System Parameter Maintenance Menu. Version 6.0 C

System Parameter Maintenance Menu Version 6.0 C

The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at http://customer.p21.com. Nothing in this statement amends or extends the terms of your agreement with Prophet 21 including any warranties that may be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Improvements and/or changes to the Licensed Software described in this publication may be made by Prophet 21 at any time without notice. 8/4/04 Prophet 21 Array Version 6.0 C Prophet 21 is a registered trademark of Prophet 21, Inc. All other trademarks and registered trademarks are the property of their respective companies.

Contents Introduction 1-1 Welcome... 1-1 The Prophet 21 Array Help Manual System 2-1 General Information... 2-1 How to Use The Array Manuals:... 2-2 Manual Format... 2-3 Chapter Format... 2-4 Manual Overview 3-1 About System Parameter Maintenance... 3-1 System Parameter Maintenance Objectives:... 3-1 AR Aging Date (MBS130) 4-1 Overview... 4-1 Prerequisites... 4-1 Chapter Topics... 4-1 AR Aging Date Maintenance (MBS130)... 4-2 PO Warehouse Series (MBS207) 5-1 Overview... 5-1 Prerequisites... 5-1 Chapter Topics... 5-1 Warehouse Purchase Order Series Maintenance (MBS207)... 5-2 PO Next Number (MBS208) 6-1 Overview... 6-1 Prerequisites... 6-1 Chapter Topics... 6-1 PO Number Series Maintenance (MBS208)... 6-2 OE User Parameter (MBS161) 7-1 Overview... 7-1 Prerequisites... 7-1 Chapter Topics... 7-1 Order Entry User Parameter Maintenance (MBS161)... 7-2 User ID/Password (MBS123) 8-1 Overview... 8-1 Prophet 21 Array User's Guide Contents i

Prerequisites... 8-1 Chapter Topics... 8-1 User ID/Password Maintenance (MBS123)... 8-2 System Processing Parameters (MBS132) 9-1 Overview... 9-1 Prerequisites... 9-1 Chapter Topics... 9-1 System Processing Parameters (MBS132)... 9-2 System Processing Parameters II (MBS432) 10-1 Overview...10-1 Prerequisites...10-1 Chapter Topics...10-1 System Processing Parameter II (MBS432)...10-2 Program Name (MBS127) 11-1 Overview...11-1 Prerequisites...11-1 Chapter Topics...11-1 Program Name Maintenance (MBS127)...11-2 Company Record (MBS195) 12-1 Overview...12-1 Prerequisites...12-1 Chapter Topics...12-1 AR Company Name Maintenance (MBS195)...12-2 Warehouse Parameter (MBS160) 13-1 Overview...13-1 Prerequisites...13-1 Chapter Topics...13-1 Warehouse Parameter Maintenance (MBS160)...13-2 FK1 PRT/NOW...13-12 FK5 PRT/QUE...13-14 Print Queue (MBS126) 14-1 Overview...14-1 Prerequisites...14-1 Chapter Topics...14-1 Print Queue Maintenance (MBS126)...14-2 Next Invoice Number (MBS109) 15-1 Overview...15-1 Prerequisites...15-1 Chapter Topics...15-1 Next Number Maintenance (MBS109)...15-2 Bookings Report MTD Maintenance (MBS236) 16-1 Overview...16-1 Prophet 21 Array User's Guide Contents ii

Prerequisites...16-1 Chapter Topics...16-1 Booking Report MTD Total Maintenance (MBS236)...16-2 MTD Ship & Bill Maintenance (MBS234) 17-1 Overview...17-1 Prerequisites...17-1 Chapter Topics...17-1 Ship & Bill MTD Total Maintenance (MBS234)...17-2 Statement Message (MBS119) 18-1 Overview...18-1 Prerequisites...18-1 Chapter Topics...18-1 Statement Message Maintenance (MBS119)...18-2 Locator Queues Zone P/T (MBS289) 19-1 Overview...19-1 Prerequisites...19-1 Chapter Topics...19-1 Carrousel Print Queue Maintenance (MBS289)...19-2 Next Customer Number (MBS343) 20-1 Overview...20-1 Prerequisites...20-1 Chapter Topics...20-1 Customer Next Number Maintenance (MBS343)...20-2 Cash Month to Date (MBS124) 21-1 Overview...21-1 Prerequisites...21-1 Chapter Topics...21-1 Cash Month to Date Maintenance (MBS124)...21-2 Cash Receipt Batch Total (MBS199) 22-1 Overview...22-1 Prerequisites...22-1 Chapter Topics...22-1 Cash Receipts Batch Total Maintenance (MBS199)...22-2 Cash Receipt Bank Total (MBS249) 23-1 Overview...23-1 Prerequisites...23-1 Chapter Topics...23-1 Bank Deposit Maintenance (MBS249)...23-2 Lockbox Field Descriptions...23-3 Month to Date (MBS111) 24-1 Overview...24-1 Prerequisites...24-1 Prophet 21 Array User's Guide Contents iii

Chapter Topics...24-1 Month to Date Maintenance (MBS111)...24-2 Detailed Month to Date (MBS131) 25-1 Overview...25-1 Prerequisites...25-1 Chapter Topics...25-1 Sales Recap Total File Maintenance (MBS131)...25-2 OP/EOQ Parameter (MBS122) 26-1 Overview...26-1 Prerequisites...26-1 Chapter Topics...26-1 OP/EOQ Maintenance (MBS122)...26-2 User ID Report (MBS128) 27-1 Overview...27-1 Prerequisites...27-1 Chapter Topics...27-1 User-ID Report (MBS128)...27-2 SMS Recap History Inquiry (MBS237) 28-1 Overview...28-1 Prerequisites...28-1 Chapter Topics...28-1 SMS History File Maintenance (MBS237)...28-2 Next Unit Serial Number (MBS319) 29-1 Overview...29-1 Prerequisites...29-1 Chapter Topics...29-1 Serial Number Series Maintenance (MBS319)...29-2 Detailed Internal Shipment Maintenance (MBS273) 30-1 Overview...30-1 Prerequisites...30-1 Chapter Topics...30-1 Detailed Internal Ship Maintenance (MBS273)...30-2 Month to Date Division (MBS411) 31-1 Overview...31-1 Prerequisites...31-1 Chapter Topics...31-1 Division Month to Date Maintenance (MBS411)...31-2 AR User Parameter (MBS363) 32-1 Overview...32-1 Prerequisites...32-1 Chapter Topics...32-1 AR User Parameter Maintenance (MBS363)...32-2 Prophet 21 Array User's Guide Contents iv

Array Information Management Parameter (AIM001) 33-1 Overview...33-1 Prerequisites...33-1 Chapter Topics...33-1 Information Management Parameter Maintenance (AIM001)...33-1 Cash Drawer Date Maintenance (MBS447) 34-1 Overview...34-1 Prerequisites...34-1 Chapter Topics...34-1 Cash Drawer Date Maintenance (MBS447)...34-2 Reel Number Maintenance (MBS696) 35-1 Overview...35-1 Prerequisites...35-1 Chapter Topics...35-1 Reel Number Maintenance (MBS696)...35-2 Inventory Processing Parameter (MBS561) 36-1 Overview...36-1 Prerequisites...36-1 Chapter Topics...36-1 Inventory Processing Parameters (MBS561)...36-2 AIM Inventory & Purchasing Drill Down Lists (AIM102) 37-1 Overview...37-1 Prerequisites...37-1 Chapter Topics...37-1 A.I.M. Drill Down Counters (AIM102)...37-2 Glossary of Terms G-1 Index I-1 Prophet 21 Array User's Guide Contents v

Introduction Welcome Welcome to the Prophet 21 Array Help Manual System. We have created these manuals with you the user in mind. We hope that they are useful easy to understand and efficient. We also have the entire Help Manual System on CD- ROM. In a format much like the Help Systems used throughout the software world. Our Help system for Windows and our On-line Help system are both designed to be user friendly and efficient. We encourage its use as your first resource should you find yourself in a situation that warrants an answer to a question. All of us at Prophet 21 would like to thank you for purchasing the Prophet 21 Array System. We hope that these manuals help you understand, utilize, and problem solve your system for years to come. Prophet 21 Array User's Guide Introduction 1-1

The Prophet 21 Array Help Manual System General Information We at Prophet 21 Array hope that you use these manuals and they meet all your expectations and all your needs. Each manual was created in a standard format and organized so that once you use one manual you will be able to easily utilize every other manual in our system. Menus A menu is simply a list of options you can choose from. Rather than entering a long command, you need only to enter the corresponding number that lies to the left of your choice. After choosing a selection from the MASTER MENU you are presented with yet another menu, a sub-menu. Common Function Keys FK2 - Exit / Backup / Cancel / Quit / End-of-Job FK2 or F2 will back-up a step in most cases. In some cases, it is used to cancel a process, such as in Sales Order Entry. FK3 - Mode switch key. FK3 or F3 will usually allow you to switch between different modes in the system. In Sales Order Entry, the F3 key is used to switch from NEW ORDER mode to MAINTENANCE mode. FK5 - Search key Anytime the system allows a user to search for items, vendors, customers, etc.; the F5 key will initiate that search. Prophet 21 Array User's Guide The Prophet 21 Array Help Manual System 2-1

How to Use The Array Manuals: 1. Once you have read the Introduction and the How to use The Array Help System sections in your first manual it may not be necessary to read these two sections again. They are the same throughout the entire Array Help System. 2. Begin by reviewing the Content page. This will give you a general idea of what is included in the manual you are reading. 3. Begin each manual by thoroughly reviewing the manual Objectives. The Objectives give you a basic understanding of what major topics you will need to understand after reading and using each manual. 4. At the beginning of each chapter there is a prerequisites heading. This lists any courses, information and/or procedures that need to be accomplished before the information contained within the chapter can be best utilized by you the user. 5. Once you have reviewed the general manual objectives, begin each chapter by reviewing its specific objectives. (See Chapter Layout for more information) During your initial introduction to each manual review the manual, sequentially chapter by chapter. 6. After your initial review of any manual you can find out information and find solutions to questions in the manual through any of the following avenues; Content page Glossary Appendix Index Browsing 7. Once you have reviewed the Chapter Objectives, Go over the field descriptions and function keys of any program screens that are being discussed. 8. In each chapter subsection, read any descriptions thoroughly and familiarize yourself with the Program screens that are being discussed. 9. In chapters that have procedures, read any procedure first before attempting the instructions. After reading the procedures carefully, implement each step until the its conclusion. NOTE: In the Installation phase, it is imperative that the chapters are followed sequentially. 10. During the course of using the Array Help System Manuals if there is any term, field code and/or function key that you don't understand please refer to the Appendix, Glossary and/or Index. Prophet 21 Array User's Guide The Prophet 21 Array Help Manual System 2-2

Manual Format Each manual contains a Contents page, an Introduction, an Overview, specific Manual Objectives, Content Chapters, an Appendix, a Glossary, and an Index. Each area is described below in more detail. Contents is a chapter by chapter and heading by heading outline of each manual. Introduction is general information about the entire manual system and describes how the manuals are organized and formatted Overview gives you, the user information about the Array Help Manual System and some general information on the best way to utilize the information contained in our system. Objectives are manual specific and will give you, the user the general knowledge base that you will obtain by reading and following all the procedures that are contained in each manual. Content Chapters contain the information, descriptions, procedures etc. that you will need to implement, operate and problem solve your Array Software System.(See Chapter Layout for more information) Appendix contains any tables and/or lists that are common throughout any particular manual. Glossary contains words, technical terminology, symbols, and field abbreviations that may need to be defined so that you can get the most accurate information from specific areas throughout a specific manual. Index contains many of the terms that are in the glossary but instead of those terms being defined, there are referenced page numbers, in order for you to quickly access topics, procedures and/or information about a topic during and after your first use of a particular manual. Prophet 21 Array User's Guide The Prophet 21 Array Help Manual System 2-3

Chapter Format We attempted to organize the chapters so that the content could be easily understood and the procedures could be simple to follow. The chapters are formatted as follows: Chapter Title the general name of the subject matter Prerequisites includes any readings, training and/or training classes, file set-ups, hardware installations, etc that you need to accomplish before the chapter should be started. The prerequisites are designed so that the content can be best understood and the procedures can be accomplished efficiently. Objectives - are chapter specific and will give you, the user the understanding of what will be covered in the chapter. It will also give you an idea of what sequence the chapter is formatted. Chapter Content within the chapter there will be information pertaining to the subject matter, step by step procedures, diagrams, tables and/or screen shots which will help you better understand and successfully conclude your tasks Review contains some of the important outcomes, which should be received when the chapter is completed. Prophet 21 Array User's Guide The Prophet 21 Array Help Manual System 2-4

Manual Overview About System Parameter Maintenance System Parameter Maintenance Objectives: After using this manual, you will be able to: Prophet 21 Array User's Guide Manual Overview 3-1

AR Aging Date (MBS130) Prerequisites Overview This program is used to enter and maintain a table of A/R aging date codes. These codes will be used to properly age invoices when various reports are being produced or when inquiries are being made that require aging. Normally an A/R aging date code is set up for each month of the year. The code normally corresponds to the month number (Example - January = 01, February = 02, etc.) NOTE: If you are aging by PROCESS MONTH, the month end program (MBS080) will automatically update the system. However, if you are aging by INVOICE DATE, you must manually update this record once a year or as needed. The first date should be one month back. Chapter Topics AR Aging Date Maintenance (MBS130) Prophet 21 Array User's Guide AR Aging Date (MBS130) 4-1

AR Aging Date Maintenance (MBS130) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. Figure 1 Array Master Menu 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. Figure 2 Support Facility Systems Manager Menu 3. From the System Parameter Maintenance Menu, press 01 AR AGING DATE. Prophet 21 Array User's Guide AR Aging Date (MBS130) 4-2

Figure 3 System Parameter Maintenance Menu 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for an AR Date Code FK6 ADD This allows you to add a AR Date Code FK7 MODIFY This allows you to modify an existing AR Date Code FK8 DELETE Allows an existing AR Date Code to be deleted FK9 INQUIRY Allows you to look at the AR Date Code record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in AR Date Code number (AR-DATE-CODE), press ENTER. 7. Enter the default date code to model this record after. If there is not a default date code, press ENTER. 8. The AR Aging Date Maintenance screen will appear. Prophet 21 Array User's Guide AR Aging Date (MBS130) 4-3

Figure 4 AR Aging Date Maintenance Screen 9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Add this Aging Date Code FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches to the Array online help. 11. Press FK3 ADD once you are finished. Header The data elements contained in the AR Aging Date Maintenance and an explanation of each is as follows: AR-DATE-CODE A date code must be created for each process month, 1 12. The code should coincide with the month number (example: December = 12). If you are aging by invoice date, you may also define special age date codes for dates that do not coincide with the month. If you are aging by process month, the month end program (MBS080) will automatically update the dates. Line 01 DESCRIPTION This is the description of the age date. It will display on various AR reports. Lines 02-03 DATE-1 This is the first date bucket. If you are aging by age date, this will determine the Last (NOT current month, but not over 30) bucket in the Credit Management Inquiry. If you are aging by invoice date, the dates in the Credit Management Inquiry are calculated daily. Prophet 21 Array User's Guide AR Aging Date (MBS130) 4-4

When running AR periodic reports, this bucket will determine the Over 30 day bucket. DATE-2 through DATE-6 These are the other bucket cut-off dates. They should be one month behind the preceding bucket. AR Date Code Example AR-DATE-CODE = 4 DATE-1 DATE-2 DATE-3 3/25/2000 2/25/2000 1/25/2000 DATE-4 DATE-5 DATE-6 12/25/1999 11/25/1999 10/25/1999 Prophet 21 Array User's Guide AR Aging Date (MBS130) 4-5

PO Warehouse Series (MBS207) Overview NOTE: This parameter is usually set up during your installation process. Prerequisites Chapter Topics Warehouse Purchase Order Series Maintenance (MBS207) Prophet 21 Array User's Guide PO Warehouse Series (MBS207) 5-1

Warehouse Purchase Order Series Maintenance (MBS207) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 02 PO WAREHOUSE SERIES. 4. Press FK3 to see the list of functions that can be performed. A = Add a new warehouse series M = Modify an existing warehouse series D = Delete an existing warehouse series I = Inquire about an existing warehouse series 5. Press A to add. 6. Enter the Warehouse Number, press ENTER. 7. Enter the PO Series Number for this warehouse, press ENTER. 8. The screen will now look like this: Figure 5 Warehouse Purchase Order Series Maintenance Screen 9. Repeat for all warehouses. 10. Go to PO Number Series Maintenance to continue. Prophet 21 Array User's Guide PO Warehouse Series (MBS207) 5-2

PO Next Number (MBS208) Overview Prerequisites Chapter Topics PO Number Series Maintenance (MBS208) Prophet 21 Array User's Guide PO Next Number (MBS208) 6-1

PO Number Series Maintenance (MBS208) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 03 PO NEXT NUMBER. 4. At the next screen press FK3 to see available functions for this screen. A = Add a PO number series M = Modify an existing PO number series D = Delete an existing PO number series I = Inquire about an existing PO number series 5. Press A to add. 6. Enter the PO series number that you want to add, press ENTER. 7. If a series exist that you want to model this new series after, enter the existing series number under DEFAULT, otherwise press ENTER. 8. The PO Number Series Maintenance screen will appear. Figure 6 PO Number Series Maintenance Screen 9. Fill in the appropriate fields of this record. 10. Press ENTER. 11. There are several functions available at this time. FK8 CANCEL Allows you to cancel this series without saving it A Allows you to add this PO series that was just entered L Allows you to enter a line number to change any information entered 12. Press A to add. Prophet 21 Array User's Guide PO Next Number (MBS208) 6-2

Line 01 The data elements contained in the PO Number Series Maintenance and an explanation of each is as follows: START-PO The starting PO number for this series. END-PO The ending PO number for this range. NEXT-PO This is the next PO number available for use. During initial entry of the PO number series, you need to fill in this field. If the field is blank, the following message will appear: NEXT PO MUST BE IN STARTING AND ENDING RANGE. The system will not allow you to leave the program. After initial entry of the PO number series, the system will update this field automatically. NOTE: Once you have reached the ending PO number in your PO number series, the system will go back to the starting PO number and start again. Please be sure to give yourself a large series of numbers, or remember to purge those PO s that are no longer needed, as you may get duplicate PO numbers. If you manually entered a PO number on a PO and that number is within the PO number series range, the system will skip that number when it is assigning PO numbers. STEP-INCREMENT This is how the system will increment the PO number series. If you entered a 1, the numbering will increase by 1, if you entered a 2, the numbering will increase by 2 s, etc. Prophet 21 Array User's Guide PO Next Number (MBS208) 6-3

OE User Parameter (MBS161) Overview This program is used to enter and maintain a file of order entry, billing, user, and receiving parameters. These parameters will determine what individual users will be permitted to do while in the order entry and billing applications. There is also some default information stored in this parameter about each user so it does not have to be entered each time an order is entered. Prerequisites Chapter Topics Order Entry User Parameter Maintenance (MBS161) Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-1

Order Entry User Parameter Maintenance (MBS161) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 04 OE USER PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN - Return to the previous screen FK3 GETPREV - Go to previous record FK4 GETNEXT - Go to next record FK5 ALPHA - Allows you to do a search for User FK6 ADD - This allows you to add a User FK7 MODIFY - This allows you to modify an existing User Parameter FK8 DELETE - Allows an existing User to be deleted FK9 INQUIRY - Allows you to look at the User Parameter record without changing it. FK12 HELP - Switches you to on-line help in Array 5. Press FK7 MODIFY. 6. Type in the User Number and press ENTER. 7. The Order Entry User Parameter Maintenance screen will appear. Figure 7 - Order Entry User Parameter Maintenance Screen 8. Fill in the appropriate fields of this record. 9. Once you have entered all the information, you have several function keys to choose from. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-2

