THE CORPORATION OF THE MUNICIPALITY OF BLUEWATER REGULAR COUNCIL MEETING MINUTES MONDAY, MAY 30, 2005 This regular meeting was held in the Bluewater Council Chambers MEMBERS PRESENT: Mayor Bill Dowson Deputy Mayor Paul Klopp Councillor Jim Fergusson Councillor Marg Deichert Councillor John Becker Councillor George Irvin Councillor Bill Martin Councillor Bill MacDougall Councillor Joshua McClinchey Councillor Rod Parker STAFF PRESENT: Janisse Zimmerman, Clerk-Administrator Terri Brandon, Manager of Finance Dave Johnston, Manager of Fire Services Ross Fisher, Public Works Manager Brad Dietrich, Chief Building Official Cindy Denomme, Recording Secretary 1. Mayor Dowson called to the meeting to order at 7:00 p.m. 2. 2.1 Disclosure of pecuniary interest and the general nature thereof for current meeting. None. 2.2 Disclosure of pecuniary interest and the general nature thereof for previous meeting, if absent for that meeting. None. 3. ADOPTION OF MINUTES - May 3, 2005 Special Meeting - May 9, 2005 regular Council Meeting 294-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT the Minutes of the May 3, 2005 Special Meeting and May 9, 2005 regular Council meeting be approved and adopted as circulated. 4. DELEGATIONS 295-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT we adjourn at 7:04 p.m. in order to hold a Committee of Adjustment Hearing. 4.1 Committee of Adjustment - minor variance applications The meeting reconvened at 8:00 p.m. 4.2 Frank Vanderloo 4.2.1 Hensall Landfill Site Frank Vanderloo of B.M. Ross and Associates attended the meeting and reviewed the future costs of the Hensall landfill site with council. 4.2.2 Bluewater Landfill Consolidation Frank Vanderloo of B.M. Ross and Associates also reviewed the costs for consolidating the Certificates of Approval for the 3 Bluewater landfill sites. 5. COUNCILLOR S ISSUES
Page 2 May 30, 2005 Minutes 5.1 Councillor McClinchey said that he had been asked to chair a meeting in Bayfield and he wondered what is his responsibility as a Councillor. Janisse told Joshua that he could facilitate the meeting but that he could not negotiate on behalf of the municipality. 5.2 Councillor Deichert asked whether the hydro and water are hooked up behind the old Zurich arena where the horse ring is for the Zurich Fair. Janisse to look into this. 296-2005 SECONDED BY: Rod Parker BE IT RESOLVED THAT we add a Legal Item to the In Camera Session. 6. AUTHORIZATION OF ACCOUNTS 297-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT the accounts in the amount of $77,225.44 be approved and authorized for payment as presented. 7. MANAGEMENT TEAM REPORTS 7.1 Chief Building Official - no report. 7.2 Facilities Manager - no report. 7.3 Public Works Manager 7.3.1 Mulch Pile MOTION MOVED BY: Joshua McClinchey 298-2005 SECONDED BY: Jim Fergusson BE IT RESOLVED THAT the Public Works Manager be instructed to improve the existing leaf and brush pile site in Bayfield by moving the pile further north on the lot and improving the signage. 7.3.2 Tile Drainage By-law MOTION MOVED BY: Bill MacDougall 299-2005 SECONDED BY: Joshua McClinchey BE IT RESOLVED THAT By-law No. 26-2005, being a by-law to adopt a policy regarding Tile drainage and sub-drains, be given first, second and third reading and finally passed this 30 th day of May, 2005. 7.3.3 Landfill Cover Quotes 300-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT having received the following tenders for landfill cover for the Hay Ward landfill: C.E. Reid $304.95 tax included Corbett & Young Inc. $374.50 tax included That the tender be awarded to C.E. Reid in the amount of $304.95 tax included.
Page 3 May 30, 2005 Minutes 301-2005 SECONDED BY: John Becker BE IT RESOLVED THAT having received the following tender for landfill cover for the Hensall Ward landfill: C.E. Reid $176.55 tax included Corbett & Young Inc $374.50 tax included That the tender be awarded to C.E. Reid in the amount of $176.55 tax included. MOTION MOVED BY: Bill Martin 302-2005 SECONDED BY: George Irvin BE IT RESOLVED THAT having received the following tender for landfill cover for the Stanley Ward landfill: C.E. Reid $535.00 tax included Hayter Excavating Inc. $535.00 tax included Corbett & Young Inc. $374.50 tax included That the tender be awarded to Corbett & Young Inc. in the amount of $374.50 tax included. 7.3.4 Tipping Fees By-law The Fees by-law will be checked to determine if there are any requirements that affect this by-law. 7.3.5 Plow Truck Quotes 303-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT the Mayor be authorized to work with the Public Works Manager to select the tender for the plow truck. 7.3.6 IWOC Report - Information The Public Works Managers report is attached to these Minutes as Schedule A. 7.4 Finance Manager 7.4.1 Norman Heights Drain 304-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT $44,036.39 be taken from the Hay Working Funds Reserve to pay the balance of the Norman Heights Drain, 7.4.2 Bayfield Ratepayers Association - Information 7.4.3 Financial Statements Information 7.4.4 Utilities Budget Breakdown - Information 7.4.5 Legal Fees Terri reported that the legal fees cost will be higher than anticipated for 2005. 305-2005 SECONDED BY: Paul Klopp BE IT RESOLVED THAT we move $70,000 from the Working Fund Reserve and put in the Legal and Professional Fees. The Finance Managers report is attached to these Minutes as Schedule B.
