SPONSORSHIP PROSPECTUS. Phoenix Convention Center October 15-18, 2018 Phoenix, AZ

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1 SPONSORSHIP PROSPECTUS Phoenix Convention Center October 15-18, 2018 Phoenix, AZ

2 CONTENTS Sponsor Introduction Conference at a Glance Sponsor Timeline Sponsorship at a Glance Sponsor Levels Premier Platinum Sponsorship Expansion and Marketing Opportunities Additional User Group Summits Expand Booth Space Exclusive Branding and Giveaways Branded Content and Message Delivery Hospitality Branding Contact Us Gold Exhibitor Express Lane Exhibitor

3 Welcome! This is Your Community. Summit delivers the can t-miss annual conference for users of Dynamics 365 AX, CRM, GP, NAV and Power BI. Blending credible peer-to-peer knowledge exchange with access to Microsoft leaders Summit delivers focused learning, visionary product roadmaps, and optimal networking as users learn industry- leading innovation and understand third- party solutions and what they can do for their organization. Why Sponsor? As a Microsoft Dynamics Partner/ISV providing support to the Dynamics 365, AX, CRM, GP NAV or Power BI community, we invite you to sponsor Summit for an opportunity to: Build New Business Engage with Customers Share Solutions Demonstrate Expertise Increase Brand Awareness Thank you to all our returning sponsors. Summit would not be what is today without your continued support. For those considering sponsoring for the first time, we are thrilled to welcome you to the community. We look forward to working you! Your Summit Sponsorship Team Get ready for a transformational week this October. To learn more, reach out to sponsorship@dyanmiccommunities.com AXUG Summit is THE Microsoft Dynamics event of the year. As the user group continues to grow, there is no better place to connect with hundreds of companies from around the world who want to hear from you. For us, it s a no brainer, and we are looking forward to Phoenix. Holli Anderson, Marketing Manager, RF-SMART 3

4 CONFERENCE AT A GLANCE 2017 D365UG/AXUG SUMMIT ATTENDEE GROWTH 1,953 7% User % ATTENDEE TYPE 61% Sponsor Partner Microsoft TOP USER ATTENDEE JOB ROLES IT Manager Business Analyst Developer Visitors to the D365UG/AXUG Summit website January through October % of 2017 attendees found an ISV/Partner solution they were interested in pursuing for their organization. H A L L O F F A M E S P O N S O R S These sponsors are acknowledged for supporting AXUG Summit for 5 or more consecutive years. Our conference would not be possible without their support and loyalty. TOP 3 REASONS USERS ATTEND SUMMIT Find Solutions Content > Networking 4

5 SPONSOR TIMELINE READY. SET. SUMMIT. February Sponsorship Prospectus available Pre-Sales begin for returning Sponsors June Early Bird registration ends First S.O.S. (Sponsors of Summit) call October Expo set-up begins October 14 Summit Phoenix October March Sponsor portal opens Booth selection begins Call for Proposals opens August Art work deadline for turnkey booths and giveaways April Sponsor sales begin for first time Sponsors September Sponsorship sales close 5

