Board CEO Executive GOVERNANCE DELEGATIONS Governing Documents Matters concerning the governance of the organisation. Development, implementation and review of the Constitution (or Rules) of the organisation. Development, approval and review. Creation, approval and review, including compliance with all relevant legislation. Members review of Constitution Constitution; Board Charter; GOV210 Overarching Governance GOV214 Policy Making; All GOV policies Membership Approval of membership applications; Maintenance of membership registers (Including stakeholder) Reporting to membership Arrangements for the Annual General Meeting and other members' meetings Board Director recruitment Members Company Secretary maintains registers Company Secretary assistance Constitution Constitution Appointment, and review of CEO Selection and appointment of the CEO and approval of the CEO position description and contract. Review of CEO performance against KPIs and position description, including salary and performance bonus. Constitution; GOV241 Board CEO Delegation Strategy and Business Planning Approval of strategic and business plans In conjunction with the CEO and Executive team, formulation and approval of strategic goals and objectives. Board Charter; GOV241 Board/CEO Delegation
Board CEO Executive Risk Management Review and approval of Framework Policy. Regular review and approval of the Register and associated reporting systems FARM Committee and Board GOV 222 Risk Management Delegations Delegations of Authority to the CEO Constitution; Board Charter; GOV 240 Board/CEO Linkage; GOV241 Board CEO Delegation; CEO Limitations Policies (GOV250-260); BUS 700 Financial Delegations of Authority Legislative Compliance ORG 117 Legislative Compliance Policy and Financial Governance Approval of annual and directors, Auditors reports. Board Constitution; Board Charter Approval of borrowing or giving security over assets. Board following FARM Committee Recommendation Constitution Approval of annual consolidated budgets Board following FARM Committee Recommendation Committee Constitution; Board Charter Expenditure: Any unbudgeted expenditure over $10,000 GOV251 Financial Management; BUS700 Financial Delegations Planned expenditure in excess of $50,000 GOV251 Financial Management; BUS700 Financial Delegations Planned expenditure in excess of $20,000 but below $50,000 3 Quotes Minimum (except where "preferred supplier" GOV251 Financial Management; BUS700 Financial Delegations
Board CEO Executive status has been agreed to by the Board) Up to $10,000 unbudgeted items Up to $50,000 accumulated spending in one financial year. CEO Accumulated spending reported monthly to the FARM BUS700 Financial Delegations Up to $10,000 budgeted items BUS700 Financial Delegations Up to $5,000 unbudgeted items Up to $25,000 accumulated spending in one financial year. Up to $5,000 budget reallocations BUS700 Financial Delegations BUS700 Financial Delegations Investment and Capital expenditure FARM Committee Quotes & Tenders 3 quote minimum, (except where preferred supplier status has been agreed to prior) BUS 710, Purchasing and Insurance Public & Products Liability, D&O, Professional Indemnity, Entity Fidelity, Medical Indemnity, Personal Accident, Volunteer Property Damage Bad debt write off Board & CEO Constitution
Board CEO Executive Legal and Contract Delegations (within financial delegation limits) MOUs, contracts, service and lease agreements CEO only as delegated GOV241 Board CEO Delegation Legal Advice GOV241 Board CEO Delegation OH&S Provision of Safe and Ethical Workplace Board, Management, all Staff & Volunteers ORG101 Ethical Work Practice Policy and ; HR 302 Discrimination, Harassment and Bullying Policy; ORG 104 Privacy Policy and ; OHS 400 OH&S Policy and OH&S Governance Board; CEO; relevant ED & HR OHS400 OH&S Policy Consumer and Carer Participation Board Sub Committee, CEO, Executive Directors, s & s CS524 Consumer and Carer Participation Policy and ; Consumer Participation Framework; Consumer and Stakeholder Collaboration Committee TOR ORGANISATIONAL DELEGATIONS Provision of Safe and Board, Management, all Staff & Volunteers ORG101 Ethical Work Practice Policy and ;
Ethical Workplace Board CEO Executive Implement strategic plan HR 302 Discrimination, Harassment and Bullying Policy; ORG 104 Privacy Policy and ; OHS 400 OH&S Policy and Operational Plan Program and Services Planning Strategic Plan, Operational Plan Financial Delegations Authorisation of Expenditure Up to $1,000 unbudgeted items Up to $5,000 accumulated spending in one financial year Up to $2,000 budgeted items Up to $1,000 budget reallocations Up to $1,000 budgeted Items Hospitality Provision of hospitality BUS700 Financial Delegations BUS700 Financial Delegations BUS700 Financial Delegations BUS700 Financial Delegations BUS713 Hospitality Gifts Benefits and Hospitality Receipt of GBH BUS 712 Gifts Benefits and Hospitality Reimbursement Staff/Client Expenses Line Purchasing Line Finance & Assets (within financial delegation limits)
