MINIRATNA CATEGORY I COMPANY (A Subsidiary of Coal India Limited) Darbhanga House, Ranchi 834001 (Jharkhand) India Tel. 0651-2360716 Fax. 0651-2360198 PBX 2360726, 2360687 e-mail: hodmm@ccl.gov.in Materials Management Deptt. SUPPLY ORDER By Registered Post No. 0162610117 101 Date: 27.10.2016 Item Category Firm Category Vendor Code Tender Category Washery (Spares & Eqpt.) NSIC 1/12/M/M/007 Open Domestic Tender To M/s. Rohan Engineering Enterprizes. 478/2, Sarat Chaterjee Road, B.Garden, Howrah 711103 Email : rohanengg.sayan@gmail.com Sub: Supply of Auto Mechanical Sampler for Sawang Washery. Ref: 1. Advertisement no. :51/2015 16 dated 23.02.2016 & tender sl.no.: 152 2. This office tender no. CCL/MMD/HQ/PRS/Auto Mechanical Sampler/RT/016/15 16/ opened on 26.03.2016 (Tender id no.: 2016_CCL_32318_1) 3. Your offer no.: NIL and subsequent letters & e mail, last e mail being dated 24.10.2016 Dear Sir, With reference to the above, you are requested to supply the materials as per details given below, in accordance with the following terms and conditions and the general terms and conditions of supply enclosed as Annexure 'A' : 1. Scope of Supply : Auto Mechanical Sampler (Item wise Technical details enclosed at Annexure I) Sl. No Material Code 1.0 40545000000 2.0 40546000000 Description of Work / Item(s) Qty Units Item Code Basic Price per unit(rs.) Extended value (Rs.) Complete set Automatic/ Semi-automatic Rotary cutter type cross belt sampler complete with sample collection bin/box for SawangWashery - 1 No 1.00 No. item1 2415879.90 2415879.90 Model no.: REE-GA-005 Make: M/s. Rohan Engineering Enterprizes complete set Automatic/ Semi-automatic Rotary cutter type cross belt sampler complete with sample collection bin/box, chutes, electricals and control panel for Sawang Washery ( 1.00 No. item2 2415879.90 2415879.90 without crusher) - 1 no Model no.: REE-GA-006 Make: M/s. Rohan Engineering Enterprizes Total Extended value (Rs.) 4831759.80 Excise Duty @ 12.5% 603969.98 CST @ 2% 108714.60 Total FOR Destination value (Rs.) 5544444.37 Inspection @ 1.15% of FOR Destination Value (1.0% Insp.; 15% Service Charge) 63761.11 Total Order value (Rs.) 5608205.48 Total Order Value: Rs.56,08,205.48 (Rupee Fifty Six Lakhs Eight Thousand Two Hundred Five and Paise Forty Eight only) inclusive of all taxes. 2. The above prices are on F.O.R. Destination basis inclusive of all taxes and Duties as indicated above and shall remain firm till the completion of supply. 3. Packing & Forwarding Charges: NIL. 1 of 5
4. Freight & Insurance Charges: NIL. However, the safe arrival of the material at the consignee store shall be your responsibility. Transportation: By road transport. It is incumbent on the supplier to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. Any transportation of goods through unregistered common carries is illegal. 5. Sales Tax: Concessional CST will be paid extra as applicable. Present rate is @ 2% against Form C. 6. Excise Duty: ED will be paid extra as applicable. Present rate is @ 12.5%. You will be required to submit the relevant document to CCL for availing CENVAT credit. Paying authority will avail CENVAT Credit as per the Central Excise rules. NB: Any increase in taxes and duties beyond the stipulated delivery period will be to your account. 7. Road Permit shall be obtained from the Consignee, if required. Issue of Waybill: A copy of duly filled up Form JVAT 504G (2 pages sample copies enclosed) indicating the information to be furnished by the consignor to the consignee (Fields under Sl. No. 2 & 4 of the Form) for issuing e Permit/Form JVAT 504G. After issue of e Permit, a secret code is sent by SMS (system generated) to the consignor s mobile to enable them to log in the jharkhandcomtax.gov.in portal for filling up the Transport details & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material. 8. The Paying Authority & Consignee will be as under : Consignee Paying Authority The Depot Officer, Sawang Washery, Distt. Bokaro, Jharkhand GM(Fin.)/HQ, CCL, Darbhanga House, Ranchi. 9. Delivery Period: Supply to be completed within 6 months including approval of GA drawing from the date of receipt of order. However, you will put all your efforts to execute the order at the earliest possible. 10. Guarantee / Warranty: a) The seller shall give warranty of satisfactory performance of the unit offered by them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance of materials by CCL. The supplier shall be responsible for any defects that they develop under the conditions provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such replacement or renewal should be made by the supplier without any extra cost to CCL. b) The goods should properly fit in/on/to the machines for which the same are intended. 