6 SPONSORSHIP AT A GLANCE PREMIER PLATINUM GOLD EXHIBITOR MARKETING Rotating logo on conference homepage Included Included Included n/a Video on conference website Included n/a n/a n/a Company profile under Sponsor listing Included Included Included n/a Inclusion in online Expo map Included Included Included Included Pre-event and post-event blind Included Optional Upgrade n/a n/a Pre-event and post-event blind postal mailer Included Included Optional upgrade n/a Thank you ad in User Group magazine Included Included Included n/a Sponsor Marketing Kit Included Included Included Included CONFERENCE ACCESS Full Conference Staff Pass Expo Only Staff Pass 3 2 Available for purchase Available for purchase Reserved hotel room block 5 rooms n/a n/a n/a Sponsor Lounge access Included Included Included Included EXHIBITION HALL Booth Space 20 x 20 - Option to upgrade 10 x 20 - Option to upgrade 10 x 10 - Option to upgrade 10 x 10 - Option to upgrade Lead retrieval app license 2 1 Available for purchase Available for purchase 5-amp power outlet Hardwire internet line Included Available for purchase Available for purchase Available for purchase Private Sponsor Wi-Fi Network Included Included Included Included CONTENT AND MESSAGE DELIVERY 60 minute Partner Solution Showcase 2 1 Optional upgrade n/a 60 second video during General Session Included n/a n/a n/a PDF collateral included on USB drive distributed to all attendees Included Included Included n/a ON-SITE EXPOSURE Logo display during General Session Included n/a n/a n/a Video or Ad on rotating digital signage Included Included Optional upgrade n/a Logo on rotating digital signage Included Included Included n/a Mobile App banner ad Included Optional upgrade Optional upgrade n/a Listing in Mobile App Included Included Included Included 6

7 PREMIER SPONSOR $30,000 3 Available (Invitation Only) MARKETING Rotating logo on Summit homepage Sponsor produced video posted on the Summit website Company logo under Premier on Sponsor webpage 400 word company profile, links to a PDF brochure, social media platforms, and website URL shown on Summit website, mobile app, and online expo map Sponsor logo inclusion in weekly Summit Newsletter s beginning 8 weeks prior to Summit. One pre-event and one post-event blind (dates are first come, first served) One pre-event and one post-event blind postal mailer (all fees, i.e. design, print, and postage, paid by sponsor) Premier Sponsor Marketing Kit Thank you Summit Sponsor ad in User Group magazine CONFERENCE ACCESS Five full conference staff passes Three Expo-only staff passes Reserved hotel room block for 5 rooms at conference hotel (sponsors are responsible for the cost of rooms) Access to private sponsor lounge CONTENT AND MESSAGE DELIVERY Two 60- minute Partner Solution Showcases One 60- second Sponsor produced video to play during General Session Sponsor produced PDF collateral piece included on a USB drive distributed to all conference attendees EXHIBITION HALL One 20 x20 space Choice of prime booth location in Expo hall ahead of all other levels One User Group Summit booth marker at each point of entry Two lead retrieval app licenses Three 5-amp power outlets One hard wire internet line Private Sponsor Wi-Fi Network Booth vacuum service Two wastebaskets, daily trash removal ON-SITE EXPOSURE Logo display during General Session Rotating video or advertisement included in digital signage (no sound) Logo display on rotating digital signage Mobile app Inclusion Rotating banner ad Company listing, description and sponsor level Link to Company website, PDF collateral and social media platforms Booth location in Expo map ADDITIONAL SPONSOR OPPORTUNITIES Pages Sponsor an additional User Group at Gold or Exhibitor level Add 10 x 20 booth space for no additional cost Purchase additional full conference staff passes for $999 each Eligible for all On-Site Marketing Opportunities 7

8 PLATINUM SPONSOR $22, Available (Invitation Only) MARKETING Rotating logo on homepage Company logo under Platinum on Sponsor webpage 200 word company profile, links to a PDF brochure, social media platforms, and website URL shown on Summit website, mobile app, and online expo map Platinum Sponsor highlighted in Summit newsletter no more than one month before Summit (logo and 140- characater message) OR dedicated post-event blind Platinum Sponsor Marketing Kit Pre-event and post-event blind postal mailer (all fees, i.e. design, print, and postage, paid by sponsor) CONFERENCE ACCESS Four full conference staff passes Two Expo-only staff passes Access to private sponsor lounge CONTENT AND MESSAGE DELIVERY One 60- minute Partner Solution Showcase Sponsor produced PDF collateral piece included on a USB drive distributed to all conference attendees EXHIBITION HALL One 10 x20 space One User Group Summit booth marker One lead retrieval app license Two 5-amp power outlets Private Sponsor Wi-Fi Network Two wastebaskets and daily trash removal ON-SITE EXPOSURE Rotating video or advertisement included in digital signage (no sound) Logo display on rotating digital signage Mobile App Company listing, description and sponsor level Link to PDF collateral, website and social media platforms Booth location in Expo map ADDITIONAL SPONSOR OPPORTUNITIES Pages Sponsor an additional User Group at Gold or Exhibitor level Add booth space Purchase additional full conference staff passes for $999 each Eligible for all On-Site Marketing Opportunities 8