Page 4 May 30, 2005 Minutes 7.5 Fire Services Manager 7.5.1 Zurich Fire Station Pumper Lease 306-2005 SECONDED BY: Jim Fergusson BE IT RESOLVED THAT the Zurich Fire Station Pumper Lease be financed by placing the highest amount possible within the budget as a down payment and the balance @ 3.25% over 36 months. The Fire Services Managers report is attached to these Minutes as Schedule C. 7.6 Clerk-Administrator - no report. 8. ITEMS REQUIRING ACTION 8.1 By-law No. 25-2005 - deem lots 2 and 3, plan 103, Stanley West ward MOTION MOVED BY: George Irvin 307-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT By-law No. 25-2005, being a by-law to deem registered plans or parts thereof not to be registered, be given first, second and third reading and finally passed this 30 th day of May. 8.2 Tile Drain Loan Application - lot 28, concession 9, Hay East ward 308-2005 SECONDED BY: Jim Fergusson BE IT RESOLVED THAT the tile drain application for Lot 28, Concession 9, in the Ward of Hay East be approved for the amount of $50,000.00 or 75% of the cost of the construction, whichever is less, subject to the availability of funding from the Ministry of Agriculture. 309-2005 SECONDED BY: Marg Deichert BE IT RESOLVED THAT we move Item 8.3 to in camera as Personnel Matter. 8.4 Councillor Joshua McClinchey - resignation of office 310-2005 SECONDED BY: George Irvin BE IT RESOLVED THAT the Council of the Municipality of Bluewater accepts, with regret, the resignation of Councillor Joshua McClinchey as Councillor Bayfield Ward. Councillor McClinchey said that he has worked hard for the Ward of Bayfield. His decision to resign is strictly a personal one. He thanked the people of Bayfield and wished the best to council and staff. 8.5 Petition for Section 78 Report - Coleman-Peck Municipal Drain 311-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT the petition for maintenance of the Coleman-Peck Municipal Drain be accepted and NorthWest Consulting be appointed as Engineer for the project.
Page 5 May 30, 2005 Minutes 8.6 Loyal Orange Lodge of Huron County - cairn in Clan Gregor Square MOTION MOVED BY: Bill MacDougall 312-2005 SECONDED BY: Joshua McClinchey BE IT RESOLVED THAT the Council of the Municipality of Bluewater give permission to the Loyal Orange Lodge of Huron County to place bricks around the cairn in Clan Gregor Square, Ward of Bayfield, subject to permission from Clan Gregor Square Revitalization Committee and the Heritage Committee. 8.7 Clan Gregor Revitalization Committee - old playground equipment 313-2005 SECONDED BY: Joshua McClinchey BE IT RESOLVED THAT the old playground equipment in Clan Gregor Square, Bayfield be given to the Clan Gregor Square Revitalization Committee to auction as a fund-raiser for the Square project subject to the equipment being upgraded and inspected by the Facilities Manager. 8.8 Development Charges By-law - cost estimate for preparation MOTIN MOVED BY: Marg Deichert 314-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT B.M. Ross and Associates be instructed to prepare a Background Report and Draft By-law for Development Charges at a cost not to exceed $12,500. 8.9 Economic Development & Tourism Committee - recommendation re grant 315-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT a grant of $2500. be approved to the Shakespeare to the Shoreline project and that the funds be taken from Economic Development Reserve. 8.10 County of Huron Severance Applications 8.10.1 B28/05 and B29/05 Savage & Pond - Hay West Ward 316-2005 SECONDED BY: Joshua McClinchey BE IT RESOLVED THAT the Council of the Municipality of Bluewater support Severance application B28/05 subject to the following: -the Chief Building Official be provided with a copy of the survey. 317-2005 SECONDED BY: George Irvin BE IT RESOLVED THAT the Council of the Municipality of Bluewater support Severance application B29/05 subject to the following: -the Chief Building Official be provided with a copy of the survey. 8.10.2 B33/05 Soer South Huron 318-2005 SECONDED BY: Rod Parker BE IT RESOLVED THAT the Council of the Municipality of Bluewater have no concerns with Severance Application B33/05 in the Municipality of South Huron.
Page 6 May 30, 2005 Minutes 8.10.3 B19/05 Hoffman South Huron 319-2005 SECONDED BY: Bill Martin BE IT RESOLVED THAT the Council of the Municipality of Bluewater have no concerns with Severance Application B19/05 in the Municipality of South Huron. 8.11 Requests for Support 8.11.1 County of Essex education funding MOTION MOVED BY: Joshua McClinchey 320-2005 SECONDED BY: Marg Deichert BE IT RESOLVED THAT the Council of the Municipality of Bluewater hereby supports the resolution of the Corporation of the County of Essex regarding education funding. 8.11.2 County of Bruce long term care funding MOTION MOVED BY: Bill Martin 321-2005 SECONDED BY: Bill MacDougall BE IT RESOLVED THAT the Council of the Municipality of Bluewater hereby supports the resolution of the Corporation of the County of the County of Bruce regarding long term care funding. 8.11.3 AMO slow moving farm vehicle signage MOTION MOVED BY: Bill Martin 322-2005 SECONDED BY: John Becker BE IT RESOLVED THAT the Council of the Municipality of Bluewater hereby supports the resolution of the Association of Municipalities of Ontario (AMO) regarding slow moving farm vehicle signage. 9. CONVENTIONS, COURSES AND INVITATIONS 9.1 Bluewater - water/sewage rates public meeting June 11/05, Zurich Complex 9.2 Bluewater - on-site meeting Rathwell Drain June 2/05, 10 am 9.3 Bruce Grey Huron Perth G.T. Training Board - annual general meeting June 16/05 9.4 Blue Water Rest Home - 40 th anniversary celebration June 12/05, 1 to 5 pm 9.5 Huron United Way - community consultation various dates and locations 10. COMMITTEE AND BOARD REPORTS 11. NEW BUSINESS 12. QUESTIONS OR COMMENTS FROM THE GALLERY 13. INFORMATION ITEMS -AMO -Member Alert May 11/05 re Early Learning & Child Care Agreement in Principle -Member Alert May 17/05 re Ontario Municipal Partnership Fund -Member Alert May 24/05 re Employment Supports for Ontario Works recipients -Member Alert May 24/05 re Building Code Amendment Act
Page 7 May 30, 2005 Minutes Information items continued. -Member Alert May 25/05 re AMO meetings with Provincial Ministries -News Release May 11/05 re 2005 Provincial Budget impact on municipalities -Bayfield Ratepayers Association -letter May 8/05 re Huron County Budget 2005 -Bluewater Health and Safety Committee -minutes May 10/05 re Staff training and Facility inspections -Clinton Public Hospital -letter May 15/05 re Fundraising Gala -Huron County Planning Department -News Release May 24/05 re Clean Water Project funding -Huron County Library -letter May/05 re Statistics Report April 2005 -Jerry J. Ouellette, MPP, Oshawa -letter April 11/05 re Bill 165, Elected Officials Immunity Act 2004 -Ministry of Agriculture and Food -letter May 12/05 re Tile Loan Program 2005-2006 -Ministry of the Environment -letter May 12/05 re COMRIF program funding -Ministry of Public Infrastructure Renewal -Backgrounder May 25/05 re Five-Year Public Infrastructure Investment Plan -Ontario Provincial Police -Media Releases May 9/05 to May 24/05 -Premier of Ontario -letter May 25/05 re Volunteer Firefighters -ROMA Executive Committee -letter May 2005 re Update from May 5 th meeting 14. BUSINESS ARISING FROM THE INFORMATION ITEMS 323-2005 SECONDED BY: George Irvin BE IT RESOLVED THAT we continued past the 11:00 p.m. deadline until the Agenda is complete. 15. IN CAMERA SESSION MOTION MOVED BY: Bill MacDougall 324-2005 SECONDED BY: John Becker BE IT RESOLVED THAT we go in camera at 10:58 p.m. in order to discuss Personnel and Legal Matters. 15.1 Personnel Matter 15.2 Legal Matter 15.3 Legal Matter MOTION MOVED BY: George Irvin 325-2005 SECONDED BY: Joshua McClinchey BE IT RESOLVED THAT we rise from in camera session at 11:25 p.m. 326-2005 SECONDED BY: George Irvin BE IT RESOLVED THAT we accept the recommendation in the Clerk s report to hire Fred Galloway. MOTION LOST
Page 8 - May 30, 2005 Minutes 327-2005 SECONDED BY: Marg Deichert BE IT RESOLVED THAT the Clerk be directed to send out the RFP, as drafted, for the Operational/Council Review. 16. ADJOURNMENT MOTION MOVED BY: Bill Martin 328-2005 SECONDED BY: John Becker BE IT RESOLVED THAT all items not specifically dealt with be noted and filed. Mayor Dowson adjourned the meeting at 11:40 p.m.