SAP BusinessObjects Global Trade Services 8.0 Preferred Practice US Automated Export Systems (AES)

SAP BusinessObjects Global Trade Services 8.0 Preferred Practice US Automated Export Systems (AES) SAP BusinessObjects September 2010

2 Introduction SAP BusinessObjects Global Trade Services release 8.0 provides automatic communications with the US Customs and Border Patrol (CBP) system Automated Export System (AES). As of June 2, 2008 the CBP released this notice. Mandatory Automated Export System (AES) Filing for all Shipments Requiring Shipper s Export Declaration (SED) information The U.S. Census Bureau has issued the final rule implementing provisions in the Foreign Relations Authorization Act, Public Law 107-228. This rule was published in the Federal Register on June 2, 2008, amending Title 15, Code of Federal Regulations, Part 30, Foreign Trade Regulations (FTR) in its entirety. Effective July 2, 2008, the Census Bureau is requiring mandatory filing of export information through the Automated Export System (AES) or through the AESDirect for all shipments where a Shipper s Export Declaration (SED) is required. We are also providing the trade an additional 90 days to implement these new requirements. After the 90-day implementation period, which ends September 30, 2008, you must file your export information electronically through the AES or AESDirect. Additionally, these new regulations have tougher penalty provisions that affect everyone in the export process. Penalties may be imposed per violation of the FTR from $1,100 to $10,000 both civil and criminal, for the delayed filing, failure to file, false filing of export information, and/or using the AES to further any illegal activity. Also, all AES filers are faced with new filing deadlines by mode of transportation for reporting export information. It is important that you understand these new requirements so that you avoid the increased penalties and seizure of your commodities. The Census Bureau has instructed filers of export information to make every effort to submit these data via the AES or AESDirect to eliminate the use of paper SEDs immediately. During the 120-day implementation phase, the Census Bureau will use informed compliance to outreach to filers identified in violation of the FTR. Anyone submitting paper after September 30, 2008 will be in violation of the FTR and subject to penalties. The following is a guide for the implementation of the functionality of US AES with SAP BusinessObjects Global Trade Services 8.0 and SAP ERP 6.0 as a preferred practice. With this document and SAP standard GTS configuration guides, the implementer should be able to set up the communication between the SAP BusinessObjects Global Trade Services 8.0 system and the customs office system successfully.

3 Prerequisites PREREQUISITE SAP BusinessObjects Global Trade Services Required components and Support Packages for SLL- LEG 800 DETAILS SAP BusinessObjects Global Trade Services Release 8.0 Required SAP_BASIS 700 SAPKB70017 SAP_ABA 700 SAPKA70017 PI_BASIS 2005_1_700 SAPKIPYJ7H SAP_BW 700 SAPKW70019 SAP_AP 700 SAPKNA7009 Support Packages for SLL- LEG 8.00 SAP ERP feeder system for logistics processing ERP plug-in for SAP BusinessObjects Global Trade Services SEEBURGER Converter Customs Communication Authorization Letter of Intent IDoc Customizing Notes: 1308225, 1323790, 1336999, 1358751, 1374015, 1381113, 1407571, 1433953 1432686, 1453424 SAP ERP 6.0 Configuration and enhancements will need to be done to determine the billing documents and information that come over to SAP BusinessObjects Global Trade Services Customs Processing. (Not included in this documentation.) Note 858706 One of the converters that can be used for the EDI communication. Plan and budget for approximately one week of time and cost for SEEBURGER Consulting. The converter (client software, interface maps) is included in the GTS license, but the installation and configuration activities performed by SEEBURGER are not. Here is the contact information of SEEBURGER: Phone: +1 (770) 604-3888 Website: http://www.seeburger.com/. Please refer to SAP OSS notes 1307709 and 1453578 for detailed mapping information. Request and receive authorization for electronic communication with a Customs Office, this would include ID and password. Complete and submit a letter of intent to US Customs as soon as possible. It can take a long time (months) to have a Customs Case Officer assigned and engaged. i. You can find the LOI form here: http://www.cbp.gov/xp/cgov/trade/automated/aes/letter_intent/form_commodity_data.xml ii. And instructions/overview here: http://www.cbp.gov/xp/cgov/trade/automated/aes/letter_intent/register.xml IDocs are used for communication with customs offices. IDocs capture the necessary data used by the SEEBURGER converter to send information to customs offices in the correct format.

