MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT. Addendum No. 1 March 19, Purchase of Custodial Supplies Bid #3176

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1 MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT Page 1 of 6 March 19, 2018 Purchase of Custodial Supplies Bid #3176 To All Bidders: All bidders shall acknowledge receipt of this Addendum on the bid form. Acknowledgement of receipt of this Addendum shall be taken as prime facie evidence that, prior to submission of this bid, the bidder was fully cognizant of all provisions of the Addendum and of all work and conditions affected thereby. FAILURE TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM MAY BE CAUSE TO REJECT BID AS BEING NON-RESPONSIVE. In case of conflict among Bid Documents, Contract Documents and this Addendum, this Addendum shall govern. This Addendum forms a part of the Bid Documents and modifies the original bid documents for the above-referenced project. The following changes, additions, or deletes shall be made. All other terms and conditions remain the same. Response to Requests for Information: Question #1: SCA has bought out WAUSUA Paper. Being this is a NO SUB bid. We'll have to submit what SCA is offering for the WAUSUA products. I'm not sure if you're aware of this? If what you re offering is comparable and will work with our existing dispensers then that will be acceptable. When bidding brands that are other than as specified, bidder must state on the bid, the brand, quality, catalog number and other trade designation, and must submit complete specifications with bid. When so requested, bidder must send a clearly marked sample in order for the College to determine if the comparable item is equal to that specified. The Board of Trustees of Mt. San Antonio Community College District shall be the sole judge as to whether the substituted item is equal to that specified.

2 Question #2: Question #3: Page 2 of 6 Can you please provide me with the previous award information and tabulations? Refer to the attachment called Summary of Bids Is Mt. Sac planning on awarding an "all or nothing" bid, or will it be awarding based on the individual line items? The District will award on a item-by-item basis as stated in the section Award of Bid in the bid documents. The District reserves the right to waive any informality and/or irregularity and reject any or all bids at its discretion. In the event of a tie in any one section, the District will consider award to local vendors first, or will determine by lot which bid shall be accepted. Bids in combination offering additional discounts for awards of more than one section to the same bidder will be considered. The quantities listed for each item are District estimates only. Any resulting purchase orders may be for a greater or lesser quantity as determined by District need. Question #4: Question #5: Do you have preference to Small / Minority & Veteran owned companies? The award will be made based on the most competitive bidder. However, small/minority & veteran owned companies are encouraged. What is the annual expenditure for the liners? Last fiscal year 16/17 was approximately $45,000 Question #6: Question #7: Question #8: Based on previous ordering history, can you tell us about how often orders are placed for the liners (once a year, monthly, quarterly or other?) and what is an average case order? Orders are placed monthly or on an as needed basis. Average case for last fiscal year 16/17 was cases. The 46x46 liners can be approx. 700 cases annually. For the Technical Concepts soaps...without an estimated annual usage-it is very difficult to get special discounted pricing from the Manufacturer for these products. Is there any annual usage information you can provide? Estimates are now included in the revised bid documents For lines 18 and 19 - The Incumbent supplier normally should work with the Manufacturer (Wausau/Tork) to get the dispensers you need for free when you purchase the paper products from that particular supplier.

