2017 BRITT. Member Benefits Guide. Your connection to a great season LIVE PERFORMANCES BRITT ORCHESTRA EDUCATION & ENGAGEMENT
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1 2017 BRITT Member Benefits Guide Your connection to a great season #BrittFest #BrittOrchestra LIVE PERFORMANCES BRITT ORCHESTRA EDUCATION & ENGAGEMENT
2 TABLE of CONTENTS Welcome...1 Acknowledgements...1 Member Communications...1 Member Presale...2 Concierge Ticketing Services...3 Season Reserved Seats...3 Ticket Discounts...3 Discount Coupons...3 Ticket Exchanges...3 Wait List...3 Reserved Parking...4 Picnic Tables...4 Member Blankets...4 Early Entry Gate...5 Hospitality Deck...5 Britt Orchestra Season Benefits...5 Performer Receptions...5 Backstage Tours...5 Fine Arts Poster...5 Premium Reserved Blankets...6 Britt s Alcohol Policy...6 WELCOME TO BRITT S 2017 SEASON! Summer evenings in Jacksonville wouldn t be complete without the wonderful performances at Britt! There s a unique spirit at Britt when we gather as a community and share in a memorable night of music on the Hill. Your membership contributions help to produce our signature mix of hand-crafted concerts and educational programs, creating inspirational and engaging experiences for our community. In appreciation of your support, Britt membership offers a variety of benefits, all aimed at enhancing your Britt Experience. This guide is designed to help you get the most out of your membership, providing an overview of your member benefits, as well as helpful hints regarding policies and accessing your benefits during the member presale. If you have any questions about your benefits, visit or call our office and let our friendly and knowledgeable staff assist you. In addition, visit our website, for information on artists and much more. 1 1 FOR THE MOST CURRENT INFORMATION ON MEMBERSHIP, PERFORMANCE SCHEDULE, ARTIST BIOS & PHOTOS AND MORE VISIT: ACKNOWLEDGEMENTS & MEMBER-ONLY COMMUNICATIONS (All members) ACKNOWLEDGEMENTS All members are acknowledged for their contribution and support in Britt s Souvenir Playbill. MEMBER-ONLY COMMUNICATIONS We want our members to be in touch. Britt will communicate via for most member communications, including concert additions and changes, the Britt Buzz e-newsletter, special events and other important messages. Don t miss out! Please make sure we have your address on file; include it on your order.
3 PRESALE DATES: April 7 thru May 11 Members may submit their orders by mail, or fax. You may also drop off your order at the Britt office in Medford. Orders will be processed by member level as follows: April 7: Marquee Circle ($20,000) April 10: Director s Circle ($10,000) April 12: Leadership Circle ($5000) April 13: Gold Circle ($2500) April 17: Benefactor ($1000) April 21: Clef Club ($600) April 25: Donor ($250) April 27: Patron ($100) May 8: Phone and counter sales begin May 12: General public sales and online ordering begins Orders received prior to the first day of processing for each member level will be randomly filled with those received on the first day. After the first day, in each member category, all orders are processed according to postmark or received date MEMBER PRESALE PRESALE TICKET LIMITS During the member presale period (April 7 thru May 11), purchase of reserved tickets is limited, per concert, depending on level of membership (see below). Limits include reserved benches, premium reserved blankets (one blanket equals two or four tickets), standing room only (SRO) tickets, or any combination. Additional restrictions may apply for some popular events (see order form or visit There are no purchase limits on general lawn. Marquee Circle ($20,000): 10 Reserved Director s Circle ($10,000): 8 Reserved Leadership Circle ($5000): 8 Reserved Gold Circle ($2500): 8 Reserved Benefactor ($1000): 8 Reserved Clef Club ($600): 8 Reserved Donor ($250): 6 Reserved Patron ($100): 6 Reserved MEMBER PRESALE TIPS You must be a current 2017 member. If you haven t already paid, just include your membership contribution when ordering tickets. Have your completed ticket order at the Britt office on or before the first day of processing for your membership level to ensure the best chance for tickets and seating preferences. Tell us if you will accept lawn seating when reserved seats or premium reserved blankets are not available. We will not substitute with lawn tickets unless you specify that option on the ticket order form. If paying by check, the difference will be posted to your Britt account. Indicate on your order form if you would like to use your member discount. We will not