INSDES. Instruction to despatch message

Transcription

1 EANCOM 1997, 2001 version INSDES Instruction to despatch message 1. Introduction Message Structure Chart Branching Diagram Segments Examples...53

2 EANCOM 1997, 2001 version Part II The Messages message 1. Introduction Status MESSAGE TYPE REFERENCE DIRECTORY : INSDES : D.96A EANCOM SUBSET VERSION : 002 Definition A message from a party to another party who has control over ordered goods, providing instructions to despatch or collect a consignment according to conditions specified in the message. Principles The instruction to despatch message may be sent from a supplier or buyer to a third party service provider. The message may be used to identify at a complete message level or at a line item level; = = = the delivery location(s); the date(s) on which delivery(s) should take place; etc. Usually the Instruction to Despatch message will be sent following a Cargo/Goods Handling and Movement message which was used to prepare goods for despatch. The Instruction to Despatch message must not be used to order transport services for the despatch of the goods. The Transport Instruction message must be used for this purpose. The message is sent from a supplier or a buyer to a third party service provider to request the service provider to despatch or collect specified goods and identify the delivery location(s), identify the date(s) on which delivery should take place, indicate that the despatch is subject to cash on delivery, etc. Because the third party service provider is outside the normal buyer to supplier order process, the instruction to despatch message may be used by the supplier or buyer to inform the third party service provider of information stated in the purchase order which is required for the effective despatch of the goods, e.g. terms of delivery, transport equipment required for the delivery; to enable the logistic service provider to produce a despatch advice on behalf of the buyer or supplier. If the same product is to be delivered to different locations then the LIN segment group (group 10) should be repeated with each delivery location specified in the NAD segment in group 12. The identification of items to be despatched. Within the instruction to despatch message, items to be despatched may be identified using either an EAN/UCC Article Number or an EAN/UCC Serial Shipping Container Code (SSCC). The following rules of thumb should be used to decide which method of identification should be used and also how to apply the method in the message; 1. EAN/UCC Article Number. Article numbers should be used to identify despatch units which contain products which are packaged in predefined configurations and which have fixed attributes which have normally been specified in a Price/Sales Catalogue. An example of such a product could be a case of 24 tins of peas which costs 3 dollars a case. Article numbers should be specified in the LIN segment. If required additional article numbers (e.g. promotional numbers), or other numbers (e.g. harmonised system numbers) may be provided in the PIA segment in conjunction with the appropriate qualifiers. When article numbers are provided in the LIN segment the GIN segment (in group 10) MUST NOT be used. The GIN segment in segment group 13 (PCI-GIN) may only be used when article numbers have been provided in Copyright EAN

3 EANCOM 1997, 2001 version Part II The Messages message 1. Introduction the LIN segment. This segment may be used to provide, for information purposes, SSCC's marked on the product packaging. This segment may not be used if the GIN segment in segment group 10 has been used. 2. EAN/UCC Serial Shipping Container Code (SSCC). SSCC's should be used to identify configurations of products for packaging purposes. An example of such a configuration could be a pallet containing three different products made up of 5 cases of beans, 12 cases of coffee, and 8 cases of orange juice. Each product on the pallet is identified individually by its own article number but the total pallet is identified using an SSCC, a code which exists only for the life time of the pallet. SSCC's should be specified in the GIN segment in segment group 10. Additional identity numbers (e.g. harmonised system numbers) may be provided in the PIA segment in conjunction with the correct qualifiers. When the GIN segment (in group 10) is being used to provide SSCC's for identification purposes the GIN segment in group 13 should not be used and only data element 1082 in the LIN segment may be used. Primary Id LIN PIA GIN (Group 10) GIN (Group 13) Article Number Y Y N Y SSCC ONLY DE 1082 Y Y N The Instruction to Despatch message is a status zero message ans therefore will not appear in any EDIFACT directory. The message is currently being developed within the EDIFACT process. Copyright EAN

4 2. Message Structure Chart Instruction To Despatch Heading Section UNH 1 M 1 - MESSAGE HEADER BGM 2 M 1 - Beginning of message DTM 3 C 9 - Date/time/period FTX 4 C 9 - Free text SG1 C 9 - RFF-DTM RFF 5 M 1 - Reference DTM 6 C 1 - Date/time/period SG2 C 9 - NAD-LOC-SG3-SG4 NAD 7 M 1 - Name and address LOC 8 C 9 - Place/location identification SG3 C 9 - RFF RFF 9 M 1 - Reference SG4 C 9 - CTA-COM CTA 10 M 1 - Contact information COM 11 C 9 - Communication contact SG5 C 9 - TOD-LOC TOD 12 M 1 - Terms of delivery or transport LOC 13 C 9 - Place/location identification SG6 C 9 - TDT TDT 14 M 1 - Details of transport SG8 C 9 - EQD-EQN-MEA EQD 15 M 1 - Equipment details EQN 16 C 9 - Number of units MEA 17 C 9 - Measurements Instruction To Despatch Detail Section SG10 C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 LIN 18 M 1 - Line item PIA 19 C 9 - Additional product id IMD 20 C 99 - Item description QTY 21 C 9 - Quantity GIN 22 C 99 - Goods identity number DTM 23 C 9 - Date/time/period FTX 24 C 9 - Free text MOA 25 C 99 - Monetary amount SG11 C 9 - RFF-DTM RFF 26 M 1 - Reference DTM 27 C 1 - Date/time/period SG12 C 99 - NAD-LOC NAD 28 M 1 - Name and address LOC 29 C 99 - Place/location identification SG13 C PCI-GIN PCI 30 M 1 - Package identification GIN 31 M 1 - Goods identity number UNS 32 M 1 - SECTION CONTROL MOA 33 C 99 - Monetary amount CNT 34 C 9 - Control total Instruction To Despatch Summary Section UNT 35 M 1 - MESSAGE TRAILER Copyright EAN

