Office of the County Executive Alan J. McCarthy County Executive Department of Finance Purchasing Division Ken Jackson Purchasing/Fleet/Leasing Mgr. Alfred C. Wein, Jr. Purchasing Office Director of Administration 410.996.5395/5396 Office: 410.996.5202 County Information Fax: 410.996.1014 410.996.5200 410.658.4041 CECIL COUNTY, MARYLAND Department of Finance Purchasing Division 200 Chesapeake Boulevard, Suite 1400, Elkton, MD 21921 ADDENDUM #1 Bid 18-12: Elk Neck Elementary School Stormwater Retrofits and Racine School Road Stormwater Retrofits from Oldfield Point Road to Longview Drive February 2, 2018 1. This addendum is hereby made part of the Bid/Contract Documents for the referenced proposal. Please note the following changes, corrections, and/or information and include the requirements stated herein as part of this Bid/Contract: All changes are posted in Attachment #1: 2. Any questions please contact the Purchasing Office at 410-996-5395 or email to dpyle@ccgov.org. Ensure the addendum is annotated within the bid package forms as required. Thank You David E. Pyle, CPPB Purchasing Agent Cecil County, Maryland Attachment #1: Pages 1-13 PURCHASINGOFFICE@CCGOV.ORG
CECIL COUNTY DEPARTMENT OF PUBLIC WORKS ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE ADDENDUM NO. 1 Comment Document Sheet or Page Comment and Response Comment and Response 1 General Comment During the Pre-Bid meeting a question was asked if the project will be awarded to multiple contractors. Below is additional information and clarification. Response The contract will be awarded to one contractor who is permitted to sublet or assign up to 50% of the dollar value of the Contract work, see GP-12 Subletting of Contract. 2 General Comment When can the filtering media be placed in regards to stabilization? Response Since this project involves construction of practices in areas that the contributory drainage area is already stabilized the contractor will be permitted to install filtering media as follows: The areas immediately adjacent to the filter media and within the LOD that is disturbed during the installation of the media and/or to achieve the proposed grades are to be stabilized the same day or in advance of the next forecasted weather event. For this project stabilization for installation of the filter media is defined as the final grading, topsoiling, seeding, mulching and/or soil matting. The contractor is still responsible to achieve vegetative stabilization and prevent contamination of the filtering media. The contractor is responsible to avoid cross contamination of the bio-soil, however any additional practices needed to avoid contamination will be the responsibility of the contractor at no additional cost to the County. 3 Plans Racine School Road from Oldfield Point Road to Longview Drive F-ESD-16 to F-ESD-19 Comment Response On the SWM Summary Tables sheets there are columns labeled Inspector Initials and Acceptance Date. Who is responsible to fill them out? The columns labeled Inspector Initials and Acceptance Date do not need to be filled out for the Contractor s As-Built ESD Submission to the Department of Land Use and Development Services. The Contractor s Engineer, as a part of the As-Build ESD Submission will be required to stamp and sign the plans, certifying the practices have been built in accordance with the project plans and specifications. Bid 18-12 Page-1
CECIL COUNTY DEPARTMENT OF PUBLIC WORKS ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE ADDENDUM NO. 1 4 Plans Elk Neck Elementary School Sheet 7 of 14 Comment Response In the upper left corner of the plans there is a note Prop. Cistern (By Others). The proposed cistern is required and is included in the bid. 5 IFB Proposal Forms 6 Project Plans on Website 7 School Site Visit Dates P-1 to P-10 Comment Response Comment Response Comment Response During the pre-bid meeting on January 31, 2018 at the County Administration Building it was mentioned by County representatives that plantings will be required for the project. Attached are revised proposal form and please note the on page P-4 and P-5 a new line item Planting Plugs () has been added to the component item lists. In addition, Special Provision Category 700, Landscaping has been included in identifying the type and number of planting plugs required. During the pre-bid meeting on January 31, 2018 at the County Administration Building it was mentioned by Contractor s in attendance that the plans on the Purchasing website were difficult to read. The plans have been separated into multiple documents to reduce the file sizes. Should you continue to have issues viewing please contact the Purchasing Department. Elk Neck Elementary School site visit coordination. Site Visit dates are scheduled for 2/6/18 and 2/8/18 at 10:00 am, rain or shine. For more information see the project solicitation on the Purchasing website and select Site Visit Dates Bid 18-12 Page-2
