INVITATION FOR BID BID #1005 UNIFORM SHIRTS AND HATS

Transcription

1 INVITATION FOR BID BID #1005 UNIFORM SHIRTS AND HATS ST. CHARLES COUNTY AMBULANCE DISTRICT (Herein referred to as District ) 4169 OLD MILL PARKWAY ST. PETERS, MO FOR ADDITIONAL INFORMATION CONTACT: Josh McGaughey Bid Closing Date/Time: May 4, 2017 at 2:00 p.m. Local Time BIDDERS COMPANY NAME REPRESENTATIVE TELEPHONE NUMBER ADDRESS 1

2 1. INTRODUCTION AND GENERAL INFORMATION St. Charles County Ambulance District A. This document constitutes an invitation for competitive, sealed bids for uniform shirts and hats for the St. Charles County Ambulance District. B. Organization This document, referred to as an Invitation for Bid (IFB), is divided into the following parts: 1. Introduction and General Information 2. Intent to Bid Page 3. Specifications 4. Bid Submission Information 5. Pricing page(s) 6. Terms and Conditions 7. Signature Page C. Although an attempt has been made to provide accurate and up-to-date information, the District does not warrant or represent that the background information provided herein reflects all existing conditions related to this Invitation for Bid. D. All bidders are to include in their bid any and all costs associated with this project including but not limited to materials, equipment, set-up, freight and labor. E. All items in this bid have been approved by our Uniform Committee. 2

3 2. INTENT TO BID (Bid #1005 Uniform Shirts and Hats) St. Charles County Ambulance District I have read this invitation for bid and wish to express my intent to bid. Please send me any addenda regarding this bid. THIS PAGE MUST BE RETURNED IN ORDER TO RECEIVE ANY ADDENDA TO THIS BID. RETURN TO: FAX#: St. Charles County Ambulance District 4169 Old Mill Pkwy St. Peters, MO Fax: Company Company Address City State Zip Code Telephone Number FAX Number address Signature & Title 3

4 3. SPECIFICATIONS We are asking for bids on several different items. A detail on each item is listed in Section 5. PRICING. We can provide a jpeg or a pdf file with our logo upon request. The embroidery file will be created by the successful bidder. Please indicate cost for doing this. St. Charles County Ambulance District will own this file once it is created. A. This is a line item bid and items MAY be awarded individually to the lowest qualified bidder of each product, but preference may be given to a bidder who has the overall lowest bid for all items listed in this IFB. The District may choose as many or as few acceptable bidders as necessary. B. Screen-printing and embroidery work MUST be done by a vendor that utilizes union labor. C. To reduce the time required to complete future orders, the winning bidder MUST be able to maintain any excess quantity of apparel it orders from its supplier, to meet the suppliers minimum order requirements, for any item that is considered a custom product by the supplier. i.e. Akwa Mens or Womens 2 Tone Polo (1342 AQD-Custom / LS 1342 AQD-Custom). D. This excess apparel will be stored by the winning bidder with all embroidery and screen-printing completed as defined in this IFB, except for any name and rank personalization. The excess quantity shall be utilized solely for future orders of St. Charles County Ambulance District. E. The cost of acquiring the custom product and the cost of the associated embroidery and screen-printing will need to be itemized and billed separate from any orders that include name and rank personalization. F. Preference MAY be given to bidders whose production facilities are capable of performing all embroidery, screen-printing in-house, and the storage of garments as method of inventory management without the use of subcontractors. In the event a bidder requires the use of subcontractor(s) to complete the embroidery or screen-printing the bidder must identify the subcontractor(s), their primary business and production addresses, when submitting this IFB. Any subcontractor(s) utilized must comply with all the requirements outlined in this IFB. G. An order of preference MAY be given to bidders whose primary physical address and production facilities are in the following geographical locations; 1. St. Charles County 2. Counties within the state that are surrounding St. Charles County. 3. State of Missouri 4. United States of America 4

5 5. Canada. Bids originating from outside the United States or Canada shall not be allowed. H. Quantity will vary depending on the needs of our employees. Employees place their requests and a subsequent Purchase Order is placed four times each year on the dates indicated below: January 2nd May 1st August 1 st November 1 st I. The District does not guarantee to order any certain quantity. We offer our employees the opportunity to order (4) times each year. As a guideline, following is an approximation of what was ordered previously. 600 Polo Shirts 1000 T-shirts 250 Workshirts / ¼ Zip 40 Paramedic Intern Polo Shirts (no union logo) 100 EMT Shirts 3 Maintenance Sweatshirt (no union logo) 3 Honor Guard Polo 10 Duffle Bags panel hat 25 Knitted Beanie hats 4. BID SUBMISSION INFORMATION The District welcomes all interested parties to participate in its competitive bid process. Bidders will be expected to submit bids that are in compliance with the terms and conditions as outlined below: A. All awards are subject to final approval by the Board of Directors of St. Charles County Ambulance District, or their designated representatives(s). B. Bids must be sealed and delivered to District Headquarters on or before the time and date stipulated in the Invitation for Bid document. All late bids will be rejected. C. Vendors may submit more than one bid proposal. No penalty or credit will be given for submitting multiple proposals. D. Bidders are responsible for reviewing their proposals prior to submission to be certain they can honor all price, terms and conditions offered in bid. Bidders may submit written amendments or withdraw their bid proposals up until the date and time of the scheduled bid closing. Once bids have been opened, all bidders will be expected to honor all prices and terms offered in total. Unit price will prevail 5

