Rangiiikei Districi Council Council Meeting Minutes Thursday 27 August 2015 1:00 p.m. Contents 1 Welcome 3 2 Public Forum 3 3 Apologies/Leave of absence 3 4 Members' conflict of interest 3 5 Confirmation of order of business 3 6 Confirmation of Minutes 3 7 Mayor's report 3 8 Administrative matters 4 9 Regional growth study proposed Council engagement 5 10 Enviroschools 5 11 Ratana water supply upgrade request for additional funding 5 12 Water mains investigation for Dixon Way/Mangaone Valley Road, Taihape funding mechanism 7 13 Receipt of Committee minutes and resolutions to be confirmed 7 14 Public excluded 9 15 Next meeting 10 16 Meeting closed 10
Minutes: Council Meeting - Thursday 27 August 2015 Page 2 Present: His Worship the Mayor, Andy Watson Cr Dean McManaway Cr Cath Ash Cr Richard Aslett Cr Nigel Belshann Cr Angus Gordon Cr Tim Harris Cr Rebecca McNeil Cr Ruth Rainey In attendance: Mr Ross McNeil, Chief Executive Mr Michael Hodder, Community & Regulatory Services Group Manager Mr George Mclrvine, Finance & Business Support Group Manager Mrs Joanne Saywell, Assets Manager - Utilities Ms Denise Servante, Senior Policy Analyst Ms Katrina Gray, Policy Analyst Mrs Priscilla Jeffrey, Governance Administrator Also in Attendance: Ms Michelle Fannin, Chair Taihape Community Board Tabled Documents: Item 7 Mayor's Report Item Document entitled 'Rates Winners and Losers', from Mr Robert Snijders
Minutes: Council Meeting - Thursday 27 August 2015 Page 3 1 Welcome His Worship the Mayor welcomed everyone to the meeting. 2 Public Forum Nil 3 Apologies/Leave of absence Resolved That apologies for absence from Councillors Jones and Peke-Mason and for lateness from Councillor Sheridan be received. Cr Be!sham / Cr Harris. Carried The meeting adjourned at 1.03pm/resumed at 1.52pm 4 Members' conflict of interest Members were reminded of their obligation to declare any conflicts of interest they might have in respect of items on this agenda. 5 Confirmation of order of business His Worship the Mayor informed Council that there would be no change to the order of business from that set out in the agenda. 6 Confirmation of Minutes Resolved minute number 15/RDC/246 File Ref That the Minutes and Public Excluded Minutes of the Council meetings held on 30 July 2015 be taken as read and verified as an accurate and correct record of the meeting. Cr Sheridan / Cr Harris. Carried 7 Mayor's report His Worship the Mayor spoke to his tabled report, highlighting the discussions with Chinese business leaders visiting the region in late September and the recent announcement from the Minister of Education on the Turakina Maori Girls College
Minutes: Council Meeting - Thursday 27 August 2015 Page 4 Resolved minute number 15/RDC/247 File Ref 3-EP-3-5 That the Mayor's report to Council's meeting on 27 August 2015 be received. His Worship the Mayor / Cr McManaway. Carried Resolved minute number 15/RDC/248 File Ref 3-EP-3-5 That Council recognises the opportunity that the Chinese delegation visit brings to the District and is prepared to support it. His Worship the Mayor / Cr McManaway. Carried Resolved minute number 15/RDC/249 File Ref 3- EP-3-5 That Council supports the Mayor traveling to Melbourne with the Mayor of Palmerston North to speak at the business summit and that the Mayor's costs for travel and accommodation be paid by Council. Cr McManaway / Cr Harris. Carried Resolved minute number 15/RDC/250 File Ref 3 - EP-3-5 That the Mayor makes a submission on Council's behalf to the Minister of Education advocating the continued operation of the Turakina Maori Girls College noting the Mayor's willingness to work alongside the School Board. His Worship the Mayor / Cr Belsham. Carried 8 Administrative matters Mr McNeil spoke to his report. His Worship the Mayor invited Ms Linda Holman, a member of the steering group preparing the Digital Engagement Plan, to give her perspective on the project. She noted that the CCTV network was a potential opportunity for free Wi-Fi in the CBD areas. Elected Members sought clarification on the discussions leading to the seven-day make-over proposals and consultation with the community groups involved. Councillor Ash left the meeting at 2.39pm / 2.40pm