FK1 PAGE - This will bring you to the next page. Press FK2 Return to return to the main screen. FK3 MODIFY - Accept the modification. FK6 LINE - If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL - You may cancel this entry without saving it FK12 HELP - Switches you to on-line help in Array 10. Press FK3 MODIFY once you are finished. Line 01 The data elements contained in the Order Entry User Parameter Maintenance and an explanation of each is as follows: NAME Name of user. DEF-WHS The default warehouse for the user. SPECIAL Y = For future use N = For future use CUSTOMER CRT OPT If customer is linked to user's system, this determines if the customer can place orders directly to you from his or her CRT. Y = Customer can place orders from his or her CRT. N = Customer cannot place orders directly. CUSTOMER CRT CUST-# The customer number who is linked to your system. NOTE: If CUSTOMER CRT OPT = Y, then CUSTOMER CRT CUST-# is required. ACC Access given to key personnel to maintain orders that have problems due to Input/Output errors. Y = User has access to maintain orders that have problems. N = User does not have access to maintain orders with problems. PQ This switch determines if package quantities are to be displayed. Y = Display Package Quantity in Order Entry. N = No Display of Package Quantity in Sales Order Entry. SOE Determines where user begins Sales Order Entry. O = User begins in the Order Mode after choosing Sales Order Entry. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-3

Q = User begins in the Quote Mode. ALPHA Determines if the user begins at Alpha sort after entering Sales Order Entry. A = Alpha, Customer Name C = Customer Number N = Begin at CUSTNO in customer number search T = Telephone Number. Line 02 ORD Default order type for this user. S = Standard (Warehouse) orders I = Internal Transfer orders P = Pack & Hold orders D = Direct Shipment orders C = Cash Sale orders H = Not available at this time. Reserved for future use. U = Universal quote. This switch will only be valid if the SOE switch on line 1 is set to Q (quote). DIRC Default Type of Sale for Cash Direct sales. This value is established in MBS116. STD Default Type of Sale for Warehouse sales. This value is established in MBSl16. DIR Default Type of Sale for Direct Shipment sales. This value is established in MBS116. INT Default Type of Sale for Internal sales. This value is established in MBS116. CASH Default Type of Sale for Cash sales. This value is established in MBSl16. P+H Default Type of Sale for Pack & Hold sales. This value is established in MBSl16. OUT-SMN Used as the default, if a user's Salesman Number has not been added to the chosen customer's Master Record. This may be left blank to detect errors in the Customer Master Records. The salesman must exist in MBSl05 prior to adding in MBSl6l. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-4

IN-SMN Inside Salesman Number (or initials) added to all orders the user enters. The salesman must exist in MBS105 prior to adding in MBS161. CUSTOMER-CRT-NAME This is a display only field. If CUST-CRT-OPT = Yes and CUST-CRT-# = Valid Customer number with Customer Name present in the Master Record, then the Customer's Name will display. COST This switch will allow the user to suppress Cost & Totals on PO Inquiry, Transaction Audit, and PO Receipts History Inquiry. Y = Show costs N = Do not show costs W = Suppress cost in all warehouses except user's default warehouse. Line 03 ORD User can create orders. Y = User can create orders N = User cannot create orders HLD User can release Credit Hold orders. Y = User can release credit holds N = User cannot release credit holds C = For future use P = For future use QUO User can create quotes. Y = User can create quotes N = User cannot create quotes Q-TO-O User able to transfer quotes to orders. Y = User can transfer quotes to orders N = User cannot transfer quotes to orders O-TO-Q User able transfer orders to quotes. Y = User can transfer orders to quotes N = User cannot transfer orders to quotes INFO Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-5

Display informational fields during entry of an order (Fields come from Customer Master Record). Y = Display informational fields N = Do not display informational fields STKMSG Display only. Reads Research Stock after Item is placed in order or on quote. Y = Reads research stock N = Do not read research stock ADJ Allow user to adjust profit percent, total sales dollars, cost, price, etc. Y = Allows user to make adjustments N = Do not allow user to make adjustments M = Allows user to make adjustments to a specific line, not a range of lines SS-FM Allows access to FK6 (Whse mod) while in the Stock Status mode. Y = Allow access N = Do not allow access C = For future use NOTE: Can only inquiry the Warehouse record. NET Option that determines whether or not this user can perform Order Entry via the Internet. Y = Allow Orders N = Don't Allow Internet Orders S = Salesman. This user parameter is a web order entry salesman sign on NOTE: Internet orders can only be processed if Customer CRT options are set for the customer. DET Sales Order Entry Detail Screen Version. P = Production Version. Displays field # but no field description. Used mostly if customers can view users terminal. This version will not label such fields as cost, gross margin, etc. T = Training Version. Displays field # and name. TSD Trade Service Database Option. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-6

0 = Manual Trade Service Database lookup. 1 = Automatic Trade Service Database lookup. 2 = Manual Trade Service Database lookup, with no passback. 3 = Automatic Trade Service Database lookup, with no passback. AVL Sales Order Entry Item Search Option. N = When performing an item search in SOE, display the Alpha Code for the item. Y = When performing an item search in SOE, display the available quantity for the item. (System will use the warehouse of the order.) EDI Electronic Data Interchange. Y= Allows user to process EDI orders. N= User not allowed to process EDI. LBOX Accounts Receivable lock box option. Y = Allows user to process the Lockbox interface. N = User not allowed to process Lockbox interface. G/L Allows user to override maximum amount in MBS117. Y = User allowed to override maximums in cash receipts posting N = User not allowed to override maximums Line 04 ALLOW:DIR Allow Direct Lines. Y = Allow the user to enter direct lines. N = Do not allow the user to enter direct lines. LOC Allow Local Pick-up Lines. Y = Allow the user to enter local pick-up lines. N = Do not allow the user to enter local pick-up lines. INT Allow Internal Lines. Y = Allow the user to enter internal (IBT) lines. N = Do not allow the user to enter internal (IBT) lines. PRT Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-7

Allow user to print consolidated IBT's immediately. Y = Allow the user to print internal (IBT) lines. N = Do not allow the user to print internal (IBT) lines. S&B Allow Ship and Bill Lines. Y = Allow the user to enter ship and bill lines. N = Do not allow the user to enter ship and bill lines. B/O Allow Backorder Lines. This activates the FK4 sales order allocate toggle switch. Y = Allow the user to enter backorder lines. N = Do not allow the user to enter backorder lines. S = Only to backorder. NSTK Allow user to create non-stock items in SOE. Y = Allow the user to enter non-stock items. N = Do not allow the user to enter non-stock items.. FREE All No-Charge (Free) Item Lines. Y = Allow the user to enter free item lines. N = Do not allow the user to enter free item lines. REL-MNT Allow key personnel to modify the release number of an item. This will give you access to the buckets in the sales order detail lines. Y = Allow the user to modify the release number. N = Do not allow the user to modify the release number. PTAX Option that determines whether the user will be prompted to enter (verify) the correct tax code used for this order. N = No prompt for tax code entry. Y = New screen will prompt user for a tax code. Screen will display current tax code and allow user to modify code and search for valid tax codes. GIV Given by or Special Order Data screen in Sales Order Entry. Y = User will have the ability to enter information such as who gave the order, their telephone number, and release number. N = User will not have access to the Given by screen. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-8

A = Given By is required and system automatically will call up the FNDINF program S = Given By not required, but the system automatically will call up the FNDINF program. SHP Determines whether or not the Ship-to screen will be displayed automatically in Order Entry. Y = Bring up the screen automatically (Default) N = Do not bring up the screen automatically (access still allowed via the Order Header). DISC-% Discount Percent display field in SOE. Allows Base Price and Percent fields to display in detailed SOE screen. Y = Display Base Price and additional percent if calculated price is less than or equal to Base Price. This option also allows this field to be overridden. N = Do not display Base Price or percent. D = Display Base Price and percent if calculated price is less than or equal to Base Price. No override allowed. DEP Minimum Deposit Override in Cash Sale entry. Allows user to override minimum deposit amount in warehouse record. Y = Allow minimum deposit override N = Do not allow override CHO Cash Sale Profit Exception override option. Determines whether or not user can accept a held cash sale profit exception order. Y = User can accept a held cash sale profit exception order N = user can not accept a held cash sale profit exception order Line 05 INVO: STD Allow user to bill Warehouse orders, or Autobill Warehouse orders in OE. Y = Allow billing of warehouse orders. N = Do not allow billing of whse orders. B = Allow Autobilling in Order Entry. DIR Allows the user to bill direct orders. Y = Allow user to bill direct orders N = Do not allow user to bill direct orders B = Allow Autobilling in Order Entry. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-9

INT Allows the user to bill internal orders. Y = Allow user to bill internal orders N = Do not allow user to bill internal orders B = Allow Autobilling in Order Entry. CASH Allows the user to bill cash sale orders. Y = Allow user to bill cash sale orders N = Do not allow user to bill cash sale orders P&H Allows the user to bill pack and hold orders Y = Allow user to bill pack and bill orders N = Do not allow user to bill pack and hold orders B = Allow Autobilling in Order Entry. S&B Allows the user to bill ship and bill orders. Y = Allow user to bill ship and bill orders N = Do not allow user to bill ship and bill orders HLD Switch to determine if user can release an invoice from the Invoice Hold file. Y = Allow user to release Held Invoices. N = Don't allow user to release Held Invoices DRAWR Cash Drawer name used in conjunction with the Showroom Subsystem. Must be set up in MBS344. Indicates Cash Drawer assigned to this user. (4 characters) CD Determines whether user's cash drawer will open at the end of a cash sale transaction. This is used in conjunction with the OPEN-DRAWER field in MBS344 (Cash Drawer Maintenance). Y = Cash drawer will open N = Cash drawer will not open QAL Quality subsystem name which the user is being tracked by. Must be set-up in MBS372. YES-TAX-NO Taxable and non-taxable tax jurisdictions for order entry and order billing. Used in conjunction with taxable switch in customer master record. If customer master switch is Y, Order Entry will use the taxable tax jurisdiction (YES), if Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-10

customer master switch is set to N, Order Entry will use the non-taxable tax jurisdiction (NO). This field is up to 4 digits. OE-ALP Determines if a two-line display of the alpha search in SOE will be given for user. First line displays ADDRESS LINE 1 from the customer master record. The second display line prints the City, State, & Zip Code. Y = Display two lines N = Do not display two lines SER# Default for Order Billing (MBS001) display of Serial Number items. S = Display lines in Serial number sequence L = Display lines in Weight (lbs.) sequence S Sequence for alpha searches in Serial Number Control Maintenance(MBS317). S = Alpha search will display in Serial Number sequence D = Alpha search will display in Receipt Date sequence L = Alpha search will display in Weight (lbs.) sequence LL Prompt for House Location Labels in SOE. Used in conjunction with Laser Printing. Y = Yes, prompt user to enter house location for labels during SOE. N = Don't prompt user to enter house location for labels during SOE. Line 06 POST:IMMED Allows the user to print post billed invoices immediately. Y = Allows user to print post billed invoices immediately N = Do not allow user to print post billed invoices immediately STD Allows the user to post bill warehouse orders. Y = Allows user to post bill warehouse orders N = Do not allow user to post bill warehouse orders DIR Allows the user to post bill direct invoices. Y = Allows user to post bill direct invoices N = Do not allow user to post bill direct invoices CASH Allows the user to post bill cash sale invoices. Y = Allows user to post bill cash sale invoices Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-11

N = Do not allow user to post bill cash sale invoices CR-STD Allows the user to post bill warehouse credits. Y = Allows user to post bill warehouse credits N = Do not allow user to post bill warehouse credits CR-DIR Allows the user to post bill direct sale credits. Y = Allows user to post bill direct sale credits N = Do not allow user to post bill direct sale credits PWD This determines whether a password is required to process new orders. This feature is generally used for common area terminals. Y = Requires User ID and Password for every new order N = Does not require User ID and Password QUEUE-NAME Immediate Prt Queue name for Post Bill invoices. Overrides warehouse parameter. MU% Allows access to Markup Percent field in OE. N = User not allowed to change/use markup percent in SOE. Y = User is allowed to change/use markup percent. D = Display only, no changes allowed. COMM Customer comments order entry breakthrough option. Determines whether customer comments set up in MBS354 will breakthrough in order entry. Y = Customer comments will breakthrough in order entry. N = Customer comments won't breakthrough in order entry. DPO Allow maintenance to be done to a direct shipment purchase order. Y = Permit maintenance of direct purchase orders N = Do not permit maintenance of direct purchase orders HSH Company Hash Total Override. Y = Override Company Hash Total Default N = Accept Company Hash Total Default TASK Determines whether user is allowed to view other user's Task Management inquiry information. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-12

Y =Allow view of all users Task Management information N =Allow user to view only his own Task Management information SIPO Flag that determines whether or not user will have the ability to modify the purchase order number field of a billed invoice while viewing in Save Invoice Inquiry. Y = Allow modify to purchase order number on billed invoice N = Don't allow modify to purchase order number on billed invoice Line 07 ADD-CUST Determines whether user will have the option to add and/or modify a customer/ship-to via SOE. Y = Allow user to Add or Modify customers while in Sales Order Entry N = User is not allowed to Add customers during Sales Order Entry. (Default) A = Allow user to only Add customers while in Sales Order Entry. CUST-PRC Determines whether the user will have the ability to override prices. Y = Allow price override N = Do not allow price overrides SOE-SCROLL This switch determines how the display will look once you have a full screen. Y = Scroll up when screen is full N = Blank the screen when full WHSE-GROUP You can restrict a user access to only Customers, Sales Order Entry, Billing, and all related inquiries for a specific group of warehouse(s). User will be able to use programs, however information displayed will only pertain to the warehouse(s) designated. Enter Warehouse group user is allowed to use during SOE. NOTE: Group must be set up in MBS368 - Group List Maintenance. DD-PROMPT Due date prompt. Y = Prompt for due date in detail of each item N = Do not prompt for due date CONT-PRC Determines whether the price can be overridden if the pricing came from a contract. Y = Allow modification of price if the pricing came from a contract Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-13

N = Do not allow price override PT-SEQ This option allows the pick ticket sequence number to be displayed. Y = Display sequence number N = Do not display sequence number O = Display sequence number, and entry is not required MAINT-SEQ This switch determines whether or not the pick ticket sequence number is required for maintenance of the pick ticket. Y = Require sequence number N = Do not require sequence number for maintenance O = Do not require sequence number, but the sequence number will show in inquiry Line 08 QTY-MAINT Determines if the user can modify the order quantity. Y = User can change order quantity in maintenance N = User cannot change order quantity RET-OVER Determines whether the user must enter the required information for returns. Y = Allow bypass of required return information N = Don't allow bypass M-REEL Allows the user to manually select a reel in order entry. Y = Allow user to manually select reel N = Do not allow manual selection of reels SHIP-PROMPT Allows the user to search by ship-to information in the Save Invoice Inquiry. Y = Prompt for ship-to N = Assume Customer Master information T-P Determines if the user is a Trade Power user. Y = User is a Trade Power user N = Not a Trade Power user TP-ID Prophet 21 Array user identification number. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-14

F-TAX Determines if the tax code in sales order entry is to be defaulted by the system or entered manually. Y = System enters tax code into sales order entry. N = Do not fill tax code into sales order entry. User must enter the code manually. TAX-A Determines if a user can change the tax code from an exempt to taxable or vice versa. This works in conjunction of the F-TAX switch. Y = User has access to tax N = User does not have access E = Do not allow change from To/From tax exemption FK1 PAGE Press FK1 to get to the next screen. Figure 8 Order Entry User Parameter Maintenance FK1 PAGE Screen Line 01 STANDARD Standard Orders. IMED Determines if user is authorized to process immediate prints on orders. Y = Allow user to perform immediate prints. N = Do not allow entry of immediate prints. I = User is only allowed to do immediate prints of CASH SALES on initial entry. Reprints of CASH SALES through SOE Maintenance are not allowed. NOTE: For CASH SALE Order Type only. ALLOW Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-15

User is allowed to enter orders. Y = Allow entry N = Do not allow entry B = Allow debit and credit entry on Standard and Cash Sale order types. Must use a "B" in order to do RGA's and Cash Sale Credits. MAINT User access to modify and/or delete orders. Y = Modify. N = Do not Modify or Delete. D = Modify and Delete. W = Allow maintenance, but only allow deletion of for the user's default warehouse A/R Display customer's available Credit Limit in dollars at order entry time. Y = Display customer's credit limit. N = Do not display customer's credit limit I-COM Display stored Item Comments from the order entry message table. Y = Display stored Item Comments N = Do not display stored Item Comments C-COM Display order entry messages stored in the Customer Master record. Y = Display order entry messages N = Do not display order entry messages SHP-IN User option that determines whether shipping instructions are required for all orders or just orders which contain backorders. A = Require shipping instructions on all orders of this type. B = Require shipping instructions only on orders of this type that contain backorders. N = Do not require shipping instructions on this type of order. PROMO Display Promotional Items once order is done. Y = Display promotional items N = Do not display promotional items PRC Allow user to override price. Y = Allow users to override prices N = Do not allow price overrides GM% Allow user to adjust the GM% of a specific item. Y = Allow GM% override N = Do not show GM%, and don't allow override S = Show GM%, but do not allow override CST Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-16

Display the cost of item and allow user to override this cost during order entry. Y = Display cost, and allow override N = Do not display cost, and don't allow override S = Display cost, but only allow cost changes on T, or P items, and Lot Cost or Lot Price on items. QUEUE-NAME Immediate Print Queue name for orders. Overrides Warehouse Parameter. Line 02 DIRECT Direct orders. IMED Determines if user is authorized to process immediate prints on orders. Y = Allow user to perform immediate prints. N = Do not allow entry of immediate prints. I = User is only allowed to do immediate prints of CASH SALES on initial entry. Reprints of CASH SALES through SOE Maintenance are not allowed. NOTE: For CASH SALE Order Type only. ALLOW User is allowed to enter orders. Y = Allow entry N = Do not allow entry B = Allow debit and credit entry on Standard and Cash Sale order types. Must use a "B" in order to do RGA's and Cash Sale Credits. MAINT User access to modify and/or delete orders. Y = Modify. N = Do not Modify or Delete. D = Modify and Delete. W = Allow maintenance, but only allow deletion of for the user's default warehouse A/R Display customer's available Credit Limit in dollars at order entry time. Y = Display customer's credit limit. N = Do not display customer's credit limit I-COM Display stored Item Comments from the order entry message table. Y = Display stored Item Comments N = Do not display stored Item Comments C-COM Display order entry messages stored in the Customer Master record. Y = Display order entry messages N = Do not display order entry messages Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-17

SHP-IN User option that determines whether shipping instructions are required for all orders or just orders which contain backorders. A = Require shipping instructions on all orders of this type. B = Require shipping instructions only on orders of this type that contain backorders. N = Do not require shipping instructions on this type of order. PROMO Display Promotional Items once order is done. Y = Display promotional items N = Do not display promotional items PRC Allow user to override price. Y = Allow users to override prices N = Do not allow price overrides GM% Allow user to adjust the GM% of a specific item. Y = Allow GM% override N = Do not show GM%, and don't allow override S = Show GM%, but do not allow override CST Display the cost of item and allow user to override this cost during order entry. Y = Display cost, and allow override N = Do not display cost, and don't allow override S = Display cost, but only allow cost changes on T, or P items, and Lot Cost or Lot Price on items. QUEUE-NAME Immediate Print Queue name for orders. Overrides Warehouse Parameter. Line 03 PACK&HOLD Pack and hold orders. IMED Determines if user is authorized to process immediate prints on orders. Y = Allow user to perform immediate prints. N = Do not allow entry of immediate prints. I = User is only allowed to do immediate prints of CASH SALES on initial entry. Reprints of CASH SALES through SOE Maintenance are not allowed. NOTE: For CASH SALE Order Type only. ALLOW User is allowed to enter orders. Y = Allow entry N = Do not allow entry Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-18

