NEORSD Member Community Infrastructure Program (MCIP) Opening Remarks
Clean Water Act Issues Clean Water Act issues are more than CSO Sanitary sewer overflows (SSO) including surcharged sewers, basement flooding & common trench sewers Illicit discharges & connections Home sewage treatment systems Wastewater treatment plants
Clean Water Act Issues All Clean Water Act issues are not the responsibility of the District. All Clean Water Act issues are important for the region to effectively resolve.
Sanitary Sewer Overflows SSO Structures Basement Flooding Surcharged sewers Common trench sewers
Big Creek Illicit Connections Cuyahoga River Abram Creek Big Creek Baldwin Creek
Home Sewage Treatment Systems
326 miles District-owned sewers 3,107 miles Locally-owned sewers NEORSD CWA Obligations: Combined Sewer Overflows WWTPs Local CWA Obligations: Sanitary Sewer Overflows Illicit Discharges & Connections Home Sewage Treatment Systems Infiltration & Inflow
Non-CSO CWA Issue Cost of Complete I/I Removal, Elimination, Relief, or Treatment ($M) (Known) SSO Structures $50+ (Known) Illicit Connections $4+ Common Trench Sewers $1,740* Local Capacity Issues (separate area) Local Capacity Issues (combined area) $670* $400 Home Sewage Treatment Systems $300 Stormwater Outfalls TBD Total Cost $3,164+ *Includes costs for stormwater management/treatment
NEORSD & Communities Protect Human Health, the Environment and Infrastructure Investments Sewer District Code of Regulations Community Discharge Permit Program Member Community Infrastructure Program
Member Community Infrastructure Program Sewer System Evaluation Studies (SSES) to understand problems and develop solutions Funding to assist communities in addressing issues Grants Community Operating Lease
Local System Assessment Strategy Flow and rainfall monitoring, hydraulic modeling and capacity evaluation and Inflow/Infiltration identification Proposed capital solutions and prioritization, and maintenance and policy recommendations
MCI LSSES 8/16 8/19 HHI LSSES 2/16 3/19 SWI LSSES 3/18 3/21 Legend Southwest SSES Area Combined & Mill Creek SSES Area Cuyahoga Valley SSES Area Heights Hilltop SSES Area CVI LSSES 6/18 12/20
Member Community Infrastructure Program Funding to Assist Communities
MCIP Grants/Community Operating Lease Request for Proposals NEORSD provides up to 75% of project costs Performance verification requirements Application ranking and scoring criteria
Three NEORSD Grant Programs Grant Program MCIP Community Cost Share Green Infrastructure Focus Sewer Infrastructure in the sanitary service area Stormwater management projects Green Infrastructure in the combined sewer area Summary Competitive annual grant program Community-specific funding opportunity Competitive annual grant program Funding Source NEORSD 25% of Regional SW Management Program Fee NEORSD Applicant(s) Member Communities or Eligible Political Subdivision Member Communities Member Communities, Governmental entities, Non-profits, Businesses in partnership with a community
NEORSD MCIP Funded Projects 2017-2019
2017 MCIP: $7,159,027
2018 MCIP: $3,946,142
2019 MCIP: $7,923,571
2020 NEORSD MCIP RFP & Application
Eligible Projects Mitigate Sanitary Sewer Overflows & Illicit Discharges Mitigate Infiltration & Inflow Eliminate Failing Home Sewage Treatment Systems Improve Local Sewer System Level of Service Manage Stormwater Flow to Improve Combined/Sanitary Sewer Level of Service Separate Over/Under Sewers
Ineligible Projects Fill materials in floodplains, riparian areas or wetlands, and the culverting or channelizing of watercourses Capital, operation, maintenance, and administrative expenses not directly related to an eligible project Projects that increase the potential for flooding within a community and/or neighboring community s combined, sanitary, or storm sewer systems or local watercourses
NEORSD MCIP Project Requirements
Project Requirements Project must address water quality and quantity issues that impact human health and the environment Must be associated with combined or separate sewer infrastructure problems
Project must be located in the Sewer District s sanitary sewer service area Project Requirements
Project Requirements Project must meet all applicable District, federal, state, and local regulations Project must be completed within 24 months Project must include at least 25% non-district matching funds
Project Requirements Matching Fund Requirement can include: Direct personnel costs (labor, engineering and design, construction services, performance verification) including fringe benefits Planning and design costs directly related to the project incurred prior to submittal for MCIP funding Cash, other funding resources, in-kind sources
Proposals will be submitted on-line using the link found in the 2020 MCIP RFP
NEORSD MCIP Project Evaluation
***IMPORTANT*** Review the 2020 MCIP RFP Project Evaluation section for details and expectations for each section. Multiple documents can be combined into one file prior to uploading
Project Description