4 Scenario Description This process describes the export of product from IDES US, USA to IDES AG, Germany. The product is subject to authorization. The foreign trade relevant activities are fully integrated in the logistic process. The relevant export documents for AES are available and can be printed at the end of the process. Process Diagram Note: The Commercial Invoice is not shipped out-of-box with the standard process. SAP recommends SEEBURGER converter as the EDI converter, which is covered in this document. But, you have choice to use other ones.

5 Step-By-Step Procedure Part I: Steps need to perform or verify after upgraded from previous releases to SAP BusinessObjects Global Trade Services 8.0 1. Verifying the Message Scheme 2. Adding New Partner Functions 3. EAR License Types Compliance Management Integrated Scenario 4. Changes in the Inbond Code and Filing Option Indicator 5. EDI Converter Mapping Upgrade Part II: Steps to Customize US AES in a newly installed SAP BusinessObjects Global Trade Services 8.0 system 1. Foreign Trade Organization and Legal Unit 2. Configure the Legal Regulation 3. Define and Assign the Determination Procedure 4. Activate Legal Regulation 5. Configure Messages for PPF Actions 6. Check Electronic Messages 7. Customs Management Service Control 8. Setup Process Flow For Customs Processing With AES 9. Define Rules for Message Output 10. Customs Code Lists 11. Partner Group 12. EAR License Types Compliance Management Integrated Scenario 13. Document Type 14. Customizing Communication Process 15. Print Control for Documents 16. Printer Determination 17. Defaulting Data 18. Sample Messages

6 Part I: Steps After Upgraded to SAP BusinessObjects Global Trade Services 8.0 In this section, the steps required for AES after upgraded from previous release to SAP BusinessObjects Global Trade Services 8.0 is described. 1. Verifying the Message Scheme Verify the Message Scheme and Electronic Message IDs In the SAP BusinessObjects Global Trade Services 8.0 system, the new message scheme for US export is CUS_US_2. In transaction SM31, call the view /SAPSLL/V_TLEEME in maintenance view for the message scheme CUS_US_2 : To display the details of electronic message ID, select the message ID and click Details. To change the customizing of electronic message ID, highlight the Message ID and click Display Change to edit.

7 Double-check the highlighted three electronic message IDs. Make sure the electronic message ID to the authorities (AES2), and the responses (CSFR, CSWR) are set up as shown in the screenshots below:

8 Check the Message Definitions Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Define Messages for Communication Processes Search for the message M0410 Export Declaration Option 2 (US) and double-click on it:

9 The upgrade to this release changes the message definition of M0410 with out-of-box default values. You need to make sure the Action Definition is the same as it was before the upgrade in your system. You need to change the value back to the value before the upgrade. The out-of-box default value for the field is US_CU_EX_CUSEX_M_UAES2. Notice that the default value for the field Incompleteness Schema is US_EX_AES2. The function module for Incompleteness Schema US_EX_AES2 is updated with a new one. Please see the next section for details. Then, verify the messages I1560 - Commodity Shipment Filing Response (US) and I1570 - Commodity Shipment Warning Response (US). Double-click on each message and make sure they are maintained according to the screenshots below respectively. Pay attention to the values of Message Scheme, Message ID and the checkbox Document Update.

10 I1560: I1570: New Function Module for Incompleteness Checks The incompletion procedure should use the new function module /SAPSLL/CHECK_US_CUS_AES2_RE1. This can be verified with the following menu path:

