Offspring Training: Setting up your business

Transcription

1 Offspring Training: Setting up your business NSD Diana Sumpter I. Expenses Suit: $200-$300 DIQ Week Airfare: $300 DIQ Week Hotel: $300 DIQ Week Misc. (Cab, Vendors, Tips): $100 Debut: $300 (Much or all of this will be reimbursed when you charge $3-$5 per consultant at door, watch food costs, that is where most of the cost comes from). Director Order Form: (Ribbons, Vouchers prizes etc.) $150 Business Supplies: (To set up your office) $300 Misc. $100 TOTAL NEW DIRECTOR EXPENSES: $1,000-$2,050 II. Business Supplies Separate Phone and Line for Business only Dry Erase Board and Markers for tracking team and promotions Business Envelops Fine Felt Tip markers in various colors Stapler, staples, staple puller Highlighters (For newsletters and WAS) File Folders (about 100, Tape Dispensers and Tape New Business Cards, (Stationary optional, I use MK connections) Copy Paper (If you have copier, buy by the box it is cheaper) Blank CD s CD organizers Manila Folders for Hostesses 1 Subject Spiral for monthly daily activity and call list 5 stacked desktop drawers (WAS, Secretary to do, Newsletter, Meeting, Pending Agreements & Guest Registration) Blank Address Labels (For mail-outs) Rolodex (For misc. business cards) Business Checks Manila Mailers (Both Bubble for mail outs and flat for welcome packages) 3 Hole punch (Adjustable) Paper clips Mechanical pencils and package of blue or black pens 1

2 Wholesale vendors: Call for catalog GA Heaton (Trillion cut ring and boxes of rings and 7 Day Wonder Rings) Whitney (Misc. jewelry) SWJ Southwest (Misc. jewelry) Little Things (Misc.jewelry) MHR Designs (Jewelry) My Girlfriends house (Wrapping paper and bags) Glitz et al coolsail@bellsouth.net (Add a bead and Director earrings) Jodi s Accessories Click on DIRECTOR PRIZES on the left. For the passwords, type in thinkpink, then beth114. (Purple Sign Up rings and Pink Ice Jewelry) Optional items to eventually have in office: Personal Copier, Computer for In-Touch, Electric stapler, filing cabinet, CD player Music at meeting. 2

3 III. Putting together your Director Brain Book On first Divider Sheet I have my goal card for upcoming year Section 1: Challenges (Put all current tracking sheets from National and Company) Section 2: New Consultants Agreement Section 3: Address Listings for Unit, Adoptees and Directors (I use my label master program to print out on regular paper) Section 4: Customer List (I use my label master program to print out on regular paper) Section 5: Current Monthly Printout (Unit Analysis, Unit Production) Section 6: Past year of printouts, only need 2: one from Jan and one from Jul) 3

4 IV. Getting your bags organized Skin Care Class Bags See Packing List on Unit Net Meeting Bags Ring Box Recruiting Information in Plastic envelope Training Book Booking and coaching Skin Care Class Procedure Recruiting and Team Building Product Knowledge Paperwork and Business Management New Consultant Training Guest Event Close Meeting Agenda Portfolio Agenda Red Jacket and Team Leader Oaths Calendar 13 Weeks of Training Weekly Challenge Prize Guest Registrations and Gift Handouts for training or Company promotions Prize box Money bag, WAS and sign in sheet Drawing bag (Made up every week) Tickets for drawings Camera Ribbons Section 2 for consultant gifts Star Consultant Prize brochure and Grand Am posters for wall Stand up posters CD player Black and Pink fabric 4

5 Interview Bag Recruiting Notebook with Inventory options in page protectors 2-3 Agreements 2-3 Recruiting Packets 2-3 Welcome packages Welcome Bag (MK pin, surveys and books) Current Monthly Calendar. 5

6 Agreements Beauty Books and Look Books Customer Receipts Note cards On-Target Star Notes Post cards Posters Profile cards Promotional Books Quarterly Contest Info Recruiting brochures Red Jacket order Forms Seminar Brochures Stamps Stickers Weekly accomplishment sheets General filing system Drawer # 1 Welcome Packages Made up (25) #1 Welcome Packages with CD #2 Packages New Consultant Training Advanced Thank You Package Hostess Packets Recruiting Packets Also made up in the 3 rd week: Mirror Bags Reorder Bags Drawer #2 6

7 Adoptee System Advertising Attitude Booking General Scripts Brand X Info Career Conference Coaching Communication Consultants Offspring Challenges Customer Service Holiday Ideas Christmas Fall Spring/Summer Director Memos Director Meeting DIQ & Debuts DISC Events Career Coffees Debuts Star Events Workshops Glamour Training Goal Setting Goal Setting Appointments Guest Registrations Blank Filled in Holiday Ideas Christmas Fall Spring/Summer Hostess Packages (Made up) Husbands Inactive Consultant Letter Leadership Conference folders 7

8 Meeting Ideas Money Management Motivation New Consultant Debut Newsletter Current Pictures Nationals Preferred Customers List Price Comparisons Product Knowledge Recruiting Training Retreats Seminar Time Management Tracking Sheets Unit Building Upcoming Trips 8

9 Things for an assistant to do Customer tracking File Profile cards Send Thank you note File Receipts Send any payment reminders Update Customer address list Birthday Cards Customer and Consultants Fills customer orders Skin Care Classes Pack bags Make up facial bags Fill glamour sample pages Hostess and Recruiting packages Meeting Attend (optional) Collects room fees, summaries and vouchers Tracks any prizes for A-team and unit Make copies of any handouts Helps with consultants orders Set up room Wrap gifts Correspondence Week # 1 Week #2 Week #3 Week #4 On- target star notes Thanks for your order notes On-target National courts notes Newsletter Copied, highlighted, labeled and stamped Inactive notes Update Label Masters All packets and Class Supplies done up for upcoming month Inventory and Office supply Order End of month orders Birthday cards Customer and Consultant 9

10 Make sure there are 20 of each new consultant package done Update Consultant and Customer database Order prizes Call in or consultant orders Run small errands, Post office, office supply pick up, delivery if needed. Wrap gifts Keep running list of office supplies and Section II Office and spare room organized and straightened 10

11 Mondays Weekly Checklist Fill any customer orders Copies for meeting Check Meeting bag Check for any new consultant mailings to go out Check Skin Care Class bags Make sure there are 10 Hostess package done up and in bags Load car Tuesdays Process accomplishment sheets Address notes to guests and consultants Weekly Mail outs (Check previous page) Unload car and put up and refill bags Thursdays/Fridays Get ready for weekend events Check skin care class bags and mirrors Check switch boxes update working personal order Fill any customer orders These are in addition to any items that come up along the way; I will prioritize based on where we are at in the month and for production. All correspondence: Labeled or neatly handwritten addresses Have stickers unless small postcard 11

12 When answering the phone: Smile and with up voice say Hello office, this is how can I help you? All correspondence is a reflection of the office. Must be neat and pleasing to the eye. Take initiative to get all office work done efficiently and completed on time so that I only have to write personal notes. Bonus schedule is as follows: Our production is based on how much people time I get. These tasks must be done to keep everyone on track so that their goals are not missed. The more phone/people time I get the higher the production. 12