YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION Rajbhavan Complex, Baner Road, Pune 411 007. (020) 25608159/158/ (020) 25608100 FOR THE SUPPLY OF Laptops 1. Estimated Tender Cost Rs. 8 LAKH 2. Security Deposit 03% of Accepted Tender Cost 3. Earnest Money Deposit (Refundable) Rs. 10000/- (Refundable) 4. Cost of Tender Form (Non Refundable) Rs. 2,000/- 5. Date of Upload e-tender Form 27.06.2017 to 03.07.2017 6. Pre-bid Meeting 29.06.2017 At 03.00 p.m. 7. Last Date of Submission of e-tender 03.07.2017 Up to 03:00 p.m. 8. Date & Time of Opening of Technical Bid of e-tender 05.07.2017 at 03.00 p.m. Brief Summary of Inquiry Offer should be submitted in 2 envelope system: a) Technical Bid Envelop No 1 b) Price Bid Envelop No 2 Price Bid form is enclosed as Annexure II Vendor have to sign bid document as below: a) On each page of Terms and Conditions of Tender document (in token of acceptance of tender s terms & condition) Annexure I & I A b) On Price Bid Annexure II
GENERAL INSTRUCTIONS : 1.1 E-Tenders are invited for FOR THE SUPPLY OF Laptops from the agency complying with all the terms & conditions prescribed in tender document. 1.2 The e-tender document will be available on https://mahatenders.gov.in from 27.07.2017 to 03.07.2017 & The tender has view only access on the website of YASHADA i.e. www.yashada.org 1.3 Last date of receipt of e-tender will be 03.07.2017 up to 3.00 PM the e-tenders received thereafter will not be considered. The tenders received within specified time shall be opened on the 05.07.2017 at 03.00 p.m 1.4 If any technical difficulties arise while filling up e-tender, please contact on toll free No. 1800 3070 2232 at NIC. 1.5 The Tenders received by post /courier/mail/ by hand will not be accepted
1.6 Technical Bid - Envelope No. I The Technical Bid should be complete in all respects and contain all information asked for except prices. It should not contain any price information. The tender will be rejected if any price is mentioned in the Technical Bid. The technical Bid should indicate whether all services asked for are quoted, and that all requirements therefore are quoted. The Technical Offer must be submitted in an organized and neat manner. 02 The online envelope clearly marked as "Technical Bid - Envelope No. 1. Shall contain the scanned copies of originals of following documents 1. Proof regarding submission of tender fee & EMD online challan copy Needs to be Uploaded 2. Detailed information on company letter head about Institution (Agency), name of proprietor, emails, Mobile No, telephone no. In case of partnership firm- name and address of the partners and copy of Partnership Deed. In case of company, Company Registration Certification. 3. The firm should have experience of completion of similar type of work of Rs. Ten lakh amount from one or two different organization For this purpose Agency/Firm should submit experience certificate on concerned company /firm letterhead 4. Latest registration certificate under Shop License and Establishment Act. 5. Pan card of the Bidder Company / firm. 6. Sales / GST/ VAT Tax registration certificate 7. Authorization required from MAF (Manufacturer's Authorization Form) / OEM from Principal Companies 8. Turn over Certificate from C.A (Chartered Accountant) for the last three financial years (Financial year 2013-14,2014-2015,2015-2016) Showing minimum turn over of Rs 10 lac per year(balance Sheet will not be considered) 9. Statement of Details of RTGS format given by YASHADA in tender document (Annexure I A)
1.7 PRICE BID - ENVELOPE-II : The tenderer should quote his offer on Annexure II. Online Price Bid, Envelope No - II. He should not quote this offer anywhere directly or indirectly. 1.8 TENDER FORM FEE : Tender Fee of Rs.2000/- (Rupees Two Thousand only) along with the tender should be paid online through respective portal in favor of Director General Yashada Pune. 1.9 EARNEST MONEY : Earnest money of Rs.10,000/- (Rupees Ten Thousand only) along with the tender should be paid online through respective portal in favor of Director General Yashada Pune.
ANNEXURE I YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION Rajbhavan Complex, Baner Road, Pune 411 007. FOR THE SUPPLY OF Laptops Terms and Conditions I ) TERMS AND CONDITIONS OF SUPPLY 1.1 This tender is for supply of Laptops items as listed in Annexure-II of the tender document. 1.2 The tenderer will be responsible for supply of Laptops at the sanctioned tender rates. If successful tenderer fails to supply material at sanctioned rate as per scheduled period the Director General Yashada reserve right to forfeited his EMD & Security deposit & blacklist the agency. 1.3 Security Deposit of 3 % of the COST OF Supply should be deposited in Yashada after award of tender. Retained amount of Security Deposit will be refunded only after completion of warranty Period. 1.4 Quoted rate must be inclusive of all taxes, levis,transportation & installation etc. No request for any extra payment on any account will be considered later on. Rates with condition mentioned will not be considered. 1.5 Tenders incorporating additional conditions are liable to be rejected. 1.6 The items ordered will have to be delivered to the Academy s CIT department FREE OF COST, as per the delivery schedule, which will be specified in the Purchase Order. 1.7 No payment will be made for rejected items, which do not confirm to the specifications stipulated. Such items will have to be replaced by the concerned suppliers at their own risk and cost and to the satisfaction of the Academy. 1.8 Bills for the items ordered and supplied shall be submitted in DUPLICATE only after all the items ordered are supplied. Payment of the bills will be made by means of a NEFT/RTGS, within 15 days from the date of receipt of bills.
1.9 All the columns in the tender form should be filled in figures and words. Wherever the rates are not quoted specific mention Nil should be recorded. 1.10 Tenders, which do not fulfill all or any of the above conditions or incomplete in any respect, are liable to be rejected. 1.11 Quoted L1 Rates will be accepted any after the satisfactory with working of laptops along with mentioned features. 1.12 The tender received without the above documents or any one of the above documents are liable to be rejected. 1.13 The Director General, YASHADA reserves the right to accept/ reject any/ all tender/s partially or wholly without assigning any reasons at any stage. 1.14 Certificates attached with Tender Document will be verified from concerned companies, after approval of companies tender well be awarded. 1.15 Dealership certificate for Authentication required if found fake/falls, The Director General YASHADA has reserve the right to BLACKLIST the agency. 1.16 The Product should be genuine as it can be verified through Online, Barcode Scan or any Online process II) PENALTIES 2.1 In the event of the order being placed against successful tenderer and the tendered fails to supply the stores within the time limit given or fails to replace any stores rejected, YASHADA shall be entitled to make purchases from any other source the defaulting tenderer will be penalized to the extent of the difference of the higher rates. Further penalty @ Rs. ½ % of the price of the undelivered store at the stipulated rate for each week shall be levied for delay in providing the materials in accordance with the work order terms & conditions.
III. TECHNICAL PART 3.1 FOR THE SUPPLY OF Laptops, Sr. No Name of Item Features Required Quantity 1 Commercial Processor Intel Core i7-7500u 7 th Gen 11 (Eleven) LAPTOP Processor (HP / DELL / Acer or Equivalent & International Reputed Brand Only) (With Bag ) Memory & Storage Display & Interface Operating System Weight Warranty Bag 8 GB DDR4 RAM & 1 TB 14 diagonal HD LED Display Windows 01Pro 46 Below 1.5 Kg approx 3 Year Onsite Warranty from OEM Genuine Bag OEM Make SUPPLIER S SIGNATURE & STAMP Registrar, YASHADA Sd/- DIRECTOR GENERAL, YASHADA, PUNE - 7
ANNEXURE- I A Personal & Bank Details for RTGS All columns are mandatory Sr.No. Personal Detail 1. NAME OF THE AGENCY 2. ADDRESS OF THE AGENCY 3. LANDLINE NO. 4. MOBAIL NO. 5. PAN NO. 6. VAT NO. 7. Service TAX NO. Bank Details 1. NAME OF THE AGENCY FOR RTGS 2. NAME OF THE BANK 3. CITY OF THE BANK 4. ACCOUNT NO 5. ACCOUNT TYPE 6. BRANCH CODE 7. ADDRESS OF THE BRANCH 8. IFSC CODE 9. MICR NO. Tenderers SIGNATURE & STAMP
ANNEXURE II PRICE BID -- Envelope No. 2 Name of Company: Sr. No Name of Item Features Model Offered By Vendor 1 Commercial LAPTOPS (HP / DELL / Acer or Equivalent & International Reputed Brand Only) Processor Intel Core i7-7500u 7 th Gen Processor Memory & 8 GB DDR4 RAM & Storage 1 TB Display & 14 diagonal HD Interface LED Display Operating System Windows 01Pro 46 Weight Warranty Bag Below 1.5 Kg approx 3 Year Onsite Warranty from OEM Genuine Bag OEM Make Rate Per Quantity in Rs. (Inclusive of All Taxes, Duties Levis, Transportations & Installation ) QTY 11 Nos Total Amount in Rs. (Inclusive of All Taxes, Duties Levis, Transportations & Installation ) Place: Signature Date: Name of Person: Designation: Name of Company: Address: