REQUEST FOR PROPOSAL FOR CONSTRUCTION MANAGER and DESIGN TEAM FOR Downtown Preservation Project URBAN RE DEVELOPMENT AUTHORITY OF PITTSBURGH December 2010
I. GENERAL The Urban Redevelopment Authority of Pittsburgh is working with multiple property owners in an improvement project involving approximately 6 buildings in the downtown core, two of which are owned by the URA. Improvements may include façade renovations, core and shell renovations, life safety renovations, and/or elevator installation.. Some of the properties in question do not have an architect. The response to this RFP should identify a design professional that could partner with the CM and assist owners, on a case by case basis, with the design and construction drawings for their projects. There are at least three sites being addressed through this project. They include, but are not limited to; 418-422 Wood Street; 256 Fifth Avenue; and the Italian Sons and Daughters of America at 419-423 Wood Street. These key buildings anchor corners or are situated in zones which have seen significant recent investment. 418, 420, and 422 The URA owns 420 and 422 Wood Street and would seek improvements including façade, core and shell, life safety, as well as façade renovations. 418 Wood Street is privately owned. The 418 Wood Street project would consist of a façade renovation. All three buildings are historic and when renovated should mimic each other. There is currently no architect secured for these properties. 256 Fifth Avenue 256 Fifth Avenue is a large building that is situated at a highly visible corner at Wood Street. This project would include the addition of an elevator and a façade renovation. The property is owned by David and Aliza Kashi, who have an architect under contract. ISDA Italian Sons and Daughters of America at 419-423 Wood Street is a large building at another corner of downtown Pittsburgh at Forbes Avenue. This project would include a façade renovation. An architect has been secured for this project. Sequencing of work The URA will be issuing an RFP for a construction manager in December 2010. Once a CM is on board, architects already hired by building owners or as part of the CM team will complete construction drawings for the projects described. It is expected that these will be completed by March 2011. Work will begin on the first phase of the project in May 2011. License agreements to conduct work, are being developed currently with property owners that will retain ownership before and after improvements are completed. Bids will be open in Mid-December. The award for the project will be made in January, with the Notice to Proceed being issued shortly after that date. II SCOPE OF SERVICES Construction Services A. Work with either an outside design professional, or one that is part of the CM team, to complete bid packages. CM will distribute those packages so that they adhere to funding guidelines regarding procurement. Potential funding includes, but is not limited to; Community Infrastructure and Tourism Funding; Redevelopment Assistance Capital Program funds, and other State and Federal funding. 1
B. Maintain a competent, full-time supervisory staff at the job site to coordinate, inspect and direct the work. Determine, in general, that the work of each prime contractor is being performed in accordance with the requirements of the contract documents. Endeavor to guard the Owner against defects and deficiencies in the work. As appropriate, require special inspection or testing or make recommendations to the Architect regarding special inspection or testing, of work not in accordance with the provisions of the contract documents, whether or not such work is completed. Subject to review by Architect, reject work, which does not conform to the requirements of the contract documents. C. Participate in regular coordination meetings with owner and architect. Schedule meetings and participate in preconstruction, construction, and progress meetings to discuss such matters as procedures, progress, problems, and scheduling. Prepare and distribute minutes of meetings. D. Implement and monitor an effective cost monitoring system to identify, record and track all cost items. E. Revise and refine the initial estimates as required by conditions, changes and progress of the project. Develop cash flow disbursement reports and forecasts for the owner as needed. F. Inspect the work as it is being performed from start of construction to completion and final acceptance, to assure that materials and work are in accordance with the drawings and specifications. Prepare weekly summary reports of the inspections and submit them to the owner. Keep a daily inspection log, available to the owner and architect. Record the progress of the project. Submit written progress reports to the Owner and the Architect including information on each Prime Contractor's work, as well as the entire project, showing percentages of completion and the number and amounts of change orders. Keep a daily log containing a record of weather. Collect and review Daily Construction Reports from Prime Contractors, which identify work on the site, number of workers, work accomplished, problems encountered, site visitors and other similar relevant data as the Owner may require. G. Establish and implement procedures for coordination of all aspects of the project among owner, architect, and prime contractors. H. Implement an effective electronic procedure for expediting, tracking, processing and distributing shop drawings, catalogs cuts and other project documentation. Consult with the Architect and the Owner if any Prime Contractor requests interpretations of the meaning and intent of the drawings and specifications, and insist on the resolution of the questions, which may arise. In conjunction with the Architect, the Construction Manager will review and track all shop drawings, product data, samples and other submittals. Submittals will be transmitted to the Architect with a copy to the Construction Manager. The Construction Manager s Site Representative will also receive 'reviewed/approved' or 'reviewed/approved with comments' copies of submittals. I. Provide regular monitoring and updating of the schedule as construction progresses. Monitor the project construction schedules provided by separate prime contractors. Review, on a weekly basis, the project construction schedule containing activities and durations; allocation of labor and material resources, processing of shop drawings, product data and samples; and delivery of long lead time products and equipment. Review and direct the contractors to revise the project construction schedule as required to show current conditions and revisions required by actual conditions. 2
J. Establish and implement effective programs for job safety, job site records, labor relations, EEO compliance and progress reports. K. Determine the adequacy of all prime contractor's personnel and equipment to meet the project schedule. Endeavor to achieve satisfactory performance from each contractor. Recommend courses of action to the Owner when requirements of the Contract are not being fulfilled, and when the non-performing party will not take satisfactory corrective action. L. Promptly review and process all payment applications from prime contractors in accordance with the terms of the contract. Review the schedule of values for the process of applications by Prime Contractors for progress and final payments. Make recommendations to the Architect for certification to Owner for payment. M. Make recommendations for necessary or desirable changes to the owner. Thoroughly review prime contractor's requests for changes and change order pricing. Review contract documents to determine if change order is warranted. Provide in-house estimating as justification/backup to verify contractor s pricing. Submit recommendations to the owner and architect prior to negotiating change orders for the owner's approval. Prepare and process change orders, and maintain complete records on all pending and approved changes. N. Obtain data from the various prime contractors to maintain a current set of record drawings, specifications, and operating manuals. At project completion, deliver all such record information to the owner. O. Determine substantial and final completion of the work and prepare lists of incomplete or unsatisfactory items, and corresponding schedules for their completion. When each prime contractor s work or designated portion thereof, is considered substantially complete, provide assistance to the Architect in conducting inspections. After certification of the date of Substantial Completion by the Architect, assist the Architect in coordination of correction and completion of the work. P. Work with the owner's maintenance personnel to direct the readiness checkout of utilities, operations systems and equipment. Assist in the startup and test of equipment and systems by the responsible prime contractors. Q. Determine final completion; obtain and transmit to the owner all required guarantees, affidavits, releases, bonds, keys, manuals, record drawings and maintenance stocks. R. Work under this contract, including design, CM and construction is being funded in whole or in part via a Pennsylvania Redevelopment Assistance Program Grant. As such, CM shall be required to meet all RACP guidelines, which shall include M/WBE Plan, prevailing wages, etc. III. SELECTION CRITERIA 1. Candidates responding should have experience with historic building renovations in the City of Pittsburgh. This experience should include the successful management of completed historic renovations. 2. Submit a price for the Construction Management Services per sites described in Section I, including a detailed breakdown. The breakdown should include but is not limited to personnel hours per work category, direct cost, indirect cost, general conditions, profit, etc. Profit and fees must be a specific dollar value and not a percentage of the 3
construction cost. In addition, breakdown the costs for Construction Services in terms of "on-site" and office support costs. Provide allowances for geotechnical inspections and testing, concrete testing and weld inspections. 2. Submit a list of all key members of your firm that you will commit to the Project, both Preconstruction and Construction. Indicate Project team's organizational structure and specifically show how the URA and the Design Consultants will interface with your team. Include resumes for all key positions for the Construction phase. Provide specific examples of relevant experience in similar projects for each individual proposed. Indicate the number of hours, proposed hourly rates, and function of each member of the Project Team. 4. Provide a resume and work experience for design professionals utilized as part of your team. Provide specific examples of relevant experience in similar projects for each person on your design team. 5. Provide a breakdown of the items to be included in the General Conditions. Include your costs for each item. 6. Provide a list of projects completed by your firm, with associated dollar amounts, name of owner's contract and phone number, that deal specifically with the renovation of historic buildings. 7. The URA has goals of 18% minority business enterprise (MBE) and 7% women business enterprise (WBE) participation in its projects. Indicate how your firm would propose to meet these goals. 8. Discuss your current workload and your ability to staff this project with the anticipated start date of January 2011. If you have any questions regarding this RFP please direct them to Rebecca Davidson-Wagner via email rwagner@ura.org or at 412-255-6588. Please submit three (3) copies of your proposal by December 15th at 4 p.m. to: Mr. Joseph M. Popchak, P.E. Director of Engineering and Construction Urban Redevelopment Authority of Pittsburgh 200 Ross Street, 11 th Floor Pittsburgh, PA 15219 4