APIIC Online Enquiry Application (APIIC - OE)

Transcription

1 APIIC Online Enquiry Applicatin (APIIC - OE) User Guide Prepared by Dc N: IIC/IC/6048/APIIC-OE User Guide Versin 1.0 Issue Date: 05 th March 2017 APIIC-OE User Guide i

2 Recrd f Revisin (If applicable) Versin N Issue Date Details f Revisin & Remarks APIIC-OE User Guide ii

3 Cntents 1. Intrductin Purpse Intended Audience Dcument Cnventins Users Accessibility Online Enquiry Frm Online Enquiry Lgin Online Enquiry Details Dashbard Supprt Cpyright APIIC-OE User Guide iii

4 List f Figures Figure 1: APIIC website Hme Page... 8 Figure 2: Online Enquiry Frm - Wrk Flw Diagram... 9 Figure 3: Online Enquiry Frm Figure 4: Acknwledge Details Figure 6: Online Enquiry Lgin Figure 7: Online Enquiry Details - Hme Page Figure 8: Prcess Flw Diagram Enquiry Details Figure 9: Received Enquiry Details Figure 10: Preliminary Recmmendatin - ZM Actin Figure 11: Preliminary Recmmendatin - ED Actin Figure 12: Preliminary Recmmendatin - MD Actin Figure 13: Requisitin: Land Identificatin - ZM Actin Figure 14: Requisitin: Site Visit - ZM Actin Figure 15: Requisitin: Site Visit - ED Actin Figure 16: Requisitin: Site Visit - MD Actin Figure 17: Requisitin: Filing f Requisitin - ZM Actin Figure 18: Requisitin: Survey with Revenue Dept. - ZM Actin Figure 19: Requisitin: Requisitin Status - ZM Actin Figure 20: Payment Prcess - ZM Actin Figure 21: Payment Prcess - ED/MD/CGM(F) Actin Figure 22: Pssessin & Title: Physical Pssessin - ZM Actin Figure 23: Pssessin & Title: Annexure XI/Frm1 & 2 - ZM Actin Figure 24: Pssessin & Title: Annexure XI/Frm1 & 2 - ED/MD Actin Figure 25: Title Transfer - ZM Actin Figure 26: Dashbard APIIC-OE User Guide iv

5 List f Tables Table 1: Dcument Cnventins... 7 Table 2: User Grup & Rle... 7 APIIC-OE User Guide v

6 1. Intrductin APIIC is the premier rganizatin f Andhra Pradesh that prvides industrial infrastructure thrugh develpment f industrial areas acrss the districts f Andhra Pradesh. The APIIC ensures each Industrial park/ industrial area is surveyed, measured and site plans f plts/sheds/shps/gdwns are prepared, bundaries fixed; and all the necessary details like dimensins, extent f plt /area, survey n. etc. are made available in the znal and cncerned sub- znal ffices and published n the APIIC website, fr infrmatin f the entrepreneurs. The entrepreneurs seeking plts/sheds/shps/gdwns fr alltment; t set-up their industries/businesses r cmmn use facility fr industries, can file their nline enquiry n the APIIC website ( Online Enquiry Applicatin The Online Enquiry frm facilitates the entrepreneurs t submit their enquiry frm t find ut the land availability in the preferred lcatin f any district, expediting the prcess f submissin against the cnventinal prcess f submitting the physical enquiry applicatin in the cncerned Znal /Sub-Znal ffices. The Online Enquiry applicatin is an initiative t align the business prcess f APIIC as per the guidelines fr Ease f Ding Business (EODB) and t prvide timely update t entrepreneurs regarding their land enquiry. It cvers the entire wrkflw cvering frm receiving the nline enquiry frm the entrepreneur, requisitin filling t physical pssessin and title transfer. 1.1 Purpse The purpse f this dcument is t serve as a user guide fr the Online Enquiry mdule develped by IIC Technlgies Ltd. fr the APIIC website; and present an verview f the nline enquiry system explaining the cncepts and functinality f the same. 1.2 Intended Audience This dcument is intended fr the APIIC Online Enquiry (APIIC-OE) applicatin users such as Entrepreneurs/ Investrs fr requesting enquiry and APIIC fficials t prcess that enquiry. The applicatin als prvides APIIC fficials t prcess the applicatin and stre the existing APIIC-OE User Guide 6

7 data t centralized data base system fr visualizatin purpse and facilitate the decisin making prcess. 1.3 Dcument Cnventins The table belw illustrates fnts and styles used in this dcument: Style Elements Bldface Curier New fnt Nte User interface elements such as buttn names and menu items. Cmmands, filenames, URLs, Directries, and paths. A nte supplies imprtant infrmatin that may apply nly in special cases. Table 1: Dcument Cnventins 2. Users The fllwing are the user type & their rles in the Online Enquiry Applicatin mdule: User Rle 1 Entrepreneurs/ Investrs T fill & submit nline enquiry frm fr land enquiry 2 APIIC Officials (ZM,ED,CGM-F,VCMD) T prcess the enquiries received by perfrming the fllwing activities:- Preliminary Recmmendatins Filling f Requisitin Request fr Funds Pssessin & Title transfer Table 2: User Grup & Rle APIIC-OE User Guide 7

8 3. Accessibility This sectin prvides a high level understanding f the functinality f the Online Enquiry Applicatin mdule with the help f apprpriate screensht frm the APIIC website. The mdule is divided int fllwing categries: Online Enquiry Frm Online Enquiry Lgin Hme Page Dashbard 3.1 Online Enquiry Frm T access the Online Enquiry Frm, pen the APIIC website ( Click n the Online Enquiry tab n the Hme page f the APIIC website under Apply menu. Figure 1: APIIC website Hme Page APIIC-OE User Guide 8

9 Wrkflw diagram f Online Enquiry Frm: Figure 2: Online Enquiry Frm - Wrk Flw Diagram APIIC-OE User Guide 9

10 On clicking the Online Enquiry tab, system will display the enquiry frm in the new tab f the brwser which is t be filled-in by the user, as indicated in the screensht belw Figure 3: Online Enquiry Frm APIIC-OE User Guide 10

11 The Enquiry Frm is divided int the fllwing fur sectins Cmpany Details Requirements Details Business Activity Details Prject Details User needs t enter the fllwing details under Cmpany Details sectin: Name f the cmpany: Enter cmpany name. Type f cmpany: Select cmpany type frm the existing drp-dwn list items. Name f prmter/managing directr: Enter name f prmter/md. Address fr Cmmunicatin: Enter cmmunicatin address. id: Enter a valid id. Mbile Number: Enter mbile number. Alternate Mbile Number: Enter alternate mbile number. Nte: All the fields are mandatry t enter except Alternate Mbile Number. User needs t enter the fllwing details under Requirements Details sectin: Requirement Type: Select requirement type frm the existing drp-dwn list items. Extent (sq. m/sq. ft. /Acres): Enter the area extent needed. Preferred District: Select yur preferred district fr land availability frm the drp-dwn list items. Preferred Lcatin: Enter preferred lcatin within that district. Desired prximity t infrastructure Facilities: Select/Enter infrastructure details nearby required land lcatins alng with the distance f yur preferred land lcatin frm the prminent infrastructure. Nte: All the fields are mandatry t enter except Infrastructure Facilities. Nte: The Enquiry frm shall be submitted t the respective znal manager f the selected Preferred District. User needs t enter the fllwing details under Business Activity Details sectin: Categry f industry/unit: Select categry f industry frm the existing drpdwn list items. Line f Activity: Select line f activity frm the existing drp-dwn list items. Main Prducts: Enter main prducts f the cmpany. Nte: All fields are mandatry t enter. APIIC-OE User Guide 11

12 User needs t enter the fllwing details under Prject Details sectin: Prpsed Prject Cst (Rs. Lakhs): Enter prpsed prject cst. Prpsed Emplyment (N. f Persns): Enter n. f direct and indirect emplyment expected t generate frm prpsed prject. Estimated Water Requirements (LPD): Enter estimated water requirements. Estimated Pwer Requirements (KW): Enter estimated pwer requirement. Prpsed Built-up Area (Sq. ft.): Enter prpsed built-up area. Nte: All fields are mandatry t enter. After all the abve mentined details are filled-in, if required any infrmatin r message can be enter int Remarks sectin. Enter the CAPTCH cde displayed in the images. Click n the Submit buttn t submit the enquiry details t APIIC. On successful submissin f enquiry frm System displays an acknwledgment details with aut system generated unique Enquiry Reference Number (ERN). ERN is a system generated and unique Id fr each enquiry and same must be used fr effective cmmunicatin with APIIC. Figure 4: Acknwledge Details An SMS/ alert sent t the respective Entrepreneur/Investr. APIIC-OE User Guide 12

13 An SMS/ alert sent t cncerned znal manager as an intimatin against the received enquiry. 3.2 Online Enquiry Lgin T access the Online Enquiry Lgin, pen the APIIC website ( Click n the Online Enquiry Lgin tab n the Hme page f the APIIC website under Apply menu. On clicking the Online Enquiry Lgin tab, user is redirected t Lgin screen f Online Enquiry Lgin mdule, in a new windw, as indicated in the screensht belw: Figure 5: Online Enquiry Lgin Existing users will enter their ID and passwrd and click n the Lgin buttn t access Online Enquiry Lgin hme page & dashbard. Nte: The Online Enquiry Lgin user credentials are same as the Online Applicatin user credentials fr the APIIC fficials. The mdule is divided int fllwing categries: Enquiry Details Enquiry Dashbard Online Enquiry Details APIIC-OE User Guide 13

14 On successful Lgin, the system redirects the user t the Online Enquiry Details page. Figure 6: Online Enquiry Details - Hme Page The Enquiry Details page is divided int the fllwing fur sectins Enquiry Details Preliminary Recmmendatin Land Requisitin Payment Prcess Physical Pssessin and Title Transfer Figure 7: Prcess Flw Diagram Enquiry Details Enquiry Details This sectin allws the lgin user t view the detailed infrmatin f the enquiry made by the Entrepreneurs/Investrs. Detailed infrmatin f Online Enquiry shall be aut captured in a rw with unique Enquiry Reference Number (ERN). On click at reference number, lgin user shall be able t view the cmplete nline enquiry frm with filled data. T view the detailed infrmatin click at APIIC-OE User Guide 14

15 T minimize the detailed infrmatin click at Figure 8: Received Enquiry Details Nte: After every actin, user needs t click n Submit buttn t cmplete the prcess Preliminary Recmmendatin Preliminary actins shall be taken by the ZM fllwed by ED & MD in hierarchy. MD s decisin shall be taken as a final decisin fr the preliminary actins. Actins can be taken by three frms: Cnsider: If the enquiry applicatin is relevant. Divert: If the prpsed land is available. Eentrepreneur shall be advised t prceed fr the submissin f applicatin fr land alltment thrugh the Online Applicatin. Rejected: If the infrmatin prvided in the Enquiry frm is nt relevant e.g., id / phne nt crrect r infrmatin prvided are fund fake. Once ZM receives the SMS/ alert against the Online Enquiry, he/she needs t lgin and analyze the respective enquiry frm. Based n the analysis ZM needs t select an ptin frm the drp dwn list items fllwed by Submit buttn. APIIC-OE User Guide 15

16 Figure 9: Preliminary Recmmendatin - ZM Actin Nte: If ZM Diverts r Reject the applicatin, he/she needs t give the reasn in the aut enabled text bx. Once ZM shall cmplete the prcess f preliminary recmmendatin, ED will lgin and take a decisin fr respective enquiry. Fr this, ED needs t select an ptin frm the drpdwn list items fllwed by Submit buttn. Figure 10: Preliminary Recmmendatin - ED Actin APIIC-OE User Guide 16

17 Once ED shall cmplete the prcess f preliminary recmmendatin, MD will lgin and take a decisin fr respective enquiry. Fr this, MD needs t select an ptin frm the drpdwn list items fllwed by Submit buttn. Figure 11: Preliminary Recmmendatin - MD Actin Once MD cmpleted the recmmendatin prcess an /SMS update shall be aut send t respective entrepreneur regarding cmpletin f the prcess. Nte: After every actin, user needs t click n Submit buttn t cmplete the prcess Land Requisitin If MD shall cnsider the Online enquiry frm in preliminary recmmendatins then nly that applicatin will cme under Requisitin. Requisitin prcess shall be cmpleted by perfrming the fllwing activities:- Land Identificatin Site visit with/withut Entrepreneur Filing f Requisitin Detailed survey with Revenue department Requisitin Status Land Identificatin ZM shall Identify the suitable land and meeting the requirement f entrepreneur. Uplad the respective dcument. Assign the type f the land whether it s Gvt. r Assigned Land r Patta Land. Enter the area f the identified land in acres. APIIC-OE User Guide 17

