2018 Fall Popcorn Sales Guide

Transcription

1 2018 Fall Popcorn Sales Guide

2 Contact List Unit Popcorn Kernel Description 2018 Popcorn Timeline Four Ways to Sell Commit to Sell & Prize Instructions Place Order, New & Special Items Prizes Winners Circle & Online Sales Online Sales Roster Commission Pick-Up & Close Out Locations Popcorn Return/Ordering More Kickoff Agenda Sales Tips Shirt order form All Forms can be found at 2

3 Contact List District Popcorn Team Phone # Address Capital Area Popcorn Kernel Liz Rogers lizrogers@live.com District Director Barb Perez barbara.perez@scouting.org Coastal Waters Popcorn Kernel Bobbi Lindsay rlindsay@yahoo.com District Director Barb Perez barbara.perez@scouting.org Glacier View Popcorn Kernel Crystal Oldham crystaloldham@gmail.com Field Director Frank Villanueva frank.villanueva@scouting.org Hylebos Popcorn Kernel Rob Lowy rob.lowy@alaskaair.com Field Director Frank Villanueva frank.villanueva@scouting.org Mount Tahoma Popcorn Kernel Sue Foster fabulousfosters@hotmail.com District Executive Steven Shumaker steven.shumaker@scouting.org Puget Sound Popcorn Kernel Jessica Hilderbrand ladydragonsong@yahoo.com Senior District Executive Mark Woodman mark.woodman@scouting.org Timberline Popcorn Kernel Barb Perez barbara.perez@scouting.org District Director Barb Perez barbara.perez@scouting.org Council Kernel Desire Brown desire.brown@gmail.com Council Staff Advisor Council Popcorn Support Frank Villanueva frank.villanueva@scouting.org Tracy Kapelski tracy.kapelski@scouting.org Pecatonica Website: for online sales Council Website: 3

4 Unit Popcorn Kernel POSITION DESCRIPTION Be familiar with the sale details and explain the program to leaders and parents to establish Commitment by the unit. Plan the kickoff in the unit by preparing timetables and maps to show and deliver coverage in area Neighborhoods. Create weekly unit incentives with committee permission to encourage sales. Sample Agenda on page 15 Coordinate the August Popcorn Party Kickoff. Distribute sales materials, motivate and train Scouts and parents, review sales goals set by the committee and explain the prize incentive program. Prepare the Show-n-Sell order Go on line and place your order NO LATER THAN July 31st, Generally order 50% of 2017 total sales. (allowed up to 70% of 2017 total sales). Coordinate pickup of the Show-n-Sell product at the district popcorn distribution warehouse on August 17th, Monitor the product inventory during the sale (August 17th-October 15th, 2018). Collect pre-orders, payments, unsold product and prize requests from the Scouts October 13th-14th and prepare your Take Orders for additional product, by October 16th, 11:59pm. Place prize order on line by December 18th, 2018 No late orders will be accepted. Arrange for full payment for Show-n-Sell and Take orders. One (1) check will be written to Pacific Harbors Council for the amount of your popcorn minus your commissions (Tumwater) October 18th, 2018, (Tacoma) October 19th, Coordinate pickup of the Take Order Popcorn at the district popcorn distribution warehouse on November 14 th, Distribute the Take Order Popcorn. Distribute popcorn to the Scouts that need additional popcorn to fill orders. Distribute Prize orders. Once the order comes in please distribute prizes to the Scouts. 4

5 District Kernel Training Popcorn Training for Unit Kernels June 21st at the Creighton Service Center July 18th-Creighton Service Center 7pm July 19th - Tumwater Service Center 7pm July 20th - Elma LDS Church, 702 E Main St. Elma, WA 7pm Special Order Forms due Show-N-Sell Orders due online by 11:59pm Monday July 23rd Tuesday July 31st Show-N-Sell Popcorn Pickup August 17th Show-N-Sell Sale Begins August 17th Take Order Sale begins ASAP After Unit Kick-Off Take Order Sale Ends October 15th Take Orders Due Online by 11:59pm October 16th Last day to return Show-N-Sell Popcorn October 18th Tumwater October 19th Tacoma All Popcorn Money Due (1 check minus commission made out to PHC) October 18th Tumwater October 19th Tacoma Take Order Popcorn Pickup November 14th Scouts deliver popcorn to customers November 14th 30th Scout Prize form done online December 18th 5

