Food Exhibitor Application

Transcription

1 Food Exhibitor Application August 6 th & 7 th / 1pm-5pm both days / Keystone, Colorado This year we are celebrating the 20 th Anniversary of the Bluegrass and Beer Festival with two day filled with frothy beers, killer bluegrass and yummy eats! Food Ticket Guidelines: All vendors will only take tickets, NO CASH is to be accepted. For each ticket collected and turned in, the exhibitor will be reimbursed $.80. The $.20 difference is retained by the Festival Promoter and is reinvested back into the festival and non-profit beneficiaries. We are not looking for you to lose money on this venture. Please create your portion sizes and ticket prices with the 80/20 reimbursement in mind. This is a marketing opportunity so we encourage you to bring business cards, discount coupons, brochures, etc. so guests are incentivized to visit your business after the event. All vendors will be provided with a bucket to collect their tickets and baggies for both Saturday and Sunday. All vendors must count their tickets prior to turning them into the KNC. We will collect tickets at the end of each day. Payment will not be remitted to vendors until 14 days after the completion of the event. Menu Guidelines: All menu items must be priced between 1-5 food tasting tickets (each ticket is worth $1). Each exhibitor can serve up to 3 items. No full plates or meals are to be served at this festival. Be unique with your items. We strive for a unique and diverse food exhibitor experience for our guests. You may be asked to tweak or change your item if it competes with another vendor that has already applied ahead of you. Only items on your application that have been approved by the KNC will be able to be served. Services & Product Guidelines: Exhibitors must be present and open for business during the festival hours, see above. Exhibitors may only sell products identified in the application and accepted into the festival. Our food exhibitor village will be chosen based on how the menu items fit in with the general theme of the festival and whether or not it competes with a current onsite vendor. Booth Space Guidelines: A single booth is 10x10 and a double is 10x20. Vendors are to provide their own freestanding display booth. All spaces are on pavement outside. Concession trailers will be considered as a double booth space. If exhibitors

2 request a 10x10 space, the booth must completely fit within the 10x10 parameters or you will be charged as a double booth. All tents are required to be weighted down with a minimum of 40lbs of weight (ex: sand bags, buckets of water/sand, pvc pipes filled with concrete) per leg. It is also required by the Lake Dillon Fire Department that each weight be secured to the leg as well as the top of the canopy with reinforced high quality cord or ratchet straps. For more information or to get a better understanding of these requirements, please call or visit Not all requests for double booth spaces will be able to be granted. We have limited space and in order for us to accommodate everyone we have to limit the amount of double booth spaces we give out. Please be aware of this and if you cannot accommodate into a smaller space we may not be able to accept you into the festival. Post-festival security is NOT provided. Parking will be available in the FREE River Run parking lot. No overnight camping is prohibited in this lot. Booth placement is determined by the Event Department which is based on many factors such as: electrical needs, booth size, product being sold, cooking equipment being used, etc. Previous placement does not determine placement for Health Department Guidelines: All food vendors must have a current retail food license from the State of Colorado. If you need to obtain an instate temporary event license contact Seth at the Summit County Public Health Department at Please include a copy of your license with your application. All food vendors must complete the Summit County PH Vendor Application along with your Food Exhibitor Application and return both to the Keystone Neighbourhood Company. As a reminder, everyone vendor must provide a hand washing station with paper towels, soap, waste water bucket, spray bottle with sanitizer and a thermometer. You can find a link to this form on our website or I can it to you as well as the official guidelines for temporary food establishments. Sales Tax & Assessment Fee: All exhibitors are responsible for the collection and payment of sales tax to the Colorado Department of Revenue. The current River Run Village tax is 5.775%. Exhibitors will also be required to remit a.5% sales assessment for total gross sales collected during the festival. The payment of this tax will be taken out of the ticket revenue you turn in at the end of the weekend, so you will not need to submit a separate payment for this. Electricity: Power is available for an additional fee and will be provided only to those exhibitors who paid for electricity in advance. NOTE: In the past, we have experienced problems with vendors who have used more power than initially requested. This trips the breakers and causes many problems and delays that we would like to avoid! To help ensure a smooth and safe event for everyone, please give a detailed description of EVERYTHING you are planning on plugging in. We will also not provide extension cords, power strips, cable ramps, etc. You will need to provide these items. Not all power sources are close to the booths so you may need to plug in much farther down from your booth. Bring at least one 100 extension cord and one power strip. If you have a specialty plug such as a 220v, you will

3 need to supply us with the appropriate adapter to plug into a traditional 120v, we will not provide that equipment for you. Clean-up: All exhibitors are required to clean there booth area before leaving the festival grounds on Sunday, August 7 th. If you anticipate your area to leave large grease stains or any other stains we ask that you bring your own cardboard to lay down in your space. Any leftover grease that needs to be disposed of must be taken off festival grounds, it CANNOT be disposed of at our facilities. If your area is not clean of debris and stains, the exhibitor will be charged a $50 clean-up fee. APPLICATION DEADLINES & IMPORTANT DATES MAY 6 th WITHING TWO WEEKS OF APPLICATION DUE DATE MID JUNE JUNE 17 th APPLICATION & $10 FEE DUE NOTIFICATION OF ACCEPTANCE INFORMATION PACKETS SENT OUT BOOTH FEE DUE ELECTRICAL FEES DUE IF APPLICABLE **NO REFUNDS AFTER THIS DATE**

4 Business Name: Contact Name: Mailing Address: Cell Phone: Website &/or Facebook Page: Booth Size: 10x10 - $200 Trailer/Mobile Unit - $350* *All trailers/mobile units are subject to approval based on size and electrical needs, may be asked to operate from 10x10 space PAYMENT INFORMATION A $10 processing fee is required of all applicants submitting an application to the festival. You can submit this info via credit card. Please fill out the information below. Be aware that we will likely be charging your card within two weeks of receiving your application. The required booth fee and any electrical fees will not be charged until you have been accepted into the festival. Card Type: Visa Mastercard Name on card: Card Number: CVV Code: Expiration Date: Zip Code: REQUESTED MENU ITEMS We will provide all menu signage for exhibitors. Please be sure to write clearly and include all items you will be serving. NO ALCOHOLIC beverages to be sold. See menu guidelines for more details. The KNC reserves the right to request menu changes at any time. There are no restrictions on NA beverages. Item Name (for menu purposes) & Description (be brief and concise) Tasting Ticket Cost

5 2016 Keystone Bluegrass & Beer Electrical Worksheet Please complete the following electrical worksheet to determine electrical needs. Submit worksheet with application Business Name: Please list all electrical items that will be used during the 2016 Keystone Bluegrass & Beer Festival. Be very specific and all-inclusive regarding electrical requirements. All vendors must provide at a minimum their own 100 foot 3-prong extension cord and power strip. Vendors are responsible for checking all equipment prior to the event to make sure it is in proper working order. Any equipment that is faulty and requires on-site electrical work will be charged an additional $50 fee. Any Vendor found overloading circuits or causing nuisance tripping of breakers, will also be charged an additional $50 fee. Please complete the following electrical worksheet to determine electrical needs. Submit worksheet with application Please place an X next to each cooking element you will be bringing and cooking with: BBQ Grill Charcoal Grill Gel Fuel Burners Flat Top Propane Chafing Dish Fryer Other: Do you need electricity in your booth space? YES NO Do you have a specialty plug or hook-up, such as RV hook-up or 220v? YES NO If yes, please list the types of plugs: Electrical Worksheet: If your equipment does not list amps, follow this equation to find the amps: Watts Volts = Amps Item Amps Total Electrical Fees: Due with Booth Fee on June 17 th 1-20 AMPS $ AMPS $50 Specialty Plug Additional $25

6 ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RELEASE: The undersigned does hereby and forever release Keystone Neighbourhood Company, Keystone Resort, and all its sponsors from all actions, suits, damages, claims, damages and demands whatsoever in law or equity from any loss or damage to the undersigned or its property arising out of participation in any of the 2016 Summer Festivals. The applicant agrees to abide by all the rules set forth in this application and to be present to conduct business during all agreed festival hours. By signing below, you understand that the Keystone Neighbourhood Company has the right to refuse any vendor for any reason, which may include items to be sold or competition with Keystone Neighbourhood Company and River Run Merchants. Also, placement of all vendor space is non-negotiable and will not be changed for any reason. Vendor may make requests for any reason. User agrees to defend, indemnify and hold harmless Owner, its parent company, subsidiaries and affiliates, their respective agents, owners, directors, servants and employees from any and against all claims, liabilities, suits and causes of action (including attorney's fees and costs) for injuries and/or deaths to any person or for damage or destruction of property resulting from any act or omission of User, it s agents and employees arising or growing out of the performance of this Agreement. Please read carefully and initial the following items: o o My booth will be open for business during all festival hours, I may choose to open earlier if I see fit. I will be sure to have sufficient weights (40lbs each) on all four corners of my tent to prevent any danger due to high winds as well as be sure my tent top is tethered to each leg. o Please refer to then select tents and canopies o I will be sure to clean-up around my booth space before leaving the festival grounds on Sunday, June 26 th. If I leave my space a mess I understand there will be a $50 clean-up fee assessed to me. o I am aware that I must submit my own Sales Tax to the State of Colorado, which is currently 5.775%. o I understand that the menu items listed on my application are the only items I will be permitted to sell during the festival. I also understand that I may be asked to tweak or change my item if I have submitted a duplicate menu item to another exhibitor. o I understand that I must have a CO Retail Food License in order to participate in the event and if I don t it is my responsibility to contact the local Environmental Health Department to obtain any licensure I may need. I will also be sure to submit my Temporary Event Vendor Application along with my festival application. (this can be found on our website, under the festival application). Sign here: Date: For online applications and more information, please visit Be sure you have the following items completed before you submit your application: Application Page $10 Processing Fee Electrical Worksheet CO Retail Food License Copy Temporary Event Vendor Application Credit Card Info For Clean Up Fee Please contact Chelsea Rybak, Events Manager at chelsea@keystoneneighbourhood.com or for any questions regarding the application process. All vendors will be notified via after April 8 th as to their acceptance. You can submit your application via , fax ( ) or mail (140 Ida Belle Drive, Suite F4, Keystone, CO 80435).