change request. Therefore, we need to know what OSPI will be charged for making changes to the project baselines. Name/Role if Individual Depending on the nature of the change request, different individuals will be responsible for making the change. List the name or role of individuals from you orgainzaion that would be responsible for making changes. Hourly Rate is the hourly dollar amount that may be invoiced as a result of making the approved change. Change Requests will require prior written approval from the OSPI Project Manager or Project Sponsor. You shall warranty your work for a period of ninety (90) days from date of OSPI s acceptance. Name/Role of Individual Hourly Rate Include additional explanation of costs and list assumptions that could influence the cost of change request pricing.
5 Growth and Enhancement Pricing Growth and Enhancements are products or services not included in the baseline pricing that OSPI may want to purchase at a later date. These may vary by vendor response. There is no penalty for not completing this section. Item Description Provide a brief description of your product or service. Cost Provide the total cost of your product or service, including licensing and maintenance agreement pricing. Item Description Cost Year 1 Year 2 Year 3 Year 4 Year 5 Include additional explanation of costs and list assumptions that could influence the cost of growth and enhancement pricing. Name and Title of authorized person who reviewed and approved this response Name of Consultant Firm
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