Design Advisory Committee Meeting #5 December 19, 2017 1
Meeting Agenda 1. Agenda / Attendance Sheet 5 minutes 2. BEST Grant Recap 3. Review Funding Options additional information 4. Master Plan Summary 5. Discuss the recommended path forward Cheraw SD Master Plan
Cheraw SD Master Plan Timeline Phase 1 MASTER PLAN Step 1 Assessment and Investigation October 2017 Step 2 Master Plan Meeting(s) - Options DAC MEETINGS: October 23 rd #1 November 8 th #2 November 15 th #3 December 6 th #4 December 19 th #5 November-December 2017 Step 3 Draft Recommendations Late December 2017 Community Meeting Board of Education Phase 2 MP/ BEST GRANT APPLICATION Report January-February 2018 Grant App January-February 2018 Phase 3 PRE-BOND SUPPORT Cheraw 19 SD Master Plan
District Mission Statement The Cheraw School District shall strive to provide a safe environment for all students and staff and meaningful opportunities and innovative educational programs for all students so that they reach their learning potential, including that they meet or exceed state and district content standards, through partnerships between home, school and the community. Cheraw SD Master Plan
COLORADO CDE ASSESSMENT 2017 Cheraw SD Master Plan 6
BONDING Assessed Valuation = $7,150,707 Bonding capacity = $1,430,141 ($105K annual repayment) This will equate to an annual tax of $106 for a home with a market value of $100,000 (.014716 is 14.716 in mills) Other Funding Options: BEST Grant Other Grants (Gates Foundation,.) QZAB Bonds repaid with no interest COPs Capital Accrual Cheraw SD Master Plan 7
Breakdown of Assessed Value in School District 47.4% of Total Assessed Value is Agricultural 20.9% of Total Assessed Value is Residential Averages for Otero County 160 ac. Flood Irrigated land = $668/yr (62482 ac. total) 160 ac. Grazing land = $11.29/yr (386,000 ac. total) 160 ac. Waste land = $4.62/yr (40,697 ac. total) Cheraw SD Master Plan 8
(Within the school district) 36% increase over 6 years Cheraw SD Master Plan 9
Cheraw School District: 31% $1.43M Available Bonding Capacity $0 in current debt
Matching Fund Waivers: Full Waiver: Only one has ever been given, this should not be counted on Statutory Waiver: Given when bonding is maximized So, with bonding at $1.43M, statutory waivers would kick in at $4.77M project and greater Cheraw SD Master Plan 11
Cheraw SD Master Plan BEST GRANT OVERVIEW
Cheraw School Room Utilization Cheraw SD Master Plan 13
Colorado Department of Education Capacity Grade: CDE students based on actual CR size Pre-Kindergarten 38 sf/stdnt 22/20 students max 1 st 3 rd Grades 32 sf/stdnt 20/20/21 students max 4 th 5 th Grades 30 sf/stdnt 19/21 students max 6 th 12 th Grades 28 sf/stdnt 25 students max MS Science 40 sf/stdnt 28 students max HS Science 44 sf/stdnt 26 students max Cheraw SD Master Plan 14
Cheraw School Historical Enrollment Building Capacity 335 (342 CDE) SF/Student Capacity 187 SF/Student Enrollment 291 Cheraw SD Master Plan 15
Cheraw SD Master Plan 16
Cheraw SD Master Plan 17
SUMMARY OF OPTIONS 1 2 3 4 5 MAINTENANCE MAINTENANCE RENOVATION NEW PK-12 OTHERS SCHOOL REMODEL ADDITION FOR CAREER TECH CAREER TECH IDENTIFY BIGGEST ISSUES IDENTIFY BIGGEST ISSUES RENOVATE GYMS, BUILD BUILD NEW PK-12 SCHOOL AND DEVELOP A PLAN FOR AND RENOVATE MS FOR NEW CLASSROOM & FIELDS ON EXISTING IMPLEMENTATION CAREER TECH PROGRAM BUILDING AND CTE SITE 0 - $8M $2.5 - $4M $4.5M $18M $28M $-$$ $-$$ $$$ $$$$? Cheraw SD Master Plan 18
OPTION 1 The following items are currently the top ranked issues 1. Structural Issues at Maintenance Mezzanine 2. Plumbing systems (domestic, filtration and sanitary) 3. Site drainage around building and play areas 4. Wood roof joists have horizontal checking and will eventually need to be repaired 5. Cracks in exterior masonry walls gym & MS 6. Fire protection improvements (smoke hatch, smoke detectors at bleachers, fire strobes) 7. GFCI Outlets at sinks 8. Improve site lighting 9. Commercial grade counters and cabinets in Kitchen 10. Rated corridor doors in ES / Door Hardware /Secured entry 11. Code compliant play surfaces in playground 12. ADA improvements (restrooms, casework, sinks, signs, doors) 13. HVAC system thermal comfort issues 14. Science Room improvements 1 MAINTENANCE $2.8M +/- IDENTIFY BIGGEST ISSUES PLAN FOR IMPLEMENTATION Cheraw SD Master Plan 19
RENOVATION COSTS BUILDING 0-25 26-50 51-100 >100 TOTAL SITE $575,900 $343,280 $29,705 $685,815 $1,634,700 ELEMENTARY/HIGH $1,391,530 $1,881,795 $1,164,504 $452,807 $4,890,636 MIDDLE SCHOOL $545,403 $392,055 $216,962 $398,899 $1,553,319 TRANSPORTATION $8,622 $24,788 $20,050 $53,460 OVERALL $2,521,455 $2,641,918 $1,411,171 $1,557,571 $8,132,115 Cheraw SD Master Plan 20
Ouray School District Priority Matrix Cheraw SD Master Plan
Cheraw SD Master Plan Priority Matrix
Cheraw SD Master Plan Priority Matrix
RENOVATION COSTS OVER TIME (@6%/YR) YEARS 0-25 26-50 51-100 >100 TOTAL PRESENT $2,521,455 $2,641,918 $1,411,171 $1,557,571 $8,132,115 3 YRS $2,975,316.90 $3,117,463.24 $1,665,181.78 $1,837,933.78 $9,595,895.70 4 YEARS $3,126,604.20 $3,275,978.32 $1,749,852.04 $1,931,388.04 $10,083,822.60 5 YEARS $3,277,891.50 $3,434,493.40 $1,834,522.30 $2,024,842.30 $10,571,749.50 Cheraw SD Master Plan 24
Your Master Plan will provide a road map for long-term planning: Assess the condition of your buildings Show how the buildings are utilized Identify key areas for improvement Review district-wide options Collect broad stakeholder input Provide the basis for data-driven decisions Support the communication process Provide options for the future Create a strategic facility plan to guide future decisions Cheraw SD Master Plan
General findings: 1. Programmatically, the facility is generally good 2. Many building systems near end of life 3. Identified differed maintenance items 4. Survey shows low support for bond measure 5. The facility condition index is 8.1/28 = 0.29 (less than 0.50 replacement threshold) Cheraw SD Master Plan 26
Recommendations: 1. For the foreseeable future, it makes sense to remain in current facility 2. Adopt a strategic plan for addressing high priority deficiency items funded with capital reserves 3. Leverage BEST and other grants 4. Address key programmatic deficiencies: Science Room, career/technical program, nurse s station, improve Library, Improve Kitchen, Improve track 5. Build community support for building renovation Cheraw SD Master Plan 27
Ideas for building community support? 1. x Cheraw SD Master Plan 28
Thank You! www.rtaarchitects.com 32
Site Discussion: 1. District properties Homes/Gazebo 2. Site Access to fields Cheraw SD Master Plan 33
62,765 SF Overall 20,067 sf 42,699 sf 2,500 sf Cheraw School Room Uses Cheraw SD Master Plan 34
OPTION 1 COMMENTS: This option varies a lot in costs from $0-$8 million. If this option is the direction the school and community would like to take, they will work to develop a maintenance plan based on specifically selecting and analyzing the issues that they would like addressed. The question was brought up about student and school disturbances created when fixing the building maintenance issues (specifically plumbing). A plumbing contractor who is very familiar with the school s plumbing was present to discuss possible construction implications. Plumbing renovation options, such as pipe sleeving was discussed to prevent having to tear up the floor. It was discussed that sleeving could potentially reduce flow and is only a temporary fix with a lower life span than tearing up and replacing the piping entirely. (Piping is currently at expected life span) The possibility to fur wall out for new plumbing chases was also provided as an