Minutes: Council Meeting - Thursday 27 August 2015 Page 5 His Worship the Mayor invited Ms Michelle Fannin, Chair of the Taihape Community Board, to speak to the Council on the Town Centre Plan and the proposed seven-day make over. Ms Fannin advised that the Taihape Community Board was concerned about the process undertaken in establishing the seven-day makeover. The Board had a number of projects ready to proceed, including car-parking and planting, under the Town Centre Plan. However, the recommended sum of $2,500 would not be enough to cover the costs of any of these projects. She suggested that the Council give the Taihape Community Board the $10,000 allocated for the seven-day makeover so the community could proceed with identified projects. She also expressed concern with the lack of communication on the Seven-day makeover. [NOTE: item 8 continued after item 101 9 Regional growth study proposed Council engagement NOTE: This item was deferred to the next meeting of Council. 10 Enviroschools Ms Helen Thomas, Environmental Educator Regional Coordinator for the Enviroschools Programme gave a presentation on the results and outcomes of the 2014 nationwide Enviroschools census with qualitative data gathered from within the Horizons Region. Enviroschools is a nationwide programme supported by local government throughout New Zealand. There were 42 Enviroschools in the Horizons Region: in the Rangitikei District five schools have recently become Enviroschools thanks to the Council's support (but too recent for them to be included in the 2014 Enviroschools census). Enviroschools offers a process for both students and adults within a school or early childhood centre community to develop a connection with the environment and make educated decisions about their interactions with it. Projects range from waste reduction, food production, biodiversity, water quality, energy and eco-building. His Worship the Mayor thanked Ms Thomas for her presentation. Meeting adjourned at 3.28pm / 3.48pm 8 Administrative matters [continued] There was further discussion on the proposed seven-day make-over programme and the relationship with the funded MYD project for young people. Resolved minute number 15/RDC/251 File Ref 5-EX-4 That the report 'Administrative matters August 2015' be received. Cr Aslett / Cr Rainey. Carried
Minutes: Council Meeting - Thursday 27 August 2015 Page 6 Resolved minute number 15/RDC/252 File Ref 5-EX-4 That, having regard for the view of the Taihape Community Board on the proposed seven-day makeover process, Council makes an initial grant of $2,500 to the Board for local projects, and discusses with the Taihape Community Board the best approach for place-making involving the young people of Taihape with a delegation given to the Mayor, Chair of the Taihape Community Board and the Chief Executive to make a decision on this matter. His Worship the Mayor / Cr Gordon. Carried 11 Rates winners and losers The Committee noted the tabled document from Mr Snijders and His Worship the Mayor advised that he would respond to him. Resolved minute number 15/RDC/253 File Ref That the document entitled 'Rates winners and losers' be received. His Worship the Mayor / Cr Sheridan. Carried Cr Ash left the meeting at 4.17pm/4.20pm 12 Ratana water supply upgrade request for additional funding Mrs Saywell spoke to her report. Resolved minute number 15/RDC/254 File Ref 6-WS-3-9 That the report `Ratana water supply upgrade request for additional funding' be received. Cr McManaway / Cr Rainey. Carried Resolved minute number 15/RDC/255 File Ref 6-WS-3-9 That Council approve additional funding of up to $200,000 to be made available for the Ratana Water Treatment Plant for water softening. Cr McManaway / Cr Rainey. Carried
