34th Annual Tri-State Seminar Sept 23 27, 2018

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1 34th Annual Tri-State Seminar Sept 23 27, 2018 South Point Hotel & Casino Las Vegas Exhibiting Information Dates/Hours (Note new TIMES) Set Up/Trucks Only Sunday Sept 23, 2018 (by appointment) Set Up/Move In Monday Sept 24, :00 pm to 6:00 pm Set Up/Move In Tuesday Sept 25, :00 am to 1:00 pm Hall Closed for Cleaning Tuesday Sept 25, :00 pm to 3:00 pm Open for Exhibitors Tuesday Sept 25, :00 pm Show Hours Tuesday Sept 25, :30 pm to 7:00 pm Vendor Reception Wednesday Sept 26, :30 pm to 3:15 pm Open for Exhibitors Wednesday Sept 26, :15 pm to 3:30 pm Show Hours Wednesday Sept 26, :30 pm to 6:30 pm Move Out Wednesday Sept 26, :30 pm to 10:00 pm Booth Information Standard Booth The size of each booth is 10 deep by 10 wide. Booths are $ for each 10 x 10 space. Two (2) Complimentary Registrations are included with each space. We are using pipe and drape to define exhibit/booth sizes and aisles. Each 10 x 10 booth will include: - One 6 foot skirted table - Two chairs watt electricity

2 Rolling Stock Booth The sizes of available booths are: 20 by 30 (or 40 or 50 or 60 or 70 ). Pricing varies with the size of the booth selected. The product that is being displayed must be driven or towed in. Trucks/Trailers cannot be placed side by side. If you plan on displaying 2 or more Trucks/Trailers in a space, they must be inline or offset from each other. You must be able to conduct business in the space you rent. Rolling Stock Exhibitors will receive 2 badges per 10 x 10 area purchased. Example: Purchase a 20 x 30 space, receive 12 registrations. Western Event Service will contact you before the event to help plan your move in. And since Rolling Stock is first in, they will be last out. Please plan accordingly as exceptions cannot be made. Each Rolling stock booth will get: - One 6 foot skirted table - Two chairs watt electricity Rolling Stock Pricing - 20 x 30 - $4, x 40 - $6, x 50 - $7, x 60 - $9, x 70 - $10,845 Decorator Services Company Western Event Service (WES) will be supplying additional services that we may need, including pipe and drape and material handling. WES will also be your supplier of additional tables, chairs, etc. See their specific Exhibitor Service Kit. There are Material Handling Fees (Drayage Charges) associated with this show. All product, boxes, freight MUST go through WES. Electricity all booths will be supplied 500 watts. If you need more, you can order through WES. See their specific Exhibitor Service Kit. Booth Registration Booth registration will be online again this year. We have eliminated the Requested Booth Number section. To help with booth placement, please complete the section of Who You Do Not Want To Be Located Next To. Badges All Exhibit Booth Personnel need to be registered. Exhibitors will receive 2 Complimentary badges per 10 x 10 booth space. When you register your booth, you will have the opportunity to add your booth personnel. Once your complimentary badges have been registered our system will automatically begin charging you for additional badges. Additional badges are $98.00 per badge, through August 31, 2018.

3 We encourage you to register your staff at the time that you complete your booth application, but note that modifications to your booth personnel can be made online using your address and confirmation number. Beginning September 1, 2018, the cost of the additional badges will be increased to $ per badge. All Exhibitor Badges will be available for pickup at the Exhibitor Registration which is located outside the Exhibit Hall, near the Arena. You will use the available kiosks for printing badges and making simple modifications to badges. ****All exhibitor badges that are registered onsite (complimentary or additional badges) will be charged at $124 per badge.**** Move In Procedures Rolling Stock Move In times will be coordinated through WES for Sunday afternoon. Other Exhibitors can begin Move In on Monday afternoon. Those Exhibitors that are participating in the Annual Golf Tournament should use the Monday afternoon move in window. No set up will be allowed after 1:00 pm on Tuesday Sept 25. If a booth is unoccupied after the Tuesday 1:00 pm cut-off time, Tri-State Seminar, LLC reserves the right to resell the space(s) with no compensation to the original booth purchaser. Booth Guidelines All equipment must fit in your purchased booth space. You must be able to conduct business in your booth space. Nothing is allowed to be in the Aisles!!! No Exceptions!!! Please do not position your display so that it obstructs your neighbor. This would include displays, backdrops, banners, flags, equipment, etc. We may ask that banners, signs, podiums, etc. be moved so that it does not wall off your neighbor. Move Out Procedures No early Move Out. We will be patrolling the floor, and if you move out early, we reserve the right to decline your registration to Exhibit at the 2019 Seminar. Exhibitor Reception The Exhibitor Reception is Wednesday, Sept 26 from 2:30 pm to 3:15 pm. We plan to use the bar by the arena as we did last year. This is a town hall style meeting where you are encouraged to voice your issues and make suggestions on how we can improve this event for the future.