automatically apply your member discount. Please note, Britt does not work with any outside websites to sell tickets, and does not work with any ticket sellers who mark up ticket prices, including sites like StubHub, Cheap Concert Tickets or Tickets Review. Legitimate tickets can only be purchased through the Britt Box Office or online at HOW TO ORDER ONLINE ORDERS MAIL ORDERS P.O. Box 1124 Medford, OR ORDERS boxoffice@brittfest.org FAX ORDERS TELEPHONE ORDERS COUNTER ORDERS 216 W. Main Street, Medford Hours: M-F, 9am-5pm Include your payment. Orders may be delayed if they do not include payment, the $7 handling fee, are inaccurate or are incomplete. Add your name to the members only wait list in case the tickets you order are not available. FOR ALL THE MOST CURRENT INFORMATION VISIT: 2
4 CONCIERGE TICKETING SERVICES (Marquee Circle, Director s Circle & Leadership Circle) Receive priority service when it comes to your ticketing needs. Please call the Britt Box Office at Gold Circle members and above can purchase two reserved seats for the season, allowing you to have the same seats all summer long (some exceptions may apply). Please contact Box Office Manager, Marie Carbone, at or at marie.carbone@brittfest.org to identify available seats. You may contact Marie MEMBER TICKET DISCOUNT (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle, Benefactor, Clef Club) The member 20% ticket discounts are automatically added to your Britt account when your membership is processed. Please indicate on your ticket order form, in the column provided, the number of tickets for which you would like to use your member discount. The number of tickets you can apply the 20% discount to varies by membership level (see the chart at right). The discount may be applied to tickets for reserved seating, premium reserved blankets (in increments of 2 or 4), SRO tickets or general lawn seating for most performances, subject to availability. This discount cannot be used for special events or combined with other discounts, including Grass Passes and children s tickets. SEASON RESERVED SEATS or contact Box Office Manager Marie Carbone directly at or at marie.carbone@brittfest.org. (Marquee Circle, Director s Circle, Leadership Circle & Gold Circle) at any time before the member presale begins. Once you ve identified which seats you d like, those seats will be held for you through your level of member presale. Performances that you do not purchase seats for during the presale for your level will be released once the Benefactor level presale begins. TICKET DISCOUNTS & COUPONS Marquee Circle: Up to 150 tickets Director s Circle: Up to 100 tickets Leadership Circle: Up to 60 tickets Gold Circle: Up to 40 tickets Benefactor: Up to 25 tickets Clef Club: Up to 10 tickets MEMBER DISCOUNT COUPONS (Donor and Patron) Discount coupons are automatically added to your Britt account when your membership is processed, according to your membership category (see the chart below). Donor: 7 Discount Coupons Patron: 5 Discount Coupons Discount coupons are deducted from your total ticket order. Discount coupons are good for $5 off a regularly priced adult ticket and are limited to one (1) per ticket. Discount coupons are not valid on special events or with any other discounts, including Grass Passes and children s tickets. TICKET EXCHANGES & WAIT LIST TICKET EXCHANGES (All member levels) Ticket exchanges must be made through the Britt box office no less than seven days prior to the performance. A $2 fee per ticket will be charged for exchanges. There are no cash refunds for price differentials; instead a credit will be put on your Britt account, which can be used to purchase tickets to other performances, gift certificates or memberships. An exchange credit applied this year will be forfeited as a donation to Britt Music & Arts Festival unless it is used before the end of the following season. WAIT LIST (All member levels) When ordering reserved seating, you may request to be put on the member wait list if tickets are not available. You may also accept lawn seating and still be placed on the wait list for reserved seating. If reserved seating becomes available, we will contact those on the list, and you may exchange your lawn for reserved seating at that time. Clef Club level and above are given priority. There is a $2 exchange fee per ticket and payment for the price difference will be processed at the time the exchange is made. On soldout performances, there is also a wait list for general admission lawn tickets. 3 Please note: Britt reserves the right to restrict discounts on certain shows.