PROPOSAL Made this day of, 20 by (Company Name) Contact Person: Business Address: Payment Remittance Address Business Phone : Business FAX : e-mail Address: Cell-phone No : The bidder declares that the only person, firm, or corporation, or persons, firms, or corporations, that has or have any interest in this proposal or in the Contract or Contracts proposed to be taken is or are the undersigned; that this proposal is made without any connection or collusion with any person, firm, or corporation making a proposal for the same work; that the attached specifications have been carefully examined and are understood; that as careful an examination has been made as is necessary to become informed as to the character and extent of the work required; and that it is proposed and agreed, if the proposal is accepted to contract with Cecil County, Maryland, in the form of Contract heretofore attached, to do the required work in the manner set forth in the specifications. The bid price on the attached and signed Proposal Forms is to include and cover the furnishing of all equipment, materials, and labor requisite and proper and the providing of all necessary machinery, tools, apparatus, and means for performing the work, and described, and shown in the plans and specifications within the prescribed time. If this proposal shall be accepted by said County and the undersigned shall refuse or neglect within ten days after receiving the Contract for execution to execute the same, and to give stipulated bond, then said County may at their option determine that the bidder has abandoned the Contract; and thereupon the proposal and the acceptance thereof shall be null and void; and the deposit accompanying the proposal shall be forfeited to and become the property of the County. P-1
PROPOSAL In the case of firms, the firm s name must be signed and subscribed to by at least one member. In the case of corporations, the corporate name must be signed by some authorized officer or agent thereof, who shall also subscribe his name and office. If practical, the seal of the corporation shall be affixed. I/We identify by number, date and number of pages the following addenda: Date of Pages The names and addresses of all members of a firm or the names, addresses, and titles of every officer of a corporation, as the case may be, must be given here by the member of the firm or by the officer or agent of the corporation who signs the proposal. TOTAL BID AMOUNT The Proposal Form is comprised of five Subtotal Lump Sum bid amounts (A through E) with corresponding component item breakdowns. The bidders shall insert the Subtotal Lump Sum bid amount and then provide a Grand Total Lump Sum bid amount for the entire project. The bid will be awarded to the bidder that has the lowest Grand Total bid price and is responsive and responsible as defined in the bid/contract documents. P-2
PROPOSAL PROJECT: ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS DATE: BIDDER: BY: (To be same as in the Proposal Agreement) BUSINESS ADDRESS: TELEPHONE NUMBER: This is to certify that has received Addendum through and this project reflects changes created by the addenda. PROPOSAL FORM: ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS The facilities on the Elk Neck Elementary School grounds is comprised of four (4) features and each feature will be bid Lump Sum. A component item breakdown has been provided with estimated quantities for each facility, and the component item breakdown shall not be considered all inclusive. Contractors are required to review the plans and ensure their proposal covers all anticipated items to complete the work. P-3
ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 1 - SUBMERGED GRAVEL WETLAND SUBTOTAL LUMP SUM BID AMOUNT ( A ): $ SUBTOTAL LUMP SUM BID ( A ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 1 - SUBMERGED GRAVEL WETLAND Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS 1 1002 CONSTRUCTION STAKEOUT LS 1 1003 MOBILIZATION LS 1 1004 PRIVATE UTILITY LOCATES LS 1 2001 CLASS 1 EXCAVATION CY 650 3001 STABILIZED CONSTRUCTION ENTRANCE LS 1 3002 SILT FENCE LF 344 3003 INLET PROTECTION EA 3 3004 PLACING FURNISHED SCREENED TOPSOIL 6 INCH DEPTH SY 250 3005 PEA GRAVEL TON 18 3006 NO. 2 STONE TON 270 3007 6 INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF 118 3008 6 INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF 46 3009 EXISTING MANHOLE/INLET CONVERSION TO SLAB WITH MANHOLE EA 1 3010 EXISTING INLET CONVERSION TO MANHOLE EA 2 3011 GABION BASKET WEIR LF 18 3012 GABION BASKET LEVEL SPREADER LF 24 3013 CLASS I RIPRAP TON 16 3014 STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS 1 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY 2900 7002 TURFGRASS ESTABLISHMENT SY 2900 7003 PLANTING PLUGS (ADDENDUM NO. 1) EA 170 P-4
ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 2 - OUTDOOR CLASSROOM SUBTOTAL LUMP SUM BID AMOUNT ( B ): $ SUBTOTAL LUMP SUM BID ( B ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description P-5 Unit Estimated Quantity 1001 CLEARING & GRUBBING LS 1 1002 TEMPORARY ORANGE CONSTRUCTION FENCE LF 63 1003 CONSTRUCTION STAKEOUT LS 1 1004 MOBILIZATION LS 1 1005 PRIVATE UTILITY LOCATES LS 1 2001 CLASS 1 EXCAVATION CY 185 3001 STABILIZED CONSTRUCTION ENTRANCE LS 1 3002 SILT FENCE LF 247 3003 24 INCH NYOPLAST DRAIN BASIN EA 1 3004 BIORETENTION SOIL MIX CY 143 3005 PEA GRAVEL TON 13 3006 NO. 2 STONE TON 70 3007 6 INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF 281 3008 6 INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF 16 3009 8 INCH HDPE PIPE AND FITTINGS LF 153 3009 8 INCH HDPE END SECTION EA 1 3010 CLASS I RIPRAP TON 3 3010 4 FOOT BY 12 FOOT PLANTER BOXES EA 2 3011 VEGETABLE GARDEN PLANTER BOXES EA 3 3012 45 TO 55 GALLON RAIN BARRELS AND EXISTING DOWNSPOUT ADJUSTMENT EA 3 3013 3500 GALLON CISTERN, VERTEXT SYSTEM AND FITTINGS LS 1 3014 STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS 1 7001 2 INCH CONCRETE PAVERS, STONE BASE LAYERS, AND DRAINAGE SYSTEM SF 4100 7002 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY 1270 7003 TURFGRASS ESTABLISHMENT SY 1270 7004 PERGOLA WITH BENCHES LS 1 7005 BENCHES EA 4 7006 PLANTING PLUGS (ADDENDUM NO. 1) EA 95
ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 3 - BIORETENTION SUBTOTAL LUMP SUM BID AMOUNT ( C ): $ SUBTOTAL LUMP SUM BID ( C ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS 1 1002 TEMPORARY ORANGE CONSTRUCTION FENCE LF 281 1003 CONSTRUCTION STAKEOUT LS 1 1004 MOBILIZATION LS 1 1005 PRIVATE UTILITY LOCATES LS 1 2001 CLASS 1 EXCAVATION CY 135 3001 24 INCH NYOPLAST DRAIN BASIN EA 1 3002 BIORETENTION SOIL MIX CY 147 3003 PEA GRAVEL TON 14 3004 NO. 2 STONE TON 73 3005 6 INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF 114 3006 6 INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF 36 3007 CLASS I RIPRAP TON 2 3008 STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS 1 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY 454 7002 TURFGRASS ESTABLISHMENT SY 579 P-6
ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS FACILITY NO. 4 - BIORETENTION SUBTOTAL BID AMOUNT ( D ): $ SUBTOTAL BID ( D ): (In words) Item COMPONENT ITEM BREAKDOWN FOR FACILITY NO. 2 - OUTDOOR CLASSROOM Item Description Unit Estimated Quantity 1001 CLEARING & GRUBBING LS 1 1002 REMOVAL OF EXISTING SIDEWALK AND SAW CUTTING LS 1 1003 TEMPORARY ORANGE CONSTRUCTION FENCE LF 281 1004 CONSTRUCTION STAKEOUT LS 1 1005 MOBILIZATION LS 1 1006 PRIVATE UTILITY LOCATES LS 1 2001 CLASS 1 EXCAVATION CY 135 3001 INLET PROTECTION EA 1 3002 ADJUSTMENT OF EXISTING INLET EA 1 3003 BIORETENTION SOIL MIX CY 122 3003 PEA GRAVEL TON 11 3004 NO. 2 STONE TON 60 3005 6 INCH PERFORATED PVC UNDERDRAIN AND FITTINGS LF 160 3006 6 INCH SOLID PVC UNDERDRAIN, CLEANOUTS, AND FITTING LF 26 3007 CLASS I RIPRAP TON 2 3008 STORMWATER MANAGEMENT FACILITIY AS BUILT CERTIFICATION LS 1 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY 615 7002 TURFGRASS ESTABLISHMENT SY 770 7003 4 INCH CONCRETE SIDEWALK SF 350 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS TOTAL LUMP SUM BID AMOUNT (A + B + C + D): $ TOTAL LUMP SUM BID ( A + B + C + D ): (In words) P-7
PROPOSAL PROJECT: RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE DATE: BIDDER: BY: (To be same as in the Proposal Agreement) BUSINESS ADDRESS: TELEPHONE NUMBER: This is to certify that has received Addendum through and this project reflects changes created by the addenda. PROPOSAL FORM: RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVEIW DRIVE The project is comprised of five (5) grass swale features and six (6) bio-swale features and all eleven (11) features will be bid Lump Sum. A component item breakdown has been provided with estimated quantities for each facility, and the component item breakdown shall not be considered all inclusive. Contractors are required to review the plans and ensure their proposal covers all anticipated items to complete the work. P-8
RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE SUBTOTAL LUMP SUM BID AMOUNT ( E ): $ SUBTOTAL LUMP SUM BID ( E ): (In words) Item Item Description GRASS SWALES Unit Grass Swale Number 1.1 1.2 1.3 2.1 3.1 1001 CLEARING & GRUBBING LS 1 1 1 1 1 1002 MAINTENANCE OF TRAFFIC LS 1 1 1 1 1 1003 CONSTRUCTION STAKEOUT LS 1 1 1 1 1 1004 MOBILIZATION LS 1 1 1 1 1 1005 UTILITY LOCATES LS 1 1 1 1 1 2001 CLASS 1 EXCAVATION CY 23 233 76 78 265 2002 REMOVAL OF EXISTING PAVEMENT SY 68 111 0 0 0 3001 CULVERT INLET PROTECTION EA 2 1 0 0 0 3002 STORMWATER MANAGEMENT FACILITIY AS BUILT LS 1 1 1 1 1 CERTIFICATION 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH DEPTH SY 642 633 978 631 1089 7002 TURFGRASS ESTABLISHMENT SY 642 633 978 631 1089 7003 TYPE D SOIL STABILIZATION MATTING SY 350 218 567 294 489 7004 TREE PROTECTION FENCE LF 148 0 280 0 0 7005 ROOT PRUNNING LF 69 0 185 0 0 P-9
Item Item Description BIOSWALES Unit Bioswale Number 1.1 1.2 1.3 1.4 1.5 1.6 1001 CLEARING & GRUBBING LS 1 1 1 1 1 1 1002 MAINTENANCE OF TRAFFIC LS 1 1 1 1 1 1 1003 CONSTRUCTION STAKEOUT LS 1 1 1 1 1 1 1004 MOBILIZATION LS 1 1 1 1 1 1 2001 CLASS 1 EXCAVATION CY 214 189 100 90 511 306 2002 REMOVAL OF EXISTING PAVEMENT SY 0 150 38 0 264 202 3001 STABILIZED CONSTRUCTION ENTRANCE LS 1 1 0 0 0 0 3002 CULVERT INLET PROTECTION EA 1 1 1 0 0 0 3003 SUPERSILT FENCE LF 221 0 0 0 0 0 3004 DIVERSION FENCE LF 92 0 0 0 0 0 3005 BIORETENTION SOIL MIX CY 122 227 50 40 321 163 3002 STORMWATER MANAGEMENT FACILITIY AS BUILT LS 1 1 1 1 1 1 CERTIFICATION 5001 2 INCH HMA SIDEWALK AND 8 INCH GABC BASE SY 0 160 330 0 0 0 5002 SIDEWALK CONCRETE CURBCUTS EA 0 1 1 0 0 0 7001 PLACING FURNISHED SCREENED TOPSOIL 4 INCH SY 1031 727 318 553 726 933 DEPTH 7002 TURFGRASS ESTABLISHMENT SY 1122 897 356 583 967 1056 7003 TYPE D SOIL STABILIZATION MATTING SY 110 170 90 90 307 367 7004 TREE PROTECTION FENCE LF 148 30 0 0 0 344 7005 ROOT PRUNNING LF 14 25 0 0 0 176 ELK NECK ELEMENTARY SCHOOL STORMWATER RETROFITS AND RACINE SCHOOL ROAD STORMWATER RETROFITS FROM OLDFIELD POINT ROAD TO LONGVIEW DRIVE GRAND TOTAL LUMP SUM BID AMOUNT (A + B + C + D +E ): $ GRAND TOTAL LUMP SUM BID ( A + B + C + D + E): (In words) P-10
SPECIAL PROVISIONS CONTRACT NO. 18-12 700 PLANTINGS 1 of 1 CATEGORY 700 LANDSCAPING PLANTINGS DESCRIPTION. This work shall consist of furnishing plantings for educational outreach for the students and faculty of the Elk Neck Elementary School. MATERIALS. The following table lists the required planting plugs for each facility: Number of Plants Required Plant Name Facility 1 Submerged Gravel Wetland Facility 2 Outdoor Classroom Turtle Head 10 5 Joe Pye Weed 10 5 Butterfly Weed 10 5 Cardinal Flower 10 5 Black Eyed Susan 20 20 Purple Cone Flower 20 10 Swamp Milk Weed 10 10 Columbine 10 5 Blue Flag Iris 10 5 Lobelia 20 5 Wild Blue Indigo 10 5 Thread Leaf Coreopsis 10 5 Bee Balm 20 10 Total Number Plugs 170 95 CONSTRUCTION. The County will notify the contractor two weeks in advance of when the planting plugs shall be provided. The contractor will coordinate and delivery healthy and undamaged plugs to the job site, and after visual inspection by the inspector they will become the property and responsibility of the County. MEASUREMENT AND PAYMENT. The plantings will not be measured and will be included in the lump sum price for each facility, and included in the Grand Total Lump Sum Bid Amount. 02-2-18