6 in cases of extension errors. Bid default will result in either temporary or permanent removal from the District s list of vendors in good standing. E. The District reserves the right to accept or reject any or all bids or parts of bids, waive technicalities, adjust quantities and to purchase from any or all vendors. F. State of Missouri Sales Taxes are not applicable to sales made to St. Charles County Ambulance District and must be excluded. G. Any changes in specifications will be sent to all bidders in the form of a written addendum. All addenda become a part of the Invitation for Bid H. Results may be obtained by faxing a request to St. Charles County Ambulance District at Please include the name and closing date of the proposal when requesting this information. I. Bid Closes: All bids received by the bid closing date and time will be considered. The entire bid document must be submitted by 2:00 P.M. local time on May 4, Bids must be sealed and delivered by mail, in person, or via to the St. Charles County Ambulance District Headquarters on or before the time and date stipulated in the Invitation for Bid Document. Failure to do so could result in disqualification of bid. If mailed or delivered in person, the outside of the package must be labeled with bidder s name and address and the bid project Bid 1005 Uniform Shirts and Hats and should be delivered to: St. Charles County Ambulance District 4169 Old Mill Parkway St. Peters, MO Bid may be ed to sealedbid@sccad.com. Subject line of the must contain Bid 1005 Uniform Shirts and Hats. BIDS RECEIVED AFTER THIS DATE AND TIME WILL NOT BE CONSIDERED. J. Determination: St. Charles County Ambulance District reserves the right to be the sole determining party as to which bids meet specifications. Any item, which, in the opinion of the management of the District, does not produce satisfactory results or services, may be returned to the successful bidder as not meeting specifications. 6

7 K. Inquiries: All inquiries should be directed to: Josh McGaughey St. Charles County Ambulance District 4169 Old Mill Pkwy St. Peters, MO (636) L. Signature: All pages of this bid should be initialed and returned along with the signed signature page. All bids must be signed by a duly authorized representative of the person, partnership or corporation offering the bid. Failure to sign the Invitation for Bid document may result in automatic disqualification of the bid. The District reserves the right to request written confirmations of persons authorized to sign all bids on behalf of a company. M. References: Bidders should attach a list of references in the area that we may have the option of contacting regarding their sales and service experience with your company. References should include contact names and phone numbers. In the event Bidders utilize a subcontractor(s) to complete screen-print or embroidery work, a list of references for each subcontractor utilized is required. 7

8 5. PRICING FONT STYLE TO USE ON ALL ITEMS IS ORIYA St. Charles County Ambulance District ITEM ITEM # COLOR AKWA Men s ¼ Zip Pullover Left chest: District logo embroidered Right chest: Name/Rank embroidered in white, block style, font size.5 Back: With specified three-color DOUBLE screen print Right Sleeve: Union Logo Embroidered AKWA SHORT SLEEVE SHIRT EMT student silk screen one color black on front Left chest per spec AKWA LONG SLEEVE POLO SHIRT EMT student silk screen one color black on front Left chest per spec DUFFLE BAG Color block Royal Blue/Gray District logo on front per spec Name below logo embroidery in white font Size 13.5 x x 14.5 AKWA LONG SLEEVE POLO SHIRT 100% Cotton District logo embroidered on front left chest. Name and Paramedic Intern embroidered on the front right chest full block style, font size.5 (White on Black Polo) AKWA SHORT SLEEVE POLO SHIRT 100% Cotton District logo embroidered on front left chest. Name and Paramedic Intern embroidered on the front right chest full block style, font size.5 (White on Black Polo) 9493-SSF Navy / Charcoal $ 2300 Heather Grey $ 2400 Heather Grey $ BG99 Royal Blue/Grey $ 2400 Black $ PRICE EACH EMBORIDERY DISTRICT LOGO We have on occasion other items of District property we apply District logo only Example: office shirts/blankets 2300 Black $ $ 8

9 FLEXFIT NAVY HAT Poly-Cotton twill 6 Panel With specified Logo embroidered on front 6377 Dark navy $ STOCKING CAP With specified Logo embroidered on front Knit Cuff Beanie Cap, No Cuff CP 90 Navy $ BAYSIDE HAT W/VELCRO 3660 NAVY $ BAYSIDE T-SHIRT SHORT SLEEVE Specified three-color logo DOUBLE Screened on back Union logo embroidered on the right sleeve District logo embroidered on front left chest Name as denoted/rank embroidered on the front right chest in white, full-block style, size oz., 50/50 Cotton / Polyester Shoulder-to-Shoulder Taping Double-needle stitched sleeves and bottom hem USA-made 1701 Navy $ AKWA Men s Collar Shirt Navy Chest / Red Sleeves AKWA Men s Collar Shirt Grey Chest / Red Sleeves Union logo embroidered on the right sleeve With Specified Three-Color Logo DOUBLE Screened on back District logo embroidered on front left chest per spec Name as denoted/rank embroidered on the front right chest full block style, font size.5 (White) 1342 AQD- Custom Navy Core / Red Sleeves; Grey Core / Red Sleeves $ 9