B = Allow debit and credit entry on Standard and Cash Sale order types. Must use a "B" in order to do RGA's and Cash Sale Credits. MAINT User access to modify and/or delete orders. Y = Modify. N = Do not Modify or Delete. D = Modify and Delete. W = Allow maintenance, but only allow deletion of for the user's default warehouse A/R Display customer's available Credit Limit in dollars at order entry time. Y = Display customer's credit limit. N = Do not display customer's credit limit I-COM Display stored Item Comments from the order entry message table. Y = Display stored Item Comments N = Do not display stored Item Comments C-COM Display order entry messages stored in the Customer Master record. Y = Display order entry messages N = Do not display order entry messages SHP-IN User option that determines whether shipping instructions are required for all orders or just orders which contain backorders. A = Require shipping instructions on all orders of this type. B = Require shipping instructions only on orders of this type that contain backorders. N = Do not require shipping instructions on this type of order. PROMO Display Promotional Items once order is done. Y = Display promotional items N = Do not display promotional items PRC Allow user to override price. Y = Allow users to override prices N = Do not allow price overrides GM% Allow user to adjust the GM% of a specific item. Y = Allow GM% override N = Do not show GM%, and don't allow override S = Show GM%, but do not allow override CST Display the cost of item and allow user to override this cost during order entry. Y = Display cost, and allow override Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-19

N = Do not display cost, and don't allow override S = Display cost, but only allow cost changes on T, or P items, and Lot Cost or Lot Price on items. QUEUE-NAME Immediate Print Queue name for orders. Overrides Warehouse Parameter. Line 04 CASH SALES Cash sales orders. IMED Determines if user is authorized to process immediate prints on orders. Y = Allow user to perform immediate prints. N = Do not allow entry of immediate prints. I = User is only allowed to do immediate prints of CASH SALES on initial entry. Reprints of CASH SALES through SOE Maintenance are not allowed. NOTE: For CASH SALE Order Type only. ALLOW User is allowed to enter orders. Y = Allow entry N = Do not allow entry B = Allow debit and credit entry on Standard and Cash Sale order types. Must use a "B" in order to do RGA's and Cash Sale Credits. MAINT User access to modify and/or delete orders. Y = Modify. N = Do not Modify or Delete. D = Modify and Delete. W = Allow maintenance but only allow deletion of for the user's default warehouse A/R Display customer's available Credit Limit in dollars at order entry time. Y = Display customer's credit limit. N = Do not display customer's credit limit I-COM Display stored Item Comments from the order entry message table. Y = Display stored Item Comments N = Do not display stored Item Comments C-COM Display order entry messages stored in the Customer Master record. Y = Display order entry messages N = Do not display order entry messages SHP-IN Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-20

User option that determines whether shipping instructions are required for all orders or just orders which contain backorders. A = Require shipping instructions on all orders of this type. B = Require shipping instructions only on orders of this type that contain backorders. N = Do not require shipping instructions on this type of order. PROMO Display Promotional Items once order is done. Y = Display promotional items N = Do not display promotional items PRC Allow user to override price. Y = Allow users to override prices N = Do not allow price overrides GM% Allow user to adjust the GM% of a specific item. Y = Allow GM% override N = Do not show GM%, and don't allow override S = Show GM%, but do not allow override CST Display the cost of item and allow user to override this cost during order entry. Y = Display cost, and allow override N = Do not display cost, and don't allow override S = Display cost, but only allow cost changes on T, or P items, and Lot Cost or Lot Price on items. QUEUE-NAME Immediate Print Queue name for orders. Overrides Warehouse Parameter. Line 05 INTERNAL Interbranch transfers (IBT's). IMED Determines if user is authorized to process immediate prints on orders. Y = Allow user to perform immediate prints. N = Do not allow entry of immediate prints. I = User is only allowed to do immediate prints of CASH SALES on initial entry. Reprints of CASH SALES through SOE Maintenance are not allowed. NOTE: For CASH SALE Order Type only. ALLOW User is allowed to enter orders. Y = Allow entry N = Do not allow entry Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-21

B = Allow debit and credit entry on Standard and Cash Sale order types. Must use a "B" in order to do RGA's and Cash Sale Credits. MAINT User's access to modify and/or delete orders. Y = Modify. N = Do not Modify or Delete. D = Modify and Delete. W = Allow maintenance, but only allow deletion of for the user's default warehouse A/R Display customer's available Credit Limit in dollars at order entry time. Y = Display customer's credit limit. N = Do not display customer's credit limit I-COM Display stored Item Comments from the order entry message table. Y = Display stored Item Comments N = Do not display stored Item Comments C-COM Display order entry messages stored in the Customer Master record. Y = Display order entry messages N = Do not display order entry messages SHP-IN User option that determines whether shipping instructions are required for all orders or just orders which contain backorders. A = Require shipping instructions on all orders of this type. B = Require shipping instructions only on orders of this type that contain backorders. N = Do not require shipping instructions on this type of order. PROMO Display Promotional Items once order is done. Y = Display promotional items N = Do not display promotional items PRC Allow user to override price. Y = Allow users to override prices N = Do not allow price overrides GM% Allow user to adjust the GM% of a specific item. Y = Allow GM% override N = Do not show GM%, and don't allow override S = Show GM%, but do not allow override CST Display the cost of item and allow user to override this cost during order entry. Y = Display cost, and allow override Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-22

N = Do not display cost, and don't allow override S = Display cost, but only allow cost changes on T, or P items, and Lot Cost or Lot Price on items. QUEUE-NAME Immediate Print Queue name for orders. Overrides Warehouse Parameter. Prophet 21 Array User's Guide OE User Parameter (MBS161) 7-23

User ID/Password (MBS123) Overview This program is used to create and maintain user ID's and passwords. The user ID and password is what each user will use to log onto the system. This user ID is how you control what each individual user can do on the system. You can control access to a given program simply by putting it in this user's list or by leaving it off. You can also further control whether a user is allowed to add, modify, delete, or simply inquire. NOTE: If you do not have access to the User ID/Password Maintenance, please contact your System Administrator to make any of the option changes discussed. Prerequisites Chapter Topics User ID/Password Maintenance (MBS123) Prophet 21 Array User's Guide User ID/Password (MBS123) 8-1

User ID/Password Maintenance (MBS123) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 05 USER ID/PASSWORD. 4. This will bring you to the next screen in the Inquiry mode. 5. Type in the User ID. 6. The User ID/Password Maintenance screen will appear. Figure 9 - User ID/Password Maintenance Screen Header 7. Fill in the appropriate fields of this record. The data elements contained in the User ID/Password Maintenance and an explanation of each is as follows: USER User ID. NAME User name spelled out. PASS User password. ACC Access Code. 0 = User has unlimited access to all application programs. This sign-on must contain the following programs: MBS149, MBSI50, MBSl5l, Prophet 21 Array User's Guide User ID/Password (MBS123) 8-2

MBS128, MBS000, MBS008, MBS800, MBS152, MBS00l, MBS266, MBS084, MBS325 1 = User has limited access to application programs. The programs this user may access must be added to the detail portion of this record. Further restrictions within each program will be designated in the detail lines. CO Company number. SIGN-ON Program number of the menu to display when this user signs on. (i.e. MBS906 = Accounts Payable menu for A/P person). If you want the user to go directly to the Array master menu, then this value should be MBS9. WHS Warehouse number this user is assigned to. 1-99 = Warehouse/Branch number for this user. Programs MBS003, MBS008, and MBS060 will use this number as a default for transactions requiring a warehouse number. 999 = User may change salesman number in the customer master record for all branches/warehouses. Programs MBS003, MBS008, and MBS060 will allow user to enter warehouse numbers for transactions requiring them. TERM Terminal number for this user. XXXX = Valid terminal number, if used, this user can only sign-on at this terminal. 9999 = This user can sign-on at any terminal. LOGON Last logon date. The last time this user signed-on. RUNS Indicates number of runs currently being processed by user. Used in conjunction with Job Manager feature (background batch processing). Maintained by system. MAX Designates the maximum number of jobs this user can be running concurrently in background batch processing mode. (Job Manager feature) PGP Designates print group for user. The system will only display print queues for the assigned group when running reports. Print groups are assigned in MBS126 (Print Queue Maintenance). GL-DIV G/L Inquiry (MGL015) Division. Used in conjunction with GL-INQ-DIV field in the G/L Company Record (MGL053). If GL-INQ-DIV field is set to "Y" in MGL053, this field should contain the Division Number the GL Detailed Prophet 21 Array User's Guide User ID/Password (MBS123) 8-3

Inquiry (MGL015) will display information for. In other words, restricting access to all other divisions' GL information. Detail Lines PROGRAM Program or Menu ID for this line. DESCRIPTION Generated by system based on the program ID entered. ACCESS Access code. 0 = User has limited access to this Program ID. 1 = User has no access to the Program ID on this detail line. ADD MOD DEL INT Blanking out any of these fields will restrict the user from performing that option within the Program ID. (i.e. removing the A and D will allow the user to only Modify an existing record or perform an Inquiry (look only)). Prophet 21 Array User's Guide User ID/Password (MBS123) 8-4

System Processing Parameters (MBS132) Overview This program is used to enter and maintain a table of parameters used by the system to control various functions. Only one system processing parameter record is allowed per company and access to this record should be restricted to the system manager. NOTE: If you do not have access to the System Processing Parameters, please contact your System Administrator to make any of the option changes discussed. Prerequisites Chapter Topics System Processing Parameters (MBS132) Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-1

System Processing Parameters (MBS132) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 06 SYSTEM PROCESSING PARAMETERS. 4. This will bring you to the next screen, press ENTER. 5. The System Processing Parameter screen will appear. Figure 10 System Processing Parameter Screen Line 01 Invoice Date Example 6. Fill in the appropriate fields of this record. The data elements contained in the System Processing Parameters and an explanation of each is as follows: AGE-CD AR Aging Date Code. This code determines how the invoices will be aged. Either by invoice date or processing month. 0 = Aging by invoice date. 1 = Aging by process month. Invoice Date Aging Date Over 30 Over 60 12/01/1999 12/01/1999 01/01/2000 02/01/2000 12/10/1999 12/10/1999 01/10/2000 02/01/2000 12/24/1999 12/24/1999 01/24/2000 02/24/2000 Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-2

Process Month Example AR Aging Date = 12/25/1999 Invoice Date Aging Date Over 30 Over 60 12/01/1999 12/25/1999 01/25/2000 02/25/2000 12/10/1999 12/25/1999 01/25/2000 02/25/2000 12/24/1999 12/25/1999 01/25/2000 02/25/2000 NOTE: STMTS ON 25 TH, MONTH END BY CALENDAR MONTH When you want to: month-end at the end of the month, but print statements on the 25 th, and have all invoices that are billed after the statements age in the next month but have the sales for invoices billed between the 25 th and the last day of the month be in the current month and the you are aging by process month The recommended way to handle this: When statements are run: In every terms code, change the Future Aging Code to 1, saying that the age date will come from the terms record and not the MBS132. Change the Future Age Date to be the 25 th of the next month. The danger of this method is that the age code must be changed every month when statements are run. If the client forgets, all invoices will continue to age with whatever age date is in the Future Age Date field until it is fixed. The advantage of this method is that the billing can be done and the sales recognized in one month, while the aging can be sent to a future month. This is done with changing only one file. An alternate way to handle this: After statements are run, change the Age Date in the System Processing Parameters (MBS132) to be the 25 th of the next month. After month end is run, change the Age Date back to be the 25 th of the current month. The danger of this method is that the age code must be changed twice, giving the client twice as much chance of making a mistake. Forgetting either time will mess up the aging of any invoices billed until the age date is corrected. The advantage of this method is that there is only one record to change, instead of having to change all terms codes. AGE-DATE AR Aging Date (MM/DD/YYYY). This is the cut-off date and only needs to be filled in if you aging by process month. (AGE-CD = 1). The month and year will automatically be changed by the system at month start. PROC-MO Current processing year and month (MM/YYYY). This will change automatically at month start. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-3

YR-START The first month of your new fiscal year. BDGT Determines if budgets will be based on sales or profit dollars for the Customer Sales Summary Report (MBS072). 0 = Sales dollars 1 = Profit dollars CR-CTR Credit Center option. This option is used to determine if the Service Charge work file from MBS009 will be created by division, warehouse, or on a company level. 0 = Use Division Number in the customer record. This groups by division. The division is where the customer is assigned, not where they buy from. 1 = Use Warehouse Number in company record. This groups by warehouse. 2 = Use Company Number from the User-ID record. ROUND Price rounding option. Used to round item price up by a penny when the third decimal place is greater than 5. 0 = Do not round 1 = Round to two decimal places 2 = Round if 3rd decimal > 4 DEMON Future enhancement. Always enter an N unless notified otherwise. N = Not using Demon. Y = Using Demon ST-ADDR Statement Remit-to Address. This indicates which remit address will print on the customer statements. 0 = Use Division Record for remit-to. This is from MBS106. 1 = Use Div/Whse Record for remit-to. This is from MBS506. GL-AVG Calculation of cost for General Ledger Interface Program (MBS155). 0 = Calculated Cost to General Ledger 1 = Warehouse Average Cost to General Ledger 2 = Invoice Cost for Direct Shipments, all other order types use WAC to General Ledger. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-4

Line 02 BOOKINGS Booking reports option. 0 = No Bookings Report 1 = Yes, prepare Bookings Report. MIN-SVC-$ Minimum Service Charge Balance. This is the minimum AR balance that a customer must have before a service charge will be calculated. This field will not accept decimals. MIN-SVC-INV Printing Service Charges. This is the minimum amount of service charge for which an invoice is to be printed. If the amount of the service charge is below the minimum, the service charge will not print an invoice, however it will be posted to the customer s account and show on the customer s statement. To suppress the printing of ALL service charge invoices, enter 99999.99 in this field, or send the service charges to the KILL print queue when service charges are processed in the Invoice Print Program (MBS003). PRICE-BRKS Price break option. The number of price levels. 1-9 = The maximum number of quantity breaks levels you would ever want to use. SOE:DEF-WHS The default warehouse. 0 = Default to warehouse number in SOE user parameter record (MBS161). Get outside salesman number from customer record (MBS100). All 3 salesman numbers are available. 1 = Default to warehouse number in the customer record. Outside salesman is selected from the first one entered in the customer record. 2 = Same as 1, except all 3 salesman numbers are available. 3 = Same as 0 except uses only first outside salesman number from customer record. UM-CALC Unit of measure calculation. 0 = Forces entry of unit cost and price when unit of measure is changed in order entry. 1 = Recalculate unit cost and price when unit of measure is changed in order entry. SB-SLM Ship and bill salesman number. 0 = Inside and outside salesman number remain the same as the original order in a ship and bill transaction. 1 = Outside salesman set to warehouse parameter default and spaces moved to inside and split. HASH Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-5

Verify total number of units on all order types. 0 = Do not check 1 = Check Line 03 TR-AUDIT Transaction audit code. 0 = No, changes in OHB will not be saved. 1 = Yes, save changes. IBT-COST IBT Cost Indicator. Identifies which cost to use when entering an Interbranch order. 0 = Use Receiving Warehouse Cost (Default). 1 = Use Shipping Warehouse Cost. 2 = Use Shipping Warehouse Average Cost. 3 = Use Shipping Warehouse Last-P/O Cost. IBT Combine internal orders code. 0 = Do not combine internal orders. 1 = Not used. 2 = Combine internals, print by Zone Tickets. NOTE: If option #2 is used, the user must set-up print queue maintenance in MBS289. INV-X Inventory exception code. Determines whether or not inventory exceptions should be recorded or not. 0 = No, do not record inventory exceptions. 1 = Yes, do record inventory exceptions. PR/COST% Daily Price/Cost Override exception percentage. If the percentage of change is plus or minus this value, do not report. You can have values up to two whole numbers and one decimal place. POR-HIST Purchase Order Receipts History. Determine whether or not purchase order receipts history should be saved. 0 = No, do not save POR history 1 = Yes, do save POR history COST-UPD This field tells the system when warehouse average cost is to be updated. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-6

0 or Blank = Update average cost at time of the receipt. 1 = Update average cost at PO Cost Check. CR-OHB Default for billing credits. 0 = Do not update credit OHB 1 = Update credit OHB SB-OPT Ship and bill option. 0 = Report ship branch 1 = Report order branch 2 = Report order branch, Backorders to order branch 3 = Report order branch, Usage to ship branch INV-PT Sort sequence for invoices. 0 = Whse/Type/Cust/Ord/Rel/Seq/Bin/Item/Line 1 = Whse/Cust/Ord/Rel/Seq/Bin/Item/Line 2 = Whse/Type/Alpha/Cust/Ord/Rel/Seq/Bin/Item/Line 3 = Whse/User/Type/Date/Time/Cust/Ord/Rel/Seq/Bin/Item/Line 4 = Alpha/Cust/Ord/Rel/Seq/Bin/Item/Line 5 = Zip/Alpha/Cust/Ord/Rel/Seq/Bin/Item/Line Line 04 PURCH ORD # This field determines if you can override the purchase order number field in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header SHIP INST This field determines if you can override the shipping instructions in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header BACKORDER This field determines if you can override the backorder field in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-7

TERMS DESC This field determines if you can override the terms description field in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header UPS-CODE This field determines if you can override the UPS code field in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header Line 05 TYPE SALE This field determines if you can override the type of sale in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header B = Ability to override in both the sales order header and by the FK9 CONSTANT function key CONTRACT# This field determines if you can override the contract number in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header TAX JURIS This field determines if you can override the tax jurisdiction code in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header AGE DATE This field determines if you can override the aging date in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header BILL TO This field determines if you can override the bill to information in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-8

Line 06 DUE DATE This field determines if you can override the due date in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header B = Ability to override in both the sales order header and by the FK9 CONSTANT function key INSIDE SLM This field determines if you can override the inside salesman in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header B = Ability to override in both the sales order header and by the FK9 CONSTANT function key TERMS CODE This field determines if you can override the terms code in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header MIN BILL This field determines if you can override the minimum billing code in the order entry header. This field is tied to MIN BILL in MBS100. Y = Ability to override in sales order header N = Unable to override in sales order header SHIP TO This field determines if you can override the ship to in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header Line 07 COMMT DATE This field determines if you can override the comment date in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header OUTSIDE SLM This field determines if you can override the outside salesman in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-9

B = Ability to override in both the sales order header and by the FK9 CONSTANT function key TERMS PCT This field determines if you can override the terms percentage in the order entry header. Y = Ability to override in sales order header N Unable to override in sales order header PRICE COL This field determines if you can override the price column in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header WHSE CONSTANT This field determines if you can override the warehouse in the order entry constants (FK9). Y = Ability to override in sales order header N = Unable to override in sales order header Line 08 ORDER DATE This field determines if you can override the order date in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header B = Ability to override in both the sales order header and by the FK9 CONSTANT function key SPLIT SLM This field determines if you can override the split salesman field in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header B = Ability to override in both the sales order header and by the FK9 CONSTANT function key TERMS DATE This field determines if you can override the terms date in the order entry header. Y = Ability to override in sales order header N = Unable to override in sales order header DIVISION This field determines if you can override the division number in the order entry header. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-10