Board CEO Executive Budget Board, CEO & CFO Annual Budget Plant & Equipment CFO BUS 710, Purchasing and Inventory Records CFO Suggest Remove Equipment Loan/Hire CFO BUS 710, Purchasing and Fees & Charges CFO Suggest Remove Taxation CFO Taxation Legislation Credit Cards Quotes & Tenders CFO BUS 710, Purchasing and Capital Expenditure Payroll Insurance - Consultants Property, Assets and WorkCover 3 quote minimum, (except where preferred supplier status has been agreed to prior) BUS 710, Purchasing and BUS 710, Purchasing and CFO & HR BUS 710, Purchasing and CFO BUS 710, Purchasing and BUS 710, Purchasing and Contractors Exec Directors & Regional s BUS 710, Purchasing and Policies, s, Guidelines and Forms Policy Authorisation Delegated Authority from the Board for organisational policies. ORG 100 Policy Development and Review
Board CEO Executive Policy Creation Quality Services ORG 100 Policy Development and Review Policy Review Refer to specific policies Quality Services ORG 100 Policy Development and Review Policy Publication Quality Services ORG 100 Policy Development and Review Motor Vehicles Fleet Management Vehicle Purchase Vehicle Maintenance Personal Use Authorisation Insurance Claims management CFO HR310 Motor Vehicle Policy and CFO & Regional CFO and Regional ED & Regional CFO HR310 Motor Vehicle Policy and HR310 Motor Vehicle Policy and HR310 Motor Vehicle Policy and ; Garaging Company Vehicles Form HR310 Motor Vehicle Policy and ; HR310 F1 Motor Vehicle Accident Information Form HR Create new position not already included in budget CEO Employment Contracts Executive Director & HR HR Templates Recruitment Level: Support Worker Fill a vacancy already Regional / & HR
Board CEO Executive include in budget Position Description HR & Regional / HR Templates Job Advertisement HR & Regional / HR Templates Chair Interview Panel Determine Successful Candidate (s) HR, & appointment and preemployment requirements HR Officer All pre-employment checks - Police Checks, Working with Checks, Disqualified Carer Register Tax file number, superannuation fund Contract Variations HR and Regional / Recruitment Level: Fill a vacancy already include in budget Position Description Job Advertisement Regional / & HR HR & Regional / HR & Regional /
Board CEO Executive Chair Interview Panel Determine Successful Candidate (s) appointment and preemployment requirements Contract Variations HR, Regional / HR Officer HR, Regional / Recruitment Level: Fill a vacancy already include in budget Position Description Job Advertisement Chair Interview Panel Determine Successful Candidate (s) appointment and preemployment requirements HR, Regional HR, Regional HR, Regional Regional HR, Regional HR Officer
Board CEO Executive Contract Variations HR, Regional Recruitment Level: Regional Fill a vacancy already include in budget Position Description Job Advertisement Chair Interview Panel Determine Successful Candidate (s) appointment and preemployment requirements Contract Variations HR HR HR CEO, HR CEO, HR HR Officer CEO, HR Recruitment Level: Executive Fill a vacancy already include in budget Position Description CEO, HR CEO, HR
Board CEO Executive Job Advertisement CEO, HR Chair Interview Panel CEO Determine Successful Candidate (s) appointment and preemployment requirements Contract Variations Board, CEO, HR HR Officer Board, CEO Recruitment Level: CEO Position Description Job Advertisement Chair Interview Panel Determine Successful Candidate (s) appointment and preemployment requirements HR Officer
Board CEO Executive Contract Variations Leave Provisions General Accrued Day Off authorisation Line HR313 Accrued Day Off Policy and Time in Lieu authorisation Line HR314 Time in Lieu Policy and Leave Annual Leave Personal Leave Compassionate Leave Parental Leave Line HR318 Leave Policy and ; MyStaffInfo Line HR318 Leave Policy and ; MyStaffInfo HR & Line HR & Line HR318 Leave Policy and ; MyStaffInfo HR318 Leave Policy and ; HR319 Parental Leave Policy and ; MyStaffInfo Study Leave Executive Director & HR & Line HR318 Leave Policy and ; HR320 F1 Study Leave Application Form; MyStaffInfo Long Service Leave Ceremonial Leave Leave Without Pay Executive Director & HR & Regional or as delegated HR & Line Executive Director, Regional / Timesheet Authorisation Line HR318 Leave Policy and ; MyStaffInfo HR318 Leave Policy and ; MyStaffInfo HR318 Leave Policy and ; MyStaffInfo
