SPONSORSHIP + EXHIBITION OPPORTUNITIES

Transcription

1 SPONSORSHIP + EXHIBITION OPPORTUNITIES The 17th Annual HiNZ Conference incorporating the 4th annual NZ Nursing Informatics Conference November 2018 TSB Arena & Shed 6, Wellington

2 WHO IS HINZ? Health Informatics New Zealand (HiNZ) is the event organiser. We are a not-for-profit organisation Nurses Allied Health Doctors Students that supports the field of health informatics and links a diverse group of professionals in the health and IT sectors. HiNZ members include clinicians, IT professionals, health sector managers, government, industry, academics, students, and other NGOs. HiNZ builds and strengthens connections between these groups and encourages the sharing of ideas across the sector. NGOs Clinicians Health Managers Planning & Funding HiNZ Industry IT Experts Researchers Academia Government The organisation was founded in 2000 and is an incorporated society with a volunteer elected board and a paid management team. HiNZ has run the annual HiNZ Conference for the past 15 years. It is the premier networking event in New Zealand for professionals interested in health IT. HiNZ supports professional development within the digital health field with a wide range of services including the HiNZ webcast library which has over 600 slide/video presentations from digital health experts. For more information about HiNZ go to hinz.org.nz TWO CONFERENCES HiNZ Conference (HiNZ 2018) The 17th annual HiNZ Conference is the premier health IT event in New Zealand. It provides an efficient way to reach senior decision makers and influencers across the NZ health sector. New Zealand Nursing Informatics Conference (NZNI 2018) Convened by Nurse Executives New Zealand, NZNI focuses on integrating information technology into nursing education and practice. It attracts delegates from clinical practice in public and private health care, and nursing education professionals. 2

3 Delegate Profile The HiNZ Conference is THE meeting place for anyone interested in digital health in New Zealand. The event attracts a growing audience of healthcare decision makers and influencers HiNZ Conference (Rotorua) Number of delegates HiNZ Conference (Auckland) HiNZ Conference (Christchurch) HiNZ Conference (Auckland) 2017 HiNZ Conference (Rotorua) PROFESSION & SECTOR During registration delegates are asked to self-select categories related to their profession and employer. (They can select multiple categories which is why it adds up to more than 100%.) Clinician delegates - split by profession 2% 4% Clinician - nurse Clinician - medical doctor 13% 9% Clinician - allied health Clinician - other Delegates by profession Clinician Academia Information technology Management Information management Marketing or sales Consultant Project management Other Administration 4% 2% 16% 14% 11% 10% 26% 33% 50% 49% 0% 10% 20% 30% 40% 50% 60% Delegates by segment of health sector Public hospital sector Product/service solution provider Primary health sector Private hospital sector Other healthcare service provider Government department Other Educational institution NGO (non government organisation) Shared services Health insurer 17% 14% 11% 11% 10% 8% 7% 3% 2% 29% 36% 0% 5% 10% 15% 20% 25% 30% 35% 40% 3

4 Event Information VENUE TSB Arena & Shed 6 is in the heart of Wellington city at Queens Wharf. PROGRAMME The HiNZ Conference will take place on Wednesday to Friday, November. The NZ Nursing Informatics Conference will run for one day on Friday 23 November, as one stream within the overall HiNZ Conference. They share a combined exhibition hall. KEY DATES Exhibitor pack in: 1pm to 5:30pm Wednesday 21 November Exhibition hall opens: 5:30pm Wednesday 21 November Delegate registration opens: 1pm Wednesday 21 November HiNZ keynotes: 2.30pm to 5:30pm Wednesday 21 November HiNZ welcome function: In exhibition hall, 5.30pm to 7.30pm Wednesday 21 November HiNZ networking dinner: 6pm to 10pm Thursday 22 November at Te Papa Exhibitor pack out: 3.30pm Friday 23 November. 4

5 Exhibition Hall LOCATION The exhibition hall is in TSB Arena and will be the location for all day catering and tea/coffee throughout the three day conference. BOOTH DIMENSIONS Booths are 3m wide x 3m deep Booths are built in white octanorm shell scheme panels for a clean, professional look The octanorm panels are 2.48m high Panel signage can be custom printed for you by Peek Exhibition (optional) or you can attach your own artwork. Power supply consists of 1 x 10amp with 4-pin multi-box Lighting with 2 x 150w spotlights per booth One fascia strip with your company name is included in the booth price. It is optional and can be removed if you prefer. For corner booths, you may request a second fascia sign ($65) from Peek. They can also provide quotes for customised signs with your logo. Standard booths are 3m wide x 3m deep and have one free fascia sign BOOTH DESIGN Your booth includes no furniture but items can easily be ordered from our contracted exhibition supplier Peek Exhibition. They will provide you with additional information about furniture, signage and custom designs prior to the event. Corner booths have two walls and two fascia signs. With corner booths you have the option to add an extra fascia sign ($65) 5