Y = Ability to override in sales order header N = Unable to override in sales order header Line 09 AR-AVAIL-$ Accounts Receivable available to buy. This switch determines if you are able to see the total dollar amount that the customer has available for purchases. Y = Display AR dollar amount N = Do not display LIEN Store Lien Information for AR. This will record when a customer s job is first billed, so that a lien claim may be filed for the job. 0 = Do not generate lien information 1 = Generate lien information APCO AP and GL database setup. 0 = One database for A/P and G/L 1 = Multiple databases for A/P and G/L AP-MULTI AP and GL multi company switch. S = Single company for A/P and G/L M = Multiple companies for A/P and G/L IQRCO Store Pricing Record Option. 0 = Store pricing record in each company (normal) 1 = Store pricing record in Company # 0 LAST-INV Update Customer Last Invoice Number option. 0 = Always update customer last invoice number regardless of invoice type. 1 = Exclude credit and service charge invoices when updating customer last invoice number. GL-CO Accounts Receivable G/L Company Number. Indicate G/L Company that Accounts Receivable activity should be interfaced to. ASSIGN Automatic assigning of customer numbers. Y = Automatically assign customer numbers in Customer Maintenance N = Manually assign customer numbers in Customer Maintenance Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-11

S = Auto Skip 777000 777999. This option will only skip the 777000-777999 range of customer numbers. AIM Array Information Management System Option. Y = Allow use of Array Information Management System N = Don't allow use of Array Information Management System Line 10 PO-T-ITEM This field will allow you to add non-stock items (T items) directly onto PO s, without the T item being generated from a sales order. Y = Allow "T" items to be created in PO Entry. N = Don't allow "T" items to be created. MTX-PRICE Matrix price flag. Y = Use only two price break levels in the matrix. N = Use Standard Matrix Pricing. SOE:DEF-REC The SOE default warehouse used in a multi-company environment. Indicates the warehouse to get missing information such as Vendor Number. 00 = Item Master Record. 01-98 = Default Warehouse Number. OBR-OPT Sales Order Status Inquiry Detail option. Y = Display detail on the SOE Status inquiry. N = Do not display detail. COM Commission group option used in MBS293, MBS393, MBS394, MBS391, and MBS491 to determine which commission rate method to use. (Groups 0-3 are custom options). 0 = No groups (Field is blank). 1 = Use division from Save Invoice file. 2 = Use Whse from Save Invoice file. 3 = Use group in the Slsm/Category record (MBS291). 4 = Select Invoices paid this month. 5 = Select Invoices for sales this month. (Extended rate). OPT Commission Category option used in MBS293 Commission Report Update to determine which category to use. Valid values when Commission Group = 0,1,2,3 (from COM field above): Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-12

1 = Check Type of Sale; then Product-Line record. 2 = Check Type of Sale record only. 3 = Check Product-Line record only. Valid values when Commission Group = 4 or 5 (from COM field above): 0 = Group lines of invoice by stock, nonstock, or direct sales. 1 = Print one report line per line of invoice. 2 = Print one report line per invoice. 3 = Group lines of invoice by Product-Line. REC-OPT This is the receipt option. This allows you to select which receiving screens will appear. Blank = Full function receiving P = Posting mode receiving WAC-OPT New Warehouse Create Cost option used to determine which warehouse costs to store. 0 = Don't store any costs. 1 = Store calculated cost as warehouse average cost. 2 = Store calculated cost as current year-end cost. 3 = Store both costs (option 1&2). LOCK Trace Locked Records option. Used to trace locked records that are not unlocked. Used as a system management tool. Selection criteria is set-up using program MONIT2.CB Y = Trace Locked records. N = Don't trace locked records. Line 11 MEA Store Month End Aging option. This option must be turned on if using the dunning letters. Y = Store Month End Aging. If this option is chosen, you will only see the month end aging if you press the appropriate function key in the Credit Management Inquiry or enter the appropriate code in Cash Receipts Posting. N = Do not store month end aging D = Store and display month end aging in Cash Receipts IDLE Terminal Idle days. Number of days a terminal may be idle (not signed-on) before the user will be denied access. Example, if Idle Days = 30, and a user has not signed-on for 30 days, and he attempts to sign-on on the 31st day, he will be Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-13

denied access to the system. Designed for added security. Revising the signon/password will reset the date to the current, thus allowing access. JRN*CR*UPD Cash Receipts Journal Counter and Cash Receipts Update Termination Flag. JRN Cash Receipts Journal Counter. This identifies the number of terminals posting cash receipts (MBS030). If there is a value in this field, the value is the number of people posting cash receipts. When a terminal is finished, the system will automatically decrease this value by one. If the Cash Receipts Posting program was terminated unnaturally, the JRN counter must be manually decreased by one, or run MBS437. UPD Cash Receipts Update Termination Flag. This field is used to determine if the Cash Receipts Update program (MBS137) was terminated unnaturally. If Y is in the field, then the UPD counter must be reset to N by modifying this field, AFTER you have determined that the Cash Receipts Update is not running. DIV/WH Cash Receipts Division/Warehouse option allows the AR Cash Report to be run by Division/Warehouse. It also affects various sales reports. N = Do not store Cash Receipts transactions by Division/Warehouse Y = Store Cash Receipts transactions by Division/Warehouse. This is warehouse within division. SUP-WHS-OPT Supplying Warehouse option used when new warehouse records are created throughout the system to insure the correct supplying warehouse number for the new record. Y = Perform new warehouse create using the SUPP-WHSE-NO in MBS160. However, if overridden in the Linebuy header, the system will not use that SUPP-WHSE-NO. (This option is used in conjunction with the new supplying warehouse concepts). N = Use supplying warehouse number from Item Master when creating new warehouse records. (This option is used in conjunction with the old supplying warehouse concepts. Sales/Issues). TSD Trade Service Database option. Y = Using TS Database and single zone updating N = Not using TS Database and single zone updating M = Using TS Database and multi-zone updating TSD-MEDIA Trade Service Database media. D = Diskette. M = Magnetic tape. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-14

C = Canada. This option is obsolete as of calendar year 2000. TY-COST Update this year's cost based on the "Replenished this year flag" in MBS102. 0 = Do not update this year cost. 1 = Update this year cost if not replenished this year. (Replen. this year flag = N). DL Logger Switch. N = No, do not log transactions. Y = Yes, log all transactions. KEY Keyword flag. Allow ability to search the item using keywords. Y = Using keyword. N = Not using keyword (default). QUAL Quality Tracking indicator determines which type of events are being tracked by the Quality system. 000 = Quality system records are not being accumulated. 001 = Order tracking. 002 = Purchase Order tracking. (not implemented) 003 = Purchase Order and Sales Order tracking. 900 = Manual events only are being tracked. 901 = For future use. 902 = For future use. 903 = For future use. PTF Pick Ticket program ID determines which Pick Ticket program Prophet 21 Array has used to format and print the users pick tickets. Should be maintained by Prophet 21 Array only. Prophet 21 Array User's Guide System Processing Parameters (MBS132) 9-15

System Processing Parameters II (MBS432) Overview This program is used to enter and maintain a table of parameters used by the system to control various functions. Only one system processing parameter record is allowed per company and access to this record should be restricted to the system manager. This is a continuation of MBS132. NOTE: If you do not have access to the System Processing Parameters II, please contact your System Administrator to make any of the option changes discussed. Prerequisites Chapter Topics System Processing Parameters II (MBS432) Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-1

System Processing Parameter II (MBS432) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 06 SYSTEM PROCESSING PARAMETERS. 4. This will bring you to the next screen, press ENTER. 5. The System Processing Parameter II screen will appear. Figure 11 - System Processing Parameter II Screen Line 01 6. Fill in the appropriate fields of this record. The data elements contained in the System Processing Parameters II and an explanation of each is as follows: S&B PRT Determines which warehouse receives ship and bill tickets. 0 = Print Ship & Bill Invoices at Shipping Warehouse 1 = Print Ship & Bill Invoices at Ordering Warehouse PRICE-SHEET Determines whether or not you want to price using Price Sheets (Gold Service Feature) N = Don't price using Price Sheets (Default) Y = Price using Price Sheets TSD-TY Determines what type of TS Database you are using. Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-2

E = Electrical Database P = Plumbing Database B = Both Electrical and Plumbing Database COST-OVERRIDE Determines which cost to use on invoice. Y = Retrieve the cost from the item record as it normally does when order is billed. (Default) N = Use the cost as entered on the order when billing. CUT-WIRE Determines whether or not you are using the Cut Wire and Reel Subsystem. Y = Yes, using the Cut Wire & Reel Subsystem. N = No, not using the Cut Wire & Reel Subsystem. UM-OPT Determines if a U/M conversion table is necessary. Used mostly for international clients. Y = Use conversions from U/M Conversion Table. N = Do not convert unit of measure. CRED-BO-RPT This switch determines if a backorder credit hold report is generated instead of generating backorder pick tickets. N = Do not print B/O report Y = Print report at batch printer P = Print report at credit printer Line 02 TAX-ID-REQ Determines whether or not you want the system to check and make sure you have a tax exempt ID for your exempt customers. Y = Yes, you require a TAX-ID for your exempt customers. N = No, you don't require a TAX-ID for exempt customers. SEC-TAX-CALC Allows for storage and reporting of both Provincial and Government Taxes. Used primarily for Canadian Clients. Y = Calculate both Provincial and Government taxes where appropriate. N = Don't use secondary tax fields. WORKFLOW This is a Task Management flag for using our Task Management subsystem. This allows you to notify the buyer or credit manager when an exception event occurs. Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-3

Y = Notify appropriate manager when an exception event occurs N = Do not notify appropriate manager when an exception event occurs CASH-PT-LINES Determines how lines will print on Cash Sale Pick Tickets. Y = On Cash Sale Pick Tickets, print all lines of the order regardless of release number. N = On Cash Sale Pick Tickets, print only the items on the latest release. SRV-LEV Determines if you are going to track data to determine service level information. Y = Store service level data N = Do not store service level data P = Store service level data and prompt for due date T = Store service level data, prompt for due date, and prompt for time WIN Window. This field is used in conjunction with the SRV-LEV field. It is the number of days before an order is due that material can be shipped to satisfy service levels. FILL-BY-DT This switch determines when to fill backorders. D = Fill backorders based on due date. O = Fill backorders based on order date. Line 03 IBT TABLE Option used to determine how to cost IBT lines and orders. Used in conjunction with MBS413 - IBT Cost Table. MBS413 is a table that allows you to establish which cost to use based on combinations of Shipping and Receiving warehouses. Y = Use IBT Cost Table (MBS413) when costing IBT's. N = Use System Parameter IBT Cost Option found in MBS132 (Line: 03 Field: IBT-COST) CREDIT-CARD USERS The number of users allowed to perform credit card authorization. Enter a value of 1-999. CREDIT-CARD TIMEOUT The amount of time to wait for a response from the credit card system. Enter a value of 1-999 seconds. SVC-CHG-COMM Option used to determine if an I comment line should be added to the service charge invoice when the save invoice record is created that reads, This service Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-4

charge was calculated on the balance of. The balance used to prepare the service charge invoice in MBS010 will be included. Y = Create a comment line on service charge invoices N = Do not create a comment line on service charge invoices PT UPRC Option used to determine which price to print on pick tickets. U = Print the standard unit price on pick tickets. (Default) B = Print the Base Cost in the unit price field on pick tickets. T-IT SLSM Option used to determine whether or not to copy inside salesman to item/whse records when "T" items are created in SOE, updated in PO receiving, or created from the TSDB. Y = Store Inside Salesman in "T" item's record. N = Don't store Inside Salesman in "T" item's record. (Default) RGA PRT Option used to decide whether the Pick Ticket program (MBS008) will print prices on RGA order types. Y = Print prices on RGA order types pick tickets. (Default) N = Don't print prices on RGA order types pick tickets. VEND RCPS This switch determines if recap information will be stored by vendor. Y = Store recap information by vendor N = Don't store recap information by vendor BUILD TYPE OF SALE Determines what type of sale is based upon. N = Use user parameter type of sale Y = Build type of sale from user parameter and ship code TS TERMS This switch determines whether or not to pass the item terms from the Trade Service Database when passing back an item to the Array database. N = Update item terms with Trade Service data if not zero Y = Don't update terms with Trade Service data MKT SLS Market Sales Representative. Allows the sales rep to be assigned by item in an order based on the market of the item. MBS424 Market Type Maintenance must be set up in conjunction with this switch. Y = Use market sales reps for recaps and commissions N = Use customer sales rep Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-5

CUST FTF Customer Freight to Follow. This switch determines whether or not the system looks at the FTF-BILL switch in the Customer Master record (MBS100) to see if orders with zero dollar freight to follow lines can be billed. Y = Check customer record FTF billing option N = Don't check customer record FTF billing option PT SEQ This option can restrict pick ticket reprinting. If this option is used, you must have the original pick ticket in front of you so that the pick ticket number and printing sequence number can be entered from the pick ticket header. Y = Requires Sequence number for pick ticket reprint. NOTE: If you are going to require the sequence number for pick ticket repinting and you do not know the pick ticket sequence number, you can find the sequence number using MBS013. N = Do not require Sequence number entry for pick ticket reprint (Default) Line 04 AUTO KEYWORD Option used to determine whether or not keywords will be created when a new item is created. Y = Automatically create Keywords N = Don't automatically create Keywords LAST-PAY Used to determine whether the last payment information for a customer will be updated based on Cash Receipts posting. Y = Always update last payment information N = Do not update last payment information if there is no check number NOTE: If using Dunning Letters, the last pay switch should be set to N in order to give an accurate date on the last check receipt. CREDIT-DISC Option used to determine whether or not a discount would be calculated on credit balance invoices. Y = Calculate discounts for credit balance invoices N = Do not calculate discounts on credit balance invoices SOE-NEXT MTH-INV In SOE, Regular Billing, and Post Billing you may flag an invoice as a Next Month Invoice (NMI). Y = Allow invoices to be flagged for next month's update. Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-6

N = Don't allow invoices to be flagged for next month's update. D = Allow Next Month Invoices & keep age date. NOTE: If an invoice is flagged, it will go into the Save Invoice File immediately, but will not appear on any sales reports until the following process month. PHYS COUNT This option determines which Inventory Count screens the system will default to when count entry is performed. C = Bring in Cycle Count entry screen when entering counts. P = Bring in Physical Count entry screen when entering counts. PO TERMS This field determines whether or not AP terms will be entered during PO entry. N = Do not allow entry of terms in Purchasing Y = Allow entry of terms in Purchasing, but don't require it R =Require entry of terms in Purchasing CASH XFER Allow the cash receipt cash amount to be distributed based on the warehouse instead of based on the bank number. The system uses the Cash Transfer Account to move the dollar amount in an IBT type of transaction. Enter a Valid GL Account. This account is used by MBS155 Interface to GL. It would normally be an interbranch loan account or the cash account itself. P/B INACT Post billing of inactive customers. Y = Okay to post bill inactive customers N = Do not post bill inactive customers WEB BANK Used with the Web Service Center. Determines which bank web payments will be deposited into. Bank must be set up in MBS249 Bank Name Maintenance. DSS SVCCHG Allows you to include service charges in the Daily Summary Statistics. Y = Include Service Charge Invoices In Daily Summary Statistics N= Don't Include Service Charges In Daily Summary Statistics Line 05 PHYS-COUNT WHSE-SW Switch to decide which warehouse to use when performing physical inventory. Y = Use the whse found in User-Id record to set the warehouse in MBS171 & MBS176. N = Don't use whse found in the User-ID record to set the warehouse in MBS171 & MBS176. Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-7

PICK-TKT CUST COMMENTS Switch to determine whether or not to automatically print specified comments on your Customer's pick ticket. Y = Print customer comments on pick ticket. N = Don't print customer comments on pick ticket. NOTE: Used in conjunction with MBS354 - Customer Comment Maintenance. Need to set up MBS354 with the "W" option in order to print comments on pick tickets. EXTENDED EXCEPTIONS Allows the system to hold invoices at billing due to an extended set of exceptions (other than profit exception). The extended exceptions are for stock items only. The extended exceptions are: If the cost is more than 4 times the price, if the cost is overridden, if the GM% based on the average cost is less than 10%, if the price is over $2000, or if the cost is greater than the price. N = Use only profit exception for invoice hold Y = Use extended exceptions for invoice hold PO FOB FOB Requirement Switch. This switch decides if entry of Freight on Board(FOB) information is required during PO entry and TPO Maintenance. Y = Require FOB information during PO/TPO entry N = Do not require FOB info during PO/TPO entry EDI FILENAME Not used. Value should always be an N. SOE CONFIRM This option can prompt the user in MBS002 to confirm if the order is being shipped today and update the Quality records. Y = Allow entry of sales order confirmation N = No confirmation ADJUST EVENTS This switch tells the system whether or not to prompt for an event code while performing an inventory adjustment. Y = Require a valid event code to be entered for all inventory adjustments N = Do not require a valid event code to be entered for inventory adjustments QUOTE Determines if Universal Quotes or all types of quotes are to be used. Y = Allow only universal quotes N = Allow all types of quotes Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-8

CST CK Determines if you are using the Job Costing System. Y = Job Costing system is used N = Do not validate Line 06 CARRY T-ITM MODEL When in SOE, switch determines whether on not to have the "T" item model carried from one entry line to the next. Y = Carry T item model from one line to next. N = Don't Carry T item model from one line to next. WAC-T CALC Recalculation of WAC for "T" items during PO Receipts Posting, or PO Cost Check Flag. Y = Update WAC field for "T" items in Receiving, or Cost Check N = Do not update WAC field for "T" items in Receiving or Cost Check. (Default) DIR WAC Direct Costing Option. This option determines on direct or direct credit orders whether to store calculated cost or WAC in the WAC field of the Save Invoice record. It used for the sales journal and, if the option is set, interfaces to GL. Y = Store Calculated Cost in Direct WAC field. N = Store WAC in Direct WAC field. (Default) JOB WAC Determines if the warehouse average cost will be updated for job control purchase orders. Y = Update warehouse average cost for job control purchase orders N = Do not update warehouse average cost GL UPDATE Not used at this time. GL INT Not used at this time. PRT INV-BO Determines if backed out invoices will be printed. Y = Print backed out invoices N = Do not print backed out invoices SOE WHSE-GRP Determines if you want to restrict users to specific warehouses. Y = Restrict users to a warehouse group in SOE. Groups need to be set up in MBS368 prior to setting this switch. Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-9

N = No restriction on warehouse SVCCHG SVCCHG Determines if previous service charges should be included in balance that new service charges are calculated from. If you choose Y, you will receive the following warning: CHECK WITH YOUR STATE GOV'T TO SEE IF THIS IS LEGAL IN YOUR STATE, ESC TO ACCEPT Y = Charge service charges on service charges N = Don't charge service charges on service charges TRACK RETURNS Determines whether or not to track the original invoice a returned item was billed on. N = Don't record return information Y = Record return information R = Require return information VERIFY IBT REC Verifies interbranch receipts. This switch allows you to prevent receiving of IBT's unless billing has occurred. If this switch is turned on, MBS065 will produce an error message at the bottom of the screen if you try to receive more than what was billed. Y = Validate IBT billing before permitting receiving. N = Permit receiving regardless. (default) Prophet 21 Array User's Guide System Processing Parameters II (MBS432) 10-10

Program Name (MBS127) Overview This program is used to enter and maintain a table of valid program names that can be executed by a user. If a program name does not exist in this table a user may get "PROGRAM NOT IMPLEMENTED" when he goes to execute the program. This table also keeps track of the programs that can and cannot be run in a jobstream based on the type of parameters that must be entered for the program. Any newly created programs sent to you by Prophet 21 Array via our software release system will have to be entered into the Program Name Maintenance Table, the program name(s) appear in the implementation procedures section of the release documentation as part of the implementation steps. The Program ID for any Financial Statements that you create will also have to be added to this file. (ex: MGL101, MGL102, etc.) Prerequisites Chapter Topics Program Name Maintenance (MBS127) Prophet 21 Array User's Guide Program Name (MBS127) 11-1