alternative fix. The sewer line going east from the cafeteria was video scoped and was found to have some sludge but so far no pipe collapsing was identified. Additionally, the piping from the cafeteria to the gymnasium piping is pretty clear. Further video scoping will be done to assess the piping in the HS wing and in the water line piping to identify any corrosion or pipe failures. PROS: Lowest cost option Flexibility to address specific and significant items/ issues to meet budget restrictions. Could be phased over time. Could potentially get a grant for the maintenance construction if maintenance items are found to specifically affect safety and health. CONS: There are a lot of unknowns so issues could become a lot worse when discovered during construction. Asbestos abatement areas could vary if additional areas are discovered during maintenance construction. The current spaces will remain as is not addressing any classroom size or programmatic issues. As the desired maintenance list is developed, some items could be missed structural, etc. Providing only a temporary fix with a lower life span than new construction. Cheraw SD Master Plan 35
OPTION 2 2 MAINTENANCE REMOVDEL FOR CAREER TECH N MAINTENANCE ITEMS RENOVATE MS TO INCORPORATE CTE (WOOD SHOP/VOAG) N Cheraw SD Master Plan 36
Career Technical Education and Applied Technology For students and community members Classes for construction trades and design Cheraw SD Master Plan
OPTION 2 COMMENTS: Generally the same comments and concerns as option 1, but adds a career tech shop and classroom. The question was brought up if the Career Tech program should be it s own new, separate building the group felt like it was not beneficial to be a separate building. PROS: Flexibility to address specific and significant items/ issues to meet budget restrictions. Adds career tech programs as requested by many community members. Lower cost than Option 3 & 4 by taking advantage of sf they already have. Flexibility and phasing possibilities could be constructed without affecting students. Possibility to be funded by a grant to address maintenance and small projects CONS: There are a lot of unknowns so issues could become a lot worse when discovered during construction. Asbestos abatement areas could vary if additional areas are discovered during maintenance construction. As the desired maintenance list is developed, some items could be missed structural, etc. Providing only a temporary fix with a lower life span than new construction. Wouldn t likely get a BEST grant for adding a career tech. program because it s not safety, health concern, but could get a grant for the maintenance construction. Taking away classroom space which gives the flexibility for use in the future. Two separate buildings is not ideal for safety concerns and the middle school needs to carry everything from building to building. Cheraw SD Master Plan 38
OPTION 3 3 RENOVATION ADDITION CAREER TECH N RENOVATE BOTH GYMS, BUILD NEW SCHOOL WING AT SOUTH INCLUDING CLASSROOMS AND CTE N Cheraw SD Master Plan 39
OPTION 3 COMMENTS: This option maintains the MS metal building (including the practice gym, music room, and classroom), the old gym, cafeteria area, kitchen, locker rooms, and preschool room. Extensive renovation would occur in the cafeteria, kitchen and locker rooms. Moderate renovation (including new flooring) would occur in the two existing gymnasiums. New construction of classrooms, library, administration and career tech shop would occur. If this option is selected, there could be various design opportunities for the covered walkway between the two schools. If this option is selected, the design needs to explore alternative locations or solutions for the equipment located in the basement. PROS: With an extensive renovation, comfort issues and maintenance