PROGRAMME Laboratory Management and Equipment Operations Training Workshop Nelson Mandela Institute of Science and Technology (NM-AIST) Arusha, Tanzania 16 th -20 th June 2014 Sunday 15 th June Arrival of participants at Planet Lodge Hotel Technical Assistant, BecA-ILRI Hub 0200-1700 Registration Lobby Day 1: Monday 16 th June 0715 Departure from Planet Lodge to NM- AIST 0800-0830 Workshop Opening NM-AIST- Vice Chancellor Presentation 1 Welcome and overview of BecA, Dr Josephine Birungi Technology Manager BecA-ILRI Hub 1000 Introductions (participants and trainers by name); Presentations by participants Assistant Technology Manager, BecA-ILRI Hub 1000-1030 1030-1130 Facilitator introduction to Exercise Group discussions on lab health and safety Environment, Occupational Health & Safety Officer - Research, ILRI 1130-1215 1215- Regroup for feedback Presentation 2 Principles of bio-containment for Laboratory, animal and plant research facilities Participants thoughts after Ephy s ppt
- Lunch 1330 1330-1400 Presentation 3 Laboratory design Introduction to laboratory design and classification processes; Criterion for laboratory building designs; Choice of location; Laboratory buildings; Bench, floor construction and suitable materials for Biosafety Levels 1-3; 1400-1430 1430- Presentation 4 Risk analysis process (risk assessment, mitigation and risk communication)- Activity in labs on lab design and risk assessment /analysis. Environment, Occupational Health & Safety / Research Compliance Manager, ILRI Ephy Khaemba/Josephine/Thuku/Timothy/Agnes 1530 1530- Presentations by groups Ephy Khaemba/Josephine/Thuku/Timothy/Agnes - 1601- Home work-sop devt Josephine Birungi 1730 Departure from Reception Day 2: Tuesday 17 th June 0730 Departure to Reception 0800-0830 0900 0900-0930 Question time and review of Day 1 activities Presentation 5 Principles of bio-containment for laboratory research facilities. Presentation 6 Criteria for selection and use of Personal Protective Equipment (PPE)
0930-1000 Presentation 7 Chemical safety and choice of disinfectants. 1000-1030 1030-1045 1045-1200 Good laboratory Practice (GLP) Principles of GLP; Personnel-organogram Training and competency assessement Development of laboratory management documents: (i)laboratory manuals; (ii)standard operating procedures (SOPs). Practical exercise 1: Workgroups on SOP writing. Josephine Birungi Josephine Birungi 1200- Presentations by participants Josephine Birungi 1330-1410 1415-1500 1500-1515 Practical exercise Activity on emergency response plans and research compliance Presentation 8 Emergency response plans, Institutional Research compliance Presentation 9 General principles of equipment maintenance. 1730 Departure from Reception Day 3: Wednesday 18 th June 0730 Departure to Hotel Reception 0800-0830 Review of Day 2 and outline of Day 3 and questions
0900 Presentation 10 Equipment specifications, installation and certification 0900-1000. Equipment practical session 1 Biotechnology 1000-1015 1015-1130 Equipment practical session 2 Biotechnology Refrigeration Technician, ILRI Nairobi 1130- - 1245 1245-1400 1400-1500 1500-1515 Equipment practical session 3 Group photo Lunch Equipment practical session 4 Presentation 11 Setting up a preventative maintenance program for laboratory facilities and equipment: Activity: Biotechnology Biotechnology Refrigeration Technician, ILRI Nairobi 1615 Departure from Reception Day 4: Thursday 19 th June 0730 Departure to Reception 0800- Review Day 3 and Outline of Day 4 0805 activities and question time 0805- Presentations of Activity by 0830 participants 0915 BecA capacity building activities/papa Wellington Ekaya Senior Scientist, Capacity building-beca-ilri 00915- Presentation 12 NM-AIST
1000 Intellectual property rights and early safeguards of research inventions; Material transfer agreements. 1000-1015 1015- Presentation 13 KCMC 1115 Bio-ethics in research and publications 1115- Question time 1130 1130- Facility tour TBD - 1330 Lunch 1330-1430 1430-1530 1530- Presentation 14 Overview of programmes at Nelson Mandela Practical session: Working groups: 1. Management of shared facility-challenges/solutions/2. budget challenges/solutionsdepreciations, justifications, replacements 3. (including tea/coffee) Presentation by groups. Meeting hall TBD James/Timothy/Agnes - 1601 Activity for day 5: Lab Tracking systems- Group 1. samples/ Group 2. consumables/group 3. equipment (EXCEL, LIMS) Activity Timothy/Agnes 1615 Departure from Day 5: Friday 20 st June 0730 Departure to Hotel Reception 0800- Review day 4 and outline of Day 5 0830 activities 9000 Presentation by participants James/Josephine/Tim
0900-1030 Presentation 15 Procurement and laboratory supply chain Timothy 1030-1045 1045-1145 1145- - 1400 1400-1500 1500-1515 Role of supply chain in research; Pre-qualification and selection of suppliers; Challenges in supply chain and how they affect laboratory supplies: the ILRI case study; Stores and inventory management. Presentation 16 Classification and types of biological safety cabinets; Safe use of biological safety cabinets and fume hoods (video). Presentation 17 Biotechnology and product distribution companies with a regional network: AGBL Lunch INQABA Thermo-fisher scientific Final workshop discussion and assessments Participants views and feedback on the course; including PAPA Post-workshop test for participants; Workshop assessment. Closing ceremony Closing remarks AFMS Representatives of biotechnology and product distribution companies Wellington Ekaya Presentation of certificates. 1730 Departure from Reception Prof Buza-Dean-LisSBE Dr Wellington Ekaya Senior Scientist- Capacity Building, BecA-ILRI Hub
1800- Dinner for all participants, trainers and Restaurant 2100 resource persons 2100 Departure from Restaurant Restaurant Saturday 22 nd June Participants leave Faciltator to capture expectations and present them at end for discussions. Tasks for participants to do before arrival: - Pre-course evaluation and expectations of workshop - 3 slide ppt - A3 poster - 1 risk assessment for a project in their lab explanatory notes needed) - Spread sheet of equipment for LIMS exercise explanatory notes needed) - View H&S videos online - PAPA form to complete (explanatory notes needed)