Program Name Maintenance (MBS127) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEM MANGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, select 08 PROGRAM NAME. 4. There are several functions available at this time. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous program number FK4 GETNEXT Shows the next program number FK5 ALPHA allows you to perform a search for a program number FK6 ADD Allows you to add a new program name/number FK7 MODIFY Allows you to modify an existing program name/number FK8 DELETE Allows you to delete an existing program name/number FK9 INQUIRY Allows you to see an existing program name/number without changing it FK12 HELP Transfers you to the Array on-line help 5. Press FK6 Add to add a program 6. Enter the Program Number (PROGRAM) to be added. 7. Enter the name of another program in the Default field (DEFAULT) if wish to copy the data associated with another program name record. If there is not a default record, ENTER through the field. 8. The Program Name Maintenance screen will be displayed. Figure 12 Program Name Maintenance Screen Prophet 21 Array User's Guide Program Name (MBS127) 11-2

9. Fill in the appropriate fields. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Accept the new record. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 11. Press FK3 ADD once you are finished. Line 01 The data elements contained in the Program Name Maintenance and an explanation of each is as follows: DESCRIPTION Program description. PARA The "PARA" field in most cases has been pre-coded. This field determines whether or not a program can run in a jobstream and whether parameters are required. If this is a Prophet 21 Array supported program, Prophet 21 Array will give you the value for this field. 0 = Can be run in jobstream and has parameters 1 = Can be run in jobstream and has no parameters 2 = Can not be run in a jobstream RESTRICT This field not implemented. AIS-SUBJ This is a user defined Array Imaging System subject area that allows up to 4 characters. AIS-IMAGE Determines if this program is set up for Array Imaging System. Y = Allow AIS N = Do not allow AIS Prophet 21 Array User's Guide Program Name (MBS127) 11-3

Company Record (MBS195) Overview This program establishes the Company Number and Name that will print on all Reports. This record must be created before any activity is entered. Prerequisites Chapter Topics AR Company Name Maintenance (MBS195) Prophet 21 Array User's Guide Company Record (MBS195) 12-1

AR Company Name Maintenance (MBS195) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 06 SYSTEM PROCESSING PARAMETERS. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for Company Name FK6 ADD This allows you to add a Company Name FK7 MODIFY This allows you to modify an existing Company Name FK8 DELETE Allows an existing Company Name to be deleted FK9 INQUIRY Allows you to look at the Company Name record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in the Company Number and press ENTER. 7. Enter the default company number to model this company after. If there is not a default company, press ENTER. 8. The AR Company Name Maintenance screen will appear. Figure 13 AR Company Name Maintenance Screen Prophet 21 Array User's Guide Company Record (MBS195) 12-2

9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Add this Company Name FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 11. Press FK3 ADD once you are finished. Line 01 The data elements contained in the AR Company Name Maintenance and an explanation of each is as follows: COMPANY-NAME Company name that will print on all reports. ACCT-PERIOD MM/YYYY Current accounting month and year. INQUIRY COMPANY (2 digit/2 digit/2 digit/2 digit) Inquiry Company - multi-company configuration. Four company numbers into whose warehouse status this company may inquire. This field will usually be filled with 9's. DUNS/TRW Your company s duns number. Prophet 21 Array User's Guide Company Record (MBS195) 12-3

Warehouse Parameter (MBS160) Overview This program is used to enter and maintain system parameters for each warehouse that exists. Information contained in this parameter will determine how the system will react, particularly in order entry and printing in general. Other parameters in the system will default to the warehouse parameter for information if the data required is not present. Therefore it is very important that the proper default information is set up in this parameter. Prerequisites Chapter Topics Warehouse Parameter Maintenance (MBS160) Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-1

Warehouse Parameter Maintenance (MBS160) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 10 WAREHOUSE PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for Warehouse FK6 ADD This allows you to add a Warehouse FK7 MODIFY This allows you to modify existing Warehouse Parameters FK8 DELETE Allows an existing Warehouse to be deleted FK9 INQUIRY Allows you to look at the Warehouse Parameter record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK7 MODIFY. 6. Type in the Warehouse Number and press ENTER. 7. The Warehouse Parameter Maintenance screen will appear. Figure 14 Warehouse Parameter Maintenance Screen 8. Fill in the appropriate fields of this record. 9. Once you have entered all the information, you have several function keys to choose from. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-2

FK1 PRT/NOW This will bring you to the Print Now Parameter Screen. Press FK2 Return to return to the main screen. FK3 MODIFY Modify this Warehouse FK5 PRT/QUE This will bring you to the Print Queue Parameter screen. Press FK2 Return to return to the main screen. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 10. Press FK3 MODIFY once you are finished. Line 01 - Line 05 The data elements contained in the Warehouse Parameter Maintenance and an explanation of each is as follows: NOTE: Fields ASSIGN, SEQUENCE, & SERIES apply to Lines 01-05. ASSIGN Determines if Order/Invoice Number will be system or user-assigned. 0 = System assigns both numbers. 1 = User assigns Order number, system assigns Invoice number. 2 = User assigns Invoice number, system assigns Order number. 3 = User assigns both numbers. SEQUENCE Determines if the company or the warehouse determines the number sequence. 00 = Number sequence is Company Level. 01-99 = Number sequence by Warehouse. SERIES Determines which series in the Next Invoice Number record (MBS109) to use to extract the Order or Invoice number. The value must be 1, 2, 3, or 4. Each series corresponds to the line numbers in MBS109. Line 06 REL MANUAL Manual release of backorders. This determines if specified quantity entered or if the amount up to the calculated available quantity in the warehouse record will be released for backorders. 0 = Release quantity entered 1 = Release up to available quantity. (Avail = OHB - B/O Qty) REL AUTO Automatic release of backorders. This determines if specified quantity entered or if the amount up to the calculated available quantity in the warehouse record will be released for backorders. 0 = Release quantity entered Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-3

1 = Release up to available quantity. (Avail = OHB - B/O Qty) BILL-REEL Cut Wire Billing Indicator. Y = Allow billing a Cut Wire item line without a Reel Number N = Don't allow billing of a Cut Wire item line without a Reel Number Line 07 PROFIT (XXX.XX) If Profit for Direct orders is less than this % then hold the order (3% =3.0) NOTE: Pick Ticket is printed. EXCESS (XXX.XX) If Profit for Direct orders is greater than this % then hold the order. (85% = 85.0) NOTE: Pick Ticket is printed. IREC-COST IBT cost option. This determines if the IBT receipt's act the same way as regular receipts. 0 = IBT Receipt does not update cost or average lead-time. 1 = Update warehouse record the same as a vendor receipt. FAX-TY Fax Type Indicator. Identifies whether client is using FAX-Link that uses a PC interface, or VSI-FAX that eliminates the PC and uses the Unix Operating System to perform faxing functions. F = Faxlink V = VSIFAX G = VSIFAX Gold SPACE = Not Used Line 08 %MIN DEP (XX.X) Percentage of order required as a minimum deposit for Cash Sale orders. (10% = 10.) STOCK PROFIT (XXX.XX) If Profit for Stock orders is less than this % then hold the order. (3% = 3.0) NOTE: Pick Ticket is generated. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-4

STOCK EXCESS (XXX.XX) If Profit for Stock orders is greater than this percent then hold the order. (85% = 85.0) NOTE: Pick Ticket is generated. BURDEN OPT Determines which orders burden cost will be applied to. (See next field) 0 = Apply burden cost to all but direct shipments and IBT orders. (This is the normal) 1 = Apply burden cost to IBT orders only. BURDEN COST (XX.XXX) All customer sales will reflect this percent to increase cost, by adjusting for inbound freight charges, at Order/Post Billing times. FILL B/O-PCT (XX.XXX) Percent of the receipt quantity to fill of an item on Back Order. SPACE = Fill quantity received. Other = Available Fill % = ((B/O Qty - Recpt Qty) x 100) / B/O Qty. HOUSE SLMN Salesman Number to use as a default for Ship & Bill Lines when SB-SLM option in MBS132 = 1. CREDIT HOLD This switch determines how credit limits will be used for this warehouse. 0 = Do Not check Credit Report. 1 = If Customer's Credit Limit <the Total Balance, then hold the order. Print the pick tick at the Credit managers print queue for approval. 2 = If Customer's Credit Limit < the Total Balance, then hold the order. Don't print pick ticket. TOTAL BALANCE = A/R + OPEN ORDERS. 3 = If Customer's Credit Limit <the Total Balance, then hold the order. Print two pick tickets. One pick ticket to normal warehouse printer, but without name and address. Second to Credit Manager for approval. KIT PROC Determines if kits are used. 0 = Kits not used. 1 = Kits are used. INV SEQ Sequence of invoices. 0 = Sequenced as entered. 1 = Sequenced by Bin Location. UPS-ZONE GROUND Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-5

Not in use. PROM LIST Promotional item list number. The promotional item list must be set up in MBS214 Order/Quote Promotional Item List Maintenance. Line 09 OPT-B/O-SEQ B/O OPT Generation of backorder pick tickets. 0 = Pick Ticket generated at Order Entry. 1 = Pick Ticket generated when material is received and MBS206 is run. (Auto B/O Tickets from Receipts). 2 = Pick Ticket generated when material is received and MBS089 is run. (On-demand Release of B/O Tickets). B/O SEQ Backorder sequence. 0 = Sequence as entered. 1 = Sequence by Bin Location. OPT-ALLOC-SEQ ALLOC-OPT Allocate on Order or Available Quantity. 0 = Allocate on Order Quantity. 1 = Allocate Available Stock. (Should have good inventory control when choosing this option). 2 = Allocate on Order Quantity, including "T" items. ALLOC-SEQ Sequence of Items on Pick Ticket. 0 = Sequence as entered. 1 = Sequence by Bin Location/Item Number. QUOTE Sequence of Items on Quotes. 0 = Sequence as entered. 1 = Sequence by Bin Location/Item Number. AIM Array Information Management System Option. Determines whether this warehouses data will be included in the AIM system. Y = Include this warehouses data in the Array Information Management processing. N = Exclude this warehouses data in the Array Information Management processing. LOCK Makes sure only one user has access to the Back Order file while the automatic or manual release of Back Orders is processing. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-6

Y = Only one user has access to the backorder file while releasing backorders. N = More than one person has access. (Default) IBT-LN Maximum number of lines allowed on a combined internal order. Maximum allowable lines = 200. Used in conjunction with IBT-OPTION in MBS132. SUP-WH Default Supplying Warehouse. Indicates the Supplying Warehouse Number the system will use when new warehouse records are created. TSD Trade Service Database Item Type. If using Trade Service Database to create new items in your file, this option will identify what item type to use. T = Create items as "T"emporary items. P = Create items as "P"ricing or Permanent items. S = Create items as "S"tock items. CSH-P Cash Sales Print option determines whether or not the Cash Sale Invoice is printed. Y = Print Cash Sale Invoice. N = Don't Print Cash Sale Invoice. (default) I = Print immediately TPW The Paperless Warehouse (TPW) Switch. TPW is a separate subsystem, which is a warehouse management system that uses bar code technology in a real time, radio frequency environment. TPW must be purchased separately. Y = Using all of The Paperless Warehouse functions. N = Not using The Paperless Warehouse. P = Partially using The Paperless Warehouse. (No automatic functions, but optionally in SOE). SHP-TBL Ship via Table Option. Determines whether or not specified warehouse is using Ship via Table in SOE. MBS507 (Shipping Table Maintenance) must be set up. Y = Using Ship via Table in this warehouse. N = Not using Ship via Table in this warehouse. C = Allow users access to the ship code field in SOE entry, however prevents them from changing the accompanying description. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-7

Line 10 Future Order Parameters. AVAIL Available calculation. Determines how available is calculated. 0 = OHB - all allocations - all backorders. 1 = OHB - all allocations. TYPE Determines which types of orders can be future orders. 0 = Warehouse and pack & hold orders are valid future order types. 1 = Warehouse orders only. DAYS Future Due Days. If the order due date is greater than the order date plus the number of days entered in this field, the system will treat the order as a future order. Does not include direct shipments. MULT (9.99) Lead-time multiplier for future orders. Determines when a future item becomes part of the purchasing cycle. The material will be 100% backordered when the Due-Date is within Lead-Time multiplier times either STK-DD or T&P-DD. REC-ALLPRT Determines if MBS206 will print pick tickets if the future order is activated, but not at printing point. N = Don t allocate or print BO Pick Ticket Y = Allocate and print BO Pick Ticket after receiving STK-DD Stock Item Minimum Lead-time. Number of days the user considers to be minimum lead-time for Stock items to determine when a future order will be backordered. Used in conjunction with the MULT field. T&P-DD Temporary (T) or Pricing (P) Item Minimum Lead-time. Number of days the user considers to be minimum lead-time for "T"&"P" items to determine when a future order will be backordered. Used in conjunction with the MULT field. ALLPT Allocation Point. Number of days from which the future order is allocated and becomes a regular order. NOTE: BOTH the ALLPT value and the STK-DD or T&P-DD values (depending on item type) MUST be true in order for an item to activate. If ALLPT is set ABOVE the STK-DD or T&P-DD values, then when an item falls at or below the STK-DD or T&P-DD value it will activate. If the ALLPT is set BELOW the STK-DD or T&P-DD value, then when an item falls at or below the ALLPT value it will activate. You can use these values to set the system up so that only items x number of days or below will activate. This will be the highest of the numbers. Then any items within the range of the first value will be Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-8

checked against the 2 nd value to determine if they should allocate/backorder. Think of it as a maximum point and within that maximum point, a floating point based upon lead times. PRTPT This is the number of days before due date that the order will print out. Once at the print point, the order is no longer considered a future order. When this occurs, the header future flag in SOE is changed to a C for complete, and the detail lines are changed from their respective values to N. This works with both regular and pack and hold orders as of later versions of 6.OB. Previously did not work with future pack and holds, requiring users to manually print Pack and Holds based on status of order from MBS238 report. MBS356 makes this determination. Line 11 DEFAULT-MODEL Quick Entry for "T" items default model. Represents model item # used as a default when entering "T" items on the MAIN SOE screen (Notepad screen). Used in Conjunction with Quick Entry of "T" items. DEF-CUST Adding Customer During SOE Default Customer Number. Represents customer number used as a default when adding customer/ship-to information during Sales Order Entry (FK6 & FK7 after performing a search on the customer number field). Used in conjunction with ADD-CUST field in MBS161- OE User Parameter. WEB-PT Allows you to print pick tickets from an order on Web Order Entry. Y = Print pick ticket from Web Order Entry immediately N = Do not print pick ticket from Web Order Entry immediately T = Send to The Paperless Warehouse SIGN Determines if a signature is required. Y = Signature is required. N = Signature is not required. A = Signature is required and system automatically will call up the FNDINF program. S = Signature not required, but the system automatically will call up the FNDINF program. HARD-TIE This switch dictates whether or not the receipt of the purchase order will fill a backorder if the sales order is not tied directly to the PO. Y = Allocate to the hard tied sales order. Any receipt can fill the backorder. N = Do not allocate. Only the specific receipt of the PO for the particular sales order can fill the backorder. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-9

DEF-UPD Determines whether the Defective or OHB field will be updated as a result of PO Receipts Posting. D = Update Defective for RGA Receipt O = Update OHB for RGA Receipt MIN-AMU-PCT The minimum average monthly usage percentage. This permits the user to limit the available inventory that can be requisitioned via IBT's. This will not allow IBT's over the percentage of the average monthly usage entered to the supplying warehouse. ORD-ACK Determines if the order acknowledgement function keys are displayed. Y = Display order acknowledgement function keys. N = Do not display. Line 12 P&H-NOT Printing of pack and holds change notices. Y = Allow printing of pack and hold change notices N = Do not allow printing of pack and hold change notices PON-COST Determines if calculated Purchase Price is to be used as the PO cost for Directs, Local Pickups and PO Now s. N = Do Not Use Purchase Price Y = Use Purchase Price Q-DD Allows the quote to retain the original due date or revert to the current date as the due date when the quote is transferred to an order. 0 = Use Current Date as Due Date and Transfer 1 = Use Original Date as Due Date and Transfer P&H Printing of pack and holds. If you change the switch here in MBS160, the P&H CNSL in the Sales Order Header must be manually switched for any existing pack & hold orders if you wish them to reflect the change. N = Print staging pack and hold tickets initially and as a result of backorder releasing. User must manually print the consolidated ticket for shipping/billing. Y = Same as N above however the system will automatically print a consolidated release pick ticket in addition to a staging ticket when the Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-10

last backorder has been allocated with MBS206/089 and printed with MBS008. S = Will only print the consolidated (final) ticket with all items on it when the last backorder has been allocated with MBS206/089 and printed with MBS008. M = Same as S above however it will ALSO print SPECIFIC RELEASE TICKETS for picking/shipping when the total of allocations as a result of backorder receipts with MBS206/089 meet or exceed the 3 digit dollar value contained in the MIN field. MIN MIN is only used with option M type pack and holds. It is the minimum dollar value at which you would like a pick ticket to print out for picking/shipping as per the description above. CP&H Not in use at this time AVAIL-RND Available rounding. When the calculation is performed based on the MIN- AMU-PCT, this will allow you to round to the package quantity. 0 = Do not round 1 = Always round down to the package quantity 2 = Round up or down to the nearest package (normal rounding rules) Y-WCTX The default tax code for taxable tax codes that will override the sales order tax code if the order is printed at the Will Call printer, and user has defined override values. Enter the tax code. Tax codes must be set up in MBS104 Tax Code File Maintenance. WCTX-N The default tax code for exempt tax codes that will override the sales order tax code if the order is printed at the Will Call printer, and user has defined override values. Enter the tax code. Tax codes must be set up in MBS104 Tax Code File Maintenance. TIME-DEF This is the value to add to current time in hours for due time tracking. 00 to 24 hours are valid. TPO-COMM-SEQ Determines if TPO item line comments will be re-sequenced if collapsed. Y = Re-sequence item comments N = Do not re-sequence comments Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-11

FK1 PRT/NOW Figure 15 Warehouse Parameter Maintenance FK1 PRT/NOW Screen Line 01 These fields allow you the ability to set up self-defined function keys to be used in conjunction with Print Now queues for orders, invoices, and quotes. USE ORDER PRINT FUNCTION KEYS Print Now Function Key option. Used to define your own Function Keys to designate queues for Print Now ORDERS. Y = Use user defined function keys for Print Now queues. N = Do not use user defined function keys for Print Now queues. Line 02-11 All use the FK-Name and Queue Name fields. This determines which printer and function key designation is to be used for Print Now ORDERS. FK-NAME Description that appears for Function Key. QUEUE NAME Printer queue orders will be directed to. Printer must be set up in MBS850 prior to entering in this program. Line 12 USE INVOICE FUNCTION KEYS Print Now Function Key option. Used to define your own Function Keys to designate queues for Print Now INVOICES. This can also be used when printing invoices from the save invoice file. Y = Use user defined function keys for Print Now queues. N = Do not use user defined function keys for Print Now queues. Line 13-15 All use the FK-Name and Queue Name fields. This determines which printer and function key designation is to be used for Print Now invoices. This can also be used when printing invoices from the save invoice file. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-12

FK-NAME Description that appears for Function Key. QUEUE NAME Printer queue invoices will be directed to. Printer must be set up in MBS850 prior to entering in this program. Line 16 USE QUOTE PRINT FUNCTION KEYS Print Now Function Key option. Used to define your own Function Keys to designate queues for Print Now QUOTES. Y = Use user defined function keys for Print Now queues. N = Do not use user defined function keys for Print Now queues. Line 17-19 All use the FK-Name and Queue Name fields. This determines which printer and function key designation is to be used for Print Now quotes. FK-NAME Description that appears for Function Key. QUEUE NAME Printer queue quotes will be directed to. Printer must be set up in MBS850 prior to entering in this program. Line 20 USE PO PRINT FUNCTION KEYS Purchase Order Print Function Key option. Used to define your own Function Keys to designate queues for PURCHASE ORDERS. Y = Use user defined function keys for Purchase Order queues. N = Do not use user defined function keys for Purchase Order queues. Line 21 25 All use the FK-Name and Queue Name fields. This determines which printer and function key designation is to be used for Purchase Orders. FK-NAME Description that appears for Function Key. QUEUE NAME Printer queue purchase orders will be directed to. Printer must be set up in MBS850 prior to entering in this program. Line 26 ORD. ACK. PRINT FUNCTION KEY Order Acknowledgement Print Function Key option. Used to define your own Function Keys to designate queues for ORDER ACKNOWLEDGEMENTS. Y = Use user defined function keys for Order Acknowledgement queues. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-13

