MGM Brakes 856 Ship Notice / Manifest VERSION: ANSI ASC X12 4010 FINAL Created: June 24, 2004 856Specs.rtf 1
856 Ship Notice/Manifest Functional Group=SH This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.the sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment. Heading: Pos Id Segment Name Req Max Use 010 ST Transaction Set Header M 1 020 BSN Beginning Segment for Ship Notice M 1 030 DTM Date/Time Reference M 10 Repeat Notes Detail: Pos Id Segment Name Req Max Use Repeat Notes LOOP ID - HL 200000 010 HL Hierarchical Level SHIPMENT M 1 020 PRF Purchase Order Reference M 1 030 MEA Measurements M 1 040 TD1 Carrier Details (Quantity and Weight) M 2 050 TD5 Carrier Details (Routing Sequence/Transit Time) M 1 060 TD3 Carrier Details (Equipment) M 1 070 REF Reference Identification M 3 LOOP ID - N1 3 010 N1 Name M 1 LOOP ID - HL 200000 010 HL Hierarchical Level ITEM M 1 020 LIN Item Identification M 1 030 SN1 Item Detail (Shipment) M 1 040 PRF Purchase Order Reference M 1 050 CLD Load Detail O 1 060 REF Reference Identification C 30 Summary: Pos Id Segment Name Req Max Use 010 CTT Transaction Totals M 1 020 SE Transaction Set Trailer M 1 Repeat Notes 856Specs.rtf 2
ST Transaction Set Header To indicate the start of a transaction set and to assign a control number Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 Ref Id Element Name Req Type Min/Max ST01 143 Transaction Set Identifier Code Description: Code uniquely identifying a Transaction Set Will always be '856'. 856 Ship Notice/Manifest M ID 3/3 ST02 329 Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 856Specs.rtf 3
BSN Beginning Segment for Ship Notice Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 4 To transmit identifying numbers, dates, and other basic data relating to the transaction set Ref Id Element Name Req Type Min/Max BSN01 353 Transaction Set Purpose Code Description: Code identifying purpose of transaction set Will always be '00'. 00 Original BSN02 396 Shipment Identification Description: A unique control number assigned by the original shipper to identify a specific shipment Unique supplier-assigned number (SID)THAT IS NOT REPEATED WITHIN A ONE YEAR PERIOD. BSN03 373 Date Description: Date expressed as CCYYMMDD BSN04 337 Time Description: HHMM M AN 1/10 M DT 8/8 M TM 4/4 856Specs.rtf 4
DTM Date/Time Reference Pos: 040 Max: 10 Heading - Mandatory Loop: N/A Elements: 3 To specify pertinent dates and times Ref Id Element Name Req Type Min/Max DTM01 374 Date/Time Qualifier Description: Code specifying type of date or time, or both date and time DTM01 will always be '011'. 011 Shipped M ID 3/3 DTM02 373 Date Description: Date expressed as CCYYMMDD DTM03 337 Time Description: HHMM M DT 8/8 M TM 4/4 856Specs.rtf 5
HL Hierarchical Level SHIPMENT Pos: 010 Max: 1 Loop: HL Elements: 2 To identify dependencies among and the content of hierarchically related groups of data segments Ref Id Element Name Req Type Min/Max HL01 628 Hierarchical ID Number Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL01 will always be '1'. M AN 1/1 HL03 735 Hierarchical Level Code Description: Code defining the characteristic of a level in a hierarchical structure S Shipment M ID 1/1 856Specs.rtf 6
PRF Purchase Order Reference Pos: 020 Max: 1 Loop: HL Elements: 2 To provide reference to a specific purchase order Ref Id Element Name Req Type Min/Max PRF01 324 Purchase Order Number Description: Identifying number for Purchase Order assigned by the orderer/purchaser If a PO number is used at the item level, it overrides this PO. PRF04 323 Purchase Order Date Description: Date assigned by the purchaser to Purchase Order expressed in format CCYYMMDD. M AN 1/20 M DT 8/8 856Specs.rtf 7
MEA Measurements Pos: 030 Max: 1 Loop: HL Elements: 4 To specify physical measurements or counts, including dimensions, tolerances, variances, and weights. Ref Id Element Name Req Type Min/Max MEA01 737 Measurement Reference ID Code Description: Code identifying the broad category to which a measurement applies MEA01 will always be 'PD'. PD Physical Dimensions MEA02 738 Measurement Qualifier Description: Code identifying a specific product or process characteristic to which a measurement applies MEA02 will always be 'G'. G Gross Weight MEA03 739 Measurement Value Description: The value of the measurement M ID 1/1 M R 1/6 MEA04 C001 Composite Unit of Measure Description: To identify a composite unit of measure MEA04 will always be 'LB'. M Comp 355 Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken LB Pound Shipment Level 856Specs.rtf 8
