Palm Beach County Sports Commission FY 215 Budget Overview Organizational Chart Performance Measures Budget Summary Program Budget Historical Reserves 75
PALM BEACH COUNTY SPORTS COMMISSION SPORTS COMMISSION MISSION Promote and market PBC as a sports tourism destination on a national and international level. Develop and attract sporting events and activities to PBC that stimulate bed tax revenue and create economic impact (focus on the off-season). Maximize utilization of County facilities and improve the quality of life through sports. The Sports Commission (PBCSC} was created in 1991 as a not- for - profit (51c4) organization contracted by Palm Beach County to promote and market County as a major sports tourism destination. Their office is located at 1555 Palm Beach Lakes Blvd. Suite 93, West Palm Beach, Florida 3341. The Sports Commission Board of Directors consists of 17 members (7 appointed by County Commissioners and 1 elected from general membership). The Sports Commission receives 7 percent ofthe 2 nd, 3rd and 5 th Cent of the Palm Beach County bed tax to fund their program. The Commission employs approximately 8 full time employees. The PBCSCcontracts with the County to attract sporting events and other sports-related activities to Palm Beach County to enhance occupancy of hotel room nights, especially in the off season; to maximize the positive economic impact of these events and activities on the Palm Beach County economy; to maximize utilization of County facilities; and to utilize the events and activities to promote the image of Palm Beach County as a tourist destination on a national and international level. This is largely accomplished by the Category G grants allocated by the PBCSC. In addition, the PBCSC execution of annual self-produced programs that expand the exposure of the PBCSC and involve the local Palm Beach County community Lou Groza Collegiate Place-Kicker Award - Presented for the past 18 years, this award is recognized nationally as the most prestigious college football award for kickers. Palm Beach County Sports Hall of Fame -- The Palm Beach County Sports Hall of Fame inducts 1 individuals annually, who have achieved excellence in sports. To be eligible, the inductees must have lived in Palm Beach County, attended school in Palm Beach County, or conducted their major sports accomplishments in Palm Beach County. Kids Fitness Festival - Known as Palm Beach County's Interactive Youth Sports Experience. This two-day event targets children under the age of 13 who are in summer camp or recreational programs. The PBCSC partners with sports organizations, national governing bodies, sport facilities, colleges and universities, professional sports teams, and constituents from the local sports community to conduct basic, introductory sports clinics and activities. Approximately 5, youth attend the event and are exposed to over 4 different sports that are prominent in Palm Beach County. As with all agencies, the Sports Commission falls under the umbrella and oversight of the Palm Beach County Tourist Development Council. 76
Palm Beach County Sports Commission Organization Chart Board of Directors 17 (7 BCG Appointees) Executive Dire<;tor,------ ---_j-~.. =::J \ L. \ ~-----..1.,~-l \."""'' Administration Services Manager ' ~...i ------'---- \ : J \ 1....! Directorof Event Operations Director of! Marketing & Business. Development Sports Communications Manager.. :...,.\ (''"'"- - -,.'...,\ Finance& Management Assistant Sports Event Manager Event Services Coordinator,.,,. Marketing Coordinator -...J -...J Effective 8/19/214