N = Do not use user defined function keys for Order Acknowledgement queues. Line 27 29 All use the FK-Name and Queue Name fields. This determines which printer and function key designation is to be used for Order Acknowledgements. FK-NAME Description that appears for Function Key. QUEUE NAME Printer queue purchase orders will be directed to. Printer must be set up in MBS850 prior to entering in this program. FK5 PRT/QUE Figure 16 Warehouse Parameter Maintenance FK5 PRT/QUE Screen Lines 01-20 determine the Print Queue Location for Pick Tickets, Invoices, Purchase Orders, Quotations, Reports, Fax-Link information, Cut Wire Notice, and Debit Memos (not used at this time). If the Field is left blank, the system defaults to the LPT. FIELD (l0 Char. Max.) Print Queue set up in (MBS126). (EX: 01p1, 01P2, 02P1, etc). Printer must be set up in MBS850 prior to entering in this program. Prophet 21 Array User's Guide Warehouse Parameter (MBS160) 13-14

Print Queue (MBS126) Overview This program is used to enter and maintain the print queues used by the system. Each printer on the system will normally be associated with a particular print queue whenever the printer is in operation. You may have more print queues than the total number of your physical printers and more than one print queue may be started at the same time. Prerequisites Printer must be set up in MBS850 prior to entering in this program. Chapter Topics Print Queue Maintenance (MBS126) Prophet 21 Array User's Guide Print Queue (MBS126) 14-1

Print Queue Maintenance (MBS126) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 11 PRINT QUEUE. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for print queues FK6 ADD This allows you to add a print queue FK7 MODIFY This allows you to modify existing print queue FK8 DELETE Allows an existing print queue to be deleted FK9 INQUIRY Allows you to look at the print queue record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in the Print Queue and press ENTER. 7. If there is a default print queue that you want to model this new print queue after, enter the default print queue, otherwise press ENTER. 8. The Print Queue Maintenance screen will appear. Figure 17 Print Queue Maintenance Screen 9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Add this Print Queue Prophet 21 Array User's Guide Print Queue (MBS126) 14-2

Line 01 FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 11. Press FK3 ADD once you are finished. The data elements contained in the Print Queue Maintenance and an explanation of each is as follows: DESCRIPTION Description of the printer. SYSTEM-NAME Unix name of the printer. PRT-GRP (3 A/N) User Print Group this queue is assigned to. Allows limiting of print queues displayed when running reports for users. System only displays print queues in users group. Print group must be setup in users signon (MBS123), field PGP in header. PT-COUNT Pick Ticket Counter. Every time a pick ticket is printed to this queue, this field will increment by one. This is a good tool for controlling lost tickets. The field should be zeroed each night by running MBS418-Reset Pick Ticket Counter in your End of Day Jobstream. LASER Laser Printing Option. Determines whether or not the printer assigned to this queue is a laser printer. If this is a laser printer, you MUST set this switch to a Y or else it will not print laser. Y = Yes, the printer assigned to this queue is a laser printer. N = No, the printer assigned to this queue is not a laser printer. COPIES The number of copies the printer will print. Line 02 NT PRINTER PROPERTIES PRINTER SERVER For future use. LOGICAL PRINTER For future use. PTK-SEQ Print ticket sequence. Determines which sequence print tickets will print. 0 = Use standard format 1 = Use bin location 2 = Use as entered sequence BARCODE Prophet 21 Array User's Guide Print Queue (MBS126) 14-3

Determines if this printer is capable of barcode printing. This field is only used by certain custom changes to client print-forms programs (like Pick Tickets and Invoices). This field is not a switch that "turn-on" any capability. It is simply reference switch for use in other programs. Use of this field requires a custom change. Y = Barcode printer N = Not a barcode printer TYPE Printer type. Used in conjunction with the BARCODE field. This field is only used by certain custom changes to client print-forms programs (like Pick Tickets and Invoices). This field is not a switch that "turn-on" any capability. It is simply reference switch for use in other programs. Use of this field requires a custom change. Space or 0 = Normal printer A - Z = Type of barcode printer. Prophet 21 Array User's Guide Print Queue (MBS126) 14-4

Next Invoice Number (MBS109) Overview This program allows you to enter a new sequence of invoice numbers. Prerequisites Chapter Topics Next Number Maintenance (MBS109) Prophet 21 Array User's Guide Next Invoice Number (MBS109) 15-1

Next Number Maintenance (MBS109) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 12 NEXT INVOICE NUMBER. 4. This will bring you to the next screen. Press FK3 to view your options. A = ADD. This will allow you to add a new sequence of numbers. M = MODIFY. This will allow you to modify an existing sequence of numbers. D = DELETE. This will allow you to delete an existing sequence of numbers. I = INQUIRY. This will allow you to view a sequence of numbers record without modifying or deleting it. 5. Press A to add a new sequence of numbers. 6. Enter the new Sequence Number (SEQ). 7. Enter the default sequence code that you wish to model this new one after. If there is not a default that you want to use, press ENTER. 8. You are now at the Next Number Maintenance Screen Figure 18 Next Number Maintenance Screen 9. Fill in the appropriate fields of this record. 10. There are several functions available at this time. FK8 TO CANCEL - Exits out without saving. A = ADD - Adds the new sequence numbers. L TO CHANGE LINE - Allows you to enter a line number to correct any information. 11. Once the information is correct, press A to add the new sequence of numbers. Prophet 21 Array User's Guide Next Invoice Number (MBS109) 15-2

Line 01 04 The data elements contained in the Next Number Maintenance and an explanation of each is as follows: START Starting invoice number for this series. END Ending invoice number for this series. NEXT This is the next invoice number available for use. During initial entry of the invoice number series, you need to fill in this field. If the field is blank, the following message will appear: NEXT INVOICE MUST BE IN STARTING AND ENDING RANGE. The system will not allow you to leave the program. After initial entry of the invoice number series, the system will update this field automatically. NOTE: Once you have reached the ending invoice number in your invoice number series, the system will go back to the starting invoice number and start again. Please be sure to give yourself a large series of numbers, or remember to purge those invoices that are no longer needed, as you may get duplicate invoice numbers. STEP This is how the system will increment the invoice number series. If you entered a 1, the numbering will increase by 1, if you entered a 2, the numbering will increase by 2 s, etc. Prophet 21 Array User's Guide Next Invoice Number (MBS109) 15-3

Bookings Report MTD Maintenance (MBS236) Overview This program gives the ability to maintain the MTD and YTD totals by salesman that show on the report. This program is updated by the system automatically when MBS007 Daily Update is run each day. Prerequisites Chapter Topics Booking Report MTD Total Maintenance (MBS236) Prophet 21 Array User's Guide Bookings Report MTD Maintenance (MBS236) 16-1

Booking Report MTD Total Maintenance (MBS236) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 13 BOOKINGS REPORT MTD MAINTENANCE. 4. You will be in the inquiry mode. 5. Enter the Warehouse Number (WARE). If you do not know the warehouse number or salesman number, press FK5 to perform a search. 6. Enter the Salesman Number (SLSM). 7. You are now at the Booking Report MTD Totals Maintenance Screen Figure 19 Booking Report MTD Totals Maintenance Screen The data elements contained in the Booking Report MTD Total Maintenance and an explanation of each is as follows: Line 01 MTD PROFIT Shows the month to date profit from bookings by salesman by warehouse. MTD SALES Shows the month to date sales from bookings by salesman by warehouse. MTD ORDERS Shows the number of orders month to date from bookings by salesman by warehouse. Prophet 21 Array User's Guide Bookings Report MTD Maintenance (MBS236) 16-2

Line 02 YTD PROFIT Shows the year to date profit from bookings by salesman by warehouse. YTD SALES Shows the year to date sales from bookings by salesman by warehouse. YTD ORDERS Shows the number of orders year to date from bookings by salesman by warehouse. Prophet 21 Array User's Guide Bookings Report MTD Maintenance (MBS236) 16-3

MTD Ship & Bill Maintenance (MBS234) Overview This program gives the ability to maintain the MTD and Daily totals for Ship & Bill orders that show on the report. This program is updated by the system automatically when MBS007 Daily Update is run each day. Prerequisites Chapter Topics Ship & Bill MTD Total Maintenance (MBS234) Prophet 21 Array User's Guide MTD Ship & Bill Maintenance (MBS234) 17-1

Ship & Bill MTD Total Maintenance (MBS234) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 14 MTD SHIP & BILL MAINTENANCE. 4. You will be in the inquiry mode. 5. Enter the Shipping Warehouse Number (SHIP-WARE). If you do not know the warehouse numbers, press FK5 to perform a search. 6. Enter the Ordering Warehouse Number (ORDER-WARE). 7. You are now at the Ship & Bill MTD Totals Maintenance Screen. Figure 20 Ship & Bill MTD Totals Maintenance Screen Line 01 The data elements contained in the Ship & Bill MTD Totals Maintenance and an explanation of each is as follows: MTD-PRICE The month to date total price for ship & bill orders. MTD-COST The month to date cost for ship & bill orders. MTD-FREIGHT The month to date freight charge for ship & bill orders. MTD-MISC The month to date miscellaneous charges for ship & bill orders. Prophet 21 Array User's Guide MTD Ship & Bill Maintenance (MBS234) 17-2

Line 02 TDY-PRICE Today's total price for ship & bill orders. TDY-COST Today's total cost for ship & bill orders. TDY-FREIGHT Today's total freight charge for ship & bill orders. TDY-MISC Today's total miscellaneous charges for ship & bill orders. Prophet 21 Array User's Guide MTD Ship & Bill Maintenance (MBS234) 17-3

Statement Message (MBS119) Overview This program allows the user to set up a standard message to print on all statements, based on the aging of the statement. If you would like the same message to print on all statements, all codes must be set up with the same message. If a code is missing, no message will print on that age group s statements. Prerequisites Chapter Topics Statement Message Maintenance (MBS119) Prophet 21 Array User's Guide Statement Message (MBS119) 18-1

Statement Message Maintenance (MBS119) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 15 STATEMENT MESSAGE. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for a Statement Message Code FK6 ADD This allows you to add a Statement Message Code FK7 MODIFY This allows you to modify an existing Statement Message Code FK8 DELETE Allows an existing Statement Message Code to be deleted FK9 INQUIRY Allows you to look at the Statement Message Code record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in Statement Code number (STM-CODE), press ENTER. 7. Enter the default statement code to model this record after. If there is not a default statement code, press ENTER. 8. The Statement Message Maintenance screen will appear. Figure 21 Statement Message Maintenance Screen Prophet 21 Array User's Guide Statement Message (MBS119) 18-2

9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Add this Statement Code FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches to the Array online help. 11. Press FK3 ADD once you are finished. Header The data elements contained in the Statement Message Maintenance and an explanation of each is as follows: STM-CODE This field determines which statement the statement message will print on. 1 = Current statements 2 = Statements with invoices over 30 days 3 = Statements with invoices over 60 days 4 = Statements with invoices over 90 days 5 = Statements with invoices over 120 days Lines 01-02 DESCRIPTION This is the message that will appear at the bottom of each statement. Although there are two lines on the screen, the fields will print right next to one another, and so the words from the first line can be continued on the second line. NOTE: If you want a standard message to print on all statements regardless of their status, the same message needs to be entered for all 5 statement codes (STM-CODE). Prophet 21 Array User's Guide Statement Message (MBS119) 18-3

Locator Queues Zone P/T (MBS289) Overview This program is used to combine and print interbranch transfers (IBT's), and is used in conjunction with MBS132 line 3, field IBT. If this record is not set up, IBT's will not combine and print, regardless of the switch set in MBS132. Prerequisites Chapter Topics Carrousel Print Queue Maintenance (MBS289) Prophet 21 Array User's Guide Locator Queues Zone P/T (MBS289) 19-1

Carrousel Print Queue Maintenance (MBS289) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 16 LOCATOR QUEUES ZONE P/T. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for a record FK6 ADD This allows you to add a record FK7 MODIFY This allows you to modify an existing record FK8 DELETE Allows an existing record to be deleted FK9 INQUIRY Allows you to look at a record without changing it. 5. Press FK6 ADD. 6. Type in Warehouse Number (WAREHOUSE-#), press ENTER. 7. Enter the default warehouse number to model this record after. If there is not a default statement code, press ENTER. 8. The Carrousel Print Queue Maintenance screen will appear. Figure 22 Carrousel Print Queue Maintenance Screen 9. There are several function keys available on this screen. FK1 ESCAPE Allows you stop entry of the record. Will transfer you to the function keys in step 12. FK2 RETURN Not available FK5 ALPHA Not available Prophet 21 Array User's Guide Locator Queues Zone P/T (MBS289) 19-2

Lines 01-08 FK7 MODIFY Not available FK8 DELETE Deletes the entry of this record FK9 INQUIRY Not available 10. Fill in the appropriate fields of this record. 11. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Add this Locator Queue FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK15 HELP Not available. 12. Press FK3 ADD once you are finished. The data elements contained in the Carrousel Print Queue Maintenance and an explanation of each is as follows: LOCATOR Enter a pound sign (#) in this field to be able to combine and print IBT's. QUEUE Not in use. Prophet 21 Array User's Guide Locator Queues Zone P/T (MBS289) 19-3

Next Customer Number (MBS343) Overview This program allows you to set up and maintain the Customer Number sequence so that the system will automatically assign customer numbers. The system only allows one set of customer numbers. This program works in conjunction with the ASSIGN field in MBS132. Prerequisites Chapter Topics Customer Next Number Maintenance (MBS343) Prophet 21 Array User's Guide Next Customer Number (MBS343) 20-1

Customer Next Number Maintenance (MBS343) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 17 NEXT CUSTOMER NUMBER. 4. This will bring you to the next screen. Press FK3 to view your options. A = ADD. This will allow you to add a new record. M = MODIFY. This will allow you to modify an existing record D = DELETE. This will allow you to delete an existing record I = INQUIRY. This will allow you to view a record without modifying or deleting it. 5. Press A to add a Customer Numbering sequence. 6. Enter the Name of the Customer Numbering Sequence. This name must be CUSTOMER. 7. You are now at the Customer Next Number Maintenance Screen. Figure 23 Customer Next Number Maintenance Screen 8. Fill in the appropriate fields of this record. 9. There are several functions available at this time. FK8 TO CANCEL - Exits out without saving. A = ADD Accepts the record. L TO CHANGE LINE - Allows you to enter a line number to correct any information. 10. Once the information is correct, press A to accept the record. The data elements contained in the Customer Next Number Maintenance and an explanation of each is as follows: Prophet 21 Array User's Guide Next Customer Number (MBS343) 20-2

Line 01 START-CUSTOMER Starting customer number. END-CUSTOMER Ending customer number. NEXT-CUSTOMER This is the next customer number available for use. During initial entry of the customer number series, you need to fill in this field. If the field is blank, the following message will appear: NEXT PO MUST BE IN STARTING AND ENDING RANGE. The system will not allow you to leave the program. After initial entry of the customer number series, the system will update this field automatically. NOTE: Once you have reached the ending customer number in your customer number series, the system will go back to the starting customer number and start again. Please be sure to give yourself a large series of numbers, or remember to purge those customers that are no longer needed, as you may get duplicate customer numbers. STEP-INCREMENT This is how the system will increment the customer number series. If you entered a 1, the numbering will increase by 1, if you entered a 2, the numbering will increase by 2 s, etc. Prophet 21 Array User's Guide Next Customer Number (MBS343) 20-3

Cash Month to Date (MBS124) Overview This system-generated program keeps track of the cash in your bank accounts for the month. At the end of the month, all totals will be zeroed. This program is updated by MBS030 and MBS036. Prerequisites Chapter Topics Cash Month to Date Maintenance (MBS124) Prophet 21 Array User's Guide Cash Month to Date (MBS124) 21-1

Cash Month to Date Maintenance (MBS124) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 18 CASH MONTH TO DATE. 4. This will bring you to the next screen. There are several function keys available. FK2 RETURN Exits out of the program GK4 GETNEXT Shows the next record FK5 ALPHA Allows you to perform a bank search FK7 MODIFY Allows you to modify a record FK9 INQUIRY Allows you to view a record without changing it 5. Press FK9 INQUIRY. 6. Enter the Bank Number (BANK NO) if known. Otherwise press FK5 ALPHA to perform a search. 7. You are now at the Cash Month to Date Maintenance Screen. Figure 24 Cash Month to Date Maintenance Screen 8. There are several functions available at this time. FK3 MODIFY Accepts the modification of this record FK4 GETNEXT Shows next record FK5 GETPREV Shows previous record FK8 TO CANCEL - Exits out without saving. FK15 HELP Not in use. The data elements contained in the Cash Month to Date Maintenance and an explanation of each is as follows: Prophet 21 Array User's Guide Cash Month to Date (MBS124) 21-2

PAID The amount of cash that has been received. GEN LEDGER The dollar amount that is posted to the general ledger. ON ACCOUNT The amount of cash that is on account. CASH-ACCT-1 through CASH-ACCT-25 The different cash accounts that are set up in your system, and the dollar amount in each cash account. Prophet 21 Array User's Guide Cash Month to Date (MBS124) 21-3

Cash Receipt Batch Total (MBS199) Overview This program will give you the month to date totals by batch and posting date of cash, general ledger and accounts receivable. All information provided by the system, and is updated when MBS137 is run. No maintenance required. THIS PROGRAM IS FOR INQUIRY PURPOSES ONLY!!! Prerequisites Chapter Topics Cash Receipts Batch Total Maintenance (MBS199) Prophet 21 Array User's Guide Cash Receipt Batch Total (MBS199) 22-1

Cash Receipts Batch Total Maintenance (MBS199) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 17 NEXT CUSTOMER NUMBER. 4. You will be in the Inquiry mode. 5. Enter the Batch Number (BATCH#). If you do not know the batch number, press FK5 then ENTER to perform a search. 6. You are now at the Cash Receipts Batch Total Maintenance Screen. Figure 25 Cash Receipts Batch Total Maintenance Screen Line 01 The data elements contained in the Cash Receipts Batch Total Maintenance and an explanation of each is as follows: LN Line number. CASH-TOTAL Amount posted to cash in MBS030. GL-TOTAL Amount posted to General Ledger accounts in MBS030. AR-TOTAL Amount posted to Accounts Receivable in MBS030, (Cash - G/L = A/R). LST-POST Date the Batch was last posted. Prophet 21 Array User's Guide Cash Receipt Batch Total (MBS199) 22-2

Cash Receipt Bank Total (MBS249) Overview This program is used to maintain and display the number of checks and check totals deposited for each day of the month, for each bank. There may be up to 99 banks. This program is updated by MBS030 and MBS036. Prerequisites Chapter Topics Bank Deposit Maintenance (MBS249) Prophet 21 Array User's Guide Cash Receipt Bank Total (MBS249) 23-1

Bank Deposit Maintenance (MBS249) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 20 CASH RECEIPT BANK TOTAL. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for a Banks FK6 ADD This allows you to add a Bank FK7 MODIFY This allows you to modify an existing Bank FK8 DELETE Allows an existing Bank to be deleted FK9 INQUIRY Allows you to look at the Bank record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in Company Number, press ENTER. 7. Type in the Bank Number, press ENTER. 8. The Bank Deposit Maintenance screen will appear. Figure 26 Bank Deposit Maintenance Screen 9. Enter in the Bank Name, press ENTER. 10. Enter in the Bank Address, press ENTER. 11. Enter the Account and division numbers. This is the general ledger account (4 digit), sub-account (3 digit), and division (2 digit) that will get updated for the cash received into each bank. The division must be Prophet 21 Array User's Guide Cash Receipt Bank Total (MBS249) 23-2

filled in, and only one division can be updated for each bank. Press ENTER. 12. Enter through the remaining fields, or press ESC to get to the bottom of the screen. 13. Once you have entered all the information, you have several function keys to choose from. FK1 PAGE Transfers you to the Lockbox Maintenance page. FK3 ADD Add this bank. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches to the Array online help. 14. If you are using Lockboxes, they need to be set up. Press FK1 PAGE to go to the lockbox screen. 15. Fill in the appropriate fields for the lockbox record. 16. Press FK3 ADD once you are finished. The data elements contained in the Bank Deposit Maintenance and an explanation of each is as follows: DAY This is the day of the month. CHECK This is the number of checks posted in Cash Receipts Posting and Check Deposit Posting. This field is automatically updated by the system, and will be cleared at month end. DEPOSIT This is the total amount of the checks posted to this bank. This field is automatically updated by the system, and will be cleared at month end. TOTAL This is the total number and amount of checks posted to this bank for this month. This field is automatically updated by the system, and will be cleared at month end. Lockbox Field Descriptions Line 01 BANK ACCOUNT The actual bank account number that the lockbox checks are deposited to. Prophet 21 Array User's Guide Cash Receipt Bank Total (MBS249) 23-3

Lines 02-06 LOCKBOX NUMBER This is where the lockbox number assigned from your bank is to be stored. CHECKS/BATCH This field will limit the number of checks that the program will allow in a single deposit batch created by the lockbox program. Prophet 21 Array User's Guide Cash Receipt Bank Total (MBS249) 23-4

Month to Date (MBS111) Overview This program shows the information that comes off of the sales journal. Line 1 and 2 are for Regular Sales. Line 3 and 4 are for Direct Sales. Line 5 and 6 are for Cash Sales. THIS PROGRAM IS FOR INQUIRY PURPOSES ONLY!!! This program is updated by MBS007. Prerequisites Chapter Topics Month to Date Maintenance (MBS111) Prophet 21 Array User's Guide Month to Date (MBS111) 24-1

Month to Date Maintenance (MBS111) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 21 MONTH TO DATE. 4. This will bring you to the next screen. There are several function keys available. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK5 ALPHA Allows you to perform a search FK6 ADD Allows you to add a record FK7 MODIFY Allows you to modify a record FK8 DELETE Allows you to delete a record FK9 INQUIRY Allows you to view a record without changing it FK12 HELP Not available 5. Press FK9 INQUIRY. 6. Enter the Warehouse Number (WARE). 7. Enter the Sales Type (S-TYP). Otherwise press FK5 ALPHA to perform a search. This is the numerical sales type value. 8. You are now at the Month to Date Maintenance Screen. Figure 27 Month to Date Maintenance Screen 9. There are several functions available at this time. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK8 TO CANCEL - Exits out without saving. Prophet 21 Array User's Guide Month to Date (MBS111) 24-2

Line 01 FK15 HELP Not in use. The data elements contained in the Month to Date Maintenance and an explanation of each is as follows: TERMS The discount amount for regular sales. FREIGHT The freight amount for regular sales. MISC The miscellaneous sales amount for regular sales. MISC-COST The miscellaneous cost amount for regular sales. TAX The sales tax amount for regular sales. Line 02 PROFIT The gross margin profit for regular sales. MERCH-DEBITS The merchandise sales for regular sales. MERCH-CREDITS The merchandise returns for regular sales. INVOICE-TOTAL The total of all invoices for regular sales. Line 03 DS-TERMS The discount amount for direct sales. DS-FREIGHT The freight amount for direct sales. DS-MISC The miscellaneous sales amount for direct sales. DS-MISC-COST The miscellaneous cost amount for direct sales. DS-TAX The sales tax amount for direct sales. Line 04 DS-PROFIT The gross margin profit for direct sales. DS-MERCH-DEBITS The merchandise sales for direct sales. Prophet 21 Array User's Guide Month to Date (MBS111) 24-3

DS-MERCH-CREDITS The merchandise returns for direct sales. DS-INVOICE-TOTAL The total of all invoices for direct sales. Line 05 CS-TERMS The discount amount for cash sales. CS-FREIGHT The freight amount for cash sales. CS-MISC The miscellaneous sales amount for cash sales. CS-MISC-COST The miscellaneous cost amount for cash sales. CS-TAX The sales tax amount for cash sales. Line 06 CS-PROFIT The gross margin profit for cash sales. CS-MERCH-DEBITS The merchandise sales for cash sales. CS-MERCH-CREDITS The merchandise returns for cash sales. CS-INVOICE-TOTAL The total of all invoices for cash sales. Prophet 21 Array User's Guide Month to Date (MBS111) 24-4

Detailed Month to Date (MBS131) Overview This program shows the profit, sales and credits for salesman for both stock and non-stock daily, month to date, previous day, and previous month to date. No maintenance required. Information provided by the system for reporting purposes. Prerequisites Chapter Topics Sales Recap Total File Maintenance (MBS131) Prophet 21 Array User's Guide Detailed Month to Date (MBS131) 25-1

Sales Recap Total File Maintenance (MBS131) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 21 MONTH TO DATE. 4. This will bring you to the next screen. There are several function keys available. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK5 ALPHA Allows you to perform a search FK6 ADD Allows you to add a record FK7 MODIFY Allows you to modify a record FK8 DELETE Allows you to delete a record FK9 INQUIRY Allows you to view a record without changing it FK12 HELP Transfers you to the Array on-line help 5. Press FK9 INQUIRY. NOTE: If you do not know the specific information needed, you may press FK5 ALPHA at any time to perform a search. 6. Enter the Warehouse Number (WHS). 7. Enter the Sales Type (TS). This is the numerical sales type value. 8. Enter the Salesman Type (ST). 9. Enter the Salesman (SLSM). 10. Enter the Division Number (DIV). 11. Enter the Vendor Number (VENDOR). 12. Enter the Product Line (PROD). 13. You are now at the Sales Recap Total File Maintenance Screen. Prophet 21 Array User's Guide Detailed Month to Date (MBS131) 25-2

Figure 28 Sales Recap Total File Maintenance Screen Line 01 14. There are several functions available at this time. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK8 TO CANCEL - Exits out without saving. FK15 HELP Not in use. The data elements contained in the Sales Recap Total File Maintenance and an explanation of each is as follows: STOCK TODAY PROFIT Gross margin profit from stock sales for today. DEBITS Total stock sales for today. CREDITS Total stock credits for today. STOCK MONTH TODATE PROFIT Gross margin profit from stock sales for month to date. DEBITS Total stock sales month to date. CREDITS Total stock credits month to date. Line 02 NON STOCK TODAY PROFIT Prophet 21 Array User's Guide Detailed Month to Date (MBS131) 25-3

Gross margin profit from non-stock sales for today. DEBITS Total non-stock sales for today. CREDITS Total non-stock credits for today. NON STOCK MONTH TODATE PROFIT Gross margin profit from non-stock sales for month to date. DEBITS Total non-stock sales month to date. CREDITS Total non-stock credits month to date. Line 03 PREVIOUS DAY STOCK PROFIT Gross margin profit from stock sales for yesterday. DEBITS Total stock sales for yesterday. CREDITS Total stock credits for yesterday. PREVIOUS DAY NON STOCK PROFIT Gross margin profit from non-stock sales for yesterday. DEBITS Total non-stock sales for yesterday. CREDITS Total non-stock credits for yesterday. Line 04 PREVIOUS MONTH STOCK PROFIT Gross margin profit from stock sales for last month. DEBITS Total stock sales for last month. CREDITS Total stock credits for last month. PREVIOUS MONTH NON STOCK PROFIT Prophet 21 Array User's Guide Detailed Month to Date (MBS131) 25-4

Gross margin profit from non-stock sales for last month. DEBITS Total non-stock sales for last month. CREDITS Total non-stock credits for last month. Prophet 21 Array User's Guide Detailed Month to Date (MBS131) 25-5

OP/EOQ Parameter (MBS122) Overview This program is used to enter and maintain the method in which order point and economic order quantities will be calculated. Prerequisites Chapter Topics OP/EOQ Maintenance (MBS122) Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-1

OP/EOQ Maintenance (MBS122) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 23 OP/EOQ PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 RETURN Return to the previous screen FK3 GETPREV Go to previous record FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for Line Buys FK6 ADD This allows you to add a Line Buy OP/EOQ FK7 MODIFY This allows you to modify existing Line Buy OP/EOQ Parameters FK8 DELETE Allows an existing Line Buy OP/EOQ to be deleted FK9 INQUIRY Allows you to look at the Line Buy OP/EOQ Parameter record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Enter the Warehouse Number (WAREHOUSE). 7. Enter the Line Buy (LINE-BUY). 8. Enter the default Warehouse Number and Line Buy that you want to model this record after. If there is not a default, ENTER through the fields. NOTE: If you are not adding a Line Buy OP/EOQ, and you do not know the warehouse and/or line buy, press FK5 ALPHA to perform a search. 9. The OP/EOQ Maintenance screen will appear. Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-2

Figure 29 OP/EOQ Maintenance Screen Line 01 10. Fill in the appropriate fields of this record. 11. Once you have entered all the information, you have several function keys to choose from. FK2 RETURN Exits out of the program. FK3 ADD Add this Line Buy OP/EOQ parameter. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 12. Press FK3 ADD once you are finished. The data elements contained in the OP/EOQ Maintenance and an explanation of each is as follows: ANALYSIS-PER Last X months to use to calculate Average Monthly Usage for Non-Seasonal Stock (S) Items. Analysis Period must be at least three months or system cannot calculate the averages. SEASONAL-PER Up-coming X months from last year to use to calculate Average Monthly Usage for Seasonal (S) Items. USAGE-METH Usage method. 0 or 1 = Calculate by using all months in the analysis period. Recalculate by screening out the highest month. If the recalculated usage is 0 or <1/2 of normal usage, use calculated usage and display a Calc Code of 5. 2 = Calculate using all months in the period. 3 = Calculate using several elaborate Usage Smoothing Formulas. Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-3

4 = Use screen-out formula, but include 0 or negative leading months. 5 = Use all months in the period including 0 or negative leading months. USAGE-EXCP This field is not in use. EXCLUDE-MO Month Number (01-12) to exclude from the analysis period for Usage Calculation. UPDATE-VALUE Update value. 0 = Update the "USE-RANK-HITS" field in the Warehouse Record (MBS160) (A, B, C, or D) from OP/EOQ processing. 1 = Don't update. Line 02 K-FACTOR Cost (%) of holding a dollar's worth of material in inventory for a year (Space, Insurance, etc). (30.0 = 30%) Used in EOQ calculation. SET-UP-COST Cost of Acquisition of one line on a PO (Purchasing & Receiving salaries, Processing & Handling, etc). (3.00 = $3.00) Used in EOQ calculation. MAX-MTHS Restrict EOQ's to a maximum of XX months supply. MIN-MTHS Never calculate EOQ less than X.X months supply. LEAD-TIME Lead-time code. W = Use Lead-Time from the Warehouse record. O = Always use Lead-Time from OP/EOQ Parameter record. Z = If Warehouse record Lead-Time = 0, use Lead-Time from OP/EOQ Parameter record. M = Use Whse or OP/EOQ Lead-Time, whichever is greater. LEAD-TIME-DAYS (3 digit) Lead Time Days to use as a default for this Warehouse or Line Buy when calculating Order Points. CYCLE-DAYS (3 digit) Order Review cycle for this line - suggest 7 days be used if you review a line every two weeks = 1/2 Review Cycle - used in Order Point formula. Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-4

Line 03 TREND-NON-SEASON Trend Percent (+ or -) for normal stock items - used to increase or decrease the Average Monthly Usage calculation. TREND-SEASON Trend Percent (+ or -) for seasonal items - used to increase or decrease the Average Monthly Usage calculation. SEASONAL-SKIP Seasonal skip code. 0 = Do not skip a month. 1 = Skip the first upcoming month from last year when calculating usage for Seasonal items. USAGE Calculate usage. 0 = Units sold 1 = Issues (sold and transferred) 2 = Units sold + Lost sales (Canceled Back/Orders) 3 = Issues + Lost sales 4 = Not in use 5 = Not in use SAFETY-METH Safety allowance method of calculation. 0 or1 = System calculates the usage value of an item, checks the OP/EOQ Parameter record (usage) table to see if the item is A, B, or C and adds the matching days (Safety) to the Order Point formula. 2 = System checks the "USE-RANK-HITS" field in the warehouse record to determine if the item is an A, B, or C and adds the corresponding days usage from the OP/EOQ Parameter record to the Order Point formula. 3 = Use VanDeMark Formula. A-ITEM-MAX-MTH A Item EOQ = no more than X.X Months Supply. Line 04 A USAGE Usage value at or above which an item is classified as an A. Usage value below A is classified as B. SAFETY Safety Days supply to add to the Order Point Formula. VALUE Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-5

Safety Days supply to add to the Order Point Formula for items with A in the USE-RANK field in the warehouse record. HIT Safety Days supply to add to the Order Point Formula for items with A in the RANK-HITS field in the warehouse record. Line 05 B USAGE Usage value at or above which an item is classified as a B. Usage value below B is classified as C. SAFETY Safety Days supply to add to the Order Point Formula. VALUE Safety Days supply to add to the Order Point Formula for items with B in the USE-RANK field in the warehouse record. HIT Safety Days supply to add to the Order Point Formula for items with B in the RANK-HITS field in the warehouse record. Line 06 C USAGE Usage value at or above which an item is classified as a C. Usage value below C is classified as D. SAFETY Safety Days supply to add to the Order Point Formula. VALUE Safety Days supply to add to the Order Point Formula for items with C in the USE-RANK field in the warehouse record. HIT Safety Days supply to add to the Order Point Formula for items with C in the RANK-HITS field in the warehouse record. Line 07 D USAGE Usage value at or above which an item is classified as a D. SAFETY Safety Days supply to add to the Order Point Formula. VALUE Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-6

Safety Days supply to add to the Order Point Formula for items with D in the USE-RANK field in the warehouse record. HIT Safety Days supply to add to the Order Point Formula for items with D in the RANK-HITS field in the warehouse record. Prophet 21 Array User's Guide OP/EOQ Parameter (MBS122) 26-7

User ID Report (MBS128) Overview This report will list the users on the system and their passwords. It also lists each program and the user permissions to add, modify, delete or inquire the program. This is the report for the users as set up in MBS123. Prerequisites MBS123 must be set up. Chapter Topics User-ID Report (MBS128) Prophet 21 Array User's Guide User ID Report (MBS128) 27-1

User-ID Report (MBS128) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 24 USER ID REPORT. 4. Press 1 Enter Run Parameters. There aren't any parameters to enter. 5. Press 6 Select print Queue. 6. Press 7 Run Program. 7. The report is self-explanatory. Prophet 21 Array User's Guide User ID Report (MBS128) 27-2

SMS Recap History Inquiry (MBS237) Overview This program shows the total sales and profit for both stock and non-stock items by month. This program is updated by MBS078. No maintenance required. Information provided by the system for reporting purposes. Prerequisites Chapter Topics SMS History File Maintenance (MBS237) Prophet 21 Array User's Guide SMS Recap History Inquiry (MBS237) 28-1

SMS History File Maintenance (MBS237) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 27 SMS RECAP HISTORY INQUIRY. 4. This will bring you to the next screen. There are several function keys available. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK5 ALPHA Allows you to perform a search FK6 ADD Allows you to add a record FK7 MODIFY Allows you to modify a record FK8 DELETE Allows you to delete a record FK9 INQUIRY Allows you to view a record without changing it 5. Press FK9 INQUIRY. NOTE: If you do not know the specific information needed, you may press FK5 ALPHA at any time to perform a search. 6. Enter the Warehouse Number (WHS). 7. Enter the Sales Type (TS). This is the numerical sales type value. 8. Enter the Salesman Type (ST). 9. Enter the Salesman (SLSM). 10. Enter the Division Number (DIV). 11. Enter the Vendor Number (VENDOR). 12. Enter the Product Line (PROD). 13. You are now at the SMS History File Maintenance Screen. Prophet 21 Array User's Guide SMS Recap History Inquiry (MBS237) 28-2

Figure 30 SMS History File Maintenance Screen Line 01 12 14. There are several functions available at this time. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK8 TO CANCEL - Exits out without saving. FK15 HELP Not in use. The data elements contained in the SMS History File Maintenance and an explanation of each is as follows: JAN DEC The months January through December. STOCK SALES DOLLARS Total sales dollars for the month from stock item sales. PROFIT DOLLARS Total profits for the month from stock item sales. NON STOCK SALES DOLLARS Total sales dollars for the month from non-stock item sales. PROFIT DOLLARS Total profits for the month from non-stock item sales. Line 13 LTM STOCK SALES DOLLARS Total sales dollars for this month last year from stock item sales. PROFIT DOLLARS Total profits for this month last year from stock item sales. Prophet 21 Array User's Guide SMS Recap History Inquiry (MBS237) 28-3

NON STOCK SALES DOLLARS Total sales dollars for this month last year from non-stock item sales. PROFIT DOLLARS Total profits for this month last year from non-stock item sales. Line 14 LTD STOCK SALES DOLLARS Total sales dollars for last year to date from stock item sales. PROFIT DOLLARS Total profits for last year to date from stock item sales. NON STOCK SALES DOLLARS Total sales dollars for last year to date from non-stock item sales. PROFIT DOLLARS Total profits for last year to date from non-stock item sales. Line 15 UPDATE-MONTH The month that the update (MBS078) was last run for. HIT Shows if the record was updated. 0 = Record created, but not updated 1 = Record was updated MONTHS Shows how many months this record has been updated. Maximum value is 12. LAST-DATE The date the last update was ran. Prophet 21 Array User's Guide SMS Recap History Inquiry (MBS237) 28-4

Next Unit Serial Number (MBS319) Overview This program is used to set up the system's serial number numbering system. The system's number will be assigned only if the item requires a serial number and the user did not enter the serial number from the manufacturer during receiving. Prerequisites Chapter Topics Serial Number Series Maintenance (MBS319) Prophet 21 Array User's Guide Next Unit Serial Number (MBS319) 29-1

Serial Number Series Maintenance (MBS319) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 28 NEXT UNIT SERIAL NUMBER. 4. This will bring you to the next screen, press FK3 to see available options. A = Add a new serial number series M = Modify an existing serial number series D = Delete an existing serial number series I = Inquiry to an existing serial number series 5. Press A to add. 6. Enter the Warehouse Number (WHSE). 7. Enter the default warehouse number to copy from. If there is not a default, press ENTER. 8. The Serial Number Series Maintenance screen will appear. Figure 31 Serial Number Series Maintenance Screen 9. Fill in the appropriate fields of this record. 10. Once you have filled in the appropriate fields, there are several options that you have. FK8 CANCEL This will cancel this record without saving it. A = ADD This will add the new record L This will allow you to enter a line number to change any information that was added. 11. If everything is correct, press A to add. Prophet 21 Array User's Guide Next Unit Serial Number (MBS319) 29-2

Line 01 The data elements contained in the Serial Number Series Maintenance and an explanation of each is as follows: START-SN Starting serial number. END-SN Ending serial number. NEXT-SN This is the next available serial number in the series. STEP-INCREMENT This is how the system will increment the serial number series. If you entered a 1, the numbering will increase by 1, if you entered a 2, the numbering will increase by 2 s, etc. Prophet 21 Array User's Guide Next Unit Serial Number (MBS319) 29-3