5 RESERVED PARKING, BLANKETS & PICNIC TABLES (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle, Benefactor & Clef Club) RESERVED PARKING The parking lot located at the top of Fir Street near gate #3 is member reserved parking. You may reserve one spot per event, subject to availability. Up to 60 reservations per event are available. To order reserved parking, check the box provided on the order form next to the performance. A separate ticket marked PARKING will be included with your other tickets and this will be your pass into the lot. You should have one for every event for which your parking is confirmed. If you forgot to request parking on your initial order, call the box office prior to the day of the performance to reserve a space. Late reservations will require you to stop by the box office in Jacksonville to pick up a special admittance PARKING ticket to the lot. If you requested parking and did not receive a PARKING ticket, this means your name has been put on a wait list and you will be notified if a space opens up. IMPORTANT: Once the concert begins, the street is closed, the lot is locked and vehicles are not allowed to leave until the end of the show. Latecomers cannot be admitted to the lot. There are no exceptions. MEMBER BLANKETS Member blankets are the blue tarps (lettered A-K) located on the lawn directly behind the reserved seat sections (see your order form for the location of each blanket). Each of the 10 member blankets seat up to four patrons. Each patron must hold a lawn seat ticket. You will want to bring your own blanket to cover that spot upon arrival. You may reserve up to one blanket space per performance, subject to availability. Reservations must be made prior to the day of the performance. If you requested a blanket when purchasing your lawn tickets you will receive a special ticket marked BLANKET with your lawn tickets confirming your blanket location for that event. If you requested a blanket and did not receive a BLANKET ticket, this means your name has been put on a member wait list for blankets. We will add up to 20 people on the blanket wait list for each event and you will be notified if one becomes available. Please indicate on your order form if you will accept general lawn seating without a blanket reservation, or if you would prefer reserved seating instead. PICNIC TABLES Ten picnic tables (per event) located at the top of the hill are available for reservation, subject to availability. You may request to reserve a picnic table when ordering your tickets by checking the box provided on the order form next to the performance. You will receive a special ticket marked PICNIC TABLE as confirmation of your reservation for each event requested. If you requested a picnic table and did not receive a PICNIC TABLE ticket, this means your name has been put on a member wait list. We will take up to ten requests on the wait list per event and you will be notified if one becomes available. 4
6 Donor members and above will be able to enter the Britt park on concert nights at 5:45 pm (about 15 minutes before the general public), unless otherwise noted in the season schedule. Members will be issued Early Entry Season Passes which will give them access to the early entry gate. EARLY ENTRY GATE (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle, Benefactor, Clef Club & Donor) PERFORMER RECEPTIONS & BACKSTAGE TOURS PERFORMER RECEPTIONS (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle & Benefactor) Watch for your exclusive invitation to special Meet the Artist receptions. MEMBER HOSPITALITY DECK (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle, Benefactor & Clef Club) The rehearsal pass is your invitation to a behind the scenes Britt Experience, where you ll see/hear the live creative process unfold as over 100 artists make musical magic right before your eyes. If you would like a rehearsal pass of your own, contact Mark Knippel at mark.knippel@brittfest.org. The Member Hospitality Deck is located just inside the main entrance to the Britt hill. We invite you to stop by at each concert to enjoy a tasting of some of the Rogue Valley s finest food and beverage purveyors, and socialize with other members. The hospitality deck will open at 6 pm and will close at 8 pm. BRITT ORCHESTRA SEASON BENEFITS (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle & Benefactor) New benefits this year: Britt Orchestra Lawn Pass (by request*) Access to Premium Reserved Blanket for Britt Orchestra performances (by request*) To take advantage of these new benefits, please contact the Britt Box Office to make your request. *Subject to availability BACKSTAGE TOURS (Director s Circle, Leadership Circle, & Gold Circle) Backstage tours are arranged through Donna Briggs, Britt s President & CEO. FINE ARTS POSTER (Marquee Circle, Director s Circle, Leadership Circle, Gold Circle, Benefactor, Clef Club & Donor) Jacksonville resident Jamie McPartland has created an original piece to commemorate Britt s 2017 season. Members will be invited to an unveiling reception in May and will receive a copy of the poster. 5 Thank you to the photographers who volunteered their time and skills to capture the 2016 Britt Season. Their work is featured in this program. In alphabetical order: Al Case; Ashland Daily Photo, Bill Exley, Jeremy Holmes, Ry James, Josh Morell, Jay & Sue Newman, Will Petterson & Claire Thorington.