4 Hospitality Rooms/Catering All Exhibitors/Vendors are asked not to conduct social events before 7:00 pm Tuesday or Wednesday nights. If you are interested in supplying beer or other beverages for your favorite customers, please contact: Mr. John Cannizzaro South Point Hotel & Casino Director of Catering Phone: Fax: READ THIS AND UNDERSTAND: Any Exhibitor caught handing out beverages that were not supplied by South Point Hotel & Casino will be asked to close their booth down, escorted out of the Exhibit Hall, and will need to wait until the scheduled Move Out time to dismantle their booth, or at a time determined by the Exhibit Committee. Hotel The TSS is held at South Point Hotel & Casino in Las Vegas, NV. You can make reservations at (866) or online. You can book your room reservations using the link on our website (Seminar Information/Hotel & Travel). The group code is (TRI0923), which is also posted on the Tri-State Seminar, LLC website. The rate is $95 Sunday thru Thursday, and is good through September 3, or until the room block is full. The hotel sold out last year, so do not delay. Door Prizes/Raffles The Tri-State Seminar, LLC Exhibitor Committee along with the Tri-State Seminar, LLC Board of Directors has decided again that there will be NO organized drawings this year. We encourage each Exhibitor/Vendor to consider doing your own drawing at your booth. If you choose to do this, the responsibility for that drawing and notification of the winner will be yours. Announcements regarding Winners will not be made over the exhibit hall speaker system. Drink Tickets A limited number of Drink Tickets will be provided in each registration /vendor packet. Additional drink tickets can be purchased at the Exhibitor Registration desk. Cost for a drink ticket is $8.00 each. Security Security will be present at all functions. The security personnel will be checking for badges and will refuse entry to anyone not wearing a badge. The exhibit hall will be locked down when the show is not in progress.

5 Sponsorship This year sponsorship registration has been separated from exhibitor registration. If you would like to register as both an exhibitor and a sponsor, you will need to register twice. And because each registration must be affiliated with a unique address, you should consider using a co-worker s address for one of the registrations. Please visit our website for more details about our new and improved sponsorship offerings at Cancellations/Refunds/No-Shows Cancellations must be received in writing by Friday, Aug 18, :00 pm (PDT). Cancellation requests after Aug 18, :00 pm (PDT) are no longer eligible for refund. Any Company not occupying their booth space(s) by Tuesday, Sept 25, :00 pm (PDT), Tri-State Seminar, LLC reserves the right to resell the space(s) with no refund/compensation to the original booth purchaser. Dismantling prior to the floor officially closing may result in your company NOT being invited back the next year. Contact Information If you have questions or concerns regarding reserving a booth(s) for the Tri-State Seminar, we can be contacted at: exhibitors@tristateseminar.com Keli Callahan Gene Dahle (702) (9:00am 4:00pm PDT) (209) (9:00am 4:00pm PDT) Each Exhibiting company agrees to abide by the rules and regulations set forth by the Tri-State Seminar, LLC Exhibit Committee and Board of Directors. Exhibitors who fail to observe these conditions may be immediately dismissed from this exposition without refund. Future participation may be interrupted. The Exhibitor Committee and/or the Tri-State Seminar, LLC Chairperson have final say regarding rules and their interpretation. Regarding liability, neither the Tri-State Seminar, LLC, its sponsoring organizations, board members, or committee members assumes any responsibility for the protection and safety of exhibitors, their representatives, agents, employees, exhibits or property of exhibitors. Any security service that Tri-State Seminar, LLC may use, shall be deemed to be purely gratuitous on its part, and Tri-State Seminar, LLC shall have no responsibility of effectiveness or failure of such measures, or for conduct of personnel involved therein. Each exhibitor agrees to indemnify and hold harmless Tri-State Seminar, LLC, its sponsoring organizations, including officers, directors, agents, employees, contractors, assignees, and insurers, and the other exhibitors at the conference against any and all claims, losses, damages, liabilities, and expenses.