items would be addressed new lighting, plumbing, electrical, mechanical, roofing, etc. Some utility cost efficiencies in new lighting and mechanical systems. Two gyms are maintained. Preserves the old main gym history, sense of community More easily lock off public from classroom spaces All general classrooms would be in one building. Career Tech, Music and P.E. would remain in the separate building. CONS: Community Cost (note: based on the max bonding, the community would be bonded the same amount of money on any construction over 4million) Option 3 and 4 technically would cost the community the same amount of money based on max bonding and applying for a waiver. Would still need to address extensive drainage issues around the entire perimeter of the areas to remain. Lose the exposed wood and beam look in the classrooms. Two separate buildings is not ideal. The bus barn remains as is with maintenance issues addressed as desired. Cheraw SD Master Plan 42
OPTION 4 4 NEW PK-12 SCHOOL BUILD NEW PK-12 SCHOOL AND FIELDS DEMOLISH EXISTING BUILDING N 300 Meter +/- Cheraw SD Master Plan 43
OPTION 4.2 4 NEW PK-12 SCHOOL BUILD NEW PK-12 SCHOOL AND FIELDS DEMOLISH EXISTING BUILDING 400 Meter N Cheraw SD Master Plan 44
NEW ENTRY CANOPY Cheraw SD Master Plan 45
ECE PLAYGROUND Cheraw SD Master Plan 46
RENOVATED EXTERIOR PLAYGROUND Cheraw SD Master Plan 47
1. IMPROVE AIR QUALITY 2. LET IN THE LIGHT 3. REDUCE NOISE 4. ENCOURAGE MOVEMENT 5. TEACH HEALTHY EATING & NUTRITION Cheraw SD Master Plan 48
Cheraw SD Master Plan Classroom Design Student-centered design Flexible furnishings
CLASSROOM ENVIRONMENT Cheraw SD Master Plan 50
Flex Spaces Connection to classrooms Creates opportunities Cheraw SD Master Plan
CLASSROOMS Cheraw SD Master Plan 52
Flex Spaces Corridors become part of the learning environment Cheraw SD Master Plan
RENOVATED CORRIDORS Cheraw SD Master Plan 54
Passively secure building Secure welcoming entry Maximum visibility Cheraw SD Master Plan
Cheraw SD Master Plan 56
Passively secure outdoor spaces Outdoor classrooms Shelter from wind Cheraw SD Master Plan
OUTDOOR CLASSROOMS Cheraw SD Master Plan 58
Warm and inviting public spaces Serves as a lobby Community space Project Approach: 21 st Century Education Spaces Cheraw SD Master Plan
Cheraw SD Master Plan
Cheraw SD Master Plan Gymnasium Design Natural Daylight Economical Construction Double Cross courts Retractable bleachers
ELEMENTARY GYMNASIUM Cheraw SD Master Plan 62
ECE CLASSROOM Cheraw SD Master Plan 63
ECE PLAYGROUND Cheraw SD Master Plan 64
Libraries as Innovation Spaces Maker spaces Flexible furnishings Cheraw SD Master Plan
Moffat K-12 Public/Activities Separation of School levels Age appropriate design Cheraw SD Master Plan
OPTION 4 COMMENTS: Entirely new construction of a school and grounds. PROS: All programmatic issues are addressed New efficient systems More desired building orientation with secure entries One school so all students are under one roof security and safety. Thoroughly address drainage issues ADA compliant Could be phased as the new school is constructed in a different location from the existing school. A BEST grant with a full waiver would end up costing the community the same amount of money as option 3. CONS: Would lose two separate gyms (Note: the gym is drawn as a larger two court gym with a divider curtain). Community Cost (note: based on the max bonding, the community would be bonded the same amount of money on any construction over 4million) Would lose the existing, historic gym Would commit to the smaller football field footprint. The bus barn remains as is with maintenance issues addressed as desired. Cheraw SD Master Plan 67
Next DAC Meeting Wednesday December 19 th, 6:00-7:30pm Agenda Items 1. Review updated/expanded options 2. Select options for recommendation Cheraw SD Master Plan