6 Exhibition Packages STANDARD BOOTH NZ$5,400+GST Each package includes ONE trade exhibition booth (3m x 3m) EXHIBITOR LISTING in conference app LEADS GENERATION app access, which enables you to collect delegate contact details OPPORTUNITY to insert your marketing materials into the delegate bags at no additional cost TWO free tickets to the Thursday evening networking dinner TWO free delegate passes with access to all s across the two conferences PLUS DISCOUNTED DELEGATE PASSES Every staff member working at your booth needs to have their own delegate pass. Each booth/ sponsor package includes a set number of free delegate passes. If you require extra passes for your exhibition booth staff, you are able to purchase the passes at the significantly discounted rate of only $395+gst per person. (These can be added to your exhibition contract or invoiced after the conference.) HURRY! Booth space sold out at the past four conferences and the best spots go quickly. Book early! Request a copy of the floorplan today and reserve your booth. Kim at ceo@hinz.org.nz 6

7 Sponsorship Packages SPONSORS WITH FIRST RIGHT OF RENEWAL Last year s sponsors have first right of renewal. To find out if a sponsorship has become available or to register your company as firstin-line for a specific sponsorship, please Kim at ceo@hinz.org.nz 2017 SPONSORS Platinum Philips Welcome function Orion Health Networking dinner Microsoft Barista Datacom Networking zone Spark & Revera Conference app Mobile-Mentor Delegate bags Celo Delegate lanyards MKM Charging tower The HCI Group Silver Celo, Citrix, CNS, Conporto Health, DXC Technology, Epic, Information Leadership, InterSystems, Medtech Global, MKM Health, Mobile Mentor, Siemens Healthineers, Sound Business Systems, Sysmex, Vodafone, Whanau Tahi 7

8 Sponsorship Packages SPONSOR BENEFITS All sponsorship packages include: Your logo projected on screen with every Your logo on HiNZ enewsletters before conference Your logo on HiNZ conference website before and during conference Your company and personnel profiled on your sponsor listing page within the conference app Use of leads generation app, enabling you to collect delegate contact details Opportunity to put inserts in the delegate bags at no extra cost Opportunity to book high profile exhibition booths reserved for sponsors (subject to availability) PLUS DISCOUNTED DELEGATE PASSES Each sponsorship package includes a set number of free delegate passes. If you require extra passes for your exhibition booth staff, you are able to purchase the passes at the significantly discounted rate of only $395+gst per person. (These can be added to your exhibition contract or invoiced after the conference.) 8

9 Platinum Sponsorship PLATINUM SPONSOR EXCLUSIVE NZ$20,000+GST 20 minute keynote speaker opportunity on Wednesday 21 November during full plenary (speaker and topic subject to approval by HiNZ) Exclusive right to display your logo in physical form on the plenary stage The most prominent sponsor logo on all conference materials & signage Exclusive right to have your logo on the cover of the printed conference programme Verbal acknowledgement during introductory plenary by MC Six free delegate registrations (in addition to First option on booking a high profile booth space just inside main entrance to exhibition hall 9

10 Gold Sponsorships CONFERENCE DINNER (GOLD) EXCLUSIVE NZ$15,000+GST 15 minute speaking slot during conference (speaker and topic subject to approval by HiNZ) The opportunity to prominently display your logo at the dinner venue Your logo in the larger GOLD position on 2.5m signs throughout venue Two free delegate registrations (in addition to WATER BOTTLE (GOLD) EXCLUSIVE NZ$13,000+GST 15 minute speaking slot during conference (speaker and topic subject to approval by HiNZ) Water bottle branded with your logo and inserted into every delegate bag Your logo in the larger GOLD position on 2.5m signs throughout venue Two free delegate registrations (in addition to any booth entitlements) 10

11 Gold Sponsorships NETWORKING ZONE (GOLD) EXCLUSIVE NZ$9,000+GST Exclusive right to brand the networking zone in the exhibition hall. Branding opportunities include the walls behind the seating and the top of the coffee tables (adhesive table covers or table centre pieces) Networking zone includes a 6m wall behind the seating that you can put your brand signage on Your logo in the GOLD position on 2.5m signs throughout venue and onscreen in each Two free delegate registrations (in addition to Sponsorship fee excludes furniture hire costs, printing your brand signage for back wall, printing brand on coffee tables. (Hire & print quotes provided on request). BARISTA ZONE (GOLD) EXCLUSIVE NZ$12,000+GST Exclusive right to brand the barista zone. Branding opportunities include the coffee cups, the front of the coffee carts, centre pieces or adhesive signs on the cafe tables Barista zone includes a 6m wall behind the barista that you can put your brand signage on Your logo in the GOLD position on 2.5m signs throughout venue and onscreen in each Two free delegate registrations (in addition to Free barista coffee will be provided to all delegates during November. The cost of the coffee and barista wages will be paid by HiNZ Sponsorship fee excludes the cost of hiring cafe furniture, and excludes the cost of brand signage (on back wall, on coffee cups, on coffee cart, on tables) 11

12 Silver Sponsorships WELCOME FUNCTION EXCLUSIVE NZ$7,000+GST Opportunity to prominently display additional brand signage in the exhibition hall entrance during the welcome function (5.30pm to 7.30pm on Wednesday 21 November) Opportunity to make a two minute PA address in the exhibition hall during the welcome function LANYARD SPONSOR EXCLUSIVE NZ$5,000+GST Your logo displayed on every delegate lanyard No extra fees (lanyards printed and paid for by HiNZ) APP SPONSOR EXCLUSIVE NZ$7,000+GST Your logo exclusively displayed on the loading screen of the conference app (ios & Android) Your logo on conference app information page in printed conference programme Your logo displayed on banners on the app website home page 12

13 Silver Sponsorships NOTEPAD SPONSOR EXCLUSIVE NZ$5,000+GST Your logo displayed with the HiNZ logo on every page of the A5 delegate notepad Each delegate bag will include a notepad plus spares will be available from the registration desk throughout the conference No extra fees (notepads printed and paid for by HiNZ) CAFE WALL SPONSOR EXCLUSIVE NZ$5,000 +GST JUICE STATIONS SPONSOR EXCLUSIVE POA (Price varies depending on number of stations and quality of juice chosen) Your logo prominently displayed in front of a selection of juice ice buckets throughout venue Juice bottles kept refreshed in each ice bucket by catering staff throughout conference No extra fees (juice ice bucket branding, ice and juice paid for by HiNZ) Opportunity to prominently display your brand on a 6m wall behind cafe chairs and tables (beside barista area) Sponsorship fee excludes the cost of printing the brand signage on the wall. This is to be organised and paid direct to Peek Exhibition. 13

14 Silver Sponsorships SILVER SPONSOR NZ$3,500+GST BAG INSERT NZ$500+GST (PER INSERT) Book a bag insert to get your marketing materials inserted into the delegate bags This service is free for booked exhibitors and sponsors. (Fee only applies if you have not booked a booth or sponsorship). This option is not a sponsorship and does not include any of the sponsor benefits listed on page 8. BAG SPONSOR EXCLUSIVE NZ$6,000+GST Your logo prominently displayed on the delegate bags No extra fees (bags printed and paid for by HiNZ) 14

15 Put Yourself on Stage BOOKED MEETINGS NZ$900+GST (PER SESSION) This option includes Room hire fee Your (s) listed on meetings page within printed programme Your (s) listed in conference app Your speaker photo and bio listed in conference app SUBMIT AN ABSTRACT FREE Anyone is eligible to submit an abstract into the HiNZ Call for Abstracts. The deadlines for abstract submission will be announced on the HiNZ website and in our regular enewsletter. Sign up to get the HiNZ enewsletter at Your company profile and logo listed in conference app Use of conference app to promote your event, by messaging invites to individual delegates Use of leads generation app, enabling you to collect delegate contact details when scanned Opportunity to put marketing materials in the delegates bags at no extra cost Audience capacity size and seating layout dependent on room availability. AV and catering can be arranged if required (costs provided on request). This option is not a silver sponsorship and does not include any of the sponsor benefits listed on page 8, with the exception of those stated above. Filming can be arranged if you wish for your meeting to be added to the HiNZ webcast library, or if you wish to have a hosted video link that you can add to your own website after the conference. (Video cost provided on request as it depends on which room you are in and the date/time of your.) QUESTIONS? Contact Kim at ceo@hinz.org.nz 15