11. Identification Mark: The make / identification mark of the manufacturer must be clearly indicated / provided on each of the items at a visible place, which is not subject to normal wear and tear for convenience of identification at any time. 12. Security Deposit: You are requested to deposit an amount of Rs. 5,60,821.00 i.e. 10% of the total order value towards security deposit either by way of demand draft or by way of Bank Guarantee duly pledged in favour of M/s. Central Coalfield Limited. The security deposit will be refunded within 30 days from the date of satisfactory execution of the contract. For release of Security Deposit you are requested to submit a written request to the supply order signing authority immediately on completion of the contract, confirming that the contract has been completed as per the term & conditions of the supply order. Security Deposit may be converted into Performance Bank Guarantee. Proforma of Security Deposit is enclosed at Annexure II 13. Performance Guarantee: You are required to furnish Bank Guarantee valid for 15 months from the date of commissioning for 10% of the equipment (along with accessories) including taxes & duties, etc within 20 days of placement of order. The total value of the Performance Bank Guarantee for the contract will be Rs.5,60,821.00. No payment shall be made without submission of Performance Guarantee. No payment shall be made for supply of incomplete equipment. Proforma of Performance Bank Guarantee is enclosed at Annexure III 14. a) PRE DISPATCH INSPECTION: Stage/Pre dispatch inspection will be carried out by M/s.CMPDIL/ CCL S NOMINATED AGENCY as per their methodology. In brief the scope and conditions of the Inspection will be as follows: 1) Checking and approval of test procedures/quality assurance plans. 2) Verification of records and documentation of vendor works inspection. 3) Verification of documents and test certificate of bought out items and cross checks. 2 of 5
4) Provide the facilities for carrying out all tests as required in specifications of vendors works else these will be carried out at independent test house if considered so necessary by CMPDIL/CCL S NOMINATED AGENCY at vendors cost. 5) Final testing and checking as per specifications. 6) CMPDIL/CCL S NOMINATED AGENCY will have full and free access to the place of the supplier / manufacturer during process of manufacturing and during inspection activities. 7) Inspection fee @ 1.0% of the FOR Destination value plus Service Tax as applicable is to be paid to CMPDIL/CCL S NOMINATED AGENCY in advance by demand draft along with inspection call letter, which will be reimbursed by CCL along with consignment billing. 8) Pre Dispatch inspection by CMPDIL/CCL S NOMINATED AGENCY shall be applicable. 9) Minimum 15 days clear notice shall be given by the manufacturer/suppliers to CMPDIL/CCL S NOMINATED AGENCY for arranging inspection within valid delivery period as per contract. 10) In the event of rejection / non readiness of materials during the first visit of inspector/s of CMPDIL/CCL S NOMINATED AGENCY, the manufacturers/suppliers shall pay to CMPDIL/CCL S NOMINATED AGENCY all charges including actual travel and hotel expenses along with inspection fee for the second visit. b) Final Inspection shall be carried out by the Project Officer of respective washery or his authorized representative on receipt of the materials at consignee end. Notice for inspection shall be given by the consignee immediately on receipt of the materials. 15. Terms of Payment: Payment will be made through e payment mode only as detailed below; (a) 80%value of each equipment and the accessories and 100% Excise duty and full concessional ST/CST along with 100% transportation & Insurance charges will be paid within 21 days after delivery of the equipment and receipt and acceptance of performance bank guarantee. The equipment should be accompanied with relevant dispatch documents like Challan, Maker s Test Cum Inspection Certificate Warranty Certificate, Pre dispatch inspection certificate wherever applicable etc. (b) Balance 20%payment shall be made within 21 days of successful completion of erection testing, commissioning and final acceptance of the equipment (along with accessories) at site upon presentation of a certificate from the project Officer the effect that the equipment has been erected and commissioned to their entire satisfaction. Details for making e payment are as follows: a. Name of Bank: Vijaya Bank, N.S. Road Branch, Kolkata 01. b. IFSC code of Bank: VIJB0007218 c. Bank A/c No.: 721800301000201 16. Submission of Bill(s) & Documents: (I)Your bill for 80% payment duly stamped and pre-receipted in triplicate along with following documents should be sent to the Paying Authority for arranging payment after following normal procedure: Following documents duly authenticated by you, wherever required should be submitted to the consignee :- (a) Consignment note. (b) Challan (c) One copy of Bill (d) Copy of Guarantee / warranty certificate in original. (e) Manufacturers test certificate as per supply order terms (f) DGMS / BIS / Pre dispatch inspection certificates / any other document, if required as per the contract. (g) Lowest Price Certificate should be given on the body of each and every Bill, certifying that the price charged for the materials are not higher than the price applicable to other Govt. Deptt., Undertakings including DGS&D. (h) Any other documents specified in the order. Following documents duly authenticated by you, wherever required should be submitted to the Paying Authority. (a) Bill(s) in triplicate duly pre-receipted and stamped. (b) Receipted challan to the consignee. (c) Copy of the consignment note and copy of guarantee / warranty certificate. (d) Price Certificate. (e) Price Fall Clause. (f) Any other documents/statutory documents specified in the order. 3 of 5