Project Description continued. 1000 Word Maximum
Project Evaluation Infrastructure Condition (30 %) Current and actual condition of the structure Documentation such as photo evidence or structural PACP/MACP is advised
Infrastructure Condition Scoring Criteria Condition Rating Failed Critical Poor Fair Good New Description Complete reconstruction needed existing infrastructure has failed and requires immediate attention and/or PACP/MACP structural condition scores above 4. Major reconstruction needed to maintain integrity, and/or PACP/MACP structural condition scores above 4. Score Partial reconstruction or extensive rehabilitation required to maintain integrity, and/or PACP/MACP structural condition scores between 3-4. 18 Major rehabilitation needed to maintain integrity, and/or a PACP/MACP structural condition scores between 2-3. Routine maintenance and periodic repairs required to maintain integrity, and/or a PACP/MACP structural condition scores between 1-2. New infrastructure, and/or a PACP/MACP structural condition scores between 0-1. 30 24 12 6 0
Infrastructure Condition continued.
Infrastructure Condition Scoring Criteria Age of HSTS Score 20 years or older 30 19-16 years old 24 15-11 years old 18 10-7 years old 12 6 years or younger 6
Infrastructure Condition continued.
Infrastructure Condition continued. 500 Word Maximum
Project Evaluation Water Quality and Quantity Impacts on Human Health and the Environment (30 %) What is the frequency and/or magnitude of the problem? What is the direct human health or environmental impact? What is the impact on houses and/or businesses, and number of users within the sewershed? How will the proposed project eliminate or reduce the water quality/quantity impact?
***IMPORTANT*** Review the 2020 MCIP RFP Project Evaluation section for details and expectations for each section. Multiple documents can be combined into one file prior to uploading
Water Quality and Quantity Impacts on Human Health and the Environment continued. 1000 Word Maximum
Water Quality and Quantity Impacts Scoring Criteria Example Project Type Description Score Range Low High HSTS Removal, Illicit Discharge Elimination Removal of a continuous source of waterquality impairment during wet and dry weather 11 < 40 units 20 > 200 units Basement Flooding Reducing intermittent and direct water quality impairments to human health and private property 11 <10 basements 20 > 20 basements CSO/SSO Elimination Removal of wet weather source of waterquality impairment 6 Unknowneffect of project 10 Modeled quantity and/ormultiple locations I/I Reduction Conserving capacity in the CS/SS system 1-5 Documentation Problem(s) is/are verified through documentation 1-10
Project Evaluation Source Control of Stormwater (15%) Prevents stormwater from entering the combined or separate sanitary sewer system through removal or detention
500 Word Maximum
Source Control of Stormwater Scoring Criteria Description Removal of stormwater from combined or sanitary system and managed by a water quality and quantity (critical storm) Stormwater Control Measure (SCM) (ex: bioretention, detention, slow release, infiltration, retention) Control of stormwater prior to discharging into the combined or sanitary system through a water quantity (critical storm) SCM (ex: downspout disconnection, detention and slow release) Removal of stormwater from combined or sanitary system (ex: removing improper storm lateral from sanitary sewer and reconnecting to storm sewer) Score 15 10 5
Project Evaluation Provides a Significant Benefit to the District (15%) Compliance with a District Community Discharge Permit Program Reduces flow to District infrastructure Reduce infrastructure flooding/basement backups Expand water quality treatment to new District customers Recommended by a District study (LSSES) Complements a District program such as Project Clean Lake or Regional Stormwater Management Program
500 Word Maximum
Non-District Project Funding Scoring Criteria Non-District Project Funding (10%) Documentation and itemized proof of non-district project funds must be submitted % Non-District Funds Score 25 1 26-28 2 29-31 3 32-34 4 35-37 5 38-40 6 41-43 7 44-47 8 48-49 9 50-99 10
Scoring Criteria Design Complete (5 extra points) Design is complete and ready for bidding at time of proposal submittal Highlight in project description narrative
Project Schedule and Budget { 1000 Word Maximum
NEORSD MCIP Reimbursement Process
MCIP Reimbursement Request A complete Reimbursement Request submission will include: Reimbursement Request Cover Sheet Expense Worksheet w/supporting documentation Progress Report
MCIP Reimbursement Request
MCIP Reimbursement Request
MCIP Reimbursement Request Summarize progress and/or accomplishments since the last report Difficulties and/or delays encountered during the reporting period Describe progress towards Project tasks
2020 Schedule April 29 May 3: Pre-proposal Meetings May 20: Submission Due Date May-July: NEORSD Scoring August: Community Notification
Wally says: Time for a quick break!
