Expose. The Experts & New Business Partners. Your Products & Services

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1 Sustainable Growth of The Aromatic Industry through Value Chain Empowered & Applied Research Yogyakarta April 2018 Learn About the latest News & Updates Meet The Experts & New Business Partners Expose Your Products & Services SPONSORSHIPS

2 Why Sponsor? Greetings, Participating as a Sponsor at the AAC-AAIC 2018 can take you straight to your target market and demonstrate your level of support and commitment to the industry. The AAC-AAIC 2018 can provide your organization with the followings : Maximum exposure at a premier conference devoted to those involved in the office professional industry. An opportunity to build and reinforce strategic relationships within the office professional industry. Time to network with industry colleagues and key decision makers. A cost effective way to reinforce your organization's brand and build brand awareness amongst a relevant audience. Access to a broad network of industry partners from state and regional Government departments and the private sector. Time to present latest innovations and new products or services to a pertinent audience, and showcase your expertise and capabilities. Increased marketing opportunities including visibility on the conference website and associated marketing materials. Look forward to hearing from you soon and should there be any further inquiries, please do not hesitate to contact The Committee and we will be more than happy to assist you. Thank you, THE COMMITTEE

3 Overview The sponsorship model allows you to capture delegates attention in a variety of ways, depending on the specific needs of your business. We understand that these needs may not necessarily fit into the prescribed levels outlined in this document, and we therefore invite you to discuss with us alternative options available to tailor-made a sponsorship package that best suits your organization. The AAC-AAIC 2018 has several sponsorship packages available, providing sponsors with a choice of exposure related to financial commitment SPONSORSHIP RATES TABLE NO SPONSORSHIP CATEGORY MEMBERS NON MEMBERS UP TO 31 DEC 2017 MEMBERS NON MEMBERS JAN 1, ONWARD A MAIN SPONSORSHIP 1 PLATINUM (open up to 4 companies) 72,900,000 81,000,000 81,000,000 89,100,000 2 GOLD (open up to 4 companies) 54,675,000 60,750,000 60,750,000 66,825,000 3 SILVER (open up to 4 companies) 36,450,000 40,500,000 40,500,000 44,550,000 B PRODUCT SPONSORSHIP 1 SATCHEL Package (for 1 company only) 60,750,000 67,500,000 67,500,000 74,250,000 2 EXCLUSIVE SOUVENIRS (for 1 company only) 48,600,000 54,000,000 54,000,000 59,400,000 3 HANDBOOK ADVERTISING PACKAGE (unlimited) 1) Full Page 7,290,000 8,100,000 8,100,000 8,910,000 2) Half Page 5,467,500 6,075,000 6,075,000 6,682,500 3) Quarter Page 3,645,000 4,050,000 4,050,000 4,455,000 C ACTIVITY SPONSORSHIP 1 23 Apr - WELCOME DINNER (up to 2 companies) 42,525,000 47,250,000 47,250,000 51,975, Apr - POOL SIDE DINNER (up to 2 companies) 30,375,000 33,750,000 33,750,000 37,125, /25/26 Apr - COFFEE/ TEA BREAK (up to 2 companies) 18,225,000 20,250,000 20,250,000 22,275, Apr - FIELD TRIP (up to 2 companies) 36,450,000 40,500,000 40,500,000 44,550, Apr - GALA PRAMBANAN TEMPLE (up to 2 companies) 60,750,000 67,500,000 67,500,000 74,250,000

4 PLATINUM Packages Category : Main Sponsorship Roles : Non-Exclusive Availability : Open for 4 (four) Companies only Choice of 1 (one) complimentary Booth (size 3x3m) on preferential site in B2C Aroma Expo (April 24-29, 2018) or B2B Aroma Expo (April 23-26, 2018) 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) 1 (one) complimentary Ticket to Post Conference Aroma SHORT Tours (April 26-28, 2018). 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel - The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC (one) Front-full page(a4) with full-color company advertisement on the handbook 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be supplied by sponsor by the advised deadlines). 1 (one) time presentation of a memento at appropriate occasion during session 1 (one) time playback of company video profile (max.3 minutes) during breaks. Announcement by the emcee on Sponsor s session

5 GOLD Packages Category : Main Sponsorship Roles : Non-Exclusive Availability : Open for 4 (four) Companies only Choice of 1 (one) of complimentary Booth (size 2x3m) on preferential site in B2C Aroma Expo (April 24-29, 2018) or B2B Aroma Expo (April 23-26, 2018) 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel - The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC (one) Middle-full page (A4) with full-color company advertisement on the handbook 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be supplied by sponsor by the advised deadlines).

6 SILVER Packages Category : Main Sponsorship Roles : Non-Exclusive Availability : Open for 4 (four) Companies only 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel - The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC (one) front-half page (A5) with full-color company advertisement on the handbook 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be supplied by sponsor by the advised deadlines).