Sports Commission FY 215 OBJECTIVES Achieve 17, sports related room nights. 2 Submit or assist in the submission of 44 event/activity bids. 3 Organize 19 site visits to recruit events/activities to Palm Beach County 4 Provide funding to 48 events/activities 5 Host or support 114 events/activities 6 Assist 1 events/activities that promote Palm Beach County as a tourist destination through national or intemational television coverage. Estimated Projected PERFORMANCE MEASUREMENTS FY 213 FY214 FY 215 Type Obj Number of supported sports related room nights 17,997 17, 17, Output Nmnber of submitted or assisted bids 37 4 44 Input 2 Nmnber of organized site visits to recruit 19 18 19 Output 3 sporting events to PB County Nmnber of events provided funding 48 48 48 Demand 4 Nmnber of events hosted or supported 122 11 114 Demand 5 Number of assisted events providing TV coverage (1) 12 6 1 Outcome 6 (1) FY 13 impacted favorably by Fed Cup, FIFA International Soccer, US Olympic Victory Tour. 78
TOURIST DEVELOPMENT COUNCIL FY 215 PROPOSED BUDGET 7.87% 11.5% 9.% 4.% 4.% 7.% 5.% Adopted Modified Proposed SPORTS COMMISSION ACTUAL ACTUAL FORECAST BUDGET BUDGET FORECAST BUDGET CATEGORY G- FUND 1457 212 213 213 214 214 214 215 BALANCE FORWARD BED TAX REVENUES 547,93 1,125,993 659,78 1,253,569 659,78 1,229,891 595,758 1,28,224 648,142 1,28,224 648,142 1,343,38 822,892 1,411,895 OTC SETTLEMENT TAXES INTEREST INCOME TRANSFERS IN: 1ST CENT 54,479 15,286 (2,179) 1,575 1,493 1,493 175, 175, STATUTORY HOLDBACK RETURN PYF STATUTORY HOLDBACK (64,536) (64,536) (7,595) TOTAL AVAILABLE FUNDS 1,743,688 1,911,17 1,9,246 1,821,939 2,49,323 2,166,45 2,164,192 SPORTS COMMISSION CONTRACT SPORTS COMMISSION GRANTS COUNTY DIRECT COST MARKETING STIMULUS CAMPAIGN BLUM STADIUM DEBT. TDC CHARGE-OFF ADMIN. COLLECTION FEES TRANSFERS OUT- SPECIAL PROJECTS 626,276 36,366 9,22 29,156 16,89 15, 75,251 416,7 87,612 34,661 18,84 724,877 432, 87,534 41,629 18,448 778,275 41, 87,629 45,766 19,23 778,275 41, 87,629 175, 45,766 19,23 778,15 41, 87,57 3, 45,21 2,15 863,325 43, 87,629 172, 55,216 21,178 5, TOTAL OPERATING EXPENSES 1,83,98 1,263,28 1,34,488 1,34,873 1,515,873 1,343,558 1,679,348 'Grants amended for additionai1k SPORTS RESERVE TDC 1% CUMMULATIVE RESERVE 659,78 (94,928) 648,142 (17,558) 595,758 (17,973) 481,65 (121,382) 533,449 (123,132) 822,892 (12,994) 484,844 (137,787) SPORTS RESERVE NET OF TDC RESERVE 564,852 54,584 487,785 359,684 41,318 71,898 347,56 OVERALL EXPENSE BUDGET 1,743,688 1,911,17 1,9,246 1,821,939 2,49,323 2,166,45 2,164,192 79 1/21/2151:36 AMFYlS BUDGET-FinaiS-18-14
Palm Beach County Sports Commission 215 Program Budget FY14 Amended FY 14 FY 12 FY 13 FY 14 Budget Budget Forecast FY 15 Budget Personnel Wages & Salaries 349,375 41,456 436,647 436,647 432, 465,82S Employee Benefits 83,492 93,S26 1S,93 15,93 16, 12S,S34 Payroll Taxes 31,37S 33,783 37,25 37,2S 36, 39,416 Contract Labor 2,4 3,9 3,9 3,SOO Total Personnel 464,242 531,165 582,845 582,845 S77,SOO 63,775 Marketing & Promotion Advertising 22,162 3S,68 42, 42, 42, 65, Business Development 16,S61 29,68 27, 27, 27, 3, Travel & Per Diem 9,S9 6,3S3 12, 12, 12, 13,8 Event Servicing 1, Website Hosting 