10 AKWA Men s Collar Shirt Long Sleeves NAVY CHEST / RED Sleeves AKWA Men s Collar Shirt Grey Chest / Red Sleeves Union logo embroidered on the right sleeve With Specified Three-Color Logo DOUBLE Screened on back District logo embroidered on front left chest per spec Name /Rank embroidered on the front right chest full block style, font size.5 (white) AKWA Woman s Collar Shirt Navy Chest / Red Sleeves AKWA Woman s Collar Shirt Grey Chest / Red Sleeves LS 1342 AQD- Custom Navy Core / Red Sleeves; Grey Core / Red Sleeves $ Union logo embroidered on right sleeve With specified logo DOUBLE Screened on back District logo embroidered on front right chest per Spec. Name/Rank embroidered on front right chest Full block style, font size.5 White on Navy Chest and Grey Chest Polo) AKWA Woman s Collar Shirt Long Sleeves Navy Chest / Red Sleeves AKWA Woman s Collar Shirt Grey Chest / Red Sleeves Union logo embroidered on the right sleeve With Specified Logo DOUBLE Screened on back District logo embroidered on front left chest per spec Name /Rank embroidered on the front right chest full block style, font size.5 (White on Navy and Grey Polo) AKWA Men s Collar Shirt White District logo embroidered on front left chest per spec 1342 AQD- Custom LS 1342 AQD- Custom Navy Core / Red Sleeves; Grey Core / Red Sleeves $ Navy Core / Red Sleeves; Grey Core / Red Sleeves $ Name as denoted/rank embroidered on the front right chest full block style, font size.5 (Navy) AQD White $ 10

11 AKWA Men s Collar Shirt Long Sleeves - White District logo embroidered on front left chest per spec Name as denoted/rank embroidered on the front right chest full block style, font size.5 (Navy) Creation of Embroidery File LS 1342 AQD White $ $ Please indicate delivery turnaround time offered: 11

12 6. TERMS AND CONDITIONS A. Contract Terms: The performance of this Contract shall be governed solely by the terms and conditions set forth in the Contract not withstanding any language contained in any invoice, shipping order, bill of lading or other document furnished by the Seller at any time. The Acceptance by the District of any goods furnished hereunder accompanied by any such document shall not be construed as an acceptance by the District of any terms or conditions contained in such document which are inconsistent with the terms and conditions set forth in this Contract. Any different or additional terms, other than those contained in the Contract, which are contained in any acceptance, acknowledgment, invoice or other document transmitted by Seller to the District are hereby objected to. B. This contract will be for a period of (1) year with an option to renew for up to (2) one year periods by mutual agreement of both parties. The items purchased under this agreement may be subject to a price increase at the time of renewal, by mutual agreement. The exact increase or maximum percent increase shall be indicated on the price sheet of this bid packet. Price decreases are allowed at any time. Request for a price increase must be presented to the District at least sixty (60) days before the expiration of the current agreement. If a request for increase is not presented, the prices will remain. C. Compliance with Specifications: No payment will be rendered for items delivered that fail to meet specifications as offered in bid and all items delivered below specifications must be completely corrected or award will be forfeited to the next lowest bidder meeting specifications. D. Sellers Warranties: Seller expressly warrants that all articles, material and work covered by this contract will conform to each and every specification, drawing, sample or other description which is furnished to or is adopted by the District and that they will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship and free from defect. Such warranty shall survive delivery and shall not be deemed waived either by reason of the District s acceptance of said material or goods, or by payment for them. E. Bankruptcy or Insolvency: In the event of any proceedings by or against either party, voluntary or involuntary, in bankruptcy or insolvency, or for the appointment of a receiver or trustee or an assignee for the benefit of creditors, of the property of Seller, the District may cancel this Contract or affirm the Contract and hold Seller responsible in damages. F. Payment Terms: Net thirty days payment terms will be assumed unless otherwise indicated. G. Other: All bids received by the bid closing date and time will be considered, however, the District reserves the right to reject any and all bids and to waive any 12

13 informalities in the bidding process. All pages of this bid are to be returned with this signed sheet. Failure to do so could result in disqualification of bid. 13

14 7. SIGNATURE PAGE I have read and understand this invitation for bid and certify that I am a duly authorized representative of the person, partnership, or corporation offering this bid: Company Company Address City State Zip Code Telephone Number FAX Number address Federal Tax Identification Number Signature & Title 14