TD1 Carrier Details (Quantity and Weight) Pos: 040 Max: 2 Loop: HL Elements: 2 To specify the transportation details relative to commodity, weight, and quantity Ref Id Element Name Req Type Min/Max TD101 103 Packaging Code Description: Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required Use Packaging Code of the shipping unit (e.g. ten boxes on one pallet is specified as one pallet). M AN 3/5 All valid X12 codes are used. Some typical codes from ANSI ASC X12 Data Element Dictionary are: "BAG13" = Bag; "BBL52" = Barrel; "BIN51" = Wire Mesh Bin; "BIN52" = Steel Bin; "BOX25" = Cardboard Box; "COL52" = Steel Coil; "CRT71" = Crate; "CTN25" = Cardboard Carton; "LSE71" = Loose; "MIX90" = Mixed; "PLT71" = Pallet; "RCK58" = Rack; "SKD71" = Skid; TD102 80 Lading Quantity Description: Number of units of the lading commodity M N0 1/7 This should be either the total number of skids or total cartons on the entire shipment. Shipment Level 856Specs.rtf 9
TD5 Carrier Details (Routing Sequence/Transit Time) Pos: 050 Max: 1 Loop: HL Elements: 4 To specify the carrier and sequence of routing and provide transit time information Ref Id Element Name Req Type Min/Max TD501 133 Routing Sequence Code Description: Code describing the relationship of a carrier to a specific shipment movement TD501 will always be 'B'. B Origin/Delivery Carrier (Any Mode) M ID 1/1 TD502 66 Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) TD502 will always be '2'. 2 Standard Carrier Alpha Code (SCAC) TD503 67 Identification Code Description: SCAC code. TD504 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment A Air M Motor (Common Carrier) Q Conventional Ocean R Rail LT Less Than Trailer Load (LTL) M ID 1/1 M AN 4/4 M ID 1/2 Shipment Level 856Specs.rtf 10
TD3 Carrier Details (Equipment) Pos: 060 Max: 1 Loop: HL Elements: 2 To specify transportation details relating to the equipment used by the carrier Ref Id Element Name Req Type Min/Max TD301 40 Equipment Description Code Description: Code identifying type of equipment used for shipment TD301 will always be 'TL'. TL Trailer (not otherwise specified) TD303 207 Equipment Number Description: Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) M AN 1/10 Shipment Level 856Specs.rtf 11
REF Reference Identification Pos: 070 Max: 3 Loop: HL Elements: 2 To specify identifying information Ref Id Element Name Req Type Min/Max REF01 128 Reference Identification Qualifier Description: Code qualifying the Reference Identification BM Bill of Lading Number CN Carrier's Reference Number (PRO/Invoice) PK Packing List Number REF02 127 Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C AN 1/30 1. Bill of Lading #, max. size: 16 2. Carrier's PRO #, max. size:30 3. Packing List #, max. size: 16 856Specs.rtf 12
N1 Name To identify a party by type of organization, name, and code Pos: 010 Max: 1 Loop: N1 Elements: 4 Ref Id Element Name Req Type Min/Max N101 98 Entity Identifier Code Description: Code identifying an organizational entity, a physical location, property or an individual ST Ship To SU Supplier/Manufacturer N102 93 Name Description: Free-form name N103 66 Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer's Agent N104 67 Identification Code Description: Code identifying a party or other code When N101 = 'SU' then N104 must contain MGM's assigned vendor code for the supplier. When N101 = 'ST' then N104 must contain MGM's assigned Ship To code 00010 Cloverdale, CA 00040 Murphy, NC C AN 1/35 M AN 2/5 Shipment Level 856Specs.rtf 13
HL Hierarchical Level ITEM Pos: 010 Max: 1 Loop: HL Elements: 2 To identify dependencies among and the content of hierarchically related groups of data segments Ref Id Element Name Req Type Min/Max HL01 628 Hierarchical ID Number Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL01 must start with 1 and increment by 1 for each subsequent HL loop. M AN 1/3 HL03 735 Hierarchical Level Code Description: Code defining the characteristic of a level in a hierarchical structure I Item M ID 1/1 856Specs.rtf 14
