NIDA: ACA STATUS
NEW RAF COMING DECEMBER 1ST CHANGES Divided into 3 sections Section A & B -- combined Section A: action Section B: employment & compensation Section C Academic appointment One may be submitted without the other
COMPENSATION ADMINISTRATION HR ADMINISTRATIVE PROCESS TRAINING NOVEMBER 2017
COMPENSATION ADMINISTRATION OBJECTIVES Efficient maintenance of a productive workforce Equitable pay Compliance with federal, state, and local regulations Accomplished through the use of a pay structure
PAY STRUCTURE DEFINITION Provides framework to manage employee base pay Fixed pay ranges for each position type Minimum and maximum levels within range
PAY STRUCTURE A. Building a Pay Structure B. Pay Structure Model C. Using the Pay Structure
A. BUILDING A PAY STRUCTURE How much should a job be paid? Factors 1. Job description 2. Market parity 3. Internal equity
B. PAY STRUCTURE MODEL
C. USING THE PAY STRUCTURE How is the pay structure used? 1. Wage offer for new hire 2. Establishing new positions 3. Reclassification
ISSUES & PROCESSES
INITIAL WAGE DETERMINATION Keep in mind Review candidate s resume with Compensation Analyst Agree on a rate (may need further approval) BEFORE making any offer/commitment to a candidate Position value vs candidate value Wage offer must be based on objective factors (education, experience and skills; exceptions require approval by Compensation Committee) Higher budget ability does not allow dept to pay more as doing so undermines internal equity of university compensation system (possibility of discrimination suits)
INITIAL WAGE DETERMINATION Process 1. Compensation analyst (CA) If dept and CA agree on rate under midpoint, no further approval is needed If agreed rate is higher than midpoint, must receive CC approval being rate is offered 2. HR Director If dept & CA does not agree, take to HR Director If Director agrees with CA, may further request to CC 3. Compensation committee (CC) (detailed written request) Gives final decision/approval on rate request
NEW POSITION: ESTABLISHING PAY GRADE Process 1. Write a job description using the job description worksheet and template provided on the HR website (under documents J ) 2. Email completed documents to Compensation analyst 3. Research will be done on the position based on the submitted job description 4. Recommended grade assignment based on results will be discussed with supervisor
POSITION RECLASSIFICATIONS Position has changed significantly since original/previous pay grade determination and now requires re-evaluation Basis: original job classification New job duties (significant change higher skills) Market changes
POSITION RECLASSIFICATIONS Process 1. Submit a current/prior job description and a new/revised job description, highlighting the responsibility changes 2. Compensation analyst will research (external/internal equity) the position based on the submitted job descriptions 3. Result of re-evaluation will be discussed with supervisor 4. If have sufficient justification for reclassification and wage adjustment, supervisor must discuss and get approval from top reporting line in CC before request is taken to CC 5. If approved, request is brought to CC for review and decision
CONTACTS FOR COMPENSATION Compensation Analyst beverlyb@andrews.edu HR Director agnetta@andrews.edu THANK YOU FOR COMING! Compensation Committee hr@andrews.edu (agenda)