11 Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Document Structure Control Incompleteness Checks in Customs Shipments and Customs Declarations 2. Adding New Partner Functions Partner functions are combined in a group for US exports. The partner function group controls which types of functions are displayed in the customs declaration. When upgraded from previous releases to this release, four new partner functions need to be included in the partner function group PGCEUS. Forwarding Agent One of the new partner functions is CUSSTP (Forwarding Agent). It has the partner function type CUSSTP assigned. This partner function is required when filing export declaration with an employed forwarding agent. When this partner function is used, a contact person is required as well (more details about contact persons in the next section). The partner function SP (Freight Forwarder) in previous releases is renamed to Carrier/Fr. Fwd (Carrier or Freight Forwarder) in this release. It has the partner function type CUSFRW assigned. The partner function of Carrier/Fr. Fwd is always required, as the value of SCAC/IATA in the message sent to the AES system is taken from the business partner master data of Carrier/Fr. Fwd. As a summary, this new release supports the following AES filing scenarios: 1) AES self-filer without forwarding agent 2) AES self-filer with employed forwarding agent (new in this release) However, this new release does not support the following AES filing scenario: 3) Forwarding Agent filing on behalf of USPPI (U.S. Principle Party in Interest) Contact Persons The other three new partner functions are: 1) CTPSTP - Contact person for Forwarding Agent* 2) CTPEMP - Contact person for Intermediate Consignee 3) CTPEND - Contact person for Ultimate Consignee

12 * This partner function is required if the partner function CUSSTP is used in the customs declaration. Partner Function Group Verify that the new partner functions are in the partner function group PGCEUS with the following menu path: Enter transaction code SPRO and choose SAP Global Trade Services General Settings Partner Structure Define Groups of Partner Functions Select the partner group PGCEUS - Partner Group for Export "Customs Processing" - U.S. and double-click on the folder Assign Partner Function. Check if all the partners are included as shown in the screenshot below, specifically those highlighted new partner functions.

13 3. EAR License Types Compliance Management Integrated Scenario With correct customizing of license types in compliance management, all required EAR license information will be automatically copied to the Documents/Evidence tab at item level in customs declaration. Note: this works only if you use the compliance management for license control, meaning previous customs documents created in compliance management are based on sales orders and/or deliveries from feeder system. Assign Customs Code Lists Procedure to Legal Regulations First, maintain the relationship between the legal regulation, the customs code list and the customs procedure. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Customs Code Lists Assign Customs Code Lists Procedure to Legal Regulations

14 Enter the legal regulation, and select the value Type of Previous Document/Document/Certificate from the dropdown of the Code List Object. Finally, select the value CUSUS from the dropdown of Procedure to assign it to the legal regulation. Maintain Customs Code Lists for Legal Regulation Maintain the previous documents for CUII types with compliance License and License Exemption Type Codes (AES Appendix F - License and License Exemption Type Codes). It helps ensure the official code is used in the communication with customs authorities. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Customs Code Lists Maintain Customs Code Lists for Legal Regulation

15 Enter the legal regulation and click the Execute button. Then, select the Type of Previous Document/Document/Certificate from the Custom Code Lists dropdown. Click the Maintain button to enter all the License and License Exemption Type Codes (AES Appendix F - License and License Exemption Type Codes) for the CUII category as shown below. There should be a license type in compliance management for each of the CUII categories maintained in the above screenshot. For example, there are two NLR CUII entries in the table above (C32 and C33), there should be two different NLR license types defined in compliance management. License Type Customizing The default data of license information for customs declaration can be customized in the definition of the corresponding license type in compliance management: Enter transaction code SPRO and choose SAP Global Trade Services SAP Compliance Management Legal Control Service Define License Types

16 Select the license type EXCPT of legal regulation EAR, for example. Scroll down to the section Default Data for SAP Customs Management and maintain the Type of Doc: Customs Declar as per the screenshot below. The field Doc. Type: Customs Declaration should have the specific license type as per AES Appendix F - License and License Exemption Type Codes: Once a license is assigned to a previous customs document in compliance management, the same license information will be copied to the customs declaration in the Documents/Evidence tab at item level. The advantage of this feature over the previous releases is that you can see and verify the assigned license in the customs declaration now. In case you do not use the GTS system for compliance management, you can manually enter the license information here. In addition, you have the option to add or modify the license data for customs declaration in the method MODIFY_IDOC_VIEW of the BAdI BAdI for EDI Outbound Processing and Incompleteness Checks. You can find the BAdI with the following path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Business Add-Ins for SAP Customs Management BAdI for EDI Outbound Processing and Incompleteness Checks The table below shows the EAR data required for the fields of the method MODIFY_IDOC_VIEW. They are stored in the internal table CS_ECC_CUHD-HD-HD_IT-IT_DOC. Please note that this internal table should be filled for each line item. This means that for each record of the table CS_ECC_CUHD-HD- HD_IT, the first record of the embedded table IT_DOC has to be populated with the values as following: Field in internal table Example CS_ECC_CUHD-HD- X.12 Segment and Name HD_IT-IT_DOC QALDOC N/A. Internal GTS technical requirement and must be 'CUII' CUII PAPTY X.107 - LICENSE CODE/LICENSE EXEMPTION CODE C32 PAPNO X.102 - EXPORT LICENSE NUMBER NLR KSAEX X.103 - Export License Status Code 1 ECCN X.116 - EXPORT CONTROL CLASSIFICATION NUMBER EAR99 (ECCN) ORI X.109 - FOREIGN/DOMESTIC ORIGIN INDICATOR D