NEORSD MCIP Performance Verification
Performance Verification Form Definitions Technical Guidance Provides instruction regarding verification required for various project types Community Form Used by community to describe project performance verification plan and schedule Location Maps Used by community to submit images showing planned verification points
Definitions Defines sewer types in terms that should be used when describing the existing system
Common Trench Sanitary and storm sewers in the same trench, with the storm sewer either aligned on top of or next to the sanitary sewer Over/Under Dividing Wall Standard Dual Manhole
One manhole to access both sewers, removable invert plate Over/Under
Over/Under Invert Plate
One manhole to access both sewers, vertical wall separates access Dividing Wall
Dividing Wall Storm Flow Don t worry, I poop on the other side of the wall. Dividing Wall Sanitary Flow
Standard Dual Manhole Two manholes in common trench; separate access to each sewer with no direct connection
Standard Dual Manhole Storm Sewer Sanitary Flow Looking out a Storm Pipe into Sanity MH Bootleg SSO AKA Sanitary Relief
Separate Trench Sanitary and storm sewers in different trenches with separate manholes
Other Definitions Combined Sewer Single sewer designed to receive and transport both sanitary sewage and stormwater runoff in the same pipe Home Sewage Treatment Systems (HSTS) Individual domestic wastewater disposal systems often located in areas without public sanitary collection systems
Technical Guidance Suggested Project Performance Verification by Project Type Flow Monitoring Guidelines District Rain Gauge Locations Dry Weather Water Quality Sampling
Flow Monitoring Quantify the level of I/I reduction resulting from sewer rehabilitation/replacement RDII can be completed using free EPA- SSOAP https://www.epa.gov/waterresearch/sanitary-sewer-overflowanalysis-and-planning-ssoap-toolbox Pre-construction data should be submitted with application
Rain Gauge Locations Rain gauge data available from the District Matt Fedak, Data Analyst fedakm@neorsd.org
Rain Gauge Locations GARR data available from the District Mike Blair, Project Manager blairm@neorsd.org
Flow Monitoring Four week duration OR three storms that meet either: Rain event meets or exceeds a depth of 0.2 inches AND an intensity of 0.25 inches/hour 24-hour rainfall greater than 0.75 inches Data collected Flow depth, velocity, flow rate 5-minute intervals
Dry Weather Water Quality Sampling Quantify approximate pollutant concentration Illicit Discharge HSTS Elimination End-of-pipe samples from discharges or outfalls 3 separate sampling events for each identified outfall
Flow Monitoring DW Outfall Sampling Other Community Form
Time for an example! (Everyone still with me?)
660 LF Separate Trench Lining Project
ArcGIS Online (AGOL) Online portal to view collection system and project maps www.arcgis.com
Find the Watershed Stewardship Center 2277 W Ridgewood Dr, Parma, OH 44134
660 LF Separate Trench Lining Project
Flow monitor sanitary to capture project area Location Maps
Questions?
Thank you for attending! If additional information is needed, please contact: Linda Mayer Watershed Funding Administrator mayerl@neorsd.org 440-253-2147 Christine Umerley Engineer (For Performance Verification Questions) umerleyc@neorsd.org 216-881-6600 x6072