6, 6, Dues & Memberships 96 82S 1,8 1,8 3, 3, Trade Show 6,18 3, 3, 3, 3, Promotional Items 1,9S4 1,532 2,1 2,1 4,2 2,1 Sales Entertainment 2,18 1,733 1,8 1,8 1,8 1,8 Familiarization Tours 1,68 1,492 1,8 1,8 1,8 1,8 Total Marketing & Promotion 61,51 77,221 91,5 91,5 1,8 136,5 General & Administrative Insurance 16,319 11,691 17,7SO 17,7SO 17,7SO 19, Audit& Tax 12,3SO 13,3SO 13,SOO 13,5 13,8SO 14,3SO Rent- Office Equipment 6,16 6,165 8,1 8,1 8,76 8,76 Network Maintenance 7,34 7,68 9,6 9,6 7,6 7,6 Repair & Maintenance- Equipment S,442 4,93 6, 6, 5,4 5,7 Professional Services 2,SOO s,ooo s,ooo 11, 5, Office Supplies 3,993 3,891 4,2 4,2 4,68 4,SOO Publications & Subscriptions 1,274 1,261 9 9 4,SO 4,5 Travel- Mileage Reimbursement 3,71 3,122 3,9 3,9 4,2 4,2 Registration Fees 3,426 3,76 3,6 3,6 3,6 3,9 Rent- Offsite Storage 3,164 2,8S9 3,3 3,3 3,36 3,6 Computer Software 8,791 1,7SO 6, 6, 2,4 3, Telephone & Internet 1,33 2,178 1,8 1,8 2,7 2,7 Printing 1,873 1,782 3, 3, 2,4 2,4 Postage 1,663 1,434 1,8 1,8 1,8 1,8 Computer Hardware 1,4S3 12,776 6, 6, 3, 1,8 Office Furniture & Equipment 2,937 3,212 1,2 1,2 9 1,2 Continuing Education- Seminars 698 9 9 9 9 Bank Fees 1,S3 593 1,2 1,2 9 9 Rent- Facility/Board Meetings 78 388 6 6 6 6 Legal 1,2 1,2 Promotional Memberships 2,18 2,4S 3, 3, Purchased Water 374 481 48 48 Telephone Equipment 7,217 9 9 Total General & Administrative 1,983 96,864 13,93 13,93 99,85 96,5 Total Contract 626,276 75,251 778,275 778,275 778,15 863,325 Marketing Stimulus/Investment Plan Other Contractual Services 45, 3, 42, Contributions- Non -Govts Agencies 13, 13, Total Marketing Stimulus/Investment Plan 175, 3, 172, Countll Direct[Grants Grants 36,366 416,7 41, 41, 41, 43, Rent 8S,634 8S,634 8S,634 85,634 8S,634 8S,634 Indirect Cost 29,156 34,661 4S,766 45,766 4S,21 SS,216 Tax Collector Commissions 16,89 18,84 19,23 19,23 2,1SO 21,178 Inspector General Fee 1,7S3 1,978 1,99S 1,99S 1,423 1,99S CorTimunication Services 2,834 Transfer Out- Special Projects 1S,OOO 5, Total County Direct/Grants 457,633 S57,777 562,S98 562,598 S62,48 644,23 Total Sports Commission Expense 1,83,99 1,263,28 1,34,873 1,515,873 1,343,558 1,679,348 Total Sports Commission Reserve 659,778 648,142 481,65 533,449 822,892 484,844 8 Total Sports Commission Available Funds 1,743,687 1,911,17 1,821,938 2,49,322 2,166,45 2,164,192
PALM BEACH COUNTY Sports Commission History of Expenses FY27 to Present Staff Personnel Wages & Salaries Employee Benefits Payroll Taxes Contract Labor Total Personnel 12 FY 27 45,529 51,579 35,33 4,229 56,47 13 FY 28 39,549 59,4 33,74 18,421 52,11 12 FY 29 439,51 55,433 38,188 1,998 536,12 1 FY 21 355,655 53,791 3,895 3,57 471,848 FY 211 346,524 63,573 29,632 1,5 441,229 FY 212 349,375 83,492 31,375 464,242 FY 213 41,456 93,525 33,783 2,4 531,165 FY 214 414,484 14,532 34,311 3,5 556,927 Marketing & Promotion Advertising Business Development Travel & Per Diem Event Servicing Website Hosting Dues & Memberships Trade Show Promotional Items Sales Entertainment Familiarization Tours Total Marketing & Promotion 7,13 3,948 7,215 1,79 4,852 521 25,456 3,267 14,775 3,897 23 513 22,655 25,337 7,18 3,855 6,52 1,683 44,485 8,157 4,715 2,953 74 656 17,252 15,957 13,25 6189 1,55 1,422 532 39,566 22,152 15,551 9,59 96 6,18 1,954 2,18 1,68 61,51 35,68 29,68 6,353 2,45 1,532 1,733 1,492 78,442 38,23 37,654 11,32 3,39 2,36 5,57 2,13 3,291 1~,864 General & Administrative Insurance Audit & Tax Rent- Office Equipment Network Maintenance Repair & Maintenance- Equipment Professional Services Office Supplies Publications & Subscriptions Travel- Mileage Reimbursement Registration Fees Rent- Offsite Storage Computer Software Telephone & Internet Printing Postage Computer Hardware Office Furniture & Equipment Continuing Education -Seminars Bank Fees Rent- Facility/Board Meetings Legal Promotional Memberships Purchased Water Telephone Equipment Total General & Administrative 9,537 1, 17,575 3,294 7,924 1,823 47 1,831 8,324 1,412 1,548 9,926 5,338 7,717 4,267 149 29 2,84 4,829 2,444 19,82 9,533 12,9 13,873 27,789 5,197 1,371 1,545 1,711 7,22 16,98 2,712 13,784 3,419 7,442 327 588 2,973 527 3,93 143,849 9,482 12,5 16,547 38,426 4,475 5,55 1,319 1,55 1,23 12,254 2,25 4,22 2,7 783 1,57 1,814 5,31 2,2 123,59 12,741 19,75 8,14 8,643 3,334 4,13 1,14 1,921 91 5,812 1,439 2,282 1,958 1,49 1,198 672 1,825 468 77,655 15,1 12,35 5,552 7,926 3,781 8,95 4,51 631 3,191 1,886 2,718 5,338 1,26 3,59 1,594 4,34 83 744 244 52 2,67 426 87,323 16,319 12,35 6,16 7,34 5,442 3,993 1,274 3,71 3,426 3,164 8,791 1,33 1,873 1,663 1,453 2,937 1,53 78 2,18 374 7,217 1,983 11,691 13,35 6,165 7,68 4,93 2,5 3,891 1,261 3,122 3,76 2,859 1,75 1,48 1,782 1,434 12,776 3,212 698 593 388 825 481 698 95,642 14,888 13,25 8,773 7,65 4,418 1, 4,52 4,41 3,421 1,164 3,395 8,165 2,423 713 1,72 1,88 79 923 315 11,251 Contract Stimulus Stimulus Travel & Per Diem Stimulus Printing & Binding Stim'ulus Advertising Stimulus Business Development Total Contract Stimulus 5,352 2,22 3, 28,572 (518) 1,326 16,58 8,95 25,816 Institute (1,968) (1,186) Total Contract {Institute Adjusted) 63,76 658,428 732,236 592,571 568,118 626,276 75,25 762,42 Marketing Stimulus/Investment Plan Other Contractual Services Contributions- Non -Govts Agencies Total Marketing Stimulus/Investment Plan 12,6 12,6 County Direct/Grants Grants Rent Indirect Cost Tax Collector Commissions Inspector General Fee Communication Services Comm/Suncom- Toll Telephone Maintenance Blum Stadium Payments Moving Expense Total County Direct/Grants 197,7 19,52 44,923 17,441 6,546 165 315 3, 46,61 249,58 113,894 5,828 17,95 2,563 75 19,559 453,695 249,35 118,464 72,65 13,552 1,516 113 3, 485,16 279,749 123,19. 55,48 14,22 5,294 26,542 514,25 238,1 19,688 31,877 15,626 1,21 5,294 4 2,564 44,75 35,365 85,634 29,156 16,89 1,752 2,834 442,632 416,7 85,634 34,661 18,84 1,979 557,778 383,65 85,634 41,218 2,894 1,415 532,766 Transfer Out- Special Projects 15, Total Expenditures/Transfers Out 1,37,37 1,112,123 1,217,396 1,16,595 972,858 1,83,98 1,263,28 1,37,48 Reserves Total Sports Commission 658,888 716,885 597,884 459,994 547,93 659,78 648,142 917,413 1,696,258 1,829,9 1,815,28 1,566,59 1,52,798 1,743,688 1,911,17 2,224,821 81
PALM BEACH COUNTY TOURIST DEVELOPMENT COUNCIL SPORTS COMMISSION RESERVES FUND 1457- SPORTS COMMISSION BALANCE FORWARD BED TAXES INTEREST INCOME INTEREST INCOME- BED TAX TRANSFER IN STIMULUS- 1ST CENT Fd-1458 TOTAL REVENUES TOTAL AVAILABLE FUNDS TDC INDIRECT OTHER CONTRACTUAL SERVICES RENT- OFFICE SPACE GRANTS TAX COLL. COMMISSION INSPECTOR GENERAL FEE CONTRIBUTIONS-NON-GOVTS AGNCES-STIMULUS OTHER CONTRACTUAL SERVICES- STIMULUS TOTAL EXPENDITURES RESERVES 214 ACTUAL 648,142 1,392,949 8,729 175, 1,576,678 2,224,82 41,218 762,42 85,634 383,65 2,893 1,414 12,6 1,37,47 917,413 82