EXHIBITOR PROSPECTUS

Transcription

1 Texas Pediatric Society 2017 Annual Meeting EXHIBITOR PROSPECTUS October 5-6, 2017 Renaissance Dallas at Plano Legacy West Meeting Exhibit i e t i ng a l Me o n a l P 2017 A nnu West y c a g e L

2 Exhibit Exhibit at TPS More than 300 decision-makers attend TPS annual meetings: TPS is the largest state pediatric society in the nation. This large number of pediatricians at one event translates into qualified leads for your company a substantial return on your exhibit investment. Be a part of the premier meeting for pediatricians in Texas: Pediatricians from Texas, as well as other states, attend the TPS annual meeting because we offer quality educational programs specifically targeted to pediatrics. The annual meeting provides many elements of exposure for your success. Reach your target audience: Physicians who attend the TPS annual meeting are decision-makers in their hospitals or practices. The TPS annual meeting is the best time to strengthen relationships with customers. Allied health professionals, nurses office managers will also attend. Who Attends the TPS Annual Meeting Over 200 physicians Pediatricians in private practice, group practice hospitals Pediatric specialists Pediatric fellows, residents medical students Allied health professionals, office managers nurses Academic leaders State community policymakers Top Five Reasons to Exhibit 1 One-on-one time with approximately 300 decision-makers in Texas pediatric clinics. 2 Link to your company homepage on TPS website. 3 Attendee list before after the event. 4 Develop new strengthen existing relationships, build br awareness. 5 Socialize during our meal beverage breaks attend our Thursday evening welcome reception. Who Exhibits Pharmaceutical companies Electronic health record suppliers Financial services Legal services Armed services Medical liability insurance providers Medical equipment suppliers Home health providers Physician recruiting services Procedural equipment manufacturers distributors Medical billing companies Texas pediatric departments Texas children s hospitals TPS Historical Meeting Attendance Year City Attendance 2013 Galveston Dallas Sugar L Austin 261 Exhibit This attendance reflects only the physician attendance for the past four years. The TPS Meeting also attracts approximately 125 medical students, pediatric office managers, allied health professionals nurses. Register on or before Monday, May 15, 2017 to receive a discount registration deadline is August 21, All companies must register by this date to exhibit. Page 2 REGISTER NOW

3 What is Included in the Stard Package $1,500 Base Price (after 5/15/17 $1,800) Each 6 x 30 skirted/draped table includes: Registration Brochure program listing (if paid in full by 5/15/17) TPS Directory listing with link to company s home page Post-convention attendee mailing list for one-time use Exhibit staff badges Recognition on meeting signage Company name included in the Onsite Program Complimentary registration for two exhibitors per exhibiting company (each additional individual is $100 per individual with a max of four individuals per exhibiting company) Two chairs, a waste basket company signage Upgraded Opportunities Exhibit Titanium: $10,000 Full Page Advertisement in the Registration Brochure (mailed posted online) Full Page Advertisement in the Onsite Program Leaderboard Advertisement on the TPS website for one full month Awards Luncheon Sponsorship (Approximate attendance is 300 members) Option to add another table to your booth in the hall Complimentary registration for up to six representatives (four additional representatives included vs. stard booth package) Platinum: $7,500 Half-Page Advertisement in the Registration Brochure (mailed posted online) Half-Page Advertisement in the Onsite Program for an additional $1,500 Leaderboard Advertisement in the TPS E-Newsletter for one month Complimentary registration for up to five representatives (three additional representatives included vs. the stard booth package) Gold: $5,800 Quarter Page Advertisement in the Registration Brochure Quarter Page Advertisement in the Onsite Program for an additional $1,000 Rectangle Advertisement in the TPS E-Newsletter for one month Complimentary registration for up to four representatives (two additional representatives included vs. the stard booth package) Silver: $3,500 One Eighth Page Advertisement in the Registration Brochure One Eighth Page Advertisement in the Onsite Program for an additional $500 Complimentary registration for up to three representatives (one additional representative included vs. the stard booth package) * registration deadline is August 21, Ad Specifications Ad proofs for the Registration Brochure are due by May 15 th. must be paid-in-full for ad to be accepted. Remember to fill out submit the Exhibit Space Form on the last page. Page 3 REGISTER NOW Ad sizes: Full page x 10 inches 1/2 horizontal x 4.8 inches 1/4 vertical x 5 inches 1/8 horizontal x 2 inches E-News Leaderboard x 72 pixels Website Leaderboard x 90 pixels