6 Note: mind that any leftover used to fill orders from your regular Take Order Sale. it to fill other Take-Order sales Simply return the unused popcorn or use 6

7 Navigating PRPopcorn.com Navigate to How to Complete Commitment to Sell Form Click My Account in the top right corner of the page. Click Create Unit Profile Enter the Council Key provided by the council (612PHC) Choose your District, Unit Type and unit number from the drop downs to see if your unit already has a commitment record on file. If no records are found, you will be taken to your unit contact form. Fill out the required information (Note: the address entered here is where we will send a confirmation upon receipt of your commitment form) and then click create Profile. You will receive a confirmation with the information you just entered. You can also log into the site using the link in step 1 to update any information throughout the sale. Log into your account using the information you just submitted to compete the registration process. Ordering your Prize Mania 2018 Prizes * After you have closed out your sale you will be able to go into your Dashboard at prpopcorn.com and order your prizes and patches. * Contact Information for help * Pacific Harbors Contact Tracy Kapelski tracy.kapelski@scouting.org * National Supply Contact Will Tigard will.tigard@scouting.org * Tacoma Scout Shop Lisa Edmonds or staff tacomascoutshop@scouting.org Attention Capital Area, Coastal Waters and Timberline Districts Just a quick reminder when you are placing your order it is very important that when you fill out your commit to sell and place your order you include the 9 or 4 in your unit number. The reason is we have units in the other districts that might have the same number as you, if you don t include this digit you will have issues with your popcorn order. 7

8 Placing Your Order Show-N-Sell Due: July 31st Take Order Due: October 16th No Additional orders will be accepted after Monday October 16th. There will be a 30% return fee for any popcorn returned after Thursday October 20th. Ordering Your Popcorn Navigate to Click My Account in the top right corner of the page. Enter the and password that was used to commit the unit to sell. Click Place Order from the unit dashboard. If step four returned no records, click the Click Here link. Choose the sale type and pick up location from the drop down menus. If placing a show-n-sell order you will get a message letting you know that order should be entered in the Case Qty. column only. Upon entering a values the order form will be tabulate the total number of containers being ordered and their retail value. Click Preview Order to review the information you just entered. Click Submit to place your order. You will be allowed to edit your order unit the council approves the order for fulfillment. Special Order Item We will be offering special order items this year to all of our units. These are a non returnable item. Each unit will receive a special order form, this form needs to be turned into Tracy (she will place the order you WILL NOT place the order with your Show n Sell order. Due Date is Monday July 23rd, 2018 by 4:00pm 8

9 Scouts will receive a patch for selling $25 and above. As in the past we are using Prize Mania to order prizes. UPS delivers right to your door. It s easy to order on line. Must complete by December 18th. No late orders will be approved after this date. (No Exceptions) Units will have two prize options to choose from through Prize Mania, bonus programs are separate. 1) Your Unit can decide to receive Prizes or 2) Take a 2% commission for your unit and not receive prizes. Units must choose to participate in either the prize program or the higher commission structure. Scouts cannot individually choose between the two prize options. However, Bonus Prizes are for any Scout that qualifies even if they are not doing the Prize Mania program. $3,000 Club Our $3,000 Popcorn Club will get a Popcorn Shirt. In addition to regular great prizes, this year any youth selling $3,000 or more will have a choice to receive one of these cool items: Apple ipod touch 32GB MP3 player, Action Camera, 39 Smart TV, Classic Hooverboard, 2-in1 Touch Screen, Portable Projector, Drone Quadricoper, $200 Best Buy Card, $4,000 Club Choose a prize from above or one of the following Nintendo Switch, PlayStation VR, Sit on Top Kayak. These prizes are to be ordered at prpopcorn.com, Prizes are subject to availability. Fill it up There is also the Fill it Up recognition program. Fill up an order form and enter to win each week! Each week there will be a prize drawing for a Insignia 24 Class Led-720p-smart Roku TV. There are 2 ways to enter you can me the Scouts Full Name and how many sheets they filled up (A Scout is Trustworthy) or you can send me a copy of the form. Entries must be received no later than 4pm each Friday during the sale. Beginning August 25th and ending September 15th. Please send to attention: Tracy Kapelski or them to tracy.kapelski@scouting.org 9