Board CEO Executive Acting Appointments Executive Director, HR, Regional / Transfers & Secondment Executive Director, HR, Regional / HR CF3 Employee Transfer Wage Revision Disciplinary Action HR & Line (escalated as per policy) Counselling and Corrective Guidance Policy; Employee Counselling and Performance Improvement Form Complaints and Grievances Resignations HR & Line (escalated as per policy) Line, HR, HR Officer ORG103 Complaints and Dispute Resolution Policy and ; Terminations Exit Interview Executive Director, HR HR, HR officer HR326 Termination and Exit Policy and ; HR326 Termination and Exit Policy and ; Exit Interview Form; Exit Checklist OH&S Training Conference CEO / Executive Attendance Director Travel CEO / Executive Director / Regional / OH&S Governance Board; CEO; relevant ED HR323 Professional Development Policy and ; HR CF14 Training Budget Tracking Form OHS400 OH&S Policy
Board CEO Executive & HR OH&S - organisation Emergency Preparedness Critical Incident Debriefing Employee Assistance Program Management Culture CEO & Executive OHS400 OH&S Policy Implementation OH&S Committee All Management and Staff All Management HR OHS406 TOR OH&S Committee; OHS407 F1 Hazard Reporting System Flow Chart; OHS407 F2 Hazard Near Miss Report; OHS407 F3 OHS Incident Report; OHS408 F2 OHS Incident Action Plan OHS409 Emergency Preparedness Policy and ; OHS409 F1 Staff Availability Form; OHS 409 F2 Vulnerable Persons Checklist; OHS409 F3 External Vulnerable Persons Register Consent Form OHS411 Emergency Evacuation Policy and ; OHS412 Infection Prevention and Control OHS415 Critical Incident Debriefing Policy and External provider documentation First Aid Training HR & OH&S Committee First Aid Officers All Sites HR ; OH&S Committee
Board CEO Executive Supervision Staff Supervision Client Services Client File Management Line Line ; Support Staff Supervision ; Supervision Contract Form; Standards of Supervision CS501 Client File Policy and ; CS501 F2 Client File Monthly Audit Template Client Exit Planning Working With Children Checks Waitlist Critical Incident Reporting Line /Case Worker HR Determining Program Capacity / Category 1 Category 2 & 3 Regional (CEO Notification) (Regional Notification) CS510 Client Exit Planning Policy and ; CS510 F1 Client Exit Planning Document; CS510 F2 Client Exit Interview CS516 Working with Children Policy and ; ORG 104 Privacy Policy and CS518 Waitlist Policy and CS519 Critical Incident Reporting Policy and CS519 Critical Incident Reporting Policy and Critical Incident Register Entry of incidents Regional CS510 F1 Critical Incident Report Monitoring Register; CS519 F2 Critical Incident Register Monitoring of Register Regional & ED Professional Practice and HR CS519 Critical Incident Reporting Policy and Review of Register ED Professional Practice and others as required CS519 Critical Incident Reporting Policy and
Board CEO Executive Critical Incident Actions Delegation of Tasks and Actions ED Professional Practice & Regional CS519 F3 Critical Incident Action Plan Advocacy s to ensure all staff awareness of their responsibilities. s: All staff CS521 Advocacy Policy and Rights & Responsibilities s to ensure all staff awareness of their responsibilities. s: All staff CS522 Rights and Responsibilities Policy and Diversity Planning s/ s Consumer and Carer Participation Board Sub Committee, CEO, Executive Directors, s & s CS524 Consumer and Carer Participation Policy and ; Consumer Participation Framework; Consumer and Stakeholder Collaboration Committee TOR Feedback, Complaints, Appeals, recording, compliance Quality Services CS600 Feedback, Complaints & Appeals Policy and ; CS600 F1 Application; CS600 F2 ; CS600 F3 Register; CS600 F4 Tracking Sheet; CS600 F5 Acknowledgement of receipt Quality Improvement CQI Youth Services Quality Services Led ORG102 Quality Improvement Policy and Services Framework Guiding Principles, Legislative Compliance, Program Development and Provision CEO & Executive Directors YS901 Youth Services Framework Program Site Management YS900 F1 Monthly Youth Services Checklist
Medication Management Board CEO Executive Authority Recording Instructions for provision YS902 Information Management and Documentation Policy and ; YS903 Medication Management Policy and ; YS903 F1 Monthly Medication Checklist; YS903 F2 Daily Medication Chart Marketing & Public Relations Use of logos CEO & Executive team Marketing publications and materials CEO & Executive team CR 810 Marketing Materials Policy & ; CR810 CF1 Marketing Materials Request Form Information publications CEO & Executive CR 810 Marketing Materials Policy & ; CR810 CF1 Marketing Materials Request Form Advertising Executive team CR 810 Marketing Materials Policy & ; CR810 CF1 Marketing Materials Request Form Website Executive team CR807 Social Media Liaison Policy and Hub Executive team CR807 Social Media Liaison Policy and Conference presentations Media Executive Social Media Monitoring and posting on Facebook, Twitter and other Ermha social media sites CEO/Executive Directors & other as delegated CR807 Social Media Liaison Policy and
Board CEO Executive Media Board & CEO CR809 Media Liaison Policy Releases and Speaking with Board & CEO CR809 Media Liaison Policy media and