9 GOLD SPONSOR $15,000 Member $17,000 Non-Member 60 Available MARKETING Rotating logo on Summit website Company logo under Gold on Sponsor webpage 100 word company profile, links to a PDF brochure, social media platforms, and website URL shown on Summit website, mobile app, and online expo map Sponsor Marketing Kit CONFERENCE ACCESS Three full conference staff passes Access to private sponsor lounge CONTENT AND MESSAGE DELIVERY Sponsor produced PDF collateral piece included on a USB drive distributed to all conference attendees EXHIBITION HALL One 10 x10 space One User Group Summit booth marker One 5-amp power outlet Private Sponsor Wi-Fi Network One wastebaskets and daily trash removal ON-SITE EXPOSURE Logo display on rotating digital signage Mobile app Inclusion Company listing, description and sponsor level Link to Company website, PDF collateral and social media platforms Booth location in Expo map ADDITIONAL SPONSOR OPPORTUNITIES Pages Sponsor an additional User Group at Gold or Exhibitor level Add booth space or upgrade to Turnkey Purchase additional full conference staff passes for $999 Eligible for On-Site Marketing Opportunities 9

10 EXHIBITOR $8,000 Member $10,000 Non-Member 60 Available MARKETING Company listing and profile up to 50 words in online Expo map Sponsor Marketing Kit CONFERENCE ACCESS Two full conference staff passes Access to private sponsor lounge EXHIBITION HALL One 10 x10 space One User Group Summit booth marker One 5-amp power outlet Private Sponsor Wi-Fi Network One wastebaskets and daily trash removal ON-SITE EXPOSURE Mobile app Inclusion Exhibitor listing Link to Company website and social media platforms Booth location in Expo map ADDITIONAL SPONSOR OPPORTUNITIES Pages Sponsor an additional User Group at Exhibitor level Add booth space or upgrade to Turnkey Purchase additional full conference staff passes for $999 each Eligible to participate in Summitland- New in 2018! 10

11 EXPRESS LANE EXHIBITOR $5,000 Member $7,000 Non-Member NEW IN 2018! MARKETING Company listing and profile up to 50 words in online Expo map Sponsor Marketing Kit CONFERENCE ACCESS One full conference staff pass Access to private sponsor lounge ON-SITE EXPOSURE Mobile app Inclusion Express Lane Exhibitor listing Link to Company website and social media platforms Kiosk location in Expo map EXHIBITION HALL Turnkey Kiosk (3 ft. wide) Graphics included on heading, back panel and kick panel Lockable storage within kiosk One 5-amp power outlet Private Sponsor Wi-Fi Network 1 waste basket Set up and dismantle included Heading Back Panel Kick Panel Lockable Storage Not all sponsors are eligible to be an Express Lane Exhibitor. Please reach out to sponsorship@dynamiccommunities.com to see this is a good fit for your company. 11