10 How to enter a Scout into Winners Circle Navigate to Click My Account in the top right corner of the page. Enter the and password that was used to commit the unit to sell. Click Enter Scout into Winners Circle from the dashboard. Enter the Scouts First Name, First 2 initials of Last name, Dollar amount Sold. (including online sales, zip code, prize choice and the parent or guardian ) Attach a copy of the sales flyers or worksheet tool that can be used to verify the sales being reported. Repeat until all Scouts have been signed up. How to Sign up a Scout for Online Seller ID Navigate to Click My Account in the top right corner of the paged. Enter the and password that was used to commit the unit to sell. Enter the Scout s First Name, First 2 initials of Last Name and the parent guardian . Repeat until all Scouts have been signed up. 10

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12 COMMISSION STRUCTURE Pick-up procedures: * Arrange for a van or truck depending on your order size. Make sure to bring proper tie-downs and cover if using an open truck. Make sure you have enough space for your order. We will not be able to hold partial orders to be picked up later. Be Prepared! * Bring enough help to load your vehicle we do NOT load any popcorn into your vehicle. * Arrive at your scheduled pick-up time * IT IS YOUR RESPONSIBILITY TO VERIFY QUANTITIES before you sign for Your order and leave the pick-up location. Vehicle Loading Guidelines Mid-Size Car 20 cases Mini-Van 60 cases Jeep 40 cases Suburban/Explorer 70 cases Distribution with your Unit * For faster and best results, additional help will be needed for sorting individual Scout Orders * Use empty popcorn boxes, other cardboard boxes and paper grocery sacks to separate each Scout s order. * Fill one Scout s order at a time. * Label box or bag with the Scout s name and include a copy of their order form. * If room allows, group patrols and den orders separately. * After all orders have been billed, check your remainders with your total order to see that correct amounts have been sorted. * Set a time when Scouts can pick up their order or when they can be delivered. 12

13 Pick-up dates and locations SHOW AND SELL PICK-UP LOCATIONS: August 17th, 2018 Coleman American 2105 Frank Albert Rd E, Fife Wa am-7pm (Mount Tahoma, Puget Sound, Hylebos & Glacier View) The Old Carpet Warehouse 5700 Lacey Blvd SE Lacey, WA (Capital Area & Timberline) 8:30am-3:30pm Quigg Brothers 819 State St Aberdeen, WA (Coastal Waters) 10am-7pm TAKE ORDER PICK-UP LOCATION November 14th, :00am to 7:00pm Creighton Service Center 4802 S 19th St Tacoma, WA (Mount Tahoma, Puget Sound, Hylebos & Glacier View) Tumwater Service Center 1760 Barnes Blvd SW Tumwater, WA (Capital Area & Timberline) Quigg Brothers 819 State St Aberdeen, WA (Coastal Waters) POPCORN SETTLEMENT & RETURN October 18th, Tumwater Service Center 10:00am to 5:00pm (Capital Area, Timberline, Coastal Waters) October 19th, Tacoma Service Center 9:00am to 6:00pm (Mount Tahoma, Puget Sound, Hylebos, Glacier View) ** When the time comes to settle your Units popcorn account please contact: Tracy tracy.kapelski@scouting.org or

14 Popcorn Return Policy New this year we will only be accepting FULL cases individual conditioners will not be accepted. All 3, 4 and 5 ways must be returned in the original sealed box. On all cases especially the microwave if water damage or any damage is visible the case will be opened and if any of the contents are wet or damaged we will not accept it for return. Trading popcorn between Units We ask that this not be attempted. If necessary, before you trade or give another unit any popcorn, please Tracy Kapelski at tracy.kapelski@scouting.org. She will remove the inventory from your invoice and place it on the receiving units invoice. This is very important you don t want to pay for popcorn you did not sell. Ordering Additional Show N Sell Popcorn If during the Show N Sell portion of our sale you run out of popcorn what do you do? Call Tracy Kapelski at to get additional product. Do NOT place an additional order with Pecatonica. In order to receive the additional product you will need to make a payment towards the product that you already ordered. Pick up for additional product will be at the Tacoma office 4802 S 19th St Tacoma, WA

