2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO March 12-14, 2018 Expo: March 13 Indiana Convention Center, Indianapolis
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1 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO March 12-14, 2018 Expo: March 13 Indiana Convention Center, Indianapolis SPONSOR/EXHIBITOR PROSPECTUS
2 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO EXHIBITOR TESTIMONIALS A few years ago, we opened an Indianapolis office and our partnership with the Chamber has been critical in our growth of that office. The Chamber helps us to reach the right people the decision-makers and the influencers who need to know about us so we can help them. Tania Bengtsson Gibson CONFERENCE INFORMATION The Indiana Safety and Health Conference is the largest gathering of safety and health professionals in the state of Indiana. Presented by the Indiana Chamber of Commerce, the Central Indiana Chapter of the American Society of Safety Engineers (ASSE) and the Indiana Department of Labor/INSafe, attendees learn the latest strategies to stay compliant with OSHA rules and regulations. The conference features more than 70 breakout sessions over three days on cutting edge topics, as well as expert keynote speakers, including: Richard Hawk, world renowned expert on making safety fun. Mount Everest expedition team leader Jim Elzinga Astronaut, medical doctor and engineer David Wolf The Indiana Health and Safety Conference is the most productive conference we attend all year. As a Hoosier company the conference continues to be instrumental in connecting with current customers, growing our in-state business, and earning new business across the. Alfonso Lerma KHA Online-SDS PRESENTED BY After several years of only having a 10x10 booth at the Indiana safety conference we decided to invest in putting one of our Safety/Rescue Service Units in the show. We believe that showcasing our services this way opened up new opportunities with safety professional attending the conference and expo! Gary K. Yurt Industrial Safety & Training Services, LLC The Indiana Chamber of Commerce partners with 24,000 members and investors representing over four million Hoosiers to achieve the mission of cultivating a world-class environment which provides economic opportunity and prosperity. Founded in 1911, the American Society of Safety Engineers is the oldest and largest professional safety organization. With more than 37,000 members worldwide, ASSE is a global association of occupational safety, health (OSH) and environmental professionals that advances the interests of its members and the profession. INSafe, a division of the Indiana Department of Labor, works with Indiana s employers, employees, labor unions, professional groups, trade organizations and others to ensure workplace health and safety.
3 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO ATTENDEES DEMOGRAPHIC PROFILE BY TITLE 1% STUDENT 2% VICE PRESIDENT MANAGEMENT 56% 2% PRESIDENT/CEO 3% TECHNICIAN 3% TEAM/COMMITTEE MEMBER 4% ENGINEER 8% CONSULTANT/INSTRUCTOR 10% COORDINATOR SPECIALIST 11% 97.4% OF 2017 ATTENDEES RATED THE CONFERENCE AS GOOD, VERY GOOD OR EXCELLENT
4 SPONSORSHIP LEVELS CONFERENCE SPONSOR $10,000 Exclusive Opportunity INCLUDED BENEFITS: Exclusive listing as the 2018 Indiana Safety and Health Conference & Expo Conference Sponsor, including verbal recognition Company logo on the cover of promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company logo included on promotions 4 More than 80,000 promotions will be sent to safety and health professionals throughout Indiana Company logo included on cover of conference program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo on PowerPoint presentations featured during general sessions and luncheons Company logo or name on all conference signage Company logo included on conference web site and linked to pay of your choosing Company collateral material or logo item distributed to each attendee in conference bags 1-2 minutes of podium time to address conference attendees at the opening general session 4 Includes two complimentary booth attendee passes (additional Six complimentary full-conference registrations for your company representative and/or clients 4 Includes name, title, company name, phone number and mailed address (does not include addresses_ Sponsor ribbon for each of your company representatives PLATINUM SPONSOR $7,500 (Four Opportunities Available) Available opportunities Pre-conference Workshop (March 12) Opening General Session (March 13) Morning General Session (March 14) Governor s Workplace Safety Awards Luncheon (March 14) INCLUDED BENEFITS Exclusive recognition as the sponsor of the corresponding event or item above Recognition as a Platinum-level Sponsor, including verbal recognition Company logo included in promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company logo included on promotions 4 More than 80,000 promotions will be sent to safety and health professionals throughout Indiana Company logo included in conference program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo on PowerPoint presentations featured during general sessions and luncheons Company logo included on conference web site and linked to pay of your choosing 1-2 minutes of podium time to address conference attendees during a selected event 4 Includes two complimentary booth attendee passes (additional Four complimentary full-conference registrations for your company representative and/or clients 4 Includes name, title, company name, phone number and mailed address (does not include addresses_ Sponsor ribbon for each of your company representatives