Minutes: Council Meeting - Thursday 27 August 2015 Page 7 13 Water mains investigation for Dixon Way/Mangaone Valley Road, Taihape funding mechanism Mrs Saywell spoke to her memorandum. She explained that the fire-fighting consideration was good practice rather than a legal requirement. Resolved minute number 15/RDC/256 File Ref 6-WS-3-10 That the memorandum 'Water Mains Investigation for Dixon Way/Mangaone Valley Road, Taihape funding mechanism' be received. Cr Aslett / Cr Rainey. Carried Resolved minute number 15/RDC/257 File Ref 6-W5-3 - 10 That the preferred option of Council with respect to the future options for the supply of potable water to Dixon Way and Mangaone Valley Road, be the cost of renewal (i.e. stage 1 option 1 and stage 2 option A) and would be funded on a District-wide basis, with any upgrade funded equally by owners of affected properties. Cr Belsham / Cr Gordon. Carried Resolved minute number 15/RDC/258 File Ref 6-WS-3-10 That the Chief Executive arrange for consultation with connected (and potentially connected) properties in Dixon Way/Mangaone Valley Road over the options for the water supply to this area, taking into account Council's preferred option on the funding mechanism to be applied, with a report back by 30 November 2015. Cr Belsham / Cr Sheridan. Carried 14 Receipt of Committee minutes and resolutions to be confirmed Cr McNeil left the meeting at 4.53pm Resolved minute number 15/RDC/259 File Ref That the minutes of the following meetings be received: Finance/Performance Committee, 30 July 2015 Taihape Community Board, 5 August 2015 Hunterville Rural Water Supply Management Sub-committee, 10 August 2015 Te Roopu Ahi Kaa Komiti, 11 August 2015 Bulls Community Committee, 11 August 2015 Assets/Infrastructure Committee, 13 August 2015 Policy/Planning Committee, 13 August 2015
Minutes: Council Meeting - Thursday 27 August 2015 Page 8 0 Hunterville Community Committee, 17 August 2015 Cr Sheridan / Cr Aslett. Carried Resolved minute number 15/RDC/260 File Ref That the following recommendations from the Taihape Community Board be confirmed: 15/TCB/065 That the Taihape Community Board request that Council investigate improvements to drainage at Gumboot Park and then report back to the Board's next meeting. Cr Aslett / His Worship the Mayor. Carried 15/TCB/070 That the Taihape Community Board request that Council engage with Kiwi Rail over the state of the fence line from the Kiwi Road bridge to Eagle Street, to either replace or pull down. Cr Gordon / Cr Rainey. Carried Resolved minute number 15/RDC/261 File Ref That the following recommendations from the Assets/Infrastructure Committee be confirmed: 15/AIN/071 That the Assets/Infrastructure Committee recommends that Council award Contract C990 to Pipe Technologies Limited for the sum of six hundred and seventy thousand, one hundred and fifty three dollars and forty two cents, $670,253.42, including $100,000 contingency (excluding GST). Cr McManaway / Cr Belsham. Carried
Minutes: Council Meeting - Thursday 27 August 2015 Page 9 15 Public excluded His Worship the Mayor advised that due to the number of Councillors not present and time constraints that the public excluded item 2 'Annual performance review of the Chief Executive' be deferred to the next scheduled meeting of the Council. Resolved minute number 15/RDC/262 File Ref I move that the public be excluded from the following parts of the proceedings of this meeting, namely: I move that the public be excluded from the following parts of the proceedings of this meeting, namely: Item 1: Kensington Road site The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to this matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of the matter to be considered Reason for passing this resolution in relation to the matter Ground(s) under Section ' 48(1) for passing of this resolution Briefing contains information Item 1 which if released would be Kensington Road site likely unreasonably to prejudice the commercial position of the person who supplied it or who is the subject of the information and to enable the local authority holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and Section 48(1)(a)(i) industrial negotiations) sections 7(2)(c) and (i). This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding or the whole or the relevant part of the proceedings of the meeting in public as specified above. Cr Belsham / Cr Rainey. Carried
Minutes: Council Meeting - Thursday 27 August 2015 Page 10 Resolved That the meeting move into open meeting. His Worship the Mayor / Cr McManaway. Carried 16 Next meeting Thursday 1 October 2015 17 Meeting closed 5.06pm Confirmed/Chair: Date: