THE NEW COSMETIC MASTER SERIES INVITATION TO PARTNER AND EXHIBIT FRIDAY 5 SATURDAY 6 APRIL 2019 HILTON SYDNEY. PROUDLY HOSTED BY

Transcription

1 THE NEW COSMETIC MASTER SERIES INVITATION TO PARTNER AND EXHIBIT FRIDAY 5 SATURDAY 6 APRIL 2019 HILTON SYDNEY PROUDLY HOSTED BY

2 OVERVIEW INVITATION TO PARTICIPATE We would like to extend an exclusive invitation for you to consider becoming one of our valued partners and/or exhibitors at Cosmetex19. This conference is proudly hosted by the Australasian College of Cosmetic Surgery. AUSTRALASIAN COLLEGE OF COSMETIC SURGERY Established in 1999, the Australasian College of Cosmetic Surgery (ACCS) is a not-for-profit, multi-disciplinary fellowship based body of general surgeons, cosmetic surgeons, plastic surgeons, maxillofacial surgeons, dermatologists, ear, nose and throat surgeons, ophthalmologists and other doctors and health care practitioners who practice in cosmetic medicine and surgery. The primary goal of the ACCS is to ensure the safe provision of cosmetic medicine and cosmetic surgical procedures to the Australian general community through the supply of appropriately trained and certified health care practitioners. The College also seeks to work cooperatively with government and other stakeholders to improve standards and safety and to educate health care consumers and its Fellows and spokespeople are regularly quoted in the media and consulted by federal and state health and consumer regulators. The ACCS is the only medical college which provides education and training leading to fellowship specifically in cosmetic medicine and surgery. Fellows of the College are medical doctors who have completed post-graduate education and training and demonstrated competency specifically in cosmetic medicine and surgery. To become an ACCS Fellow, doctors must typically complete a minimum of 12 years of medical and surgical education and training. COSMETEX19 Cosmetex brings the best cosmetic industry professionals in the world together to share inspiring and trailblazing ideas, panels and presentations, and showcase cutting-edge technology and revolutionary cosmetic surgery innovations. In a refreshing new format, Cosmetex19 will fuse plenary sessions with world-renowned speakers, hands-on masterclasses and bespoke demonstrations for delegates. Gone are the days of traditional program sessions and formats. Cosmetex19 will engage, challenge and motivate delegates to leave with new ideas, industry connections, and skills for future practice. Cosmetex holds a torch up to the best minds in the cosmetic industry, and gives them an unrivalled platform to propagate ideas that are changing the cosmetic surgery world. The 2019 event will deliver intentional, unparalleled networking opportunities for our partners and exhibitors to ignite new ways of thinking and build valuable connections within the cosmetic industry. BE INVOLVED. BE SEEN. BE HEARD. Raise your profile. Get discovered by notable figureheads interested in your product. Whether you ve been in business for five years or five decades, partnering with us means you ll be at the forefront of the cosmetic industry. Connect with key decision makers. Bypass the middleman and go straight to those who will be actively looking for your product. You ll meet, demonstrate your product and have a foot in the door with those interested in what you have to offer. Strengthen relationships. In the ever-changing cosmetic industry, it pays to invest in connections and keep them growing. Partnering with us means you ll be in the right company to continue to build your business contacts. Launch new products. The best place to test if your new product is going to generate the hype you hope for is with your target audience. Cosmetex is a champion of innovation and your product will be front and centre. Attract media interest. Get money-can t-buy exposure and generate the media buzz you need for your business or product so you can use this platform to reach more potential buyers. Reinforce your brand reputation. In a highly competitive business environment, it s important to be aligned with the right organisations and cement your reputation as an industry leader. 02 OVERVIEW

3 THE FACT IS 15,820 visits to Cosmetex website between November 2016 and September ,000 Twitter impressions 12,000 Facebook post reaches during the 2017 marketing campaign 4% SA & WA 5% Other International QLD 9% NSW 55% VIC & TAS 24% ACT 1% 12 newsletters to 2,600+ prospects 18,000+ s opened CONFERENCE MANAGERS Cosmetex19 Conference Organiser c/- International Conferences & Events (ICE) 183 Albion Street, Surry Hills NSW 2010 Tel: partnership@cosmetex.org Website: OVERVIEW 03

