Recovery Schedules: Practical Considerations in Their Development & Approval AACE International Rocky Mountain Section Denver, CO Presented by : Dr. Anamaria Popescu, PE, PSP, PMP March 19, 2015 Presented To:
Bio: Anamaria Popescu Senior Director- FTI Consulting, Construction Solutions 19 Years Experience: Project Management Construction Advisory Services Expert Witness Long Time Member of AACE-Forensic Schedule Analysis (Co-Author of 29R-03) Industries: Oil and Gas Production (On-shore and Off-shore) Pipelines Petrochemical and Process Plants University of Texas at Austin Civil Engineering/CEPM Program PhD in Schedule Analysis PM at Enron Youngest Scheduler- Primavera DOS Avid Sailor and Racer Since Age 10
Definition: Recovery Schedule A specialized schedule showing special efforts to recover time lost compared to the master schedule often a contract requirement when the project finish date is no longer projecting contractual completion - AACE International RP 10S-90
Schedule Evolution Baseline Schedule Schedule Updates Recovery Schedule Revised Baseline Schedule Updates As-Built Schedule
Schedule Updates-Two Elements Time Now (Data Date) Statusing Revising Actual Dates Actual Logic % Complete Actual Man-hours Delays/Impacts Change Logic & Lags Change Duration Delete/Add Activities Change Resources Change Calendars Forms Basis for Recovery Schedule Development
Contractor s Response Options Ignore Submit + $$$ Options No Submit Full Submit Partial
Recovery Plan Continuum Max Cost Acceleration Only EOT / Acceleration Acceleration Cost EOT Only $0 0 Days Time Extension (Days) Max Delay The Time vs. Cost Tradeoff
Development Process: Considerations Identify critical milestones Cost/Time recovery tradeoffs (Acceleration) Identify owner requirements Be realistic Involve ALL the team (e.g. subs): BUY-IN Critical Document Assumptions When Done-Monitor Progress Against Recovery Schedule
Recovery Schedule Development: Strategies
Schedule Update: 8 Weeks Behind
Reduce G
Reduce A
Reduce J & K
Reduce C, F, M
Reduce F, L, M
That s All Folks
The Price Tag
Verification Of the Adequacy and Legitimacy
Owner Verification: Considerations Correct Schedule Update Critical and near Critical Paths Specific Activities identified? Manpower Allocation Historical Productivity Rates Electronic Version (not PDF) Schedule Diagnostic Report Schedule changes valid & supportable? Require a Recovery Worksheet
Owner Verification: Next Steps Collaborating Meeting Schedule Review Live Grouped by Critical Paths Agree on Activities and $$$ Monitoring Plan Output Signed C.O.
Collaborative Review: Critical Path Verification
Owner Verification: Recovery Worksheet
Risks in Accepting/Implementing Acceleration efforts not always effective: Excusable (and potentially compensable) delays Responsibility for delays to Recovery Schedule Cost recovery under directed acceleration
Conclusions Good scheduling: foundational element Contract provisions Early identification of impacts Compliance with notice requirements Recovery schedule coordination Buy In crucial Cost/Schedule tradeoffs Closely monitor progress
Questions?