17 4. Changes in the Inbond Code and Filing Option Indicator Inbond Code In previous releases, US AES required field Inbond Code (segment M12 in X.12 format) was being mapped from the line item level, in the tab Placement, field Custs Status Plct in the customs declaration. Here is a screenshot from the previous release: Since the Inbond Code is required to report at header level by US AES, starting from this release, this field is mapped from the header level, in the tab Transportation, field Customs Status. Here is a screenshot from this new release: Please refer to the following table for the field changes of Inbond Code in customs declaration: Object In previous releases of GTS system In new release of GTS system

18 Inbond Code Item level, Placement tab, field Custs Status Plct Header level, Transportation tab, field Customs Status Accordingly, the proposed values for this field are now maintained in the Customs Code List Customs Status with the following menu path. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Maintain Customs Code Lists for Legal Regulation Fill in the legal regulation and select the Customs Status from the Customs Code List dropdown. Make sure the highlighted customs statuses are defined. They are new in this release. As the values of import and export are mixed together in this Customs Code List, the values of export must be assigned to the export process CUSEX with the following menu path. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Assign Customs Status to a Process and Legal Regulation

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20 Filling Option Indicator The Filing Option Indicator (record YNQ01 in X.12 Format) in previous releases used the field Customs Status in Transportation tab, at the header level. Here is a screenshot from the previous release Starting from this new release, the Filing Option Indicator is now mapped to the field Declar. Type in Transportation tab, at the header level. Here is a screenshot from this release: Please refer to the following table for the field changes of Filling Option Indicator in customs declaration: Object Filling Option Indicator In previous releases of the GTS system Header level, Transportation tab, field Customs status In new release of GTS system Header, Transportation tab, field Declar Type field

21 Accordingly, the proposed values for this field are now maintained in the Customs Code List Declaration Type with the following menu path. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Maintain Customs Code Lists for Legal Regulation Fill in the legal regulation and select the Declaration Type from the Customs Code List dropdown. Make sure the highlighted entry types are defined. They are new in this release. Since the values of import and export are mixed together in this Customs Code List, the values of export must be assigned to the export process CUSEX with the following menu path. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Assign Declaration Type to a Process and Legal Regulation:

22 5. EDI Converter Mapping Upgrade In this new release, a new IDoc type is used for the outbound customs declaration message. In transaction WE20, you can verify that the new IDoc type /SAPSLL/CCECUS02 is assigned to the logical message type /SAPSLL/CUS_EXP. Accordingly, an EDI mapping update with this new IDoc type is needed in the EDI converter when upgrading from previous releases to this new release. Make sure to discuss with your EDI converter provider (such as SEEBURGER) to update the mapping with this new IDoc type.

23 Part II: Steps to Customize US AES in a newly Installed SAP BusinessObjects Global Trade Services 8.0 system In this section, the steps required to customize US AES scenario in a new installation of SAP BusinessObjects Global Trade Services 8.0 system is described. 1. Foreign Trade Organization and Legal Unit The GTS system uses the SAP business partner concept. You create a business partner for each party (person, organization) involved in foreign trade business. Within the individual business transactions, such as an import transaction, a business partner can take on various partner functions, providing the business partner meets the relevant requirements. When creating both foreign trade organization and legal unit, you have to at least enter the address and assign the relevant role for each business partner. Foreign Trade Organization Enter transaction code SPRO and choose SAP Global Trade Services General Settings Organizational Structure Define Foreign Trade Organizations

24 Maintain the business partner role SLLFTO for Foreign Trade Organization: Legal Unit Enter transaction code SPRO and choose SAP Global Trade Services General Settings Organizational Structure Define Legal Units