4 PARTNERSHIP OPTIONS For further information on partnership packages and inclusions, click here. Prices include GST. Master Series Partner From $15,000 *refer to entitlements table Major Partner $10,000 Workshop Partner $5,000 Conference App Partner $6,500 Coffee Cart Partner $6,500 Lanyard and Registration Partner $5,000 Recharge Station Partner $3,500 Lunch or Tea Break Partner $1,500 Notepad and Pen Partner $1,500 Plenary Session Chair Drop $1,000 EXHIBITION BOOTH For further information on exhibition inclusions, click here. Prices include GST. 3m x 2m shell scheme booth $5,775 6m x 2m shell scheme booth $7, OVERVIEW

5 PARTNERSHIP OPTIONS As many of the opportunities in this proposal are strictly limited, your early commitment will guarantee your chosen level of participation and maximise your exposure to delegates. Prices include GST. BESPOKE PARTNERSHIP PACKAGES MASTER SERIES PARTNER MAJOR PARTNER WORKSHOP PARTNER $20,000 $15,000 $10,000 $5,000 WORKSHOP SESSION Workshop room access Exclusive use of larger room for the duration of conference Full-day session Half-day session One-hour session Audio visual support Equipment + dedicated technician Equipment only Workshop recording Raw footage provided post-conference (in line with privacy laws) Available upon request - additional charges may apply Exhibition booth Pre-scheduled attendee meetings Lead generation 6m x 2m shell scheme booth Complimentary platform and support Complimentary app and onsite support EXHIBITION BOOTH 50% discount on 6m x 2m shell scheme booth Complimentary platform and support (with exhibition booth) Complimentary app and onsite support (with exhibition booth) Exhibitor passes 2 1 (with exhibition booth) CONFERENCE REGISTRATIONS Delegate registrations 40% discount for eligible attendees 20% discount for eligible attendees PARTNERSHIP OPTIONS 01

6 BESPOKE PARTNERSHIP PACKAGES (CONTINUED) BRANDING, MARKETING AND SOCIAL MEDIA Conference branding Company profile, logo and hyperlink on the website in prime location on the Home and Partners pages Company profile, logo and hyperlink on the website in prime location on the Partners page Company logo and hyperlink on the website on the Partners page Onsite branding Exclusive branding for the duration of conference (partner to supply) Branding for one day of the conference (partner to supply) Display corporate signage during workshop session (partner to supply) Feature articles 2 x exclusive company EDMs 2 x company articles within conference EDMs 1 x company article within conference EDM Social media engagement All social media campaigns across all platforms 2 x dedicated social media posts across all platforms 1 x dedicated social media post across all platforms Digital conference handbook 1 x full-page advertisement in prime position 1 x full-page advertisement 1 x half-page advertisement Session chair drop Conference attendee list with addresses (subject to privacy legislation) Promotional item / collateral designated workshop room Pre and post conference delegate list provided. Opportunity to invite delegates to specific partner workshops, exhibition booth and other company activities and follow-up post event OTHER OPPORTUNITIES (additional costs may apply) Day function Evening function Live streaming Catering break served in or immediately outside designated room for invited guests (subject to space availability) Promoted Friday dinner or social gathering in designated room (subject to venue availability) or offsite location Option to live-stream live procedures from offsite facility 02 PARTNERSHIP OPTIONS

7 OTHER PARTNERSHIP PACKAGES Conference App Partner $6,500 (inc. GST) Exclusive A free and easy-to-use app which will allow delegates to browse conference sessions, create a personalised calendar, view local maps and preview the exhibition. Acknowledgement as the Conference App Partner in conference promotional material Company logo on onsite conference signage Company logo on the conference app welcome screen, alongside the conference logo Banner advertisement to be displayed within the conference app linking to company website (artwork to be supplied by partner) Up to three (3) push notifications during the conference with promotional messages 1 x half-page advertisement in the digital conference handbook Coffee Cart Partner $6,500 (inc. GST) Exclusive Acknowledgement as the Coffee Cart Partner in conference promotional material Company logo on onsite conference signage Provision of a coffee cart, barista and espresso coffee service during catering breaks within the exhibition area Opportunity to brand the coffee cart area (artwork to be supplied by partner adhering to cart specifications) Opportunity to supply your own branded take away cups or serviettes (subject to approval by the venue) Opportunity to supply your own branded t-shirts for the barista to wear (at the barista s discretion) Promotional collateral to be displayed at the coffee cart (to be supplied by partner) 1 x half-page advertisement in the digital conference handbook Lanyard and Registration Partner $5,000 (inc. GST) Exclusive Branding of the name badges and lanyards are an excellent way to wrap your brand around your target market. Issued to every attendee to wear around their necks, the continued eye-level exposure will not be missed. Lanyards also end up in almost every picture; talk about value! Acknowledgement as the Lanyard and Registration Partner in conference promotional material Company logo on onsite conference signage Company logo printed on name badge and lanyard alongside the conference logo Company logo displayed on the online registration form alongside the conference logo Opportunity to display corporate signage at the registration desk Promotional collateral to be displayed at the registration desk (to be supplied by partner) PARTNERSHIP OPTIONS 03

8 Recharge Station Partner $3,500 (inc. GST) Exclusive The Recharge Station will be located within the exhibition area. This facility will allow delegates to recharge mobile devices. Acknowledgement as the Recharge Station Partner in conference promotional material Company logo on onsite conference signage Opportunity to brand the recharge station unit (artwork to be supplied by partner adhering to unit specifications) Opportunity to display corporate signage at the recharge station Lunch or Tea Break Partner $1,500 (inc. GST) Two (2) opportunities available Acknowledgement as Lunch or Tea Break Partner on chosen day, on signs at catering stations during breaks Company logo included on the conference program Opportunity to supply your own branded napkins (subject to approval by the venue) Notepad and Pen Partner $1,500 (inc. GST) Exclusive Acknowledgement as the Notepad and Pen Partner in conference promotional material Branded notepads and pens to be distributed as chair drops in the plenary session room (to be supplied by partner) ADVERTISING PACKAGE Plenary Session Chair Drop $1,000 (inc. GST) Two (2) opportunities available Promotional materials to be distributed as chair drops in the plenary session room (to be supplied by partner) 04 PARTNERSHIP OPTIONS

9 CONFERENCE EXHIBITION EXHIBITION OPENING TIMES Thursday, 4 April 2019 Exhibitor set-up Friday, 5 April :30am 4:00pm Saturday, 6 April :30am 4:00pm Opening and closing times are subject to change based on the final conference program. All refreshments and lunches will be served in the exhibition area, making it a true meeting point for delegates and a wonderful opportunity to network with them. 3M X 2M SHELL SCHEME BOOTH $5,775 (INC. GST) 6M X 2M SHELL SCHEME BOOTH $7,775 (INC. GST) Booth Inclusions Booth 2.5m high display booth * Signage 1 company name in standard colour per stand Lighting 2 x 150 watt spotlights Power 1 x 10 amp power outlet (additional requirements may be ordered) Furniture 1 x trestle table and 2 x chairs * Custom stands cannot exceed a height of 2.5 metres - plans must be submitted for approval Please note: Additional equipment such as furniture, audio visual, modem lines and telephone lines are available for hire. Details of suppliers will be forwarded to exhibitors at a later date. Two (2) exhibitor representative passes with daily catering - INCLUDES ACCESS TO THE SCIENTIFIC PROGRAM! Two (2) tickets to the Welcome Reception Post conference delegate list - provided two weeks post conference in PDF format: including name, organisation and address (subject to privacy legislation) ADDITIONAL EXHIBITOR PASSES Additional passes can be purchased for $165 per day (inc. GST) per person inclusive of daily catering. This does not include access to the scientific program or Welcome Reception. LEAD MANAGEMENT TRACKING DEVICES Exhibitors will have the opportunity to subscribe to the lead management service to collect and manage leads and delegate contact details. This service is available for $ (inc. GST) per exhibiting company. This is a one-time application fee and offers unlimited access. Devices are not provided and exhibitors must arrange own mobile/desktop device to run this service. CONFERENCE EXHIBITION 05