5 3. Branching Diagram 0 1 UNH M 1 1 BGM M DTM C 9 3 FTX C 9 4 SG1 C 9 RFF M 1 5 SG2 C 9 NAD M 1 7 SG5 C 9 TOD M DTM C 1 6 LOC C 9 8 SG3 C 9 RFF M 1 9 SG4 C 9 CTA M 1 10 LOC C COM C 9 11 Copyright EAN

6 3. Branching Diagram SG6 C 9 TDT M 1 14 SG8 C 9 EQD M 1 15 SG10 C 9999 LIN M EQN C 9 16 MEA C 9 17 PIA C 9 19 IMD C QTY C 9 21 GIN C DTM C 9 23 Copyright EAN

7 3. Branching Diagram 2 2 FTX C 9 24 MOA C SG11 C 9 RFF M 1 26 SG12 C 99 NAD M 1 28 SG13 C 9999 PCI M DTM C 1 27 LOC C GIN M 1 31 Copyright EAN

8 3. Branching Diagram 0 3 UNS M 1 32 UNT M MOA C CNT C 9 34 Copyright EAN

9 4. Segments Instruction To Despatch Heading Section UNH - M 1 BGM - M 1 DTM - C 9 FTX - C 9 SG1 - C 9 RFF - M 1 DTM - C 1 SG2 - C 9 NAD - M 1 LOC - C 9 SG3 - C 9 RFF - M 1 SG4 - C 9 CTA - M 1 COM - C 9 - MESSAGE HEADER This segment is used to head, identify and specify a message. - Beginning of message This segment is used to indicate the type and function of a message and to transmit the identifying number. - Date/time/period This segment is used to specify any dates applicable to the complete instruction to despatch message. - Free text This segment is used to provide free form or text information related to the entire message. - RFF-DTM A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number. - Reference This segment is used to specify references relating to the instruction to despatch. - Date/time/period This segment is used to specify any dates related to the previous RFF segment. - NAD-LOC-SG3-SG4 A group of segments identifying names, addresses, locations, and references relevant to the identified parties used for the whole message. - Name and address This segment is used to identify the trading partners involved in the instruction to despatch message. Identification of the third party service provider and the ordering party is mandatory in the instruction to despatch. Identification of the delivery party is mandatory at line level if the delivery party has not been previously identified in the NAD segment at heading level. - Place/location identification This segment is used to identify a precise delivery location at the premises of the party identified in the NAD segment. - RFF A group of segments giving references relevant only to the specified party rather than the whole message. - Reference This segment is used to specify references related to the party identified in the previous NAD segment. - CTA-COM A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed. - Contact information This segment is used to identify contact departments and persons within the party specified in the NAD segment. The use of EAN location numbers - Format n13 is particularly suitable for this purpose. - Communication contact This segment identifies the communications number and type of communications, for the person or department identified in the preceding CTA segment. Copyright EAN

10 4. Segments SG5 - C 9 TOD - M 1 LOC - C 9 SG6 - C 9 TDT - M 1 SG8 - C 9 EQD - M 1 EQN - C 9 MEA - C 9 - TOD-LOC A group of segments indicating terms of delivery. The terms of delivery will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order. - Terms of delivery or transport This segment is used to specify the terms of delivery for the instruction to despatch message. - Place/location identification This segment is used to indicate the location to which the terms of delivery apply. - TDT A group of segments specifying details of the mode and means of transport relevant to the whole Instruction to Despatch message. The transport details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order. - Details of transport This segment is used to specify transport services required by the message sender to despatch the products. - EQD-EQN-MEA A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole Instruction to Despatch message. The equipment details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order. - Equipment details This segment is used to provide information on equipment which will be required by the message sender to despatch the products ordered. - Number of units This segment is used to specify the number of pieces of equipment required. - Measurements This segment is used to specify physical measurements or dimensions of the equipment described in the EQD segment. Instruction To Despatch Detail Section SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 A group of segments providing details of individual line items for which Instruction to Despatch message information is being provided. LIN - M 1 - Line item PIA - C 9 - Additional product id IMD - C 99 QTY - C 9 This segment is used to identify the line item for which instructions for despatch are being provided. If EAN/UPC numbers are available, it is mandatory to use EAN/ UPC numbers within the LIN segment. This segment is used to identify additional product codes for the current line item. - Item description This segment is used to describe the current line item. Data element 7008 in clear text should only be used when no product code is available or when free-form descriptions are required by trading partners. - Quantity This segment is used to specify quantity information related to the current line item. Copyright EAN