7 SATCHEL Package Category : Product Sponsorship Roles : Exclusive The only company s logo will be printed on The Satchel Type : Conference Bag No. of Satchel : 525 pcs Availability : Open for 1 (one) Company only 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) 1 (one) complimentary Ticket to Yogyakarta Short field-trip (April 26-28, 2018). 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel (The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC (one) front-full page (A4) with full-color company advertisement on the handbook 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be supplied by sponsor by the advised deadlines).. Announcement by the emcee on Sponsor s session

8 EXCLUSIVE SOUVENIR Package Category : Product Sponsorship Roles : Exclusive The only company s logo will be printed on the SOUVENIR Type : Unique USB Flash Drive 8Gb No. of product : 525 pcs Availability : Open for 1 (one) Company only 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) 1 (one) complimentary Ticket to Yogyakarta Short field-trip (April 26-28, 2018). 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel (The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC (one) Middle-half page (A5) with full-color company advertisement on the handbook 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be supplied by sponsor by the advised deadlines). Announcement by the emcee on Sponsor s session

9 ADVERTISEMENT Packages Category : Product Sponsorship Roles : Non-exclusive Availability : Unlimited (first IN, first SERVED basis) Media : AAC-AAIC HANDBOOK No.of issue : 525 copies Type : Advertising No. of slots : Unlimited Finishing : Size A4, Front & Back Hard Cover gr Art-paper (Dove), Full C/S Invesment : See the Sponsorship Rates Table Notes : Your company/ organizations are invited to purchase a full, half or quarter of an A4 page (portrait) color advertisement in the AAC-AAIC 2018 Handbook. Ad placement is entirely the right of the committee The artwork is supplied by sponsor by the advised deadlines. Specification and dates for receiving advertisement will be advised closer to the conference. Collateral Placement Acknowledgement as Official Partners of AAC-AAIC Display of Company s Logo in in official website. Inclusion of one company s brochure/ flyer in Satchel (supplied by sponsor by the advised deadlines, lightweight and not larger than A4 size).

10 Welcome Dinner Package with Javanese Procession Category : Activity Sponsorship Roles : Non-Exclusive Type : Welcome Dinner with Traditional Javanese Procession Venue : Royal Ambarrukmo Hotel Yogyakarta Date / Time : 23 April 2018 / 6:00 PM-9:00 PM Availability : Open up to 2 (two) Companies only 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018) Company sizeable cards (A5 size) to be placed in dining tables. Acknowledgement as Official Partners of AAC-AAIC 2018 for this special occasion 1 (one) Middle-full page (A4) with full-color company advertisement on the handbook Announcement by the MC on Sponsor s session

11 Networking Dinner Package Pool side Category : Activity Sponsorship Roles : Non-Exclusive Type : Poolside Dinner Venue : Royal Ambarrukmo Hotel Yogyakarta Date / Time : 24 April 2018 / 6:00 PM-9:00 PM Availability : Open up to 2 (two) Companies only 1 (one) standing / rolled banner will be strategically positioned in the venue area (design, info and materials to be supplied by company). Acknowledgement as Official Partners of AAC-AAIC 2018 for this special occasion 1 (one) Middle-full page (A4) with full-color company advertisement on the handbook Announcement by the MC on Sponsor s session

12 Coffee/ Tea Break Package On site Category : Activity Sponsorship Roles : Non-Exclusive Type : Coffee/ Tea Break Venue : Royal Ambarrukmo Hotel Yogyakarta Date / Time : 24 or 25 or 26 April 2018 / 10:00 AM & 15:00 PM Availability : Open up to 2 (two) Companies only Company sizeable cards (A5 size) to be placed in coffee/tea buffet tables (morning & afternoon) Acknowledgement as Official Partners of AAC-AAIC 2018 for this special occasion 1 (one) Middle-quarter page (A5) with full-color company advertisement on the handbook Announcement by the MC on Sponsor s session

13 FIELD TRIP Package Category : Activity Sponsorship Roles : Non-Exclusive Type : Field trip to Cajuput Plantation Date / Time : 25 April 2018 / 1:00 PM-6:00 PM Target : All Delegates Availability : Open up to 2 (two) Companies only 1 (one) complimentary Ticket to Yogyakarta Short Post Conference Tour based on sharing room (April 26-28, 2018). 1 (one) large welcome banner will be strategically positioned in the venue area upon reception (design, info and materials to be supplied by company). Acknowledgement as Official Partners of AAC-AAIC 2018 for Field Trip Cajuput Plantation Program Special Display of Company s Logo in all Bus/ Mini Bus 1 (one) Middle-full page (A4) with full-color company advertisement on the handbook Announcement by the emcee on Sponsor s session