Detailed Internal Shipment Maintenance (MBS273) Overview This program shows the month to date and the previous month to date totals for internal shipments between specific warehouses and by product code. No maintenance required. Information provided by the system for reporting purposes. This program is updated by MBS007. Prerequisites Chapter Topics Detailed Internal Ship Maintenance (MBS273) Prophet 21 Array User's Guide Detailed Internal Shipment Maintenance (MBS273) 30-1

Detailed Internal Ship Maintenance (MBS273) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 27 SMS RECAP HISTORY INQUIRY. 4. You are in the Inquiry mode. NOTE: If you do not know the specific information needed, you may press FK5 ALPHA at any time to perform a search. 5. Enter the Shipping Warehouse Number (SHIP-WH). 6. Enter the Receiving Warehouse Number (RECV-WH) 7. Enter the Product Line (PROD). 8. You are now at the Detailed Internal Ship Maintenance Screen. Figure 32 Detailed Internal Ship Maintenance Screen Line 01 The data elements contained in the Detailed Internal Ship Maintenance and an explanation of each is as follows: MERCH-DEBIT This month's total internal sales for this specific set of warehouses and product line. MERCH-CREDIT This month's total internal credits for this specific set of warehouses and product line. Prophet 21 Array User's Guide Detailed Internal Shipment Maintenance (MBS273) 30-2

Line 02 PREVIOUS MONTH TOTALS MERCH-DEBIT Last month's total internal sales for this specific set of warehouses and product line. MERCH-CREDIT Last month's total internal credits for this specific set of warehouses and product line. Prophet 21 Array User's Guide Detailed Internal Shipment Maintenance (MBS273) 30-3

Month to Date Division (MBS411) Overview This program shows information that comes off of the sales journal when run by Division, Warehouse. Each line represents the same information in MBS111. THIS PROGRAM IS FOR INQUIRY PURPOSES ONLY!!! This program is updated by MBS007. Prerequisites Chapter Topics Division Month to Date Maintenance (MBS411) Prophet 21 Array User's Guide Month to Date Division (MBS411) 31-1

Division Month to Date Maintenance (MBS411) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 30 MONTH TO DATE DIVISION. 4. This will bring you to the next screen. There are several function keys available. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record FK5 ALPHA Allows you to perform a search FK6 ADD Allows you to add a record FK7 MODIFY Allows you to modify a record FK8 DELETE Allows you to delete a record FK9 INQUIRY Allows you to view a record without changing it FK12 HELP Not available 5. Press FK9 INQUIRY. 6. Enter the Division Number (DIV). 7. Enter the Sales Type (STYPE). Otherwise press FK5 ALPHA to perform a search. This is the numerical sales type value. 8. You are now at the Division Month to Date Maintenance Screen. Figure 33 Division Month to Date Maintenance Screen 9. There are several functions available at this time. FK2 RETURN Exits out of the program FK3 GETPREV Shows the previous record GK4 GETNEXT Shows the next record Prophet 21 Array User's Guide Month to Date Division (MBS411) 31-2

Line 01 FK8 TO CANCEL - Exits out without saving. FK15 HELP Not in use. The data elements contained in the Division Month to Date Maintenance and an explanation of each is as follows: TERMS The discount amount for regular sales. FREIGHT The freight amount for regular sales. MISC The miscellaneous sales amount for regular sales. MISC-COST The miscellaneous cost amount for regular sales. TAX The sales tax amount for regular sales. Line 02 PROFIT The gross margin profit for regular sales. MERCH-DEBITS The merchandise sales for regular sales. MERCH-CREDITS The merchandise returns for regular sales. INVOICE-TOTAL The total of all invoices for regular sales. Line 03 DS-TERMS The discount amount for direct sales. DS-FREIGHT The freight amount for direct sales. DS-MISC The miscellaneous sales amount for direct sales. DS-MISC-COST The miscellaneous cost amount for direct sales. DS-TAX The sales tax amount for direct sales. Line 04 DS-PROFIT The gross margin profit for direct sales. DS-MERCH-DEBITS Prophet 21 Array User's Guide Month to Date Division (MBS411) 31-3

The merchandise sales for direct sales. DS-MERCH-CREDITS The merchandise returns for direct sales. DS-INVOICE-TOTAL The total of all invoices for direct sales. Line 05 CS-TERMS The discount amount for cash sales. CS-FREIGHT The freight amount for cash sales. CS-MISC The miscellaneous sales amount for cash sales. CS-MISC-COST The miscellaneous cost amount for cash sales. CS-TAX The sales tax amount for cash sales. Line 06 CS-PROFIT The gross margin profit for cash sales. CS-MERCH-DEBITS The merchandise sales for cash sales. CS-MERCH-CREDITS The merchandise returns for cash sales. CS-INVOICE-TOTAL The total of all invoices for cash sales. Prophet 21 Array User's Guide Month to Date Division (MBS411) 31-4

AR User Parameter (MBS363) Overview This program is to set up Credit Management Inquiry options and Cash Receipts Posting options by user. The system will use these options instead of the program defaults. This program allows for several features that are not obtainable unless an AR User Parameter is created. In Cash Receipts Posting, these are the discount option, and automatic prompt for the discount account option. In Credit Management Inquiry, this is the Header Option. Prerequisites Chapter Topics AR User Parameter Maintenance (MBS363) Prophet 21 Array User's Guide AR User Parameter (MBS363) 32-1

AR User Parameter Maintenance (MBS363) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 31 AR USER PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 EOJ Return to the previous screen FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for User FK6 ADD This allows you to add a User FK7 MODIFY This allows you to modify an existing User Parameters FK8 DELETE Allows an existing User to be deleted FK9 INQUIRY Allows you to look at the User Parameter record without changing it. FK12 HELP Switches you to on-line help in Array 5. Press FK6 ADD. 6. Type in the User Number you want to add and press ENTER. 7. If there is another user that you want to model this user after, enter that user number at the default, if not press ENTER. 8. The AR User Options Maintenance screen will appear. Figure 34 AR User Options Maintenance Screen 9. Fill in the appropriate fields of this record. Prophet 21 Array User's Guide AR User Parameter (MBS363) 32-2

NOTE: After you enter the first line of information, you must press FK6 LINE to enter the second line of information Line 01 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Accept the User options. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Switches you to on-line help in Array 11. Press FK3 ADD once you are finished. The data elements contained in the AR User Parameter Maintenance and an explanation of each is as follows: Cash Receipts Posting Options JOB-OPT Determines whether job accounts will be broken out when displayed. 1 = Show all invoices for the entire customer 2 = Show invoices by Job within customer SEQ-OPT Determines in what sequence invoices will be displayed. 1 = Invoice number 2 = Date WHSE-OPT Determines whether the warehouse field will display the alpha or numeric code for the warehouse. 1 = Alpha warehouse 2 = Numeric warehouse DISC-OPT Determines whether the PO number or the Discounts will be displayed. 1 = Display discounts instead of PO numbers 2 = Show PO numbers DISC-ACCT-OPT Prompt for Discount Information in Cash Receipts Posting Indicator. If this is set, the program will automatically prompt the user with the GL Discount Account at the beginning of each new check. Y = Bring discount account into posting automatically N = No automatic posting of discount information Line 02 Credit Management Inquiry Options JOB-OPT Determines whether job accounts will be broken out when displayed. Prophet 21 Array User's Guide AR User Parameter (MBS363) 32-3

1 = Show all invoices for the entire customer 2 = Show invoice by Job within the customer SEQ-OPT Inquiry Sequence Option. Either option will prompt you for a starting point. 1 = Invoice number 2 = Invoice date NOT/LEG-OPT Notes and legals option. 1 = Display AR invoices only 2 = Display notes and legal invoices only 3 = Display all invoices PYMT-OPT Determines if payments are displayed. 1 = Display payments 2 = Do not display payments DISC-OPT Determines if discounts or PO numbers are displayed. 1 = Display invoice discounts 2 = Display customer PO numbers AGING-OPT Determines whether aging balances are displayed. Y = Display aged balances N = Do not display aged balances E = Display extended aged balances (>90 days) HEADER Determines what credit management inquiry information is displayed when a customer is first called in. BLANK = Display invoice detail information first H = Display customer header information first Prophet 21 Array User's Guide AR User Parameter (MBS363) 32-4

Array Information Management Parameter (AIM001) Overview Prerequisites The Array Information Management system must be purchased separately. Chapter Topics Information Management Parameter Maintenance (AIM001) Information Management Parameter Maintenance (AIM001) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. Prophet 21 Array User's Guide Array Information Management Parameter (AIM001) 33-1

2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 32 Array INFORMATION MGMT PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 EOJ Return to the previous screen FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for AIM parameter record FK6 ADD This allows you to add AIM parameter record FK7 MODIFY This allows you to modify an existing AIM parameter record FK8 DELETE Allows an existing AIM parameter record to be deleted FK9 INQUIRY Allows you to look at the AIM Parameter record without changing it. 5. Press FK6 ADD. 6. Enter the Company Number (COMPANY). 7. If there is another company that you want to model this user after, enter that company number at the default, if not press ENTER. 8. The Information Management Parameter Maintenance screen will appear. Figure 35 Information Management Parameter Maintenance Screen 9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Accept the AIM parameter record. Prophet 21 Array User's Guide Array Information Management Parameter (AIM001) 33-2

FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it 11. Press FK3 ADD once you are finished. The data elements contained in the Information Management Parameter Maintenance and an explanation of each is as follows: Line 01 CO-ALPHA-CODE Company alpha code. This should not be changed once you are using AIM. NAME The company name. This should not be changed once you are using AIM. UPDATE-YN Tells the system if billing has been done since the last AIM update. This field is system maintained. CASH-REC-SW Tells the system if cash receipts posting has been done since the last AIM update. This field is system maintained. Line 02 DIV Division number. FISCAL-MONTH This is the numeric value of the month 1 12. Used to determine the "counters" for the next set of AIM files. This is maintained by the system and should not be adjusted unless instructed to do so by Prophet 21 Array. STAT: DAY The number of the day in the current month. Used to determine the "counters" for the next set of AIM files. This is maintained by the system and should not be adjusted unless instructed to do so by Prophet 21 Array. MONTH The number of the month in the current year. Used to determine the "counters" for the next set of AIM files. This is maintained by the system and should not be adjusted unless instructed to do so by Prophet 21 Array. YEAR The number of the years you have been using AIM. Used to determine the "counters for the next set of AIM files. This is maintained by the system and should not be adjusted unless instructed to do so by Prophet 21 Array. AIM-COMPANY AIM company number. This should not be changed once you are using AIM. MERCH-AMT Determines how merchandise amounts should be sent to AIM. 0 = Full invoice amount Prophet 21 Array User's Guide Array Information Management Parameter (AIM001) 33-3

1 = Merchandise amount only (default) Line 03 TOP TEN LISTS Determines if the top 10 lists will run. Y = Run top ten list N = Do not run top ten list Line 04 ACCOUNTING Y = Run top ten list N = Do not run top ten list Line 05 INVENTORY CONTROL Y = Run top ten list N = Do not run top ten list Line 06 INVOICING Y = Run top ten list N = Do not run top ten list Line 07 MTD TOTALS Y = Run top ten list N = Do not run top ten list Line 08 ORDER ENTRY Y = Run top ten list N = Do not run top ten list Line 09 PURCHASING Y = Run top ten list N = Do not run top ten list Line 10 YTD TOTALS Y = Run top ten list N = Do not run top ten list Line 11 TOP TEN CUSTOMERS OPTION Prophet 21 Array User's Guide Array Information Management Parameter (AIM001) 33-4

1. Select based on period balance Summarizes all invoices for a specific period (example: over 30), and reports that period total. This is the option recommended by Prophet 21 Array. 2. Select based on total customer balance (default) Summarizes ALL invoices over all periods and reports that total number as long as there is at lease one invoice in the period being examined. Prophet 21 Array User's Guide Array Information Management Parameter (AIM001) 33-5

Cash Drawer Date Maintenance (MBS447) Overview This program allows you to change the order and invoice dates the cash payment was recorded in the system, so that the report accurately reflects when the cash payment was actually taken. Prerequisites Chapter Topics Cash Drawer Date Maintenance (MBS447) Prophet 21 Array User's Guide Cash Drawer Date Maintenance (MBS447) 34-1

Cash Drawer Date Maintenance (MBS447) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 33 CASH DRAWER DATE MAINTENANCE. 4. This will bring you to the next screen, in which you have several options. FK2 EOJ Return to the previous screen FK5 ALPHA Allows you to do a search for order numbers FK12 HELP Not in use 5. Enter the Order Number (ORDER). If you do not know the order number, press FK5 to perform a search. 6. The Cash Drawer Date Maintenance screen will appear. Figure 36 Cash Drawer Date Maintenance Screen Header 7. If you need to change the order date (DATE) or the invoice date INV- DATE), press FK6 LINE and enter the line number of the date you want to change. 8. Once you have made your change, press NL to accept, or ESC to cancel. The data elements contained in the Cash Drawer Date Maintenance and an explanation of each is as follows: CUSTOMER-NAME Customer name. ORDER-BALANCE Prophet 21 Array User's Guide Cash Drawer Date Maintenance (MBS447) 34-2

The balance on the order. CODE The payment code that was used. SLSN The outside salesman code. AUTHORITY The credit card authorization code. AMOUNT The amount tendered. CHANGE The amount of change given back to the customer. NET-AMT The net amount received. DRAWR The cash drawer the money was put into. DATE The order date. CUSTNO Customer number. ORDER NUMBER Order number. INV-DATE Invoice date. Line 01, etc. Each line number is a payment transaction for this particular order. Each payment transaction is made up of two lines. Prophet 21 Array User's Guide Cash Drawer Date Maintenance (MBS447) 34-3

Reel Number Maintenance (MBS696) Overview This program allows you to enter a sequence of reel numbers for a warehouse, so that the system can automatically assign reel numbers in purchasing. Prerequisites Chapter Topics Reel Number Maintenance (MBS696) Prophet 21 Array User's Guide Reel Number Maintenance (MBS696) 35-1

Reel Number Maintenance (MBS696) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 34 REEL NUMBER MAINTENANCE. 4. This will bring you to the next screen. Press FK3 to view your options. A = ADD. This will allow you to add a new sequence of numbers. M = MODIFY. This will allow you to modify an existing sequence of numbers. D = DELETE. This will allow you to delete an existing sequence of numbers. I = INQUIRY. This will allow you to view a sequence of numbers record without modifying or deleting it. 5. Press A to add a new sequence of numbers. 6. Enter the Warehouse Number (WHSE). 7. Enter the default warehouse that you wish to model this new one after. If there is not a default that you want to use, press ENTER. 8. You are now at the Reel Number Maintenance Screen. Figure 37 Reel Number Maintenance Screen 9. Fill in the appropriate fields of this record. 10. There are several functions available at this time. FK8 TO CANCEL - Exits out without saving. A = ADD - Adds the new reel numbers. L TO CHANGE LINE - Allows you to enter a line number to correct any information. 11. Once the information is correct, press A to add the new reel numbers. Prophet 21 Array User's Guide Reel Number Maintenance (MBS696) 35-2

Line 01 The data elements contained in the Reel Number Maintenance and an explanation of each is as follows: START-RN Starting reel number for this warehouse. END-RN Ending reel number for this warehouse. NEXT-RN The next reel number to be used. STEP-INCREMENT This is how the system will increment the reel number series. If you entered a 1, the numbering will increase by 1, if you entered a 2, the numbering will increase by 2 s, etc. Prophet 21 Array User's Guide Reel Number Maintenance (MBS696) 35-3

Inventory Processing Parameter (MBS561) Overview This program is used to store Inventory Processing Parameters for each user. These parameters will override any system options that may be set up for inventory processing. A record must be set up for each user that you wish to restrict entry. Prerequisites Chapter Topics Inventory Processing Parameters (MBS561) Prophet 21 Array User's Guide Inventory Processing Parameter (MBS561) 36-1

Inventory Processing Parameters (MBS561) 1. From the Array Master Menu, select 10 SUPPORT FACILITY SYSTEMS MANAGER. 2. From the Support Facility Systems Manager Menu, select 02 SYSTEM PARAMETER MAINTENANCE. 3. From the System Parameter Maintenance Menu, press 35 INVENTORY PROCESSING PARAMETER. 4. This will bring you to the next screen, in which you have several options. FK2 EOJ Return to the previous screen FK4 GETNEXT Go to next record FK5 ALPHA Allows you to do a search for inventory users FK6 ADD This allows you to add an inventory user record FK7 MODIFY This allows you to modify an existing inventory user record FK8 DELETE Allows an existing inventory user record to be deleted FK9 INQUIRY Allows you to look at the inventory user record without changing it. FK12 HELP Transfers you to the Array on-line help 5. Press FK6 ADD. 6. Enter the User ID (USER). 7. If there is another user that you want to model this user after, enter that user ID at the default, if not press ENTER. 8. The Inventory Processing Parameter screen will appear. Figure 38 Inventory Processing Parameter Screen Prophet 21 Array User's Guide Inventory Processing Parameter (MBS561) 36-2

Line 01 9. Fill in the appropriate fields of this record. 10. Once you have entered all the information, you have several function keys to choose from. FK3 ADD Accept the inventory user parameter record. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it FK12 HELP Transfer you to the Array on-line help 11. Press FK3 ADD once you are finished. The data elements contained in the Inventory Processing Parameter and an explanation of each is as follows: INVENTORY COUNT OPTIONS PHYSICAL This option determines whether or not a user is allowed to perform Physical Count entry. Y = Allow user to enter Physical Counts N = Don't allow user to enter Physical Counts CYCLE This option determines whether or not a user is allowed to perform Cycle Count entry. Y = Allow user to enter Cycle Counts N = Do not allow user to enter Cycle Counts Prophet 21 Array User's Guide Inventory Processing Parameter (MBS561) 36-3

AIM Inventory & Purchasing Drill Down Lists (AIM102) Overview Prerequisites The Array Information Management sytem must be purchased separately. Chapter Topics A.I.M. Drill Down Counters (AIM102) Prophet 21 Array User's Guide AIM Inventory & Purchasing Drill Down Lists (AIM102) 37-1

A.I.M. Drill Down Counters (AIM102) 1. From the Array Master Menu, select 09 BRANCH SYSTEM MANAGER. 2. From the Branch System Manager Menu, select 28 Array INFORMATION MGMT MENU. Figure 39 Branch System Manager Menu 3. From the Array Information Management Menu, press 09 AIM INVENTORY & PURCHASING DRILL DOWN LISTS. Figure 40 Array Information Management Menu 4. The A.I.M. Drill Down Counter menu will appear. Prophet 21 Array User's Guide AIM Inventory & Purchasing Drill Down Lists (AIM102) 37-2

Figure 41 A.I.M. Drill Down Counter Menu 5. There are several function keys available on this screen. FK2 EOJ Return to the previous screen FK6 ADD This allows you to add drill down counters FK7 MODIFY This allows you to modify drill down counters FK9 INQUIRY Allows you to look at the drill down counters without changing it. 6. Press FK6 ADD. 7. Choose the subject that you want to add drill down counters to. 1. Inventory Drill Down Counters 2. Purchasing Drill Down Counters 3. Sales Order Entry Drill Down Counters Future Use 4. Invoice Drill Down Counters Future Use 5. A/R And A/P Drill Down Counters Future Use 6. MTD And YTD Drill Down Counters Future Use 8. Enter a value between 0 and 999 to determine how many of each "item" you want to see on the AIM report. 9. Once you have entered all the information, you have several function keys to choose from. FK1 PAGE Will bring you back to the A.I.M. Drill Down Counter Menu so that you can go into another category. FK3 ADD Accept the drill down counters that you just entered. FK6 LINE If you need to go back and alter information that you entered, this allows you to choose a line. FK8 CANCEL You may cancel this entry without saving it 10. Press FK3 ADD once you are finished. Prophet 21 Array User's Guide AIM Inventory & Purchasing Drill Down Lists (AIM102) 37-3