11 4. Segments GIN - C 99 DTM - C 9 FTX - C 9 MOA - C 99 SG11 - C 9 RFF - M 1 DTM - C 1 SG12 - C 99 NAD - M 1 LOC - C 99 SG13 - C Goods identity number This segment is used to provide SSCC codes for identification purposes only. If used, this segment may be repeated only once per occurance of segment group 10 (LIN) to provide the SSCC as the primary means of identification. - Date/time/period This segment is used to specify dates related to the current line item only. - Free text This segment is used to provide free form or text information related to the line item. - Monetary amount This segment is used to specify monetary values related to the current line item, e. g., cash on delivery amount. - RFF-DTM A group of segments to give reference numbers and dates related to the current line item. - Reference This segment is used to specify any references which apply to the current line item only. References provided here override those provided in the heading section of the message when the same qualifier is used. - Date/time/period This segment is used to specify dates related to the references provided in the previous RFF segment. - NAD-LOC A group of segments providing party information related to the current line item and where relevant, additional locations within the party. - Name and address This segment is used to identify parties relevant to the current line item only. Identification of the delivery party is mandatory at line level if the delivery party has not been previously identified in the NAD segment at heading level. - Place/location identification This segment is used to identify the precise location of delivery for the current line item. - PCI-GIN A group of segments identifying the marks and numbers on the package for the current line item. PCI - M 1 - Package identification GIN - M 1 UNS - M 1 MOA - C 99 This segment is used to provide markings and labels information relevant to the product identified in the LIN segment. - Goods identity number This segment is used to provide identification numbers marked on the packaging of the current line item. - SECTION CONTROL This segment is used to identify the break between the message header and message detail sections. - Monetary amount This segment is used to specify total monetary values relevant to the complete message, e.g. total cash on delivery amount. Copyright EAN

12 4. Segments CNT - C 9 - Control total This segment is used to provide message control information for checking on the message receiver's in-house system. Instruction To Despatch Summary Section UNT - M 1 - MESSAGE TRAILER This segment is used to end and check the completeness of a message. Copyright EAN

13 EANCOM 1997, 2001 version Part II The Messages message This section describes each segment used in the EANCOM Instruction To Despatch message. The original EDIFACT segment layout is listed. The appropriate comments relevant to the EANCOM subset are indicated. Notes: 1. The segments are presented in the sequence in which they appear in the message. The segment or segment group tag is followed by the (M)andatory / (C)onditional indicator, the maximum number of occurrences and the segment description. 2. Reading from left to right, in column one, the data element tags and descriptions are shown, followed by in the second column the EDIFACT status (M or C), the field format, and the picture of the data elements. These first pieces of information constitute the original EDIFACT segment layout. Following the EDIFACT information, EANCOM specific information is provided in the third, fourth, and fifth columns. In the third column a status indicator for the use of (C)onditional EDIFACT data elements (see 2.1 through 2.3 below), in the fourth column the restricted indicator (see point 3 on the following page), and in the fifth column notes and code values used for specific data elements in the message. 2.1 (M)andatory data elements in EDIFACT segments retain their status in EANCOM. 2.2 Additionally, there are five types of status for data elements with a (C)onditional EDIFACT status, whether for simple, component or composite data elements. These are listed below and can be identified when relevant by the following abbreviations: - REQUIRED R Indicates that the entity is required and must be sent. - ADVISED A Indicates that the entity is advised or recommended. - DEPENDENT D Indicates that the entity must be sent in certain conditions, as defined by the relevant explanatory note. - OPTIONAL O Indicates that the entity is optional and may be sent at the discretion of the user. - NOT USED N Indicates that the entity is not used and should be omitted. 2.3 If a composite is flagged as N, NOT USED, all data elements within that composite will have blank status indicators assigned to them. 3. Status indicators detailed in the fourth column which directly relate to the code values detailed in the fifth column may have two values: - RESTRICTED * A data element marked with an asterisk (*) in the fourth column indicates that the listed codes in column five are the only codes available for use with this data element, in this segment, in this message. - OPEN All data elements where representation of data is possible and a restricted set of code values is not indicated are open (no asterisk in fourth column). The available codes are listed in the EANCOM Data Elements and Code Sets Directory. Code values may be given as examples or there may be a note on the format or type of code to be used. 4. Different colours are used for the code values in the segment details: restricted codes are in red and open codes in blue. Copyright EAN

14 Segment number: 1 UNH - M 1 - MESSAGE HEADER To head, identify and specify a message Message reference number M an..14 M Senders unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be identical. Sender generated. S009 MESSAGE IDENTIFIER M M 0065 Message type identifier M an..6 M * INSDES = Instruction to despatch message 0052 Message type version number M an..3 M * D = Draft version/un/edifact Directory 0054 Message type release number M an..3 M * 96A = Release A 0051 Controlling agency M an..2 M * EN = EAN International Indicates that although INSDES is being processed as a UNSM, the agency responsible for the present message is EN (EAN) because the message is still a status zero message Association assigned code C an..6 R * EAN002 = EAN version control number (EAN Code) Indicates that the message is the EANCOM version 002 of the UNSM Instruction to Despatch message Common access reference C an..35 N S010 STATUS OF THE TRANSFER C N 0070 Sequence message transfer number 0073 First/last sequence message transfer indication M n..2 C a1 This segment is used to head, identify and specify a message. DE's 0065, 0052, and 0054: Indicates that the message is a UNSM Instruction to Despatch message based on the EDIFACT D.96A directory. UNH+ME INSDES:D:96A:EN:EAN002' Copyright EAN