7 PREMIUM RESERVED BLANKETS (All patrons) The lawn area between regular reserved seating and the stage will be sold as premium reserved blanket seating for most concerts. Policies are as follows: There will be up to 30 Premium Reserved Blanket spaces in front of the stage for most concerts in Patrons may request specific blanket locations when making a blanket purchase; however, if the blanket requested is not available or no specific request is made, best available will be given. To view a seating chart visit maps. The premium lawn blanket area is sectioned off and numbered. Twenty-four spaces (5 x7 ) will be priced for four people (purchaser will receive four tickets). Six spaces (5 x3.5 ) will be priced for two people (purchaser will receive two tickets). The price of the blanket remains the same, even if there are fewer people occupying the blanket than the maximum number allowed. Patrons should bring their own blanket to cover the lawn space. Members may apply member ticket discounts or coupons to the premium blanket tickets for most shows. As with all tickets, members will get first access to purchase the premium reserved blanket spaces, via the member presale. Premium lawn blanket spaces may be purchased up to one hour before the gates open, subject to availability. If all 30 blanket spaces are purchased, there will be no general admission seating in front of the stage. Any premium reserved blanket spaces that are not sold one hour before the gates open will be available as general admission seating, on a first-come, firstserved basis. Note: space guidelines and patron numbers per space still apply. Please note, artist management reserves the right to place barriers in front of the stage. As a result, some premium reserved blanket seating could have a partially obstructed view. STANDING ROOM ONLY Due to the nature of some performances, dancing is expected and may disrupt blanket seating in front of the stage. For these performances, this area will be sold as STANDING ROOM ONLY (SRO) at premium lawn pricing. BRITT S ALCOHOL POLICY IN 2017, OUTSIDE ALCOHOL WILL BE PERMITTED FOR MANY SHOWS. Britt Music & Arts Festival is licensed under ORS Under these regulations, patrons may bring wine or beer into the Britt Park (no hard alcohol). Under OLCC guidelines, no open wine or beer containers will be allowed to leave the venue. In compliance with OLCC regulations, bags, coolers and other items may be subject to search as patrons enter the park. Britt or its artists reserve the right to prohibit wine or beer (any alcohol) from coming into the Britt grounds for select concerts. PLEASE DRINK RESPONSIBLY Only bring in an amount that you can safely consume. Britt will announce shows in which outside alcohol will be prohibited along with the season announcement on April 6. Wine and beer will be available for purchase at all Britt shows. FOR INFORMATION ON ALL OF BRITT S TICKET AND VENUE POLICIES VISIT: 6
8 2017 Britt Membership Program Friend $50 Acknowledgement in souvenir playbill Members only communications 100% Tax deductible Patron $100 Available to senior citizens over the age of 75 for $50. Contact Parvaneh Scoggin at for more information. All Friend benefits, plus: Members only ticket pre-sale Discount ticket coupons (Five $5 coupons)* Ticket exchange privileges (subject to a $2 per ticket processing fee) Wait list access Tax-deductible amount $75 Donor $250 All Patron benefits, plus Discount ticket coupons (seven $5 coupons)* Early entry gate (two per concert) 2017 Fine Arts Poster (unsigned) Tax-deductible amount $195 Clef Club $600 All Donor benefits (no $5 discounts), plus 20% Discount on ten tickets Early Entry gate (four per concert) Invitation to season launch party Access to member hospitality deck (maximum of four people per concert) Access to reserved member blankets (subject to availability) Reserved parking and picnic table (subject to reservations and availability) 2016 Fine Arts Poster (signed) Tax-deductible amount $450 Benefactor $1,000 All Clef Club benefits, plus 20% Discount on 25 tickets Early Entry gate (four per concert) Invitation to a performance reception Invitation to Britt Orchestra Season Announcement Reception Pass to Britt Orchestra closed rehearsals (by request) Britt Orchestra Lawn Pass (by request*) Access to Premium Reserved Blanket for Britt Orchestra performances (by request*) Tax-deductible amount $700 Gold Circle $2,500 All Benefactor benefits, plus 20% Discount on 40 tickets Early Entry gate (six per concert) Backstage tour Access to two season reserved seats (must purchase during member pre-sale prior to Benefactor processing date) Opportunity to sit on the stage during Britt Orchestra rehearsals (by request) Tax-deductible amount $2,050 Leadership Circle $5,000 All Gold Circle benefits, plus 20% Discount on 60 tickets Early Entry gate (six per concert) Concierge ticketing services Tax-deductible amount $4,350 Director s Circle $10,000 All Leadership benefits, plus 20% Discount on 100 tickets Early Entry gate (eight per concert) Post-concert Desserts after Dark reception for 40 people in the Britt Performance Garden (call to reserve) Tax-deductible amount $9,000 Marquee Circle $20,000 All Leadership benefits, plus 20% Discount on 150 tickets Early Entry gate (eight per concert) Two 8 x8 Pavers for the Britt Performance Garden (including personalized inscription) Access to four season reserved seats (must purchase during member pre-sale prior to Gold Circle processing date) Backstage dinner for ten people with a guest artist (subject to artist approval; does not include tickets to concert) Tax-deductible amount $18,000 Due to Britt s successful orchestra seasons and high demand for reserved seats, we d like to inform you that we are returning to our former policy for Britt Orchestra concert tickets: a membership of $100 or a donation of $100 to the Sam & Hannelore Classical Annual Fund* will be required to purchase reserved seats to Britt Orchestra performances prior to public sales in May Thank you for continuing to make the Britt Orchestra season a huge success! *Subject to availability. Membership discounts or coupons are only available for the season in which the membership was purchased and may not be available for certain shows. 1. Britt Music & Arts Festival is a community non-profit organization. All membership contributions (less the monetary value of benefits received) are tax-exempt under section 501(c) (3) of the Internal Revenue Code, and deductible for federal income tax purposes. 2. Benefits apply to members of the same household and are non-transferable. Only one membership per household. 3. You may elect to have 50% of the Leadership Circle, Director s Circle and Marquee Circle membership contribution go into the Britt Endowment Fund. Monthly Automatic Payment Plan: Available to Clef Club level and above. Membership to be paid in-full by April 1, 2017 Britt Music & Arts Festival PO Box 1124 Medford, OR
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