3 Question #9: Page 3 of 6 If the dispenser is free, please write Included with hand towel purchase in the pricing field. Lines 20, 21 and 22..Gojo FMX, ADX and LTX dispensers - Logo- In my experience, I normally work with Gojo to get the Logo dispensers approved and shipped for Free when my customer purchases the soap from us. There is no annual usage information or any Gojo soaps associated with the dispensers on this bid so it would be very difficult to put any dollar figure on these line items. The usages are unknown at this time because these items are newly added to the bid. Please quote the best you can, if you do not wish to bid these items, write No Bid in the pricing field. Question #10: We also would like to see if we could get a quick tour of some of the facilities in order to see what kind of products are utilizing and if you and the decision-makers on campus are going to look at comparable or need exact? There will be no tour scheduled in the facilities. Please bid based on the item numbers and specifications in the bid documents. If there s an item that has been discontinued or no longer sold, then you can provide the replacement item along with the specifications so we may review. Question #11: Can you supply us with the award pricing and winning vendor(s) from the previous bid for each of the can liners, Items No. 12 through 16 on the current bid, or the current pricing and vendor for each liner. Question #12: The can liners were not on any of the previous bids so there is no award pricing or winning vendors. Please quote based on the descriptions. If you are not able to bid please write No Bid in the pricing field. What is the case weight (lbs. per case) currently being purchased for each of the liners? There is no fixed case weight for our can liners. The quantities vary for each purchase. Question #13: How many delivery locations are there for the liners? All deliveries will be sent to our Warehouse in Bldg 48. Refer to the Place of Delivery category in the bid documents (pg. 9) Question #14: Would it be an option for us to call FedEx at our expense and pick up a sample of each can liner currently being used? If yes, can you provide us with the address FedEx should go, contact name, phone number and

4 address, and hours that FedEx can come. Page 4 of 6 No, we currently use all the can liners that are purchased for our campus only. They are not to be given out as samples for any vendor. You can purchase the can liners at your own expense. Please provide pricing based off the descriptions. When bidding brands that are other than as specified, bidder must state on the bid, the brand, quality, catalog number and other trade designation, and must submit complete specifications with bid. When so requested, bidder must send a clearly marked sample in order for the College to determine if the comparable item is equal to that specified. The Board of Trustees of Mt. San Antonio Community College District shall be the sole judge as to whether the substituted item is equal to that specified. Question #15: We have no access to Wausau paper, the paper products listed are mostly proprietary paper products that we are not able to bid on because it is a closed looped system and are not allowed to purchase those products. Your incumbent supplier would probably be the only one who is able to bid those items. That would include the OptiSource hand soap as well. I would be forced to quote another Mfgr and I do not believe Ken wants to change out any dispensers that are already on campus. Question #16: No substitutions will be accepted. If you are not able to quote the item requested, please write No Bid in the pricing field. I wanted to know if we are only bidding on the items with case quantities or all listed items? If the description shows case, then quote by case. If it is just an individual item, then quote by the individual item. This is an item-by-item bid, if you do not wish to bid, please write No Bid in the pricing field. Question #17: Page 10 of 11. How are we to calculate a Grand Total Amount,when not all items on the bid have quantity information? Grand Total has been removed from page 12 Question #18: page 5 of 11. Will the items to fill the Gojo dispensers line item 20, 21, and 22 be added to this bid? The soaps have been added to the Specifications

5 Changes/Additions: Page 5 of 6 Item #1: Added & Soap after Misc Dispensers Item #2: In the Toilet Tissue category: Removed item #61990 Removed item #12990 Item #3: In the Paper Towel category: Removed item #31000 Item #4: In the Foam Soap category item #9: Revised item number from #12501 to #12503 Item #5: In the Misc Dispensers & Soap category item #20, Part FMX-20: Crossed out previous descriptions Added new descriptions, refer to revised Bid Documents Item #6: In the Misc Dispensers & Soap category: Added item #21, soap for FMX-20 Item #7: In the Misc Dispensers & Soap category: Added item #23, soap for ADX-12 Item #8: In the Misc Dispensers & Soap category, item #24, Part LTX-12 Crossed out previous descriptions Added new descriptions, refer to revised Bid Documents Item #9: Added & revised additional estimated usages marked in red. On the items marked unknown, provide your most competitive quote. Refer to Specifications on bid documents. Item #10: On page 12, removed the word LESS in front of EDUCATIONAL DISCOUNT Item #11: Removed the shipping/delivery fee, any additional fees, educational discount, and grand total amount fields from the bid documents Attachments: Bid Summary 2959 Revised Bid Documents END OF ADDENDUM

6 BID 2959 SUMMARY Page 6 of 6