25 Maintain the business partner role SLLSIT for Legal Unit: Assign Company Code to Foreign Trade Organization Enter transaction code SPRO and choose SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Feeder System to Foreign Trade Org:

26 The Foreign Trade Organization (FTO) can be assigned at Feeder System Level or Feeder System Group Level. It depends on if you have set up a Feeder System Group or not. You can manually assign or automatically transfer company codes from feeder system to FTO. If you choose to do it automatically, double-click on Automatically Transfer Company Code. You will have to enter the Logical System (Feeder System) from where data is to be transferred, and enter the FTO to assign the company code. If you choose to do it manually, double-click on Manually Assign Company Code, and then select the button New Entries. Enter the company code information and match it to your desired FTO. Assign Legal Unit to Foreign Trade Organization Enter transaction code SPRO and choose SAP Global Trade Services General Settings Organizational Structure Assign Legal Unit to the Foreign Trade Organization:

27 Assign Plant from Feeder System to Legal Unit Enter transaction code SPRO and choose SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Feeder System to Legal Unit You can assign the plant from feeder system to the legal unit either at Feeder System or Feeder System Group level. You have the options to do it manually or automatically. If you select to do it automatically, you need to enter the feeder system. If you select to do it manually, click the button New entries, then chose the Legal Units to assign the plant from the feeder system.

28 2. Configure the Legal Regulation Legal regulations are the central control elements for services performed in the GTS system. Here you define which laws are checked for export and import processes. In addition, you assign different deadline types to each legal regulation and the country groups a legal regulation is valid for. If country groups are used during the license determination, you need to define the country groups first. Enter transaction code SPRO and choose SAP Global Trade Services General Settings Legal Regulations Define Legal Regulation

29 Note: 1) This legal regulation represents the procedure of AES 2) The Type of Legal Code is: Customs Processing 3) The country from which the legal regulation was issued is: US 3. Define and Assign the Determination Procedure You have to enter a determination procedure to enable the system to determine the legal regulations for a service. To do so, you assign the determination table to the determination procedure. The system can then uses the departure country (export) and the destination country (import) to determine the legal regulations. You can also define for each determination procedure whether the system stops determination as soon as it finds the first active legal regulation or whether it goes through all the available active legal regulations for the service. If your logistics processes involve several countries and legal regulations in a service, this lets you perform the checks and determination for several legal regulations.

30 Define Determination Procedure Enter transaction code SPRO and choose SAP Global Trade Services General Settings Legal Regulations Define Determination Procedure for Active Legal Regulations Assign Determination Procedure to Service Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Processing Service Assign Determination Procedure for Active Legal Regulations

31 4. Activate the Legal Regulation Here you activate the legal regulations for each departure country or country group (export) and destination country or country group (import). This enables you to specifically define the validity area of a legal regulation. Activate the Legal Regulation for a Country Enter transaction code SPRO and choose SAP Global Trade Services General Settings Legal Regulations Activate Legal Regulations at Country/Country Group Level In this case, the departure country for export is US. Activate the Legal Regulation for Export Here you activate the legal regulations for each departure country or country group (export) and destination country or country group (import) for each service that will be active in the GTS system. Enter transaction code SPRO and choose SAP Global Trade Services Customs Management Customs Processing Service Activate Legal Regulations

32 5. Configure Messages for Post Processing Framework Actions for Customs Shipments/Declarations The configuration of the Post Processing Framework (PPF) defines the technical medium that the GTS system uses to communicate with the US Customs offices. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Define Techn. Medium for Msgs (PPF Actions) from Cust.Shipm. and Cust.Decl. Action Definition

33 Process Type Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Define Conditions and output Parameters for Comm. of Cust. Ship. & Cust. Dcl

34 6. Check Electronic Messages Double-check Electronic Message ID These are electronic messages that the GTS system uses to communicate with the US customs authorities as the customs declaration. In transaction SM31, call the view /SAPSLL/V_TLEEME in maintenance view for the message scheme CUS_US_2 : To display the details of electronic message ID, select the message ID and click Details. To change the customizing of electronic message ID, highlight the message ID and click Display Change to edit.