5 SPONSORSHIP LEVELS GOLD SPONSOR $5,000 (11 Opportunities Available) Available Opportunities: Welcome Reception/Expo Preview (March 12) Expo Hall Lunch (March 13) Reception (March 13) Expo Hall (March 13) Registration Bag (your logo on it) Water Bottle (your logo on it) Name Badge Lanyards (your logo or company name on it) Green initiative (recycling sponsor) Conference Guide (your logo on cover) Notepad (your logo on it) Mobile App (your logo on home page of app) INCLUDED BENEFITS Exclusive recognition as the event or item sponsor Recognition as a Gold-level Sponsor Company name or logo included in promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company name or logo included on promotions 4 More than 80,000 promotions will be sent to safety and health professionals throughout Indiana Company logo included in conference program guide, as well as a full page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo on PowerPoint presentations featured during general sessions and luncheons Company logo included on conference web site and linked to pay of your choosing 4 Includes two complimentary booth attendee passes (additional Two complimentary full-conference registrations for your company representative and/or clients 4 Includes name, title, company name, phone number and mailed address (does not include addresses) Sponsor ribbon for each of your company representatives SILVER SPONSOR $3,000 (14 Opportunities Available) Available Opportunities: Continental Breakfast (March 12) Morning Refreshment Break (March 12) Afternoon Refreshment Break (March 12) Continental Breakfast (March 13) Morning Expo Refreshment Break (March 13) Afternoon Expo Refreshment Break #1 (March 13) Afternoon Expo Refreshment Break #2 (March 13) Continental Breakfast (March 14) Morning Expo Refreshment Break #1 (March 14) Morning Expo Refreshment Break #2 (March 14) Afternoon Expo Refreshment Break #1 (March 14) Afternoon Expo Refreshment Break #2 (March 14) Get-Connected (Wi-Fi) Charging Station INCLUDED BENEFITS Exclusive recognition as the event or item sponsor Recognition as a Silver-level Sponsor Company name or logo included in promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company name or logo included on promotions 4 More than 80,000 promotions will be sent to safety and health professionals throughout Indiana Company logo included in conference program guide, as well as a half page color advertisement inside, distributed to all attendees and includes conference agenda, exhibit hall map and more Company logo on PowerPoint presentations featured during general sessions and luncheons Company logo included on conference web site and linked to pay of your choosing 4 Includes two complimentary booth attendee passes (additional One complimentary full-conference registration for your company representative and/or client 4 Includes name, title, company name, phone number and mailed address (does not include addresses) Sponsor ribbon for each of your company representatives *Reasonable effort will be made to include logo at all available opportunities; however due to space issues, use of company name in text may be necessary
6 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO EXHIBIT SPACE OPPORTUNITIES $895 (Limited space available first come first served) *Larger, customized exhibit space is available and can be quoted upon request (as space allows) ADDITIONAL OPPORTUNITIES $150 Enhanced listing in printed conference program guide (including company logo) $500 Half page color advertisement in conference program guide $850 Full page color advertisement in conference program guide Company name included in promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company inclusion included in conference program guide, distributed to all attendees and includes conference agenda, exhibit hall map and more 4 Includes two complimentary booth attendee passes (additional 4 Includes name, title, company name, phone number and mailed address (does not include addresses) Exhibitor ribbon for each of your company representatives
7 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO INTERACTIVE DISPLAY SPACES AVAILABLE Present your products and services with an interactive display space! Custom spaces of all sizes are available, enhancing the conference attendee experience and increase booth traffic. A 20 x 40 interactive display is $2,500. Quotes for larger display space are available upon request. INCLUDED BENEFITS: Company name included in promotional brochure 4 Mailed to more than 12,000 safety and health professionals in the Company inclusion included in conference program guide, distributed to all attendees and includes conference agenda, exhibit hall map and more 4 Includes name, title, company name, phone number and mailed address (does not include addresses) Exhibitor ribbon for each of your company representatives
