2016 State Urban Search and Rescue Conference November 4 7, 2016 TEEX Brayton Fire Training Field College Station, TX 77843

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1 2016 State Urban Search and Rescue Conference November 4 7, 2016 TEEX Brayton Fire Training Field College Station, TX EXHIBITOR & SPONSOR GUIDE

2 Showcase Your Company or Organization EXTENDED TIME WITH ATTENDEES! The State Urban Search and Rescue (SUSAR) Conference offers two days of networking and relationship building with attendees. More than 250 attendees are expected to attend this year s conference. The vendor exhibition will be held during attendee registration on Friday, November 4 from 12:00 noon to 5:00 p m and continue through Saturday and Sunday during the opening sessions from 7:30 am 1:30 p m. Exhibit area will be located in the H.D. Smith Operations Complex (Building 25) of the TEEX Brayton Fire Training Field in College Station, Texas. EXHIBITOR SCHEDULE DAILY SCHEDULE FRI, NOV 4 SAT, NOV 5 SUN, NOV 6 Move In 9 am 12 pm Exhibit Area Hours 12 pm 5 pm 7:30 am 1:30 pm 7:30 am 1:30 pm Move Out 1:30 pm 5:00 pm SHOW LOCATION Emergency Services Training Institute TEEX Brayton Fire Training Field 1595 Nuclear Science Road College Station, TX H.D. Smith Operations Complex, Building 25, Room 122 DEADLINES Space must be reserved with a 25% deposit no later than October 1, Full payment is due by October 28, SUSAR Page 2

3 Exhibitor Spaces and Pricing INDOOR 8 X 10 $650 8 x 10 Booth Space Includes: 30 x 72 unskirted table Two chairs Short draped walls and side walls Two exhibitor badges Electricity limited availability. Requests taken on a first-come, first-served basis. Internet no Ethernet connections are available; check with marketing staff regarding wireless availability. NOTE: Credit card processing will not work on the TAMU wifi system. OUTDOOR EXHIBIT $650 Outdoor Space varies in size: Placement is not reserved. Move in occurs as first-come, first-choice beginning at 9:00 am on Friday morning Tables, chairs, and/or electricity are not provided for outdoor spaces; however, you are welcome to bring your own tables, chairs, pop-up tents, and/or generators Two exhibitor badges REGISTRATION See page 8 for registration form. A 25% deposit is due by October 1, Remaining balance is due by October 28, SUSAR Page 3

4 Exhibitor Rules and Regulations RULES Exhibits shall consist of rescue equipment, emergency medical equipment, fire or rescue service training materials or other workrelated items. Exhibitors shall not deface, injure or mar the property of TEEX Brayton Fire Training field or its facilities. Any damage done shall be made good by the exhibitor to the Emergency Services Training Institute (ESTI) of the Texas A&M Engineering Extension Service. TEEX shall have the unqualified right to prohibit or require the dismantling of any exhibit or part of an exhibit that in their opinion is not suitable to or in keeping with the character or purpose of the exhibition. Exhibits shall immediately be modified or dismantled at the request of TEEX. TEEX reserves the right to remove from the exhibit area any advertising, materials, literature, merchandise, costumed persons or mannequins which are, in the opinion of TEEX, in bad taste. Be a good neighbor and do not encroach on or block your neighbor s space or use space that you have not purchased. You may not add personal tables to aisle side. Do not block doors or exits. TEEX is not responsible for lost or stolen merchandise. MOVE-IN Vendor Check-In will be located inside the exhibit area in the H.D. Smith building. Please check in and pick up your packet PRIOR to setting up your booth. During move-in, vendors should use the exterior doors to Room 122. Unloading and loading should be done as quickly as possible and vehicles must be moved immediately upon completion. Be prepared to move your exhibit items to your booth location (ie, dollies, carts, etc.). SHIPPING Due to a lack of storage space, we do not recommend shipping items to the field for the show. If you must do so, prior arrangements must be made. Because the show occurs outside of regular field hours, you may be charged overtime rates for moving/ storing shipped items. You are responsible for packaging, shipping labels and scheduling pick-up of any return-shipped items. PARKING Ample parking is available in front of the H.D. Smith Building. Only apparatus/ equipment that is part of a paid exhibit space should be parked in the outside exhibit space area. QUESTIONS? Contact Casey Richardson, TEEX-ESTI Marketing Manager or casey. richardson@teex.tamu.edu 2016 SUSAR Page 4

5 Exhibitor Space Layout Outdoor Vendors located in adjacent parking area SUSAR CONFERENCE 2016 Booth Layout H.D. Smith Building PIPE and DRAPE 8 Rear Drape against walls 3 Low Drape between booths and Wall between middle booths Table: 30X72 14x8 super booth 112sf 96sf 4 x4 14x8 super booth 1A 1B 2 3A 3B 4 Registration = 10 w x 8 d = 10 w x 8 d Reception Area Snack Tables = 10 w x 8 d Vendor Check-In 2016 SUSAR Page 5

6 SUSAR Conference Sponsorship Opportunities HOW DO I SPONSOR THE SUSAR CONFERENCE? Showcase your business during the conference by sponsoring one of the most popular areas during the conference the refreshment and lounge area! Your company logo will be placed on the sponsored table signage. MORNING BREAKFAST and SNACKS (2) available for $1500 each NOON LUNCHEON (2) available for $2000 each AFTERNOON SNACKS (2) available for $500 each CONTACT Casey Richardson, TEEX-ESTI Marketing Manager Casey.Richardson@teex.tamu.edu 2016 SUSAR Page 6

7 2016 SUSAR Conference Exhibitor Registration EXHIBITOR REGISTRATION FORM Deposit is due by October 1, Full payment is due by October 28, Organization Contact Person Phone Address Company Address Product(s) to be shown Attendee Names/Mobile No. INDOOR EXHIBIT AREA 8x10 Booth Space: Qty x $650 each Total $ Electricity Request (limited availability) Extra Table: Qty x $25 each Total OUTDOOR EXHIBIT AREA Outdoor Exhibit Area: Qty x $650 each Total $ Payment Must Accompany Exhibitor Registration Form of Payment (check one): Check (make payable to TEEX) Credit Card: VISA MasterCard American Express Discover Name on Card (Print) Signature BY FAX (Credit Card Only): If paying by credit card, this form may be faxed to: BY MAIL: Return this form with deposit payment, to the following address no later than October 1. Make checks payable to TEEX or Texas A&M Engineering Extension Service. TEEX ESTI P.O. Box College Station, TX Attn: Cashier SUSAR Vendor Registration Enclosed By sending your check, please be aware that you are authorizing the Texas A&M Engineering Extension Service (TEEX) to make a one-time electronic debit from your account at the financial institution on your check. This electronic debit will be for the amount of the check; no additional amount will be added to the amount and ALL transactions will remain secure. Please contact TEEX s Financial Services Department at (979) to learn about other payment options if you prefer NOT to have your check used this way. TOTAL $ DEPOSIT $ ( ) BALANCE $ Last 4-Digits of Card Number Billing Zip Code Date For Customer Security: Required Information below will be destroyed once payment is processed. Credit Card Number 2016 SUSAR Page 7 Expiration Date