Harbor Market Vendor Rules & Regulations

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Kristian Paul
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1 Registration / Payment Harbor Market Before requesting a market reservation, please ensure that all required licenses and paperwork has been turned in to our office. All payments must be made through USFSP s online store at shop.usf.edu To register and pay: o Select USFSP Harbor Market o Select Vendor Registration, Vendor 4 Week Package, or Vender Semester o Provide required information o You will receive a receipt via . Reservations must be submitted before 12:00pm on the Tuesday before the desired market date. In the event that your submission is received at 12:00pm, your request will be cancelled and your credit card will not be charged. You may resubmit your reservation at the walk-in price or schedule for the following Harbor Market. When your reservation is complete, you will receive an confirmation. Please contact us with any questions: cdjaeger@mail.usf.edu Rental Fees are as follows: Prepaid Walk-In 4 Time Deal Entire Semester (Available Before August 28th Only) Vendors $40 $50 $120 $190 Day of the Market Setup and Policies Harbor Market operates from 10:00am to 3:00pm. The official set-up time for pre-paid vendors is between 9:30am and 10:00am. This applies only to departments that have pre-registered with the market staff. Returning vendors who have not pre-registered will be treated as walk-ins. Late check-in stops at 12:00pm. After 12:00pm, walk-ins may ask to rent spaces, tables, and chairs that were being held in reserve. All vendors must check in with the Harbor Market staff before setting up. Each vendor registered for the market will be assigned a space approximately 10 x 10. We appreciate your cooperation in limiting yourselves to your assigned space. Vendors are provided one table and two chairs as a part of their reservation fee. A parking pass will be given if needed. Vendors are permitted to bring additional tables but must remain within their assigned 10 x10 space.

2 If you intend to bring a tent, you must specify during your registration. Tents must be free-standing and/or weighted. No staking is allowed. Vendors who set up without the knowledge or consent of the market staff or occupy a space not assigned to them will be asked to move. Vendors should not set up unless directed by the market staff and all proper documentation and payment has been processed. The Harbor Market staff has the authority to ask a vendor to move or leave if the vendor has not verified his or her market space with the staff. We ask that all vendors make an effort to keep their spaces neat and clean at all times. Vendors are not allowed to share their table, chairs, or spaces with another vendor, department, or organization even if they are members of both groups. The market space reserved by a vendor must be occupied at all times during market hours. Amplified sound and the use of generators must be approved by the Harbor Market staff. Acceptable volume levels will be determined by market staff. Product Sales Policy In order to promote variety, the market staff reserves the right to limit the number of vendors that sell/promote similar products (e.g. T-shirts, jewelry, hats, sunglasses, financial advisors, shoes, etc.) regardless of type. o Example: Regardless of whether one vendor sells urban wear and another sells semiformal wear, if both sell T-shirts and we have reached our quota, no more vendors selling T-shirts will be allowed. Vendors who wish to change the nature/merchandise of their business (i.e. a T-shirt vendor now wishes to sell sunglasses) must notify the market staff. The market staff reserves the right to prohibit the selling of any items or services or distribution of promotional materials. USF Policy Prohibits The sale, give-away, or advertisement of weapons; fireworks; animals; diet aid products; nutritional supplements; natural or artificial stimulants; drug paraphernalia; counterfeit items; all burned CD s, DVDs, & games, or pornographic items. The promotion or sale of alcoholic beverages or tobacco products or advertisements promoting alcohol sales at an establishment University Contract Restrictions The USFSP Bookstore is the exclusive seller of all required, recommended or suggested course materials and tools including books, course packs, computer software, and materials published, distributed electronically, or sold over the internet.

3 The USFSP Bookstore is USFSP s exclusive on campus and internet seller of other items typically sold in college bookstores, such as books, educational supplies, notebooks, stationary, desk and room accessories, gift items, class/alumni rings & jewelry, and clothing, including any and all such items bearing a USF emblem, logo, insignia or other identifying mark. All beverages, whether sold or otherwise distributed, must not be a competitor of Coca- Cola products. Please contact the office a week in advance if you feel your product may fall under the prohibited list. Vendors are required to have a refund/exchange policy displayed within their space at all times. The sign is to clearly state the refund or exchange policy. Vendors are responsible for cleaning up their own spaces, leaving their areas free of all trash. Please do not share spaces with another vendor, not-for-profit organization, student organization, or department. Doing so may result in loss of market privileges. Nothing may be hung from trees or placed inside planters. Amplified sound is allowed on the market only with prior approval by the market staff. Acceptable volume levels will be determined by market staff. Compliance with a request to lower volume is mandatory. Vendors who violate market policies and procedures may lose market privileges at the market staff s discretion. Vendors and visitors are subject to the codes of conduct as outlined in the University of South Florida s Student Handbook. The decisions made by the market management are final. Sale and/or Distribution of Products Vendors can utilize the Harbor Market for the following: Information distribution o Information packets o Pamphlets advertising vendor s activities o Flyers for upcoming events Giveaway beverages are restricted to Coca-Cola products only and include: o Water (Dasani/Evian) o Sports drinks (Powerade) o Juices (Minute Maid) o Energy drinks (Rock Star/Full Throttle) o Soda (Coca-Cola Brand Beverages) Vendor giveaways must comply with Pinellas County Health Regulations. Bake sales involving pre-packaged, pre-approved foods require one week advance notice.

4 All baked goods and other food sold at the market must be store bought. No homemade goods allowed. Food requiring refrigeration or heating is not allowed unless your group has been given express permission by the market staff. If you are unsure whether or not the activity you wish to do is permissible, do not hesitate to contact our office via phone (727) or Please contact the University Student Center s Harbor Market staff at least three business days in advance. The Harbor Market cannot guarantee permission for a request made the day before a market date. Licenses & Other Information In accordance with the law, all vendors must submit up-to-date copies of their licenses. Due to penalties associated with allowing delinquent businesses onto the market, we ask that all new and returning vendors keep their licensing information renewed and up to date with us. Vendors who wish to set-up a booth for the purpose of selling a product must first submit one of the following: County Business License (issued by a county within the State of Florida) Or Flea Market Vendor License Vendors who wish to advertise for their business, but are not selling a product, one of the following: Their county-issued business license (must be for a county within the state of Florida) or Applicable service licenses where required (i.e. legal assistance, car dealership,) Vendors who do not possess a county-issued business license are encouraged to obtain their license from either Hillsborough or their home county Rain/Severe Weather/Market Cancelation Policy Call the office (727) for verification of rain cancellation. In the event of rain, the market staff will decide at the market as to whether or not the weather is considered severe enough to warrant cancellation. In some cases, weather may be unpleasant but would still allow for the market to continue for the rest of its duration. At that time, vendors will have the choice to request a rain check or to stay.

5 Only those who leave before noon and who have notified the market staff will have the option for a rain check. In order to receive a rain check, all goods must be removed from the market BEFORE noon (12pm). Please note that the threat of rain does not constitute an automatic rain check on our behalf. You must still call or for a rain check on the same day before 12:00pm or personally come to the market site and ask for a rain check. Personal (non-rain) rain checks are available on a case by case basis if the vendor notifies the market staff of the cancellation by 12:00pm on the market date in question. Market management has full authority to cancel the market for any reason (e.g. inclement weather, security reasons).

Bull Market. Department Rules and Regulations

Bull Market. Department Rules and Regulations Registration & Payment Before requesting a market reservation, please ensure that all required licenses and paperwork have been turned in to our office. All payments must be made through USF s online store