EXHIBIT "A" County Road 54 (Wesley Chapel Boulevard) (from North of Magnolia Boulevard to Oakley Boulevard) Work Order No. C-1640.00 SECTION I PURPOSE This document describes the scope of work and the responsibilities of the PROFESSIONAL and the COUNTY in connection with the design and preparation of a complete set of roadway construction plans, and permitting for proposed improvements to these transportation facilities. The COUNTY desires plans to: Widen County Road 54 in the median from north of Magnolia Boulevard to Oakley Boulevard from a four (4) lane divided urban section to a six (6) lane divided urban section. The PROFESSIONAL shall design based on "As-Built" information provided for the recently completed construction of the four (4) lane divided section in the project area. The PROFESSIONAL shall also consider any other applicable documents and reports generated for the four (4) lane design. Plans shall consist of roadway plans with any necessary adjustments for drainage purposes, signing and pavement marking plans, and any necessary adjustment to existing signals. The PROFESSIONAL shall also provide any necessary permits or modifications to existing permits. The project duration shall be two hundred and seventy (270) calendar days from the Notice to Proceed including 28 calendar days for COUNTY review. DESIGN CRITERIA: Design speed is 45 mph. Design Vehicle is Single Unit Bus (fire truck, garbage truck and school bus). Lane widths = 12' standard. Outside curbs are Type F. Curb inlets = Inlet Types 1-6 allowable, with maximum spacing 300'. Max. spread = six feet from lip of outside gutter. No inlets in returns. Left-turn control radius = 75' standard; 60' minimum. Right-turn control radius = 50' standard; 35' minimum. Stopping sight distance = 400'. Passing sight distance= 1800'. Minimum K factor (crest) = 120. Min. Crest VC = 300', Sag VC=2001. Vertical curves for algebraic differences >0.60%. Minimum gutter = 0.3% grade. Sodded utility strip between curb and sidewalk = 6'-10' standard; 4' minimum. Sidewalk minimum width = 5'-0"; TrailISidewalk minimum - 8'-0" Pedestrian ramps at all corners of all intersections. Minimum clear zone = 9' behind face of curb. Design criteria may change if compelling reason demands but shall not be made prior to written justification from the PROFESSIONAL including written concurrence by the COUNTY.
Project Deliverables to include: 1. Original 1 1 "x17" Mylar Construction Plans I"= 40' (includes Signing & Marking). 2. Original 8.5"x14" Computation Book. 3. Original 8.5"xI 1" Drainage Design Report. 4. Complete file of all permits issued to COUNTY with their conditions. 5. Other supporting documentation. 6. A computer CD-R disc for IBM format with all CADD files in AutoCAD (preferable) or generic graphic (.dxf) format, documentation of colors and line definitions utilized within the plans, and the data and text files from the electronic fieldbook. The CD disc shall also contain a complete set of final Il"x17" plans in Adobe PDF format, and electronic copies of the final reports and technical specifications. PDF copies should be made from 1 1 "XI 7" originals compressed to produce the smallest web compatible files. SECTION II DESIGN REQUIREMENTS AND PROVISIONS FOR WORK Il-A. Governing Format and Guidelines: The services performed by the PROFESSIONAL shall be in general compliance with applicable Florida Department of Transportation (FDOT) manuals and guideline publications, to accomplish a COUNTY project. FDOT materials incorporate by requirement or reference, applicable State and Federal regulations. Current editions, including updates, of the following Manuals and Guidelines shall be used in the performance of this work and identified in the plans as needed. AASHTO English criteria shall apply; and plans will use English units. This list is not arranged by priority. FDOT Project Development and Environment Guidelines Manual. FDOT Roadway Plans Preparation Manual (2005). FDOT Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways, May 2002. FDOT Bicycle Facilities Planning and Design Handbook, Rev. 1999. FDOT Access Management Standards FDOT Drainage Manual. FDOT Soils & Foundations Procedure Manual. Soil Survey of Pasco County, Florida (1982); USDA Soil Conservation Service. Pasco County Stormwater Management Practices Manual. Pasco County Comprehensive Plan. Pasco County Surveying and Mapping Specifications (1 996). Pasco County Standards for Design & Construction of Water, Wastewater and Reclaimed Water Facilities, June, 1995. FDOT Standard Specifications for Road and Bridge Construction (2004) amended for Pasco County modifications. C.R. 54 (SIX) EXHIBIT " A Page 2 of 8
Manual on Uniform Traffic Control Devices, (M UTCD), AAS HTO, 2003. Manual of Traffic Signal Design (1990), Institute of Transportation Engineers. Il-B. Project Schedule and Progress Reports: Within ten (10) days after the Notice to Proceed, the PROFESSIONAL shall update their proposed schedule, including establishing milepost event dates, and provide a projected payout curve based on that schedule. The schedule may be as detailed as the PROFESSIONAL chooses, but MUST reflect deadlines for mileposts including: Data Gathering, 60% Phase Submittal, 60% Phase Review, Utility Contact, Utility Pre-Design, 100% Phase Review, Receipt of SWFWMD permit, COUNTY reviews and any other events the PROFESSIONAL considers significant. The schedule may be kept in units of calendar days or weeks, but will be presented in a form tracking weeks using Monday dates. The schedule, together with identified mileposts shall be produced and maintained in a format comparable to the Microsoft Project. Single page status/progress reports shall be delivered to the COUNTY in a format approved by the COUNTY, within 5 days of and prior to, submission of the corresponding invoice. These will describe any work behind schedule along with activities underway for the coming month. The approval of each invoice for payment shall be based on confirmation that work of sufficient quality and quantity has been accomplished, and will be made by comparing the reported percent complete against actual work accomplished. Il-C. Key Personnel: The PROFESSIONAL'S work shall be performed and directed by the key personnel identified in the proposal negotiations and/or presentations by the PROFESSIONAL. Any changes in the identified personnel shall be subject to review and approval by the COUNTY. Il-D. Meetings and Presentations: The PROFESSIONAL and his staff shall also be available with no more than a five (5) workday notice to attend meetings or make presentations at the request of the COUNTY. Such meetings and presentations may be held at any hour between 9:00 A.M. and 9:00 P.M., Monday through Friday, with as little as forty-eight (48) hours notice. The PROFESSIONAL may be called upon to provide maps, visual displays and similar material for such meetings. No more than one (1) such meeting is anticipated. Computer simulations will not be required. The PROFESSIONAL and his staff will participate in at least one (1) Public Workshop. The PROFESSIONAL will produce the graphics to be utilized, but will NOT be the presenter. Il-E. Quality Control: The PROFESSIONAL shall be responsible for insuring that work products conform to COUNTY standards and criteria, and represent the same or higher professional quality than available from C.R. 54 (SIX) EXHIBIT "A Page 3 of 8
other qualified vendors. This may be accomplished via whatever internal Quality Control (QC) process is customarily performed by the PROFESSIONAL. A QC process that ensures quality is routinely achieved through review by objective, and qualified individuals not directly responsible for performing the initial work may be the most suitable. Prior to submittal of the first invoice, the PROFESSIONAL shall submit to the COUNTY the proposed method or process of providing Quality Control for all work products. The Quality Control Plan shall identify the products to be reviewed, the personnel who perform the reviews and the method of documentation. Il-F. Correspondence: Copies of all written correspondence between the PROFESSIONAL and any other party pertaining specifically to this work shall be provided to the COUNTY for their review and records within one (1) week of the receipt of said correspondence. No changes should occur from unwritten comments. Il-G. Project Manager: The COUNTY will designate a Project Manager who shall be the representative of the COUNTY for the Project. While it is expected the PROFESSIONAL shall seek and receive advice from various state, regional, and local agencies, the final direction on all matters of the Project remain with the Project Manager. SECTION Ill ROADWAY PLANS PACKAGE Ill-A. Roadway Plans Package: The Roadway Plans Package shall be prepared by the PROFESSIONAL. This work effort includes the design and drainage analysis needed to prepare a complete set of roadway plans, drainage plans, signing and pavement marking plans, signalization plans, utility relocation, cost estimates, environmental permits, and other necessary documents, as required. The PROFESSIONAL shall design geometrics for the Project using design standards appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access management, and scope of work. Design elements shall include but not be limited to, the horizontal and vertical alignment, lane width(s), shoulder width, cross slope(s), border width, sight distance, side slopes and ditches, lane transitions, superelevation, features of intersections, interchanges, and limited access points. The geometric design developed by the PROFESSIONAL shall be a desirable engineering solution rather than a simple adherence to the minimum AASHTO andlor FDOT standards. Roadway PlanIProfile Sheets shall be developed to 1 " = 40' on 1 1" x 17" sheets; cross-sections should be at H: 1" = 20'; V: 1" = 5' and will include tabulations of unsuitable materials on the left and suitable material on the right of each sheet. Half-sections shall be shown at driveways and Fullsections at all intersecting roadways. A single Summary of Earthwork shall tabulate volumes for the entire Project, and shall include identification of the contributions of pond and mitigation areas. Plans will be produced as described in Volume II (at 511-2-6.0) of the FDOT Plans Preparation Manual. C.R. 54 (SIX) EXHIBIT "A Page 4 of 8
111-8. Pavement Design: Generally, the pavement design should match the existing pavement. The PROFESSIONAL shall review this Pavement Design for adequacy and recommend another design, if warranted. Ill-C. Drainage Analysis: The PROFESSIONAL shall be responsible for designing a drainage and stormwater management system. All design work shall be in compliance with FDOT'S Drainage Manual, the Southwest Florida Water Management District (SWFWMD), the COUNTY Stormwater Management Practices Manual and the requirements of regulatory agencies. This work will include the engineering analysis necessary to design any or all of the following: cross drains, French drains, roadway ditches, outfall ditches, storm sewers, retention or detention facilities, interchange drainage and stormwater management, 100- year floodplain mitigation, other drainage systems and elements of such systems as may be required for a complete analysis. Full coordination with all permitting agencies and COUNTY will be required. Documentation of all meetings and decisions shall be afforded to the COUNTY. These activities and submittals shall be coordinated with, NOT through, the COUNTY'S Project Manager. 2. The objective is to obtain approved stormwater treatment andlor attenuation design. This work is expected to include, but is not limited to the following: a) Coordinate with local government offices regarding local regulation, restrictions, and investigate possible joint use with the COUNTY. Obtain information concerning present or future development, which could impact the design. b) Discuss preliminary design concepts with permitting agencies. c) Provide preliminary plans during phase submittals for review by the COUNTY and revise as necessary. d) Review modifications to design concept with permitting agencies and finalize plans. 3. The PROFESSIONAL shall design all cross drains to preserve existing flow patterns. Flood data requirements will be determined in accordance with FDOT procedures, except that spread limits apply only to primary through lanes. 4. The PROFESSIONAL shall provide the COUNTY a signed and sealed drainage design report, at the time the Engineering Services Director is asked to sign the Environmental Resource Permit as applicant. This report shall be a record set of all drainage computations, both hydrologic and hydraulic. The PROFESSIONAL shall include all supporting data such as soil borings and permeability tests. A complete set of each response to each Request for Additional Information shall be promptly forwarded to the COUNTY Project Manager. Ill-D. Design Support Components: Plans components for Signing and Pavement Marking and Signalization Design shall each be maintained separately by the Engineer having that expertise, and added to the contract plans set by the 60% roadway submittal. Each element will have a cover sheet similar to the roadway key C.R. 54 (SIX) EXHIBIT "A" Page 5 of 8
sheet, without the location map, but listing contents, plus a tabulation of quantities (often with subtotals by plan sheet), and plan sheets or details as needed. Ill-E. Utilities: Initial Contacts - The PROFESSIONAL shall furnish two (2) copies of the 60% review plans (1 l"x17" sheets) to the utility owners for each utility located or known to be proposed within the project limits. The plans shall depict all utilities in accordance with FDOT procedure manuals, design memos, and guidelines. Coordination with Utility Companies - The PROFESSIONAL will be responsible for providing technical data at a Utility Pre-Design Conference arranged by the PROFESSIONAL. The purpose will be to determine the effects the Project has on existing and proposed utility facilities. This allows utility representatives input into the development of the roadway plans. Normally this meeting will be held shortly before 60% Plan completion. The existing utilities shall be shown on the plans and cross section sheets. The PROFESSIONAL shall furnish two (2) copies of the approximately 60% plans to the utility owners for each utility located or proposed within the Project limits. Utility Relocation Agreements shall be requested; using COUNTY forms, along with