14 Gala Dinner Package Garuda Prambanan Temple Category : Activity Sponsorship Roles : Non-Exclusive Type : Gala Dinner Venue : Garuda Temple Yogyakarta Date / Time : 26 April 2018 / 6:00 PM-9:00 PM Availability : Open up to 2 (two) Companies only 1 (one) complimentary Ticket to Yogyakarta Short Post Conference Tour based on single room (April 26-28, 2018). 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel (The Royal Ambarrukmo Hotel Yogyakarta (April 23-26, 2018) Acknowledgement as Official Partners of AAC-AAIC 2018 for this special occasion 1 (one) Middle-full page (A4) with full-color company advertisement on the handbook Announcement by the emcee on Sponsor s session

15 TERMS & CONDITIONS Payment & Cancellation policy All rates are quoted in IDR (Rupiahs) inclusive of prevailing government tax. The Currency Rates subject to change. In the current money market, generally apply US Dollar 1 equals Rp 13,300 - Rp 13,500.- The Committee takes no responsibility for subsequent exchange rates applied by the credit card companies, when your statement is converted into other currencies. Bank charges and commissions are to be borne by Delegates. Any cancellation must be advised in writing to The Committee. If the cancellation is received up to 3 months before the event, an administration fee of 25% of the total price is retained. If the cancellation is received less than 3 months prior, no refund is applicable. General The Committee reserves the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Company advertisements and satchel inserts are subject to approval from The Committee All sponsorship packages are inclusive of prevailing government tax Payment Terms : 60% deposit required prior to confirmation of sponsorship. 40% final installment required by March 15, Full terms and conditions can be found on the official website: An event Handbook which contains important information such as rules & regulations, delivery and access details, electrical testing and tagging requirements and lists of services available for hire and the necessary order forms will also be produced for all delegates. To Confirm Sponsorship Should you wish to confirm sponsorship, please complete the Online Registration thoroughly via this link : Sponsorship Enquiries Please contact The Committee to discuss Sponsorship Packages and opportunities available in more detail: The Committee can be reached at secretariat@aac-aaic.com or rendra.ego@gmail.com Allocation Sponsorship packages, which may be limited in number, will be generally allocated to those company/organization who apply earliest. Allocation of sponsorship packages regardless of the preference indicated is at the discretion of The Committee, whose decision will be final.

16 TERMS & CONDITIONS Detailed Requirements and Due Dates The Committee requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel/ goody bags inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. In the event that materials, information or artwork required by The Committee are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case. Logos will be requested in PDF or Jpeg at least high resolution 300dpi. Should an alternative format be received, The Committee cannot be held responsible for the quality of the logos displayed in any of the promotional material. Exceptional Circumstances The Committee reserves the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the sponsor/ exhibitor is informed at least one month before the planned conference. The Committee will use reasonable endeavor to remedy the impact of exceptional circumstances. Liability / Insurance In the event of industrial disruptions or natural disasters, The Committee cannot accept responsibility for any financial or other losses incurred by the delegates. The Committee take no responsibility for injury or damage to persons or property occurring during the AAC-AAIC All insurance, including medical cover, or expenses incurred in the event of the cancellation of the AAC-AAIC 2018 is the individual delegate s responsibility. Attendees are encouraged to choose a travel insurance policy that includes loss of fees/ deposits through cancellation of your participation in the AAC-AAIC 2018, or through the cancellation of AAC-AAIC 2018 itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Committee will take no responsibility for any participant failing to insure. The sponsor is responsible for all personal injury, damage to property or other losses, liabilities or claims arising in connection with the sponsor s participation at the AAC-AAIC The sponsor will indemnify The Committee in respect of any losses, liabilities or claims in respect thereof. The sponsor agrees to participate at its own risk and to take out adequate insurance in respect of all such losses, liabilities and claims. The Committee will take all reasonable precautions, to ensure the building is secure. To assist us, all persons attending AAC-AAIC 2018 must wear the official name badge at all times

17 TERMS & CONDITIONS Sponsorship Packages Sponsorship Proposal current as at November 24, 2017 Please refer to the sponsorship packages in this Proposal for outlined benefits. Any variations to the description of each package must be as agreed in writing with The Committee. Sponsorship entitlements will not commence until the registration is completed and the payment received by The Committee Trade Registrations Trade registrants are not permitted to attend conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship package. However, should trade registrants wish to attend the conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to The Committee together with the applicable registration fee. Main Venue The sponsors and the servants, agents, contractors and invitees of the sponsor are also to observe the rules, regulations and procedures as prescribed by The Committee and The Venues (Royal Ambarrukmo Yogyakarta & Plaza Ambarrukmo Yogyakarta)

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