18 Figure 12: Requisitin: Land Identificatin - ZM Actin Site Visit With/Withut Enterprenure ZM shall cntact entrepreneur and ask fr the preliminary site visit. If entrepreneur can t cme, ZM will g ahead t visit the site and update the infrmatin & uplad the respective dcuments. Figure 13: Requisitin: Site Visit - ZM Actin EDMD shall apprve t ascertain the cmpletin f this task Figure 14: Requisitin: Site Visit - ED Actin APIIC-OE User Guide 18

19 Filing f Requisitin Figure 15: Requisitin: Site Visit - MD Actin Land type shall be aut fetched based n the ZM selectin in Land Identificatin. ZM shall file the applicatin and uplad the dcument. Figure 16: Requisitin: Filing f Requisitin - ZM Actin Detailed survey with Revenue Department ZM shall update the status that identified land is surveyed r nt with revenue department and uplad the related dcument (dcument uplad is mandatry). APIIC-OE User Guide 19

20 Figure 17: Requisitin: Survey with Revenue Dept. - ZM Actin Requisitin Status ZM shall prvide the requisitin status. In case f Gvt land and Alienated land, status fr the fllwing infrmatin t be updated:- Alienatin Prpsal Filed APLMA Cleared GO Issued GO fr Advanced Pssessin Issued Figure 18: Requisitin: Requisitin Status - ZM Actin Once ZM cmpleted the requisitin prcess an /SMS update shall be aut send t respective entrepreneur regarding cmpletin f the prcess. Nte 8: After every actin, user needs t click n Submit buttn t cmplete the prcess Payment Prcess ZM shall initiate the payment prcess and uplad the respective dcument. APIIC-OE User Guide 20

21 Figure 19: Payment Prcess - ZM Actin ED MD shall apprve the requested payment and CGM(F) shall apprve the release f payment Figure 20: Payment Prcess - ED/MD/CGM(F) Actin Once CGM(F) cmpleted the payment prcess an /SMS update shall be aut send t respective entrepreneur regarding cmpletin f the prcess Pssessin & Title transfer Pssessin & Title transfer prcess shall be cnsidered t be cmpleted by perfrming the fllwing activities: Physical Pssessin f land by APIIC Filling f the Annexure XI / Frm 1 and Frm 2 Title transfer f the land t APIIC Physical Pssessin f land by APIIC ZM shall update the status by Yes/ N. If yes, relevant dcument f land pssessin t be upladed (mandatry requirement). APIIC-OE User Guide 21

22 Figure 21: Pssessin & Title: Physical Pssessin - ZM Actin Annexure XI / Frm 1 and Frm 2 ZM shall update the status by Yes/ N. If yes, relevant dcument (filled up frms)t be upladed (mandatry requirement). Figure 22: Pssessin & Title: Annexure XI/Frm1 & 2 - ZM Actin Apprval frm ED MD Figure 23: Pssessin & Title: Annexure XI/Frm1 & 2 - ED/MD Actin Title Transfer ZM shall update the status by Yes/ N. If yes, relevant dcument (filled up frms)t be upladed (mandatry requirement). APIIC-OE User Guide 22

23 Figure 24: Title Transfer - ZM Actin Once ZM cmpleted the title transfer prcess an /SMS update shall be aut send t respective entrepreneur regarding cmpletin f the prcess Dashbard The dashbard page prvides quantitative infrmatin pertaining t the status f the cllective enquiry, which cntains applicatin-specific analytic infrmatin The dashbard page cntains fllwing segment: N. f Enquires Received N. f Enquiries Rejected N. f Enquiries Diverted N. f Enquiries Cnsidered N. f Enquiries Under Examinatin ZM shall be able t see the status f the cncerned zne nly. ED & MD shall have an verview f all the znes as well as f an individual zne Figure 25: Dashbard APIIC-OE User Guide 23

24 4. Supprt Fr further infrmatin r any technical supprt, please cntact: erp_h@apiic.in harishkumar.tatavlu@iictechnlgies.cm Dhananjay.kumar@iictechnlgies.cm 5. Cpyright This dcument is prperty f and is prprietary t APIIC. It is nt be disclsed in whle r in part withut the expressed written authrizatin f APIIC, and shall nt be duplicated r used, in whle r in part, and shall be returned t APIIC upn request. Cpyright@2017 APIIC. All rights reserved. All trademarks, tradenames, service marks, and lgs referenced herein belng t APIIC. APIIC-OE User Guide 24