the adjustment details to be marked on one set the 60% plan prints. Existing and proposed facilities shall be included on the Plan and Profile sheets or separate Utility Adjustment sheet@) in the 100% plans, depicting information on planned adjustments supplied by the utility owners. Ill-F. Environmental Services/Permits: Preliminary Field Review - The PROFESSIONAL shall perform a preliminary field review and shall be responsible for early identification of and coordination with, the appropriate regulatory agencies to assure that design efforts are properly directed toward permit requirements. Agency Coordination - The PROFESSIONAL shall notify the COUNTY of all scheduled meetings with the regulatory agencies and shall copy the COUNTY on all permit-related correspondence and meetings. Agency Field Review - The PROFESSIONAL shall be responsible for coordinating regulatory agency field reviews. Permit Preparation - The PROFESSIONAL shall prepare Permit Packages to include, as required: Wetland ResourceIDredge and Fill permit, Environmental Resource Permit and/or Threatened Species relocation permit. The permits shall be obtained in the name of the COUNTY and signed by the of Engineering Services Director (or Assistant Director), authorized agents for the COUNTY. The PROFESSIONAL shall produce the required number of applications, with all supporting material, for signature by the COUNTY, identify the PROFESSIONAL'S contact person for resolving questions, document the permit fee, and submit the entire package to the COUNTY Project Manager. The COUNTY will sign the permit as the owner, produce the payment check, and deliver the package to SWFWMD for processing. Ill-G FDOT Permits The PROFESSIONAL shall secure any required FDOT Special Use and/or Right-of-way Use Permits for any work in FDOT right-of-way, including driveway and/or drainage connections. C.R. 54 (SIX) EXHIBIT "A" Page 6 of 8
SECTION IV SIGNING AND PAVEMENT MARKING PLANS The PROFESSIONAL shall prepare plan sheets, notes, and details to include the following: Key Sheet, Tabulation of Quantities sheet(s) with the quantities tabulated by sheet, General Note sheet(s) including the COUNTY Standard Traffic Control Devices Notes, Plan Sheet(s), Sign Cross Section and Layout sheet(s), Special Marking Detail sheet(s), and Metallconcrete Pole detail(s). Signs and pavement marking shall be designed in accordance with the elder road user policy. All truss or cantilever mounted signs shall include a complete foundation design. Overhead signing (truss or cantilever) shall be lighted; lighted span wire signing will NOT be accepted. If signing requiring lighting is utilized, the PROFESSIONAL shall include electrical details from the service point. SECTION V SIGNALIZATION The purpose for the inclusion of signalization on this project is to adjust existing signals on the project to the six (6) lane configuration. The PROFESSIONAL shall prepare plan sheets, notes and details to include, if required, the following: Key Sheet, Tabulation of Quantities sheet(s) with the quantities tabulated by sheet, General Note sheet(s), Plan Sheet(s), Signalization Plan sheet(s), Special Sign Detail sheet(s) for signs mounted on Signal arms or wires, and Metallconcrete Pole detail(s). Electrical details shall be included from the service point. The signal timings and signal operating plans are included in this work. All signal designs shall use Mast Arms in accordance with the FDOT Mast Arm policy. If span wires must be used, steel strain poles shall be used; concrete strain poles are unacceptable. Appropriate COUNTY standard signal notes shall be included in the signal plans. Notes to be included will depend on pole design and other items. All signal designs shall include overhead street name signs in accordance with FDOT standards. The PROFESSIONAL shall coordinate with the Traffic Operations Division. The PROFESSIONAL shall coordinate with the COUNTY'S Traffic Operations Engineer to ensure equipment inventories remain manageable. The COUNTY will retain final authority on selected equipment. SECTION Vl SUBMITTALS The PROFESSIONAL shall provide copies of the required documents as listed below. These are the anticipated printing requirements for the Project. This tabulation will be used for estimating purposes and the COUNTY will determine the actual number of copies required prior to each submittal. Reproduction for Phase Reviews All CADD-produced drawings for construction (roadway, bridge and component plans) shall be 1l"x 17" at a true scale. Phase submittals of preliminary plans shall be made at the following phases of plans completion with the indicated number of plan sets. Review Phase Copies County Review (Weeks) a. Roadway Plans* (60%) 5 2 weeks (I 00%) 3 2 weeks C.R. 54 (SIX) EXHIBIT " A Page 7 of 8
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