DIGITAL LEGAL SPEND MANAGEMENT

1 ENNO QUADE

DIGITALE HERAUSFORDERER TREIBEN EINEN KEIL ZWISCHEN ETABLIERTE KANZLEIEN UND IHRE KUNDEN Real Estate DD M&A Ongoing DD Risk Control... Access to Justice z.b. Erfassung von Informationen aus Digitalen Datenräumen z.b. Kundenspezifische Redflag Reports; algorithmische rechtliche Prüfungen DIGITAL DISRUPTION DIGITALE DISRUPTION 3 September 2017

Risk Control Legal Spend BEST IN SUITE Fast adaption by Law Coders Project Management ( Agreaming ) Digital Legal Department Case Handling Subsidiary Management Contract Generation Virtual Boardrooms Contract Management (Permanent Due Diligence) 6 2018 Software AG. All rights reserved. For internal use only

LEGAL SPEND A BUSINESS CASE Total Legal Fee Budget: ~ 10,000,000.- EUR Total virtual Savings: > 3,000,000.- EUR Investment 30 Days (~30,000.- EUR) Return of investment 10,000% 11 2018 Software AG. All rights reserved. For internal use only

LEGAL SPEND MANAGEMENT IN a [DIGITAL] Legal Department? To create value on law firm s and company s side an externallegalmanager makes sourcing smarter, faster and much more transparent. 13 2017 Software AG. All rights reserved. For internal use only

SOURCING OF EXTERNAL LEGAL SERVICES 1 st Step: define our Processes Plan & Strategy Plan & Strategy Build Run Plan & Strategy Build Run User Knowledge Management Develop Knowledge Transfer Plan Transfer Methodology Knowledge to Core Team Transfer Knowledge to End-User Business Case Management Develop Business Case Strawman Conduct Business Value Engineering Workshop Execute Value Determination Interviews, Workshops an... Calculate Business Case Align Business Case with Project Plan Confirm Business Case against Solution Design Confirm Business Case against Test Plan and Results Review Business Case User Knowledge Management Business Value Management Develop Knowledge Transfer Plan Define Critical Value Success Determination Factors Manage Transformation Plan Develop KPI Framework Evaluate Solution Establish Continuous KPI Analytics Measure & Analyze Performance Business Case Management Develop Process Portfolio Define Business Performance Model Analyze Process Performance Identify Improvement Opportunities Develop & Prioritize To- Be Process Scenarios Define Solution Requirements Define Future Business Architecture Define Transformatio n Plan Develop Business Case Strawman Conduct Business Value Engineering Workshop Ex De In Wor As-Is Baseline with ARIS Assess Process Maturity Define and Configure ARIS Conventions Demonstrate Realization Capture AS-IS Baseline Business Value Management Design Governance Roles for ARIS Define Critical Success Factors Value Determination Reporting Define Reporting Requirements Complete Reporting Manage Transformation Plan Develop Process Portfolio Define Business Performance Model Analyze Process Performanc Business Monitoring and Optimization Enable Close Continuous Transformation Process Project Improvement Transformation Adoption Enrich Prepare Process & KPI Organizational Design for IT Transformation Implementati... 14 2017 Software AG. All rights reserved. For internal use only

ASK YOURSELF How to identify and maintain your preferred providers Who? are our preferred external legal providers How? to identify/ list/ renew such provides Rating Quality and Reliability are key honor Quality! Regional and Legal Area approach. Use an efficient digital tool. Rate your providers (PROJECT) SUCCESS 15 2017 Software AG. All rights reserved. For internal use only

DIGITAL LEGAL SPEND MANAGEMENT (APP LIVE DEMO) Inhouse Legal Law Firm Drive utilization Secure objectives and value external Legal Manager Streamline communication Improve Relationship/ Rating Scale with Tender Template s Get best Quality and Price Direct Access to App incl. structured proposals (time saving in tenderings) Win Transparency 17 2017 Software AG. All rights reserved. For internal use only