MANAGEMENT AND NETWORK SERVICES, LLC Code of Conduct
Key Words to Remember Trust Confidence Dignity Success Respect
The Work Environment MNS is an Equal Employment and Affirmative Action Organization. Do your part to help to create a culture of open and honest communication. Encourage questions regarding the subject of ethics. Lead by example. Leaders are expected to behave in a manner that will inspire their staff to behave responsibly as well. Communication is the key. Report any issues immediately so they can be discussed and resolved.
Policies MNS competes on the merit of our services. Giving and/or accepting lavish, expensive gifts is discouraged. Giving gifts to obtain or retain contracts is discouraged. Frequent gift giving to the same person(s) or group(s) is inappropriate. Courtesies from outside organizations are permitted if they are not lavish, excessive, and/or frequent. You are not required or entitled to accept and keep a business courtesy.
Awarding of Contracts People in the interest of awarding contracts should be especially careful to avoid the perception of favoritism. Use caution with the business relationships you create so as to not put MNS reputation in jeopardy. The best action, in some cases, is to refuse a courtesy when you are in the process of choosing or confirming a contract or business relationship with an external organization. Do not offer courtesies to influence external organizations in their decision making process to become an MNS business partner.
Receipt of Courtesies Do not accept compensation or money from entities with whom MNS does or may do business with. Tangible gifts valued in excess of $100 may not be accepted by an employee without managerial approval. Speak to your manager or Human Resources if you are unsure whether or not to accept the courtesy. Gifts of a nominal nature are acceptable (i.e., pens, mugs, calendars, caps, t-shirts, flowers, or food baskets).
Giving of Courtesies You must ensure that the courtesy given cannot be interpreted as an attempt to gain a business advantage. Do not use personal funds or resources to give a personal courtesy to an external supplier, customer, or vendor. You are permitted to give non-monetary gifts (i.e., company logo items). Management may approve of giving meals, refreshments, or entertainment items of a reasonable value. Your gift must not violate any law or regulation. Your gift giving should be infrequent and not extravagant. You must properly record your gift giving on MNS records or expense reports.
Record Keeping All disclosures made in financial reports must be complete, fair, accurate, timely, and clear. Employees should report any perceived misinformation in public filings to executive management or Human Resources. You must never improperly influence, manipulate, or mislead any unauthorized audit, nor interfere with any auditor engaged to perform an internal, independent audit of MNS books, records, processes, or internal controls.
Information & Systems Handling Employees are not to use company equipment (i.e., computers, copiers, fax machines) in the conduct of an outside business or in support of any religious, political, or other outside daily activity, unless it is for a company-requested support to a nonprofit organization. MNS reserves the right to monitor and review all data and information contained in an employee s company-issued computer or electronic device, use of the Internet, and the MNS intranet. Questions about the proper use of company resources should be directed to an immediate supervisor, or the IT Department.
Questions to Ask Yourself Does what I am doing comply with MNS Standards of Services, Code of Conduct, and company policies? Have I been asked to misinterpret information or deviate from normal procedure? How would it look if something I did made headlines in the news? Am I being loyal to my family, my company, and myself? What would I tell my child to do? Is this the right thing to do?
Key Takeaways Policies cannot address every situation, but they can define the spirit in which MNS intends to do business. All employees are responsible for knowing and adhering to this Code of Conduct as well as other guiding policies and procedures. Violations of this Code of Conduct is cause for disciplinary action, up to and including termination.
Do the Right Thing Ethics is the activity of man directed to secure the inner perfection of his own personality Albert Schweitzer