15 The key to a great popcorn sale is having a kickoff meeting with leaders and parents to explain why the popcorn sale is so important to the unit s overall program. Make sure to let each parent know your unit has set goals and it is very important to hit these goals for the program to work. Everyone participates. There is (1) case of sample packets of popcorn for your Unit this year. 1. Opening Pledge of Allegiance Welcome Parents Have one or two youth members highlight something they did because of last year s popcorn sale! Take Scouts to a different area for activities 2. Explain the Ideal Year of Scouting *We Plan to Do These Activities *It will cost our Unit this amount of money to do all these activities and re-register the Scouts. *If every youth sells $ of popcorn we will have enough money to do these things with only this fundraiser to pay for everything. 3. Describe the Popcorn Program, Products, and Prize Program. *Let everyone know their child should have received information in the mail. *Go over order forms, prize sheets, and pick up and delivery. *Inform parents of the Show-n-Sell program if your Unit is participating. 4. Ask for Parental Support *Explain the necessary helping roles your unit will need parents to help with to make this sale happen. *Explain the need for parental involvement throughout the year for various activities, and let each family know most of the activities planned are for families. *Get commitments from parents. *Let them know the youth will also go over the sale at their Den, Patrol, or Crew meetings. 5. Re-emphasize the importance of every Scout selling and hitting target goals to contribute towards the Unit s Ideal Year of Scouting *Go Over Sale Dates *Popcorn Selling Tips *Delivery Information *Turn-in Dates 6. Bring Scouts Back *Finish Pack, Troop, or Crew Meeting *Announce Next Step! *Sell! Sell! Sell! 15

16 Ask people to support Scouting by buying popcorn. ALWAYS wear your uniform. Everybody loves to support a Scout in uniform. ALWAYS sell in pairs accompanied by an adult, and never sell after dark unless you are with an adult. ALWAYS act like a Scout, and be polite and courteous. Wear a smile and introduce yourself. ALWAYS walk on the sidewalk and driveway, NOT through the yard. Watch for traffic. NEVER carry large amounts of cash with you. NEVER enter anyone s house. SCOUT SALES TIPS Remember to always have two pens with you and make sure you keep your Take Order form as neat as possible. Statistics show four out of five homes buy Scout Popcorn when asked. Make sure you know all the different types of Pecatonica River Popcorn products you are selling. Most importantly, when you are selling the popcorn, tell the people what the money goes for. Have them read the backside of the Take Order form. Make sure you know the date when you will be delivering the popcorn to your customers. Remember to keep your Take Order form for next year so you can call on the same people. In case no one is at home, write a letter (and make copies of it) explaining the popcorn sale and why you are selling it. Explain the benefits for your unit and Council; tell the dates of the popcorn sale, etc. Leave this letter with one of the sheets from your Mini Order Form. Place these forms in the newspaper box or at the front door of people s homes you know. Not every house will buy so do not become discouraged. The more people you ask the more people will buy. Put popcorn sale articles in your school, church, and community bulletins/newsletters. Ask your parents to help you sell Pecatonica River Popcorn at their workplaces for employee or customer gifts. Better yet, ask your parents if you can go to their offices and sell. Make sure you deliver the popcorn and say Thank You. If you can t deliver it yourself, tape a thank you note on top of the popcorn! Ask your parents to take a Take Order Form to work to pass around the office. (Forms are available. Ask your Unit Kernel.) Remind your parents, grandparents, aunts, uncles, and neighbors what a great gift Pecatonica River Popcorn makes for teachers, friends, co-workers, etc. Also, let them know how quickly it runs out and buy enough from you to last them until next year. Ask your friends at your place of worship if they would like to buy some Pecatonica River Popcorn. Write a thank you note and place a copy of it on all the Pecatonica River Popcorn you deliver to let everyone know how much you appreciate their support. (This will benefit you next year when you call on them.) Remember to say Thank You when you hand deliver their popcorn. Keep your Take Order forms so you can call on these people again next year. People will remember how polite and courteous you were, the nice thank you note they received, and the Pecatonica River Popcorn that they did not buy enough of! 16

17 2018 BONUS PRIZE T-SHIRT This form is for Scouts that have achieved the $3,000 level and above. Total Sale: To order, the following information MUST be printed or typed clearly. Parents Please Fill Out This Section: Scout s Name: Mailing Address: (Need physical address NO PO BOXES) City/State; Zip: Address; Phone# Scout s Unit: Pack# or Troop # T-shirt size: YS YM YL YXL AS AM AL AXL AXXL Kernels this form must be turned in during the closeout process (Tumwater October 18th, 2018 Tacoma October 19, 2018) (A form must be on file by one of those days in order to receive your SHIRT) 17

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