4 Sponsorship Opportunities Gain greater access to visibility with a key buyer group to demonstrate a commitment to the profession. The following opportunities are provided to help your company increase visibility with TPS members conference attendees during after the meeting. Lanyards: $1,500 For a great way to showcase your company with our TPS attendees, sponsor the lanyards at our meeting. Charging Station: $1,800 Get noticed while attendees power up their devices. Display your company s logo on eight wall panels one header panel to give a bold visual impact that leaves a lasting impression. This high traffic station includes plug-point strips with built-in USB & USB 2.0 chargers. Hotel Key Cards: $2,000 The ultimate low-cost, high-impact sponsorship, hotel key cards are a great way to maximize your company s presence. Think about how many times they ll see use it Tote Bags: $2,250 your presence not only during the TPS annual meeting, but leave a lasting impression after the meeting as well by sponsoring the tote bags given to every registered attendee. Early Bird Deadline May 15, 2017 the early bird fee ends. Last chance to receive ad space/recognition in the TPS 2017 Registration Brochure. Exhibit Hall Times Exhibits will open at 11:30 am on Thursday, Oct. 5 th close at 4 pm on Friday, Oct. 6 th. Thursday, October 5, :30 11:30 am Setup* 11:30 am 1:00 pm Lunch in Exhibits Hall 2:30 3:00 pm Refreshments/Coffee Break 6:30 7:30 pm Welcome Reception in Exhibits Hall * s may not set up prior to 9:30 am Friday, October 6, :00 8:30 am Continental Breakfast 11:00 11:30 am Refreshments/Coffee Break for Office Managers 11:30 am 1:00 pm Lunch in Exhibits Hall 3:15 3:45 pm Refreshments/Coffee Break 4:00 pm Hall Closes, Tear Down Have You Reserved Space The Texas Pediatric Society is poised to be an event like no other Promote your products services to hundreds of Texas Pediatricians at the only pediatric state medical society meeting in the state. These medical professionals rely on the convention to deliver cutting edge products, services solutions, the opportunity to connect with companies like yours. DON T MISS IT T-N-T Talk Network Ticket Blow up your leads with our T-N-T program this year For each booth an attendee visits, you will have the chance to talk to them about your services, establish a solid network, then h them a ticket for stopping by. is this program going to blast-off Because the attendees chance of winning a drawing will increase the more booths they visit, which in turn will increase your chances of networking. Exhibit Page 4 REGISTER NOW

5 & Payment Policy TPS accepts VISA, Discover, MasterCard, checks, agency purchase orders are the ONLY accepted methods of payment (NOT American Express). In accordance with ACCME guidelines, exhibit space is separate from commercial supporters. Payment must be paid in full by August 21, 2017 to receive confirmation of a booth space, as well as the other benefits listed. (Registration Brochure listing deadline is May 15th, 2017.) Disclosure Disclosure of Investigational Uses of Products Devices or Procedures: All exhibitors are required to follow the Food Drug Administration (FDA) rules regulations on displayed products. These rules require disclosure of current FDA status by appropriate labeling pharmaceuticals. Further information may be obtained from the FDA. Size Type of Exhibits Exhibit space in the hall is limited to the 10 Dx10 W draped area. Non-profit booths must conform to a 6 x30 table top. Therefore, free sting exhibits must fit around your immediate table or on your table. If you need more space than a table top, you must purchase 2 booths, or pay to be in the hall. The TPS reserves the right to screen applications for space to accept only those that fit this criteria. Unethical conduct or infraction of these policies will subject the exhibitor or his/her representatives to dismissal from the entire meeting. Should this occur, there is no refund of the exhibit fee or additional representative fees. Exhibit Location s at the level of Titanium, Platinum Gold, that opt to exhibit, will be given a choice of prime locations in the hall or foyer. Silver will then be assigned. If you are a non-profit exhibitor, you can pay an upgraded fee for placement in the hall. Representatives/ Registration All exhibitors have a total of two complimentary registrations for the entirety of the show. This does not mean two to four reps each day of the show or in shifts. Each name badge past two (or more for Titanium, Platinum, Gold, Silver) is an additional $100 each, limit two additional. Any non-registered exhibitors without a name badge will be asked to leave the exhibit area. NO EXHIBITORS or PHYSICIANS ATTENDING THE MEETING AS EXHIBITORS are allowed in the educational sessions unless they register as an attendee separate from the exhibit fee. Responsibilities Telephone, computer/video devices, cabling, electricity decorating services may be arranged, are provided for a fee, by Freeman Decorating. on cost forms will be ed to the paid exhibitors six weeks prior to the event. Each party agrees to be responsible for their own property shall not hold the Texas Pediatric Society Renaissance Dallas at Plano Legacy West Hotel harmless for any damages, theft, or personal injury occurring during the meeting. Questions Crystal.Healey@txpeds.org. For more information call Crystal Healey, Exhibits Manager at (512) , or Fax (512) or Crystal.Healey@txpeds.org. Exhibit Page 5 REGISTER NOW