8 2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO SPONSOR AND EXHIBITOR CONTRACT TERMS AND CONDITIONS 1. Exhibitor and sponsorship opportunities are designed to provide a showcase for products and services either specifically designed for or customarily used in safety. These opportunities are offered strictly as a means of information exchange. Exhibitors and sponsors may not make sales, but may take orders in the exhibit area. Having a sponsor or exhibitor relationship with the Central Indiana Chapter of ASSE and the Indiana Chamber of Commerce, hereinafter referred to as CIASSE/ ICC, does not indicate that CIASSE/ICC endorses the products or services of its exhibitors and/or sponsors. 2. Exhibitor agrees that CIASSE/ICC shall have the right to make such rules and regulations or changes in arrangements, as it shall deem necessary and to amend the same from time to time. CIASSE/ICC shall have the final determination and enforcement of all rules, regulations and conditions. It is understood and agreed that the Exhibitor shall abide by all the conditions, rules and regulations provided by CIASSE/ICC for the governing of the Exhibit and the Conference of which it is a part. 3. Exhibitor agrees to accept this contract and encloses herewith a check or credit card number for the full amount due to ICC upon registration. All payments must be made within 30 days of the invoiced date. All payments must be paid prior to set-up for the event unless otherwise arranged. No rights in and to the said space (or any other space) shall vest in Exhibitor until this agreement has been accepted on behalf of CIASSE/ ICC, and such vesting shall thereafter be subject to the terms and conditions stated herein. All exhibitor registration fees and sponsorships are nonrefundable after September 1, Prior to September 1, 2017, an Exhibitor/Sponsor may withdraw from the Conference and receive a full refund less a Fifty Dollar ($50.00) administrative fee. The Indiana Chamber also holds the right to cancel your sponsorship if payment is not made 60 days prior to the event date. Exhibitors may not set up unless payment is received prior to event date. No subletting, assignment, or sharing of space will be permitted without CIASSE/ICC approval and the payment of an additional fee. Promotional activity is limited to the confines of space assigned by CIASSE/ICC. Overly large table, standup or wall displays or other items that may prevent or interfere with the visibility of any adjoining booth space is not permitted. Exhibitor items/materials must be contained inside the booths space and out of walkways. 4. Exhibitor is responsible for installing, maintaining, and dismantling its exhibit. Excel Decorators shall be the official decorator, drayage contractor and labor contractor for the event and shall have the exclusive right to supply all equipment, furniture, carpeting and decorating materials, drayage and non-technical manpower on a rental basis to individual exhibitors. 5. Exhibitor displays must remain assembled throughout the open exhibit hours. Failure to comply could result in future booth assignment priorities. 6. Insurance and liability are the sole and full responsibility of the Exhibitor. Exhibitor agrees to maintain such insurance that will fully protect CIASSE/ ICC from any and all claims of any nature, including claims under applicable workers compensation acts, and for damages for personal injury, including death, which may arise in connection with the operation of Exhibitor s display. Damage to inadequately packed property will be Exhibitor s own responsibility. In the event that Exhibitor damages the building, Exhibitor expressly agrees to protect, save and hold harmless CIASSE/ICC from all loss and/or damages whatsoever caused by Exhibitor to said building, or any part thereof, directly or indirectly. 7. CIASSE/ICC will not be liable for failure to hold the conference as scheduled. All payments will be returned in the event that the conference is not held as scheduled or transferred to future event. 8. Exhibitor shall abide by fire regulations and all other regulations of government agencies and the conference site. All draping and decorative material must be flameproof. Signage and banners must not block other exhibits. If your sign/banner is taller than three feet, it must be set in the back of your booth and not in the front. 9. CIASSE/ICC will not be responsible for delays or extra expense incurred because of strikes, labor disputes, or any other cause beyond the control of the CIASSE/ICC, its agents or representatives. 10. Extremely loud noises such as bells, sirens, buzzers, etc., will not be permitted. All Exhibitors must maintain a business-like atmosphere. 11. No activities shall be scheduled during the time of the official program hours except with the express permission of CIASSE/ICC. 12. Exhibitor hereby agrees to indemnify, defined protect and hold harmless CIASSE/ICC and the hotel and conference center management from any and all claims, demands, suits, liability for damage, loss, harm or injury to the person or any property of the Exhibitor or any of its officers, agents, employees or other representatives. 13. By virtue of registering online by mail or fax indicates knowledge of and agreement with the terms and conditions herein. 14. Exhibition space will be assigned only upon receipt of the Sponsor/ Exhibitor agreement, full payment, and accompanying forms. However, CIASSE/ICC reserves the right to reassign exhibition booth space if necessary. CIASSE/ICC reserves the right to refuse exhibition space to any employer. 15. Exhibitor/sponsor fully understands and agrees to abide by all components of the terms and conditions and will participate as an exhibitor/sponsor at the 2018 Indiana Safety & Health Expo at the Indiana Convention Center on March 12-14, 2018.
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