10 EXHIBITION FLOORPLAN The exhibition floorplan is subject to change at the discretion of the organisers and available booth configuration may fluctuate throughout the planning process. EXIT EXIT EXIT EXIT & GLASS WALLING STORAGE AREA EXIT FHR 01 EXHIBITION FLOORPLAN PARTNERSHIP & EXHIBITION PACKAGES 01

11 TERMS & CONDITIONS By completing the online Partnership and Exhibition Agreement ( Agreement ), you agree to be a Partner and/or Exhibitor of Cosmetex19 to be held at Hilton Sydney from Friday, 5 Saturday, 6 April 2019 on the following terms and conditions set out below and as attached to the agreement. APPLICATION PROCEDURES To secure partnership and/or an exhibition booth, please complete the online application form at Upon receipt of your completed agreement, acknowledgment of receipt will be sent in writing along with a tax invoice. Allocation of partnership and exhibition booths will be determined by order of receipt of application forms and accompanying 50% deposit. Late bookings are possible but choices may be limited. All entitlements are subject to the time of confirmation. To ensure your partnership selection or the number of booths you require are secured, please book early. Partners and exhibitors contracted less than four (4) weeks prior to the conference start date will incur a 15% surcharge. PAYMENTS AND CANCELLATION All amounts stipulated in this agreement include the goods and services tax (GST) of 10%. You agree to pay Cosmetex19 the full amount payable. Entitlements will not commence until at least a 50% deposit has been paid, which is non-refundable. Deposits are due no later than seven (7) days from the date of invoice. Balance payments must be received by Wednesday, 5 December Should a 50% deposit not be received within seven (7) days from the date of invoice, the Conference Organiser reserves the right to release the selected partnership package and/or exhibition booth. All cancellations must be made in writing to the Conference Organisers at partnership@cosmetex.org. Cancellations received before Wednesday, 5 December 2018 will incur a 50% cancellation fee. Cancellations received after Wednesday, 5 December 2018 are subject to a 100% cancellation fee. ATTENDANCE The Conference Organisers cannot guarantee the final number of delegates and/or visitors that will attend the end. CONFERENCE ADMISSION Partners are not permitted to enter the conference sessions or social events, unless the relevant tickets are offered as part of the particular partnership and/or package. Should partners wish to attend the conference as a delegate, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee. CORPORATE RECOGNITION Inclusion of artwork and text of corporate logos or recognition in printed material is subject to meeting publication deadlines. The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your partnership in the conference. All artwork is to be supplied in a high resolution EPS format of minimum 300 dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of artwork in any promotional material. EXHIBITION Further information regarding the contracted exhibition build and freight forwarding companies, delivery details, hiring goods, electricity, and storage, etc. will be included in the exhibitor manual provided to each confirmed exhibitor in due course. INSURANCE All exhibitors must have public liability insurance for the period of the exhibition. Cosmetex19 will not be responsible for any loss or injury that may occur to the exhibitor, exhibitor s employees, registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the conference. Exhibitors shall indemnify and hold harmless Cosmetex19 from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits. PARTNERSHIP Nothing contained in this agreement will be deemed to constitute an official partnership, joint venture or agency relationship between you, Cosmetex19 and/or the Conference Organiser and you must not do anything where you will, in any way, be represented as an organising partner of Cosmetex19 and/or the Conference Organiser. PROVISION OF DELEGATE DETAILS The provision of delegate contact details as specified in individual packages is subject to the provisions of the Privacy Act 2001 and the EU General Data Protection Regulation (where applicable), which require that before any contact details can be published for distribution to fellow delegates or any other party, delegates must give consent. This consent may be sought but is not guaranteed. 01 TERMS & CONDITIONS

12 UNAVOIDABLE OCCURRENCES Should any or all of the events be cancelled or delayed through no fault of the Conference Organiser, the venue or the Organising Committee, then the partner/exhibitor shall not be entitled to any refund or claim for any loss or damage. THANK YOU FOR SUPPORTING COSMETEX19 DISCLAIMER Every effort has been made to present, as accurately as possible, all the information contained in this prospectus. The Organising Committee act only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this prospectus. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details. TERMS & CONDITIONS 02