What Does the Future Hold? State / Federal / Regional Contracts

Old Dominion University Civil and Environmental Engineering Visitors Council Society of American Military Engineers What Does the Future Hold? State / Federal / Regional Contracts November 18, 2010 Adam J. Jack, PE District Preliminary Engineer / Planning & Investment Manager Hampton Roads District

Executive Management Summary Commissioner G. Whirley Chief Deputy Commiss C. Kilpatrick, PE Inspector General Chief of Comm Enterprise Application Office W. Wells J. Caldwell S. McCracken Chief Engineer M. Kerley, PE Chief of System Operations C. Sorrell Chief of Policy & Environ R. Walton Chief or Technology, Research & Innovation Dr. G. Allen Chief of Admin G. Johnson Chief of Planning & Investment R. Busher Chief Financial Officer J. Lawson 9 District Administrators Internal Audit External & Construction Audit Investigations Innovative Project Delivery Location & Design Materials Scheduling & Contracts Structure & Bridge Maintenance Operations & Security Operations Planning Traffic Engineering Environmental Local Assistance Policy Right-of-Way Information Technology VTRC & Education Institute Administrative Services Civil Rights Human Resources Safety & Performance Management Program Management Transportation & Mobility Planning Financial Planning Fiscal 2

District Management Summary Commissioner G. Whirley Deputy Chief Deputy Chief Commissioner C. PE C. Kilpatrick, PE Bristol District K. Brittle (acting) Culpeper District J. Utterback, PMP Fredericksburg District Q. Elliott Hampton Roads District D. Heuer, PE Lynchburg District Northern Virginia District R. Cary, PE G. Moore, PE Richmond District T. Hawthorne, PE Salem District R. Caywood, PE Staunton District M. Estes, PE (acting) Business (ADA-B) Construction (DCE) Maintenance (DME) Operations (ROD) Planning & Investment (PIM) Preliminary Engineering (DPE) 3

Process for Consultant Contract Use District Programming Project Established District L&D Workload / Resource Evaluation Central Office L&D Workload / Resource Evaluation District Project Management On-Call Services Task Order Central Office Division Advertise Specific Project Services 4

District Project Management Decision Process On Call Contract Engineering Services Fee < $750,000 Department Discretion??? Project Contract Engineering Services Fee > $1,000,000 5

Expected Project Management Assignments 70 60 50 40 30 20 VDOT Non-VDOT 10 0 2006 2007 2008 2009 2010 0 2011 1 2012 2 2013 2014 2015 Source: VDOT Dashboard Maint & Ops Projects Added 6

Typical RFP Procurement Advertise RFP for Services External Process Receive EOI s Internal Process Review EOI s Re-Advertise / Cancel RFP Select best firms (shortlist) based upon EOI s Contact shortlisted firms for interviews 3-6 months Interview shortlisted Prioritize based Negotiate contract firms upon interview for services Award contract 7

Typical RFP Procurement What do we look for? Understanding of the Services: Project Objective Environment (Physical and non-physical) Technical Abilities Prior Similar Experience MBE/DBE Participation Consistency in your Response Committee membership 3-5 Voting Members Administrators and Managers Non-voting Project Partners (Technical Advisors) 8

Average Project Development Time General CN Value Percent of SYIP Average PE Time Category 1 <$1m 12% 2 yr Category 2 $1- $5m 6% 3 yr Category 3 $5 - $10m 9% 9 yr Category 4 $10 - $30m 26% 8 yr Category 5 >$30m 47% 7 yr 82% of the SYIP takes 7 + yrs to deliver!?!? 9

Typical Design-Build Procurement Identify possible Finding of Public External Process Interest (Commissioner Approval) Request for Qualifications Internal Process Request for Open Price Proposals Evaluate & score proposals Evaluate & score proposals Re-Advertise / Cancel RFP Evaluate best value ranking of proposals Award contract 10

Typical Design-Build Procurement What do we look for? Qualifications Project Concept and Management Plans Design and Construction Approach Quality Control/Quality Assurance Project Control MBE/DBE participation Best Value Committee Membership Central Office & District Staff Administrators and Managers 11

Consultant Evaluations All services performed for Hampton Roads are evaluated every 6-months District Project Manager Draft Evaluation District Section Manager Evaluation Consistency Review Central Office Performance Private Consultant Performance Past Performance (consider 3 yrs of data) 12

Comparison Hampton Roads vs. NoVA Average Projects per Category 30 25 20 Pro ojects 15 Hampton Roads Northern VA 10 5 0 Cat 1 Cat 2 Cat 3 Cat 4 Cat 5 Category 13

Comparison Hampton Roads vs. NoVA Average Award per Category ward $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 Hampton Roads $50,000,000 ANorthern VA $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- Cat 1 Cat 2 Cat 3 Cat 4 Cat 5 Category 14

Comparison Hampton Roads vs. NoVA Total Awards by District 80 70 60 of Projects Number 50 40 30 20 Hampton Roads Northern VA 10 0 2001 2002 2003 2004 2005 2006 2007 2008 2009 Year 15

Statewide Advertisement Outlook $600 Estimat tes ($ million ns) $500 $400 $300 $200 $100 2009 2010 2011 $0 Winter Spring Summer Fall Season Projects with an estimated value >$2 million 16

Statewide Advertisement Outlook 35 30 25 Number of Projects 20 15 2009 2010 2011 10 5 0 Winter Spring Summer Fall Season Projects with an estimated value >$2 million 17

2011 Challenges Engineering g Advance competitive PPTA s proposals Route 460 Midtown Tunnel Hampton Roads Bridge-Tunnel Increase use of Consultant On-Call Services Complete PE funded phases Improve partnering with municipalities Eliminate process steps / shorten schedules 18

Engineering Consulting Services What is expected in the next 6-months statewide? POSSIBLE SERVICE Statewide Noise Abatement Statewide Wetland Services Limited Services Design Term Contracts (6) Statewide Geotechnical CEI District Wide Bristol CEI District Wide Lynchburg Route 60 over Jackson River Rehab or Replace 13 Bridges (Staunton) Rehab Rhbor Replace 6Bid Bridges (Cl (Culpeper) Limited Services Term Contract Traffic & Signing Contract (NoVA) GROUP Environmental Location & Design Materials Scheduling & Contract Structure & Bridge Traffic Engineering 19

On-Call Contract Opportunities Construction Estimating Engineering & Inspection (CEI) Maintenance Plans Operations Area Technical Services Environmental Environmental Documents Noise Abatement Wetlands and Water Quality Innovative Project Delivery (IPD) Design Build/ P3 Services Location & Design (L&D) Computer Generated Rendering Design Services District On-Call Services Permit Construction Services Quality Plan Review Regional Drainage / River Mechanics Regional Surveying Subsurface Utility Designating Traffic Engineering Design Traffic Engineering for Operations Utility Adjustment Plans Materials Geotechnical Engineering Design Pavement Evaluation & Design Transportation Mobility & Planning (TMPD) Chapter 527 Services Multi-Modal Planning Transportation Planning Travel Demand Modeling Right-of-Way Appraisals Structure and Bridge (S&B) Geotechnical Engineering for Bridges Movable Bridge Inspection & Repair Plans Regional New Design & Inspection Regional Maintenance & Repair Plans Regional Safety inspections & Traffic Control Devices Regional Virtis Live Load Ratings Tunnel Repair Plans Traffic Engineering Traffic Engineering Services Traffic Signal System Optimization http://www.virginiadot.org/business/gpmps.asp 20