15 Segment number: 2 BGM - M 1 - Beginning of message To indicate the type and function of a message and to transmit the identifying number. C002 DOCUMENT/MESSAGE NAME 1001 Document/message name, 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, 1000 Document/message name C an..35 O C R C an..3 R * 36E = Instruction to collect (EAN Code) 80E = Instruction to despatch (EAN Code) Code value 36E is used to instruct a third party to arrange the collection of goods. C an..3 R * 9 = EAN (International Article Numbering association) 1004 Document/message number C an..35 R Instruction to despatch number assigned by the document sender. It is recommended that the length of the document number be restricted to a maximum of 17 characters Message function, C an..3 R * 1 = Cancellation 5 = Replace 9 = Original 31 = Copy 42 = Confirmation via specific means The message function, is a critical data element in this segment. It applies to all data indicated in the message. The following definitions apply for the restricted codes: 1 = Cancellation - An entire previous instruction to despatch is being cancelled. Only the mandatory segments in the message along with the NAD segments identifying the sender and recipient need to be re-transmitted. Identification of the previously sent message should take place in the RFF segment in group 1. 5 = Replace - The current message cancels and replaces a previously sent instruction to despatch message. Identification of the previously sent message should take place in the RFF segment in group 1. 9 = Original - The original transmission of an instruction to despatch. 31 = Copy - A copy of an instruction to despatch which is sent to a third party for information purposes. 42 = Confirmation via other means - A confirmation of a previous instruction to despatch sent by means other than EDI, e.g, fax Response type, C an..3 N This segment is used to indicate the type and function of a message and to transmit the identifying number. All references other than the document number DE 1004 are to be put in the RFF segment. BGM+80E:: ' Copyright EAN

16 Segment number: 3 DTM - C 9 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M * 2 = Delivery date/time, requested 10 = Shipment date/time, requested 63 = Delivery date/time, latest 64 = Delivery date/time, earliest 69 = Delivery date/time, promised for 76 = Delivery date/time, scheduled for 137 = Document/message date/time 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 R 102 = CCYYMMDD 203 = CCYYMMDDHHMM 20E = CCYYMMDDHHMM- CCYYMMDDHHMM (EAN Code) This segment is used to specify any dates applicable to the complete instruction to despatch message. DE 2005: Identification of the 'Document/message date/time' (code value 137) is mandatory in an EANCOM message. DTM+137: :102' Copyright EAN

17 Segment number: 4 FTX - C 9 - Free text To provide free form or text information Text subject qualifier M an..3 M BLR = Transport document remarks DEL = Delivery information DSI = Information to be printed on despatch advice (EAN Code) 4453 Text function, C an..3 O 1 = Text for subsequent use C107 TEXT REFERENCE C D This composite is only used when trading partners have agreed to use mutually defined code values Free text, M an..3 M 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C an..3 D 9 = EAN (International Article Numbering association) 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent C108 TEXT LITERAL C D This composite is only used if text can not be used Free text M an..70 M 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 3453 Language, C an..3 D ISO 639 two alpha code This data element is only used when non free text has been provided in data element C108. This segment is used to provide free form or text information related to the entire message. Use of this segment in free form is not recommended since it may inhibit automatic processing of the instruction to despatch message. Coded references to standard texts is an available functionality which enables automatic processing and reduces transmission overheads. Standard texts should be mutually defined between trading partners and can be used to cover legal or other requirements. FTX+DEL+1+001::91' Standard text 001 = 'Please note change to carrier from previous order' FTX+DEL+++CASH ON DELIVERY' Copyright EAN

18 Segment number: 5 SG1 - C 9 - RFF-DTM RFF - M 1 - Reference To specify a reference. C506 REFERENCE M M 1153 Reference qualifier M an..3 M AAJ = Delivery order number AAN = Delivery schedule number AAU = Despatch note number CNE = Consolidated reference number (EAN Code) CT = Contract number CU = Consignor's reference number ECN = External consolidation reference number (EAN Code) ERC = External recap reference number (EAN Code) HN = Handling and movement reference number (EAN Code) IDR = Instruction to despatch reference number (EAN Code) IP = Import licence number ON = Order number (buyer) RCE = Recap number (EAN Code) When data element 1225 in the BGM segment is used with the code values '1, Cancellation' or '5, Replace' then the code value 'IDR' must be included to provide a link with a previous instruction to despatch Reference number C an..35 R 1156 Line number C an..6 N 4000 Reference version number C an..35 N This segment is used to specify references relating to the instruction to despatch. RFF+CT:52114' Copyright EAN

19 Segment number: 6 SG1 - C 9 - RFF-DTM DTM - C 1 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M * 171 = Reference date/time 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 R 102 = CCYYMMDD This segment is used to specify any dates related to the previous RFF segment. DTM+171: :102' Copyright EAN

20 Segment number: 7 SG2 - C 9 - NAD-LOC-SG3-SG4 NAD - M 1 - Name and address To specify the name/address and their related function, either by CO82 only and/or structured by CO80 thru Party qualifier M an..3 M BY = Buyer DP = Delivery party IV = Invoicee LSP = Logistic Service Provider (EAN Code) OB = Ordered by SU = Supplier WH = Warehouse keeper C082 PARTY IDENTIFICATION DETAILS C A 3039 Party id. identification M an..35 M For identification of parties it is recommended to use EAN location number - Format n Code list qualifier C an..3 N 3055 Code list responsible agency, C058 NAME AND ADDRESS C N 3124 Name and address line M an Name and address line C an Name and address line C an Name and address line C an Name and address line C an..35 C080 PARTY NAME C D C an..3 R * 9 = EAN (International Article Numbering association) 3036 Party name M an..35 M Party Name in clear text Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3045 Party name format, C an..3 O C059 STREET C D 3042 Street and number/p.o. box M an..35 M Building Name/Number and Street 3042 Street and number/p.o. box C an..35 O Name and/or P.O. Box 3042 Street and number/p.o. box C an..35 O 3042 Street and number/p.o. box C an..35 O 3164 City name C an..35 D City/Town, clear text Country sub-entity identification C an..9 D County/state in clear text 3251 Postcode identification C an..9 D Postal code 3207 Country, C an..3 D ISO 3166 two alpha code This segment is used to identify the trading partners involved in the instruction to despatch message. Copyright EAN

21 Segment number: 7 Identification of the third party service provider and the ordering party is mandatory in the instruction to despatch. Identification of the delivery party is mandatory at line level if the delivery party has not been previously identified in the NAD segment at heading level. NAD+OB ::9' NAD+LSP ::9' Dependency Notes: The following composites and data elements are only used when a name and address can not be used. The affected composites and data elements are as follows: C080 - C Copyright EAN

22 Segment number: 8 SG2 - C 9 - NAD-LOC-SG3-SG4 LOC - C 9 - Place/location identification To identify a country/place/location/related location one/related location two Place/location qualifier M an..3 M * 7 = Place of delivery C517 LOCATION IDENTIFICATION C A 3225 Place/location identification C an..25 A EAN location number - Format n Code list qualifier C an..3 O 3055 Code list responsible agency, 3224 Place/location C an..70 O C519 RELATED LOCATION ONE IDENTIFICATION 3223 Related place/location one identification 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, 3222 Related place/location one C an..70 O C553 RELATED LOCATION TWO IDENTIFICATION 3233 Related place/location two identification C an..3 D 9 = EAN (International Article Numbering association) DE 3055 must be used if DE 3225 is used and does not contain an UN/LOCODE. C O Specify ultimate delivery location, e.g. a specific delivery bay at a retailer. C an..25 O EAN location number - Format n13 C an..3 D DE 3055 must be used if DE 3223 is used and does not contain an UN/LOCODE. 9 = EAN (International Article Numbering association) C C an Code list qualifier C an Code list responsible agency, C an Related place/location two C an Relation, C an..3 N N This segment is used to identify a precise delivery location at the premises of the party identified in the NAD segment. LOC ::9' Copyright EAN

23 Segment number: 9 SG2 - C 9 - NAD-LOC-SG3-SG4 SG3 - C 9 - RFF RFF - M 1 - Reference To specify a reference. C506 REFERENCE M M 1153 Reference qualifier M an..3 M * YC1 = Additional party identification (EAN Code) GN = Government reference number VA = VAT registration number 1154 Reference number C an..35 R 1156 Line number C an..6 N 4000 Reference version number C an..35 N This segment is used to specify references related to the party identified in the previous NAD segment. RFF+VA: ' Copyright EAN

24 Segment number: 10 SG2 - C 9 - NAD-LOC-SG3-SG4 SG4 - C 9 - CTA-COM CTA - M 1 - Contact information To identify a person or a department to whom communication should be directed Contact function, C an..3 R IC = Information contact C056 DEPARTMENT OR EMPLOYEE DETAILS 3413 Department or employee identification C C an Department or employee C an..35 O O O This segment is used to identify contact departments and persons within the party specified in the NAD segment. The use of EAN location numbers - Format n13 is particularly suitable for this purpose. CTA+IC+:W MILLS' Copyright EAN

25 Segment number: 11 SG2 - C 9 - NAD-LOC-SG3-SG4 SG4 - C 9 - CTA-COM COM - C 9 - Communication contact To identify a communication number of a department or a person to whom communication should be directed. C076 COMMUNICATION CONTACT 3148 Communication number M an..512 M 3155 Communication channel qualifier M M M an..3 M EM = Electronic mail FX = Fax TE = Telephone TL = Telex XF = X.400 This segment identifies the communications number and type of communications, for the person or department identified in the preceding CTA segment. COM :FX' Copyright EAN

26 Segment number: 12 SG5 - C 9 - TOD-LOC TOD - M 1 - Terms of delivery or transport To specify terms of delivery or transport Terms of delivery or transport function, 4215 Transport charges method of payment, C100 TERMS OF DELIVERY OR TRANSPORT 4053 Terms of delivery or transport, 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, 4052 Terms of delivery or transport C an..70 O 4052 Terms of delivery or transport C an..70 O C an..3 R * 4 = Collected by customer 6 = Delivery condition C an..3 O DF = Defined by buyer and supplier C A C an..3 R INCOTERMS 1990 (See EANCOM Codes Set) C an..3 D 9 = EAN (International Article Numbering association) This segment is used to specify the terms of delivery for the instruction to despatch message. TOD+6++CIF' Dependency Notes: Data elements 1131 and 3055 are only used if specific terms of delivery codes, which are outside those recommended by EDIFACT, are being used. Copyright EAN

27 Segment number: 13 SG5 - C 9 - TOD-LOC LOC - C 9 - Place/location identification To identify a country/place/location/related location one/related location two Place/location qualifier M an..3 M * 1 = Place of terms of delivery C517 LOCATION IDENTIFICATION C A 3225 Place/location identification C an..25 A UN/LOCODES 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, 3224 Place/location C an..70 O C519 RELATED LOCATION ONE IDENTIFICATION 3223 Related place/location one identification C an..3 D * 6 = UN/ECE (United Nations - Economic Commission for Europe) DE 3055 must be used if DE 3225 is used and does not contain an UN/LOCODE. C C an Code list qualifier C an Code list responsible agency, C an Related place/location one C an..70 C553 RELATED LOCATION TWO IDENTIFICATION 3233 Related place/location two identification C C an Code list qualifier C an Code list responsible agency, C an Related place/location two C an Relation, C an..3 N This segment is used to indicate the location to which the terms of delivery apply. LOC+1+ATSZG::6' N N Copyright EAN

28 Segment number: 14 SG6 - C 9 - TDT TDT - M 1 - Details of transport To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport Transport stage qualifier M an..3 M 20 = Main-carriage transport 8028 Conveyance reference number C220 MODE OF TRANSPORT C A C an..17 O Reference number covering the transport Mode of transport, C an..3 R 10 = Maritime transport 20 = Rail transport 30 = Road transport 40 = Air transport 60 = Multimodal transport 8066 Mode of transport C an..17 N C228 TRANSPORT MEANS C O 8179 Type of means of transport identification 8178 Type of means of transport C an..17 D C040 CARRIER C O C an..8 D 23 = Rail bulk car 25 = Rail express 31 = Truck 3127 Carrier identification C an..17 A EAN location number - Format n Code list qualifier C an..3 O 3055 Code list responsible agency, 3128 Carrier name C an..35 O 8101 Transit direction, C an..3 N C401 EXCESS TRANSPORTATION INFORMATION 8457 Excess transportation reason, 8459 Excess transportation responsibility, 7130 Customer authorization number C222 TRANSPORT IDENTIFICATION 8213 Id. of means of transport identification C an..3 D 9 = EAN (International Article Numbering association) C M an..3 M an..3 C an..17 C C an Code list qualifier C an Code list responsible agency, C an Id. of the means of transport C an Nationality of means of transport, C an..3 N N Copyright EAN

29 Segment number: Transport ownership, C an..3 N This segment is used to specify transport services required by the message sender to despatch the products. TDT ' Dependency Notes: Data Elements 8179 and 8178 are only used when the type of transport must be specifically identified, that is, when a generic description such as road transport is unsuitable. Copyright EAN

30 Segment number: 15 SG8 - C 9 - EQD-EQN-MEA EQD - M 1 - Equipment details To identify a unit of equipment Equipment qualifier M an..3 M BPN = Box pallet non exchangeable CN = Container EFP = Exchangeable EUR flat pallet PA = Pallet UL = ULD (Unit load device) C237 EQUIPMENT IDENTIFICATION 8260 Equipment identification number C C an Code list qualifier C an..3 O 3055 Code list responsible agency, C an Country, C an..3 O C224 EQUIPMENT SIZE AND TYPE 8155 Equipment size and type identification C C an Code list qualifier C an..3 O 3055 Code list responsible agency, C an Equipment size and type C an..35 O 8077 Equipment supplier, C an..3 O 1 = Shipper supplied 2 = Carrier supplied 8249 Equipment status, C an..3 O 8169 Full/empty indicator, C an..3 O O A D O O D This segment is used to provide information on equipment which will be required by the message sender to despatch the products ordered. EQD+UL+93221' Copyright EAN

31 Segment number: 16 SG8 - C 9 - EQD-EQN-MEA EQN - C 9 - Number of units To specify the number of units. C523 NUMBER OF UNIT DETAILS M M 6350 Number of units C n..15 R 6353 Number of units qualifier C an..3 N This segment is used to specify the number of pieces of equipment required. EQN+1' Copyright EAN

32 Segment number: 17 SG8 - C 9 - EQD-EQN-MEA MEA - C 9 - Measurements To specify physical measurements, including dimension tolerances, weights and counts Measurement application qualifier C502 MEASUREMENT DETAILS C A 6313 Measurement dimension, 6321 Measurement significance, 6155 Measurement attribute, C an..3 O 6154 Measurement attribute C an..70 N C174 VALUE/RANGE C R M an..3 M AAE = Measurement PD = Physical dimensions (product ordered) C an..3 A G = Gross weight HT = Height dimension LN = Length dimension T = Tare weight WD = Width dimension C an..3 O 3 = Approximately 4 = Equal to 6411 Measure unit qualifier M an..3 M KGM = kilogram MTR = metre 6314 Measurement value C n..18 O 6162 Range minimum C n..18 O 6152 Range maximum C n..18 O 6432 Significant digits C n..2 O 7383 Surface/layer indicator, C an..3 N This segment is used to specify physical measurements or dimensions of the equipment described in the EQD segment. MEA+AAE+AAB+KGM:1250' Copyright EAN