LIN Item Identification Pos: 020 Max: 1 Loop: HL Elements: 9 To specify basic item identification data Ref Id Element Name Req Type Min/Max LIN01 350 Assigned Identification Description: Alphanumeric characters assigned for differentiation within a transaction set Values must start with 1 and increment by 1 for each subsequent LIN segment. M AN 1/3 LIN02 235 Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 will always be 'BP'. BP Buyer's Part Number LIN03 234 Product/Service ID Description: Identifying number for a product or service Buyer's Part Number LIN04 235 Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN04 will always be 'VP. VP Vendor's Part Number LIN05 234 Product/Service ID Description: Identifying number for a product or service Vendor's Part Number LIN06 235 Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN06 will always be 'EC. EC Engineering Change Level LIN07 234 Product/Service ID Description: Identifying number for a product or service Engineering Change Level / Rev as shown on MGM drawing. LIN08 235 Product/Service ID Qualifier Description: Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN08 will always be 'LT. LT Lot Number. LIN09 234 Product/Service ID Description: Identifying number for a product or service Lot Number M AN 1/25 M AN 1/25 M AN 1/25 M AN 1/25 856Specs.rtf 15
SN1 Item Detail (Shipment) Pos: 030 Max: 1 Loop: HL Elements: 2 To specify line-item detail relative to shipment Ref Id Element Name Req Type Min/Max SN102 382 Number of Units Shipped Description: Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set M R 1/7 Use whole numbers to identify the total number of units for this part. SN103 355 Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken This should be the same Unit of Measure provided on the corresponding releasing document (830, 850). 856Specs.rtf 16
PRF Purchase Order Reference Pos: 040 Max: 1 Loop: HL Elements: 3 To provide reference to a specific purchase order Ref Id Element Name Req Type Min/Max PRF01 324 Purchase Order Number Description: Identifying number for Purchase Order assigned by the orderer/purchaser This PO, if used, orverrides the PO at the shipment level. PRF04 323 Purchase Order Date Description: Date assigned by the purchaser to Purchase Order expressed in format CCYYMMDD. M AN 1/20 M DT 8/8 PRF05 350 PO Line number Description: Alphanumeric characters assigned for differentiation within a transaction set M AN 1/3 856Specs.rtf 17
CLD Load Detail Pos: 050 Max: 1 Loop: HL Elements: 3 To specify the number of material loads shipped. Ref Id Element Name Req Type Min/Max CLD01 622 Number of loads. Description: Number of customer-defined loads shipped by the supplier. This should identify the number of cartons, boxes, etc. for this part. CLD02 382 Number of units shipped. Description: Numeric value of units shipped in manufacturer s shipping units for a line item or transaction set. This should identify the number of units per carton, box, etc. CLD03 103 Packaging code. Description: Code identifying the type of packaging; Part 1: Packaging form, Part 2: Packaging material; If the data element is used, then part 1 is always required. M N0 1/5 M R 1/10 O AN 3/5 The sum of the CLD-01 element times the CLD-02 element for the particular part number shipped should equal the total quantity represented in the SN1-02 element. example: SN1-02 = 105 PCS shipped in 6 CTNS 5 @ 20 PCS = 100 105 1 @ 5 PCS = 5 Example SN1**105*EA PRF*0060763 CLD*5*20*CTN25 CLD*1*5*CTN25 856Specs.rtf 18
REF Reference Identification Pos: 060 Max: 30 Detail - Conditional Loop: HL Elements: 2 To specify identifying information Ref Id Element Name Req Type Min/Max REF01 128 Reference Identification Qualifier Description: Code qualifying the Reference Identification LS Bar-Coded Serial Number LT Lot Number PK Packing List Number SE Serial Number HC Heat Code ZZ Mutually Defined REF02 127 Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier ID 2/2 C AN 1/15 1. REF*PK is used at this level only if multiple PK slips are sent with shipment. 856Specs.rtf 19
CTT Transaction Totals Pos: 010 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To transmit a hash total for a specific element in the transaction set Ref Id Element Name Req Type Min/Max CTT01 354 Number of Line Items Description: Total number of line items in the transaction set Total number of HL segments M N0 1/6 CTT02 347 Hash Total Hash total of quantity shipped (SN102) M R 1/10 856Specs.rtf 20
SE Transaction Set Trailer Pos: 020 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Ref Id Element Name Req Type Min/Max SE01 96 Number of Included Segments Description: Total number of segments included in a transaction set including ST and SE segments M N0 1/10 SE02 329 Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set M AN 4/9 856Specs.rtf 21