6 1 CHOOSE YOUR EXHIBITOR OPTION Basic Exhibit s Advertising Opportunities Additional Sponsorship Before 5/15/17 5/15/17 8/21/17 Commercial non (c)(3) organizations... q $ q $1800 Non-profit 501(c)(3) organizations... q $550...q $600 Website & E-News Advertising Txpeds.org Leaderboard...$1,000 Txpeds.org Rectangle...$600 E-News Leaderboard...$500 E-News Rectangle...$300 Extra Opportunities q Lanyards... $1,500 q Charging Station... $1,800 q Hotel Key Cards...$2,000 q Tote Bags...$2,250 i 2 UPGRADE For Upgraded s ONLY. Check your options: Titanium: $10,000 q FULL PAGE ad in Registration Brochure q FULL PAGE ad in TPS Onsite Program q Leaderboard on website (1 month) q Double booth location in hall Platinum: $7,500 q HALF PAGE ad in Registration Brochure q Ad placement in Onsite Program: additional $1,500 q Single corner booth or other location in hall q Leaderboard in E-News (1 month) Gold: $5,800 q QUARTER PAGE ad in Registration Brochure q Ad placement in Onsite Program: additional $1,000 q Single booth location in hall q Rectangle in TPS E-News (1 month Silver: $3,500 q ONE EIGHTH PAGE ad in Registration Brochure q Ad placement in Onsite Program: additional $500 q Awards Lunch Sponsorship q Thursday Friday continuous beverage breaks in exhibits hall q Thursday lunch in exhibits hall q Friday lunch in exhibits hall q Friday continental breakfast in exhibits hall q Thursday welcome reception q Friday reception q Thursday break q Pediatric Office Managers Section 3 FILL OUT CONTACT AND PAYMENT INFORMATION Name of Firm (as it will appear on booth sign) Product/Service Promotion (pharmaceutical, equipment, nutritional, etc.) Name of Direct Correspondent to whom ALL information will be sent Address Street City State Zip Phone Number of Direct Correspondent of Direct Correspondent Link to home page of company (not to specific products): NOTE: TPS will only send exhibiting information to the contact listed on this form. It is their responsibility to forward to onsite rep or notify us of a change in contact. TPS Tax ID# METHOD OF PAYMENT: q VISA q MasterCard q Discover q Check Payable to Texas Pediatric Society Basic Exhibit Fee Upgraded Exhibit Fee Plus additional Ad Fee Additional Sponsorship Fee Additional $100 each: Credit Card # CID (3 digit number on back) TOTAL EXHIBIT FEE: Expiration Date: Name on Card: Billing Address Street City State Zip CANCELLATION POLICY: I have reviewed the TPS exhibit policies hereby agree to the terms requirements as outlined. There is no refund of exhibitor /or contribution fees after May 15, 2017 no exceptions. Should the meeting be canceled or rescheduled for any reason, TPS will offer a refund for all contributions exhibitor fees within 30 days of the canceled event. TPS will not be financially responsible for any other expense or fee incurred by the exhibitor /or contributor. REMINDER: In accordance with ACCME guidelines, exhibit space fee is separate from supporter contributions. Signature of AUTHORIZED company representative Date Return to: Page 6 Texas Pediatric Society, 401 W. 15th St. Ste. 682, Austin TX or- FAX: (512) or- Crystal.Healey@txpeds.org For a downloadable PDF version of this form CLICK HERE REGISTER NOW