33 Segment number: 18 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 LIN - M 1 - Line item To identify a line item and configuration Line item number C n..6 R Application generated number of the item lines within the instruction to despatch Action request/notification, C212 ITEM NUMBER IDENTIFICATION C an..3 N C D This composite is only used for the identification of EAN/UPC articles codes. If another coding structure (other than serial shipping container codes) is required, e.g. harmonised system, this composite will not be used and the code will be detailed in the PIA segment Item number C an..35 R Format n..14 EAN or UCC article number- this is the number of the article being despatched Item number type, C an..3 R * EN = International Article Numbering Association (EAN) UP = UPC (Universal product code) 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, C an..3 C829 SUB-LINE INFORMATION C D 5495 Sub-line indicator, C an..3 R 1082 Line item number C n..6 R 1222 Configuration level C n..2 N 7083 Configuration, C an..3 N O This segment is used to identify the line item for which instructions for despatch are being provided. If EAN/UPC numbers are available, it is mandatory to use EAN/UPC numbers within the LIN segment. Note: If the instruction to despatch is being provided for a full package (e.g. pallet) containing one or more products which have been allocated a serial shipping container code then only the line item number (data element 1082) should be provided in the LIN segment. The serial shipping container code to identify the full package should be specified in the GIN segment (number 22). Note: Should it be required to provide the SSCC marked on the packaging of the article identified in the LIN segment then the GIN segment in group 13 should be used. LIN :EN' Instruction to despatch the product identified by the global trade item number LIN+2' No trade item number provided, serial shipping container code specified in the GIN segment at line level. Dependency Notes: DE's C829 and 7083: These data elements are only used when sub-lines are required. FOR A COMPLETE DESCRIPTION ON THE USAGE OF SUB-LINES PLEASE REFER TO PART I, SECTION Copyright EAN

34 Segment number: 19 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 PIA - C 9 - Additional product id To specify additional or substitutional item identification codes Product id. function qualifier M an..3 M * 1 = Additional identification 2 = Identification for potential substitution 4 = Substituted for 5 = Product identification Product Id function, has the following restricted functions: 1 = Additional Identification - To provide an additional identity for the primary global trade item number (GTIN) identified in the LIN segment. The additional code can consist of: A supplemental identification which provides more information complementary to the main trade item number provided in the LIN segment, e.g., a batch number, promotional variant number, etc, or an alternative identification which may be used instead of the main trade item number provided in the LIN segment, e.g., a buyer's article number, a harmonised system number, ect. 2 = Identification for potential substitution - To provide the number of a product which can substitute the product identified by the global trade item number provided in the LIN segment when the latter is temporarily unavailable, e.g. a similar or identical product with a different global trade item number (article in a different country), a different size of the same product, a similar product with for example a different brand name. 4 = Substituted for - To provide the number of a product which has been replaced by the global trade item number (GTIN) provided in the LIN segment. This information will be passed on to the delivery party in the Despatch Advice message. 5 = Product Identification - To provide an additional product identification which is of equal importance or significance to the code provided in the LIN segment. C212 ITEM NUMBER IDENTIFICATION 7140 Item number C an..35 R M M 7143 Item number type, C an..3 R EN = International Article Numbering Association (EAN) NB = Batch number SA = Supplier's article number SN = Serial number 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C212 ITEM NUMBER C O C an..3 D 9 = EAN (International Article Numbering association) 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent Copyright EAN

35 Segment number: 19 IDENTIFICATION 7140 Item number C an..35 R 7143 Item number type, C an..3 R 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C212 ITEM NUMBER IDENTIFICATION C an Item number C an..35 R 7143 Item number type, C an..3 R 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C212 ITEM NUMBER IDENTIFICATION C C an Item number C an..35 R 7143 Item number type, C an..3 R 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C212 ITEM NUMBER IDENTIFICATION C C an Item number C an..35 R 7143 Item number type, C an..3 R 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C C an..3 D O D O D O D This segment is used to identify additional product codes for the current line item. Examples : PIA+1+ABF5682:SA' In this example the PIA segment is used to provide an additional identification to the global trade item number (GTIN) provided in the LIN segment. The global trade item number (GTIN) provided in the LIN segment refers to the internal supplier's article number ABF5682. PIA :EN' This example details the fact that EAN or UCC article number is available as a substitute should the product identified in the LIN segment be unavailable. PIA :EN' This example details the fact that the originally ordered EAN or UCC article number has been replaced by the EAN or UCC article number provided in the LIN segment. PIA :EN' This example details which is provided as an EAN or UCC article number of equal significance to the GTIN provided in the LIN segment. Copyright EAN

