Physical Address: SEBA BEACH FARMERS' MARKET Mailing Address: Heritage Pavilion Box st Ave South 2018 VENDORS APPLICATION Seba Beach, AB

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1 505-1st Ave South 2018 VENDORS APPLICATION Contact Name: Company Name: Home Phone: Mailing Address: Province: (Vendors are required to re-apply each year) Cell Phone: City: Postal Code: Please sign and date this section for your consent to receive s from the Seba Beach Farmers' Market. Signature: Web Site: Date: New or Returning vendor? Market Specifics (A notification will be sent of the approved Market dates as NOT all requested dates can be approved due to limited space) Full Time Vendor = 18 Markets (all markets) Group One Vender - May 12, 26; June 9, 23; July 7, 21; Aug 4, 18; Sept 1 = 9 markets Group Two Vender May 19; June 2, 16; 30 July 14, 28; Aug 11, 25; Sept 8 = 9 markets Causal Vendor Market Dates Desired: May 12 th May 19 th May 26 th Category Note: Long weekends are Bold and The Regatta is August 5 th Long Weekend. June 2 nd June 9 th June 16 th June 23 th June 30 th 8 Table/ July 7 th July 14 th July 21 th July 28 th 6 Table/ August 4 th August 11 th August 18 th August 25 th 4 Table/ September 1 nd September 8th Outside Table/Stall/Tent (10 x 10) Farmers Market Vendors $14 $12 $9. $14 Commercial Vendors $24 $22 $18 $24 Note; 4 foot tables are limited so you may have to provide your own. Stage - is available for a fee of $20. I would like to be on a cancellation waiting list? (this means we will contact you if a spot opens up) Number of stall(s)/table(s)/rack(s): x 8, 6, 4 or Tent $ = $ x # Markets $ Inside Stall Outside Stall Power Outlet Required Other special requirements: I certify that I personally make, bake or grow in Alberta all products offered: Yes No Meat Vendors are the primary producer of the meat for sale, raised in Alberta on your land: Yes No Vegetable Growers are the primary producer of the produce for sale on your land in Alberta: Yes No Commercial products (please explain) : Provide a detailed description of all the items you intend to sell at the market. Products not listed on this form will not be allowed at the market. (Use a separate sheet if needed) Revision Date: March 28, 2017 P a g e 1

2 505-1st Ave South VENDORS APPLICATION Vendor Requirements The Alberta Farmers Market Regulations state that preference must be granted to Alberta producers who make, bake, or grow their products. Seba Beach Farmers' Market will have limited space available for commercial products as they are not a priority of this market. Table selection and assignments are at the discretion of the Market Manager and the Board of Directors. Every attempt will be made to assign returning vendors to an area as close as possible to their table/stall location in previous years. However table/stall assignment will be decided based on market mix and space available on a per market basis. Food Vendors must attach a copy of the following: a. Alberta Food Safety and Handling Certification or the Alberta Farmers Market Home Study Course on food safety available through AHS. Proof of course completion and a Certificate of Liability must be displayed at the market and a copy of the certificate must be kept by the manager and accessible to Alberta Health. b. Certificate Liability Insurance in the amount of no less than $2 million, which must be available by the vendor at each market and a copy kept by the market manager. Homemade Soaps and Cosmetic products must: a. Notify Health Canada about the homemade soaps and cosmetic by filling out the Cosmetic Notification Form prior to selling at the market. Poor of registration must be ready available at the market. b. Provide a copy of Certificate of Liability Insurance no less than $2 million which must be available by the vendor at each market and a copy kept by the market manager. Outdoor Vendors using Tents must: a. Provide a Certificate of Insurance no less than $1 million in place in the event an incident causing others damage, for example: if your tent blows over onto another vender display and causes damage to other vendors displays and products you are responsible for replacing and repairing the damages. DECLARATION By my signature, I declare the information on this form is complete and accurate and I agree to pay the rates as set out in this document. I have read the market rules provided to me with this application form and agree to follow all rules described therein as well as to make every effort to be in full compliance with all applicable federal and provincial legislation. I understand that not all applicants are granted space at the Seba Beach Farmers Market and that it is the right and responsibility of the Board and the Market Manager to make these decisions. If you have any questions about the collection and use of your information, please contact the Market Manager at Signature of Applicant: Date: Full-time and Group 1 and 2 vendors: Applications for the 2018 season should be submitted no later than March 1 th 2018, by mail or . Vendor selection will be completed by Mar 27 th 2018 and payment for market fees is required once approval is given in order to hold reserve the space. Seasonal, part-time and casual applications are accepted throughout the market season and can be either mailed or ed to sebabeachfm@gmail.com and once the application is approved payment must be made in order to hold reserve the space. Full-time and Group 1 and 2 vendors may pay the full amount of fees due by March 30th or pay ½ of the fees in March and the remaining 1/2 by July 15th. Payment can be made at the March 27, 2018 General Meeting, etransfered to rdchar@outlook.com use the question: What am I paying for? With the answer: market. or by a check sent to below address. Applications and payments may be sent to: sebabeachfm@gmail.com or mailed to: SEBA BEACH FARMERS' MARKET Box 298,, For inquiries please call the Market Manager (Shauna) at or sebabeachfm@gmail.com. Revision Date: March 28, 2017 P a g e 2

3 505-1st Ave South Market Rules Seba Beach Farmers Market Rules The Seba Beach Farmers Market rules are concrete and enforceable. The rules address common issues and controversies that may arise in the day-to-day activities of the Seba Beach Farmers Market. As per Alberta Approved Farmers Market Program Guidelines the market rules are reviewed annually and updated as needed and cannot violate any portion of the Alberta Farmers Market guidelines or legislation. The Seba Beach Farmers' Market runs under the guidelines established by the Alberta Agriculture and Food Regulations of the Public Health Act, and the Alberta Health Regulations and Standards of Cleanliness. The Market Rules: 1. are distributed to all returning vendors prior to the market season and to all new vendors prior to selling at the market and must be followed by all vendors. 2. will be enforced by the Market Manager, Assistant Market Manager and the Board of Directors. Vendors who have complaints concerning the market, its operation or rules shall put the complaint in writing and submit it by or give it to the Market Manager or a Member of the Board of Directors. If it needs to dealt with immediately then talk to the Market Manager or a Member of the Board of Directors, but remember this is a very busy market and we only have two hours in which to sell our goods. Vendor selection decisions and table /stall assignment are made by both the Board of Directors and the Market Manager. Every attempt will be made to create continuity and place vendors in the same space they had in the previous year and from week to week. However, assignments will be decided based on the market mix as well as other factors such as vendor attendance, customer traffic, special events etc. Bookings for long weekends and The Regatta weekend are reserved for regular vendors and vendors who have attended 5 or more regular markets. The Seba Beach Farmers' Market supports the growing demand for environmentally sustainable practices by encouraging customers to bring their own shopping bags or by encouraging shoppers to use cloth bags. New this year the Seba Beach Farmers Market is enforcing a Zero tolerance for venders that disrespect or bully the Market Manager, Assistant Market Manger, Members of the Board or other Venders. In the event that this does occur the vendor(s) will be asked to leave the market and forfeit their space with no refund. 1. Seba Beach Farmers Markets secures market liability insurance of $5 million as recommended by the Government of Alberta Risk Management and Insurance. Food vendors must also secure sufficient liability insurance as the market liability insurance does not cover vendor liability. 2. Seba Beach Farmers Market is held each Saturday starting the 2 nd Saturday in May (Mother s Day) and ending the 2 nd Saturday in September, at the Seba Beach Pavilion running from 10:30 to 12:30 rain or shine. Rental fees are as follows: Category 8 Foot 6 Foot 4 Foot Outside 8 Table/ /10 x10 Tent Farmers Market Vendors $14 $12 $9. $14 Commercial Vendors $24 $22 $19 $24 Note: 4 foot tables are limited so you may have to provide your own. Stage - is available for a fee of $20. Revision Date: March 28, 2017 P a g e 3

4 505-1st Ave South Market Rules Farmers Markets Vendors: All products sold must meet or exceed the Alberta Agriculture guidelines where 80% of the vendors are Albertans selling Alberta products which they, an immediate family member, a staff member of a producer owned cooperative or their staff have made, baked, grown or raised. Commercial Venders: out-of-province vendors, resellers or vendors selling commercially available products which fall into the 20% category. Markets may choose to limit or prohibit out-of-province and out of country products. Vendors reselling products that directly compete with products sold by Alberta producers are only allowed if the Alberta producers cannot meet customer demand. Out-of-province/Country products must be clearly labelled as to their province/country of origin. 3. Non-Alberta producers who make, bake or grow their products as well as those who offer resale items may supplement the market mix with those products not available in Alberta. These vendors fall into the 20% category. Markets may choose to limit or prohibit out-of-province products. a. Vendors reselling products that directly compete with products sold by Alberta producers are only allowed if the Alberta producers cannot meet customer demand. b. Out-of-province products must be clearly labelled as to the province and country of their origin. 4. What may and may not be sold: (Alberta Approved Farmers Market Program Guidelines) Markets must maintain an annual average vendor split of 80/20 where 80% of the vendors are Albertans selling Alberta products which they, an immediate family member, a staff member or a member of a producer-owned cooperative or their staff have made, baked or grown. The remaining 20% of the vendors can be made up of out-of-province vendors, resellers or vendors selling commercially available products. Discouraged products: Out of country products, franchises, distributorships and home-based businesses which sell products not made, baked or grown in Alberta. Prohibited vendor products (products not allowed at ANY time): Used, antique or flea market items, live animals, whether for sale or customer interaction, Uninspected meat or meat products for human AND/OR animal consumption, Raw milk or raw milk products for human AND/OR animal consumption with the exception of cheese made from unpasteurized milk that meets federal standards, Hatching eggs, E-cigarettes or vapor cigarettes All products and vendors must comply with all regulations of the Alberta Agriculture, Alberta Health, and the Seba Beach Farmers' Market Rules. 5. Vendors must adhere to the Food and Drug Act, the Alberta Public Health Act and the labelling regulations as per the Canadian Food Inspection Agency. Guideline and information can be obtained by contacting the Alberta Health Services Public Health Authority at All products sold at the market must be listed on the application form and approved by the Market Manager. If you attempt to sell an item not preapproved you may be asked to remove the item from your table/stall. Under-pricing is discouraged and if a complaint is brought forth the issue will be addressed by the Market Manager and the Board of Directors. 7. The Pavilion opens at 8:30 for setup and the vendors must be setup and ready to sell by 10:15. If you arrive after 10:00 you will not be allowed to use the parking lot to unload as the parking lot (vendor tent area) will be closed to traffic. The market will be open to the public at 10:30, which will be announced by the market manager, at which point selling can begin. Vendors must remain setup until the market officially ends at 12: Vendors can use the main parking lot to unload their goods and then move their vehicles to the allotted parking areas. Please be considerate of others that need to unload, unload quickly allowing for others to use the loading areas. 9. Vendors are required to provide their own setups and table covers. Table covers must be 2 inches above the floor and not dragging on the flour. Table racks can t exceed 3 feet in height. Revision Date: March 28, 2017 P a g e 4

5 505-1st Ave South Market Rules 10. Venders cannot add extra/side tables, displays or add extra space to your table/stall area and tables cannot be moved to give yourself more space. If you are in a situation where you need extra space talk to the Market Manager but keep in mind space is very limited. 11. There is very limited space available and you must respect the space of the venders around you. In the centre rows totes and extra packaging must be stored under the table or in your vehicle while the market is on. 12. Prepared foods must be wrapped and covered and labelled. Dairy Products such as whipping cream, cream or custard pies are not allowed unless accompanied by appropriate documentation from Alberta Health, which must be displayed each week. 13. Vendors must display their product names and prices, ensuring that all products meet minimum labelling requirements as laid out in legislation. Vendors must label all items for sale with contact information, list of ingredients and quantity (exempt are fresh fruit and vegetables items). 14. Eggs must be refrigerated as per Alberta Health regulations and labelled uninspected if applicable. 15. Samples must be covered and have toothpicks on them or be served by the vendor. Vendors giving samples must have rubber gloves, supply a disinfectant, paper towels and a garbage for disposal and must be located and easily visible to the customers. 16. Outside vendors using tents and/or canopies must ensure that all 4 corners are staked and/or sufficient weights are used to secure the structure. You are responsible for any damage done to those around you if your tent blows and/or canopy blows over. 17. Outside venders requiring table(s) must setup their own tables and return them at the end of the market. Failure to return the table(s) may result in a fee increase for following markets. Let the Market Manager know so the table(s) can be reserved. 18. If you are unable to attend a market (even if you have paid for the season) you must contact Market Manager (Shauna) by Wednesday prior to market giving the Market Manager a chance to re-assign the space. 19. Table rental refund decisions are at the Board and Market Manager s discretion. No refunds are given to vendors who don t show and have not given notice of cancellation or if a vendor is in violation and is asked to leave. 20. All NFS checks are subject to a fee of $40 and no future checks will be accepted and the vendor will not be allowed to attend the market until the NFS check and charges are paid. 21. Vendors may not loan or give or sublease the table(s) or spot(s) assigned to them. 22. Seba Beach Farmers Market reserves the right to inspect the premises of the operation to verify compliance with the market rules. 23. Vendors should be neat and clean in appearance, and must conduct themselves in a professional manner at all times. 24. The consumption of alcohol, drugs, or fighting during the market will be cause for immediate dismissal from the market and market fees will not be refunded. Vendors are asked to conduct themselves in a professional manner and to take responsibility for their table/stall and area around it, to keep it clean and orderly, and to ensure that the table/stall area is clean and free of garbage at the end of each market. Failure to maintain your responsibilities or abide by the Market Rules may result in, a Verbal Warning, a Written Warning or Seasonal Suspension. Revision Date: March 28, 2017 P a g e 5