ORIENTATION ADVERTISING AND PROMOTIONAL OPPORTUNITIES FOR AT THE UNIVERSITY OF MELBOURNE. ORIENTATION transforms the

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1 ADVERTISING AND PROMOTIONAL OPPORTUNITIES FOR ORIENTATION 2015 AT THE UNIVERSITY OF MELBOURNE ORIENTATION transforms the University of Melbourne into a vibrant festival with activities and giveaways for first year students. It s perfect for directly targeting this market while they are still establishing their brand loyalty. Promotional stalls at O Week 2014 booked out, so get in quick!

2 RATES SHOW BAG SAMPLE SHOWBAGS We re looking for useful and appealing samples to fill our showbags (no paper advertising). Previously we charged $1,700 to reach our students, this year it s free! Circulation 3,000 Booking deadline MONDAY 26 JANUARY 2015 Delivery deadline MONDAY 10 FEBRUARY 2015 Cost to insert samples FREE

3 RATES PROMOTIONAL STALLS Promotional stalls in Orientation Week provide an excellent way to promote to students in their own environment. Located in the heart of the Parkville campus, promotional stalls allow you to connect with students and get your message across in a credible and exciting way during the busiest event of the year. CARNIVAL DAY Parkville campus Tuesday 24 Feb 2015 The Parkville campus is transformed into a day of interactive games, entertainment, and information services for students. The largest day of the Orientation calendar, Carnival Day sees approximately 8000 students attend. Cost: $1,950 BOOKING DEADLINE: FRIDAY 23 JANUARY 2015 PLEASE NOTE: Spaces are limited. Stalls are booked on a first in basis upon confirmation. CLUBS& SOCIETIES DAYS Parkville campus Thursday 26 & Friday 27 Feb 2015 Our clubs are the most popular activity on campus and with over 200 clubs at the University of Melbourne we have had to split the fun into two jam-packed days. These days attract over 7000 students per day. Cost: $1,600 each day (you can book one or two days)

4 PROMOTIONAL STALLS INFORMATION KIT PROMOTIONAL STALLS PROVIDE AN EXCELLENT WAY TO DIRECTLY PROMOTE TO STUDENTS. DURING THE ORIENTATION PERIOD, SPONSORS ARE PROVIDED WITH A MARQUEE, ONE TABLE AND TWO CHAIRS. OUTSIDE OF ORIENTATION, NO MARQUEES ARE PROVIDED. PROMOTIONAL STALLS IN ORIENTATION 2014 SOLD OUT! SO GET IN EARLY. PRICE Stalls are charged as follows: Tuesday 24 Feb Carnival Day, Parkville $1,950 Thursday 26 Feb and Friday 27 Feb Clubs & Society Day, Parkville $1,600 Inclusions 3x3m marquee 1 x trestle table 2 x chairs ENQUIRIES Evie Bicos Marketing and Events Officer Communications Unit UMSU Inc Level 4, Union House University of Melbourne VIC 3010 Phone: e.bicos@union.unimelb.edu.au Web: umsu.unimelb.edu.au/advertise BOOKINGS A booking sheet is attached. To confirm your booking please back completed form to Evie Bicos e.bicos@union.unimelb.edu.au TERMS & CONDITIONS UMSU Inc may exclude or request amendments to any advertising taking place at sampling stalls. Cancellations must be in writing to e.bicos@union.unimelb.edu.au within three days of booking confirmation. 15% payment is required upon cancellation and will be charged at the full rate if received less than two weeks prior to the promotion date. UMSU Inc will not be responsible or accept liability for loss due to the failure of a promoter to use the sampling stall where the directions of UMSU Inc have not been met. Marquees During O Week promoters are supplied a 3x3m marquee. If you require a double space or wish to use your own marquee, please inform clearly on the booking sheet. Clients marquees must comply with OHaS standards and have weights. Prices increase for double space bookings. Changes to the Promotion All details for promotional stalls must be finalised four weeks prior to the promotion date. Any changes to venues,dates, etc will attract an administrative late change fee of $250. Any other fees incurred by UMSU Inc to accommodate these changes will also be passed onto the client. Employees of the Promoter A limit of five employees are permitted to work at the samples stall at any time. Additional fees will be incurred for extra employees. All employees are bound by the terms and conditions of UMSU Inc and the University of Melbourne.