36 Segment number: 20 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 IMD - C 99 - Item description To describe an item in either an industry or free format Item description type, C an..3 R * C = Code (from industry code list) F = Free-form B = Code and text 7081 Item characteristic, C an..3 O C273 ITEM DESCRIPTION C A 7009 Item description identification C an..17 O CU = Consumer unit (EAN Code) DU = Despatch unit (EAN Code) TU = Traded unit (EAN Code) VQ = Variable quantity product (EAN Code) 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, 7008 Item description C an..35 O 7008 Item description C an..35 O 3453 Language, C an..3 O 7383 Surface/layer indicator, C an..3 N C an..3 D 9 = EAN (International Article Numbering association) 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent This segment is used to describe the current line item. Data element 7008 in clear text should only be used when no product code is available or when free-form descriptions are required by trading partners. IMD+C++TU::9' IMD+F++:::CORN CRISPIES:CASE' Copyright EAN

37 Segment number: 21 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 QTY - C 9 - Quantity To specify a pertinent quantity. C186 QUANTITY DETAILS M M 6063 Quantity qualifier M an..3 M 21 = Ordered quantity 113 = Quantity to be delivered 6060 Quantity M n..15 M 6411 Measure unit qualifier C an..3 D KGM = kilogram This DE is only used if the product being identified is of variable quantity. This segment is used to specify quantity information related to the current line item. QTY+113:400' Copyright EAN

38 Segment number: 22 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 GIN - C 99 - Goods identity number To give specific identification numbers, either as single numbers or ranges Identity number qualifier M an..3 M * BJ = Serial shipping container code C208 IDENTITY NUMBER RANGE M M 7402 Identity number M an..35 M 7402 Identity number C an..35 N C208 IDENTITY NUMBER RANGE C N 7402 Identity number M an Identity number C an..35 C208 IDENTITY NUMBER RANGE C N 7402 Identity number M an Identity number C an..35 C208 IDENTITY NUMBER RANGE C N 7402 Identity number M an Identity number C an..35 C208 IDENTITY NUMBER RANGE C N 7402 Identity number M an Identity number C an..35 This segment is used to provide SSCC codes for identification purposes only. If used, this segment may be repeated only once per occurance of segment group 10 (LIN) to provide the SSCC as the primary means of identification. Note: If a serial shipping container is identified in this segment then no product identification should be provided in composite C212 of the LIN segment. GIN+BJ ' Despatch the package identified by the serial shipping container code Copyright EAN

39 Segment number: 23 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 DTM - C 9 - Date/time/period To specify date, and/or time, or period. C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M * 2 = Delivery date/time, requested 10 = Shipment date/time, requested 63 = Delivery date/time, latest 64 = Delivery date/time, earliest 69 = Delivery date/time, promised for 361 = Best before date 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 R * 102 = CCYYMMDD 203 = CCYYMMDDHHMM This segment is used to specify dates related to the current line item only. DTM+2: :102' Copyright EAN

40 Segment number: 24 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 FTX - C 9 - Free text To provide free form or text information Text subject qualifier M an..3 M BLR = Transport document remarks DEL = Delivery information 4453 Text function, C an..3 O * 1 = Text for subsequent use C107 TEXT REFERENCE C D This composite is only used when trading partners have agreed to use mutually defined code values Free text, M an..3 M 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, C an..3 D 91 = Assigned by supplier or supplier's agent 92 = Assigned by buyer or buyer's agent C108 TEXT LITERAL C D This composite is only used if text can not be used Free text M an..70 M 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 3453 Language, C an..3 D ISO 639 two alpha code This data element is only used when non free text has been provided in data element C108. This segment is used to provide free form or text information related to the line item. Use of this segment in free form is not recommended since it may inhibit automatic processing of the instruction to despatch. Coded references to standard texts is an available functionality which enables automatic processing and reduces transmission and processing overheads. Standard texts should be mutually defined between trading partners and can be used to cover legal or other requirements. FTX+DEL+1+002::91' Copyright EAN

41 Segment number: 25 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 MOA - C 99 - Monetary amount To specify a monetary amount. C516 MONETARY AMOUNT M M 5025 Monetary amount type qualifier M an..3 M * 22 = Cash on delivery amount 40 = Customs value 157 = Insurance value 5004 Monetary amount C n..18 R 6345 Currency, C an..3 O 6343 Currency qualifier C an..3 N 4405 Status, C an..3 N This segment is used to specify monetary values related to the current line item, e.g., cash on delivery amount. MOA+22:5000' Copyright EAN

42 Segment number: 26 SG10 - C LIN-PIA-IMD-QTY-GIN-DTM-FTX-MOA-SG11-SG12-SG13 SG11 - C 9 - RFF-DTM RFF - M 1 - Reference To specify a reference. C506 REFERENCE M M 1153 Reference qualifier M an..3 M AAJ = Delivery order number AAN = Delivery schedule number CT = Contract number HN = Handling and movement reference number (EAN Code) IP = Import licence number ON = Order number (buyer) 1154 Reference number C an..35 R 1156 Line number C an..6 O 4000 Reference version number C an..35 N This segment is used to specify any references which apply to the current line item only. References provided here override those provided in the heading section of the message when the same qualifier is used. RFF+CT:CT051523' Copyright EAN