The consignee after verification of documents and final inspection of the materials as per the order shall forward the DRR to the Paying Authority for arranging payment within the time specified. CCL will avail CENVAT credit on admissible inputs and capital goods for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002:- a) Registration no. of the Supplier. b) Address of the concerned Central Excise Division. c) Name of the consignee. d) Description of goods supplied. e) Tariff heading and sub headings f) Time and date of removal. g) Mode of Transport. h) Vehicle Registration number. i) Rate of duty. j) Quantity and value of goods, and duty payable thereon. (II) Your bill for the balance 20% payment duly stamped & pre-receipted in triplicate along with satisfactory commissioning report issued by the concerned Project Officer should be sent to the Paying Authority for arranging payment after following normal procedure. Certificate indicating that Prices Charged are not higher than those applicable to other Govt. Deptt. / Undertaking / DGS&D must be furnished along with the bill. A copy of bill along with above documents should be forwarded to the consignee as well as this office well in advance for their reference and needful. 17. Special Instruction: One copy of the challan and invoice showing dispatch details and other documents must be sent to this office and the Office of the GM (Ws.) CCL, Ranchi to know the dispatch particulars. 18. Liquidated Damage Clause: Refer Clause no. 20 of General Terms and conditions of supply of stores. 19. Price Fall Clause: It will be a condition of the order that all through the currency the prices, at which you will supply the stores, shall not exceed the lowest price charged by you to any other agency including DGS&D. In the event of Price going down, you will promptly pass on such information to enable CCL to amend the ordered rate. 20. Price Certificate: Please certify on the body of each and every bill that the prices charged are same as applicable to all other Govt. Deptt./ Undertakings including DGS&D. 21. Other terms and conditions of contract will also be governed by the General Terms & Conditions of supply of Stores enclosed with the NIT (Annexure 'A')and all terms and condition thereof will be applicable unless otherwise specified in this order. The supplier shall warrant that the item(s) supplied under this contract /supply order: a) Is new, unused and or current design not likely to be discontinued or become obsolete in near future. b) Is in accordance with contract specification c) Shall have no defects arising out of design, materials and workmanship. 22. The contract is concluded with this acceptance. We enclose herewith two copies of the Supply order. One copy of the same may please be returned within 7 days from the date of receipt of this order duly signed and stamped on the seal of your company as a token of acceptance and acknowledgement, otherwise, it will be presumed that you have accepted the contract as per terms and conditions stipulated above for execution. Enclosures: 1. Technical Parameter Sheet as agreed by you Annexure-IA & Technical specifications Annexure-IB 2. Unconditional acceptance of NIT terms vide Letter of Bid. 3. General Terms & Conditions of supply of Stores Annexure A Yours faithfully, For & on behalf of CENTRAL COALFIELDS LIMITED (P R Singh) Astt.Mgr(P) (S.P.Narayan) Chief Manager(P III) 4 of 5
Copy forwarded to: 1. The GM (Ws.) CCL, Ranchi. 2. The GM, CCL, Kathara Area. 3. The General Manager(Finance)/HQ, CCL, Ranchi: Fund for Rs.56,08,205.48 only has been provided / certified under the Capital Budget vide Budget Certification No. BGT/PP/CB/16 17/Manual/10/3 dated 06.10.2016, by GM(F P&P). 4. The Depot Officer, Sawang Washery. 5. The GM(S&IC), CCL, Ranchi. 6. The Project Officer, Sawang Washery. 7. The TS to D(T)(P&P) / Secy. to D(T)(O),CCL, Ranchi. 8. Sr.M(F P) / Sr.M(F O) / Chief Finance Manager(Hq),CCL,Ranchi. 9. Progress Cell ( M.I.S. ) Cell / Master File / Guard File. : In reference to Ind. Regn. No. 016 dated 11.05.2015. 10. M/s C.M.P.D.I. Ltd., Gondwana Place, Kanke Road, Ranchi 834008. This issues with the concurrence of SM(F P&P) Vide diary No. FTN. 94601456(15) dtd 15.9.2016 and approval of GM(MM) Vide diary No. FTN. 94601456(15) dtd 29.9.2016. Astt.Mgr(P) Chief Manager(P III) 5 of 5