5 PROMOTIONAL STALLS INFORMATION KIT Electrical Limited access to power is available only where requested at the time of booking. All electrical equipment, including power boards and leads, must display a current tag of inspection compliance (must be tested and tagged by a qualified electrician to AS/NZS3760:2001). Where leads cross pedestrian areas they must be run over head or taped to the floor so they are not a trip hazard. Food Please observe food handling regulations. Use gloves when preparing and serving food. Food must be stored in food grade quality containers and at appropriate temperatures. Incident/ Accident reports Please report all injuries, incidents, accidents and near misses to security. Security will fill out an incident report form. Exits All exits must be left clear. Do not obstruct doorways or passage ways. Emergency evacuation Please familiarise yourself with the buildings emergency evacuation procedure. The beep beep siren indicates standby for evacuation. The whoop whoop siren indicates immediate evacuation. First Aid Union House operates a first aid attendant roster during business hours. Please contact the Information Desk on the ground floor if you require first aid. Security staff can attend to first aid needs. Signage You are to put up banners, flags and signage within your marquee space. Do not fix signs, posters, flags, etc, to the walls or other fixtures either inside or outside the building. Banners are to be within allocated space and not in walkways. Parking Parking is not available on campus during O-Week. One vehicle per promotional stall will be given access for set up and pack down. For parking information at the University of Melbourne visit traffic-and-parking/

6 PROMOTIONAL STALLS BOOKING SHEET A Booking information Title: First Name: Surname: Position Title: Organisation: Street Address: Postal Address: Phone Number: Fax Number: Mobile: I would like to book a promotional stall on the following date: Tuesday 24 Feb, Carnival Day, $1,950 Thursday 26 Feb, Clubs & Society Day, $1,600 Friday 27 Feb, Clubs & Society Day, $1,600 Promotion details: Authority and agreement I have read and understood the Terms and Conditions (see the reverse of this page) for the hire of promotional stalls. Authorised (print name) Date: Signature of Authoriser: Invoice Information Title: First Name: Surname: Position Title: Organisation: Street Address: Postal Address: Postcode: Postcode: Phone Number: Fax number: Address: Purchase Order number: Please to Evie Bicos e.bicos@union.unimelb.edu.au to ensure your booking. BOOKING DEADLINE: FRIDAY 23 JANUARY 2015

7 PROMOTIONAL STALLS BOOKING SHEET B Please indicate your requirements below: 3 x 3 Marquee YES NO Marquee will be supplied with 1 x table and 2 x chairs by UMSU Inc. Power YES NO Number of outlets: Wattage of each machine: Please note: all electrical items must be tested and tagged before they can be operated in Union House. Vehicle Access YES NO Registration number: Car make: Car model: Colour: Driver name: Please note: Only one vehicle is given access per booking for set-up and pack down. Activity (please describe and list items you are bringing to campus) Giveaways/ Competitions: Items: Other: Please to Evie Bicos e.bicos@union.unimelb.edu.au to ensure your booking. BOOKING DEADLINE: FRIDAY 23 JANUARY 2015

8 SHOWBAG BOOKING SHEET C Booking information Title: First Name: Surname: Position Title: Organisation: Street Address: Postal Address: Phone Number: Fax Number: Mobile: SHOWBAG DETAILS: Please to Evie Bicos e.bicos@union.unimelb.edu.au to ensure your booking. BOOKING DEADLINE: FRIDAY 23 JANUARY 2015

9 For further information please contact the Events and Marketing Officer Evie Bicos (03) Booking forms are attached, and can be ed to Orientation is an important part of the academic year, and the largest event on campus. We also offer advertising, sampling and promotional activity during the semester. For more information: umsu.unimelb.edu.au/advertise