12 Sponsor Expansion and Marketing Opportunities 12

13 SPONSOR EXPANSION OPPORTUNITIES SPONSOR AN ADDITIONAL USER GROUP GOLD ADD-ON Available to Premier, Platinum and Gold Sponsors EXHIBITOR ADD-ON Available to Premier, Platinum,Gold Sponsors and Exhibitors D365UG/CRMUG $7,000 GPUG $7,000 NAVUG $5,000 PUG $5,000 D365UG/CRMUG $3,000 GPUG $3,000 NAVUG $3,000 PUG $3,000 MARKETING Rotating logo on Summit website Company logo under Gold on Sponsor webpage 100 word company profile, links to a PDF brochure, social media platforms, and website URL shown on Summit website, mobile app, and online expo map Sponsor Marketing Kit CONFERENCE ACCESS Two full conference staff passes Access to private sponsor lounge CONTENT DELIVERY Sponsor produced PDF collateral piece included on a USB drive distributed to all conference attendees EXHIBITION HALL One User Group Summit booth marker ON-SITE EXPOSURE Logo display on rotating digital signage Mobile app Inclusion Company listing, description and sponsor level Link to Company website, PDF collateral and social media platforms Booth location in Expo map MARKETING Company listing and profile up to 50 words in online Expo map Sponsor Marketing Kit CONFERENCE ACCESS One full conference staff pass Access to private sponsor lounge EXHIBITION HALL One User Group Summit booth marker ON-SITE EXPOSURE Mobile app Inclusion Exhibitor listing Link to Company website and social media platforms Booth location in Expo map Gold and Exhibitor Add- on packages do not include additional booth space 13

14 SPONSOR EXPANSION OPPORTUNITIES INCREASE YOUR SPACE Sponsors and Exhibitors are eligible to increase space in the Expo hall. Prices below are in addition to your sponsor package. BOOTH SIZE PREMIER PLATINUM GOLD EXHIBITOR 10 x 10 Included Included 10 x 20 Included $3,000 $3, x 30 $3,000 $6,000 $6, x 40 $6,000 $9,000 $9, x 20 Island Included $6, 000 $11,000 $11, x 30 Island Exclusive upgrade for Premier Sponsors 10 x 10 TURNKEY Optional Upgrade for Gold and Exhibitors $2,000 One 10 x10 GEM booth (8 black back wall, 3 black side walls ) 10 x 10 peppered colored carpet Full color header graphic with Company name/logo on white background One 6 black skirted table Set up and dismantle included One additional 5-amp outlet and wastebasket are included with each 10x10 space increase 14

15 ON SITE MARKETING OPPORTUNITIES MARKETING OPPORTUNITIES EXCLUSIVE BRANDING AND GIVEAWAYS OPPORTUNITY AVAILABILITY PRICE DESCRIPTION Portable Charger 1 $20,000 HUB 1 $15,000 Conference Bag 1 $15,000 Keep attendees charged with portable chargers imprinted with your company logo and co-branded with Summit in color representing User Group; exposure and distribution to every attendee, sponsor, and participant. The HUB is an inclusive area for attendees to network, relax and connect throughout the week. The HUB will be located near breakout sessions, Medics, and Basecamp. The space includes a charging station, lounge and networking area and space for sponsor branded material. Sponsor receives exclusive naming rights on all references to HUB and (2) full conference registration passes. Event Management reserves the right to include other activities within the HUB. Your logo will not go unseen printed on the official Summit Phoenix Conference Bag. Company name/logo imprinted in black on reusable non-woven polypropylene bags co-branded with Summit Phoenix in colors representing Dynamic Communities; exposure and distribution to every Summit Phoenix attendee, sponsor, and participant. One available across all User Group Summits Water Bottle 1 $13,000 Hotel Key Card 1 $9,500 Notepad & Pen 1 $9,000 Lanyard 1 $8,000 Screen and Lens Cleaner 1 $7,000 Help attendees stay hydrated with reusable water bottles branded with your company logo and co-branded with Summit in color representing User Group; exposure and distribution to every attendee, sponsor, and participant. Welcome attendees to Summit Phoenix with branded hotel key cards distributed to every Summit Phoenix attendee, sponsor and participant with reservations under the conference room block. One available across all User Group Summits High quality notepad and pens branded with your company logo and co-branded with Summit in color representing User Group; exposure and distribution to every attendee, sponsor, and participant. Prominently display your company logo on the conference lanyard. Lanyards are attached to official conference badge and co-branded with Summit in color representing User Group; exposure and distribution to every attendee, sponsor, and participant. New in 2018! Screen and lens cleaner and cloth set branded with your company logo and co-branded with Summit in color representing User Group; exposure and distribution to every attendee, sponsor, and participant. Escalator Wrap 1 $4,000 Increase your brand Exposure by displaying your company logo and graphics on one (1) high traffic escalator. Beverage Station 3 $500 New in 2018! Keep attendees hydrated in the Expo hall by sponsoring one of the water stations. Company logo will be represented at one station throughout the conference. 15

16 ON SITE MARKETING OPPORTUNITIES MARKETING OPPORTUNITIES BRANDED CONTENT & MESSAGE DELIVERY OPPORTUNITY AVAILABILITY PRICE DESCRIPTION Partner Solution Showcase 14 $ 4,000 Receive a 60-minute breakout session to present your organization s product or solution. Post-Event Blind 10 $1,500 Keep the conversation going by sending one sponsor-produced to all attendees. Community Theatre 3 $1,200 Present on the Community Theatre stage for 15 minutes during dedicated Expo hours. Rotating Video or Static Ad on Digital Signage 15 $1,200 Increase your Exposure by including a video or static ad to rotating digital signage through event. Digital Signage will not included sound. Rotating logo in Mobile App 10 $1,200 Include your logo in a rotating banner ad in the Summit Mobile app. Blind Postal Mailer 10 $1,000 Send a postal mailer to all registered attendees either pre or post Summit. (all fees, i.e. design, print, and postage, paid by sponsor) Summit Newsletter 10 $ Second Solution Showdown 12 $500 Summitland 30 $250 Include your Company logo and 140-characater message in one of the weekly Summit newsletter sent to all registered Summit attendees beginning 8 weeks prior to Summit. NEW IN 2018! Your elevator pitch has never had an opportunity like this! Take the stage for 60 seconds during designated Expo hours for a chance to capture attendees attention before the next 60 Second Solution Showdown begins. NEW IN 2018! Draw attendees to your booth through inclusion in Summitland! Summitland is a coupon-like booklet designed to increase booth traffic and engagement in the Expo Hall. One page in each User Group booklet will be dedicated to your company including logo, booth number and giveaway prize. Each page includes a tear-off contact card for attendees to fill out and drop off at your booth to enter in your prize drawing. All Sponsors and Exhibitors are eligible to participate and responsible for purchasing and delivering prize to winner. 16

17 MARKETING OPPORTUNITIES HOSPITALITY BRANDING OPPORTUNITY AVAILABILITY PRICE DESCRIPTION/BENEFIT Drink Tickets 50 pack $500 Receive a pack of 50 drink tickets to share with attendees and customers during Reception Hours DeFacto 5K Race for Charity All are welcome! $500 Wednesday morning run/walk to benefit a local Phoenix Charity. For a minimum donation of $500 your company s logo will be printed on T-shirts handed out to each participant. 17

18 CONTACT US How to Reserve your Sponsorship Sponsorship sales for returning sponsors begins February New or first time sponsors are invited to secure their sponsorship beginning April 3, Please reach out to our Sponsorship Team if you have questions or when you are ready to secure your sponsorship. Booth Selection for Exhibition Hall Booth selection for exhibition hall is scheduled to begin in March. Your place in the selection queue is based on your level of sponsorship and the order in which signed contract and payment are received. If you have any questions about your confirmed sponsorship, please contact Member- Pricing As a Partner- member, we invite you to secure your sponsorship at the member rate. Your continued support and engagement in the User Group community is valued and appreciated. Non- Member Pricing If your company is not currently taking advantage of a Partner-membership, we invite you to sponsor at the non-member rate. Also note, sponsorship discounts are just one of the many valuable benefits partner-members receive. To learn more about partner- memberships, contact Deneen.Dardis@dynamiccommunities.com See You In Phoenix! 18