35 Double-check the highlighted three electronic message IDs. Make sure the electronic message ID (AES2) to the US customs authorities and responses (CSFR, CSWR) are set up as shown in the screenshots below:

36 Check Message Definitions Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Define Messages for Communication Processes Search for the message M0410 Export Declaration Option 2 (US).

37 Make sure it is maintained with the values as shown below: Then, verify the messages I1560 - Commodity Shipment Filing Response (US) and I1570 - Commodity Shipment Warning Response (US). Double click on each message and make sure they are maintained according to the screenshots below respectively. Pay attention to the values of Message Scheme, Message ID and the checkbox Document Update.

38 I1560: I1570:

39 If you need to print the Shipper s Export Declaration (SED), check out the message P0360 and verify its settings. Perform the same action to other printing documents.

40 Verify the Function Module for Incompletion Checks The incompletion schema should be configured to use the function module /SAPSLL/CHECK_US_CUS_AES2. This can be checked with the menu path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Document Structure Control Incompleteness Checks in Customs Shipments and Customs Declarations 7. Customs Processing Service Control You specify the possible status, status sequence and time zone for the authorizations. You also assign process template to a legal regulation. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Processing Service Control Settings for Customs Processing Service

41 8. Set up Process Flow for Customs Processing with AES In order to declare export goods with the US government electronic customs system, AES, you must define a process flow that allows you to electronically communicate with the US customs authorities. The process template is where electronic messages are attached for entering and sending a Customs Export Declarations. If your export declaration is accepted, the customs authorities send you a confirmation with a registration number (confirmation number). Define Process Template You assign the schema CUS_US_2 for electronic messages to this process template. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Define Control Settings for Communication Processes

42 Define Processes Define communication process with customs authorities, for example CUSEX for US export. Define Activities You can logically group messages into activities for the chosen process. In the example below, one activity (CUSEX) is set up for electronic messages and another one (CUSE2) for printed messages. Assign Messages to Activities You assign messages to activities. The screenshot below shows that messages for electronic communication with US AES are assigned to the activity CUSEX. If you chose to have a single activity for the US export process, add the printed messages into this activity as well. If you prefer having another activity for all the printed messages, assign those printed messages to that separate activity.

43 Define Activity Sequences You define the activity execution order in the Subsequent Activities level. The example below shows that the process of electronic messages (CUSEX) is followed by the printed messages (CUSE2). In another words, the printed messages will not be executed until the process of electronic messages is completed. The delivered customizing only allows you to process the printed messages until the first activity is finished. If you would like to print regardless of the electronic communication, you can configure a single activity with both electronic and printed messages.

44 Define Fall-back Activities Sequence Here, you define the default activity sequence in case the AES system is down, or the communication between the GTS system and the AES system is broken. The example shown here indicates that printed messages are the fallback procedure. 9. Define Rules for Message Outputs Once the Post Processing Framework (PPF) is properly configured, it is necessary to tell the GTS system which messages are expected to appear under the Communication tab of the export declaration. This is specified in default rules of output determination: Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP Customs Management Master Data Default Data Define Rules for Output Determination Select the procedure COEUS Messages Export U.S. and your legal regulation for US customs exports. At a very minimum level, you should select the outbound AES message (M0410); plus all the printed messages you expect to be processed:

45 10. Customs Code Lists Define Customs Code List Procedure The customs code lists are issued by customs offices. You need the customs codes for communications with customs authorities, and in particular for the exchange of electronic messages. The customs codes are officially valid values which enable customs authorities to precisely identify goods, means of transport and other general attributes for import and export processes. As a first step, a customs code list procedure is created so that custom codes can be assigned to it. Enter transaction code SPRO and choose SAP Global Trade Services Customs Management General Settings Customs Code Lists Define Procedures for Customs Code List

46 Assign Customs Code List In this step, you select which customs code lists are valid for your legal regulation. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Assign Customs Code Lists Procedure to Legal Regulations Maintain Customs Code Lists Maintain values of customs code lists for legal regulations with the following menu path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Maintain Customs Code Lists for Legal Regulation Below are the values of the customs code lists Range of Goods and Customs Status :

47 Since the values of import and export are mixed together in the customs code list Customs Status above, the values of export must be assigned to the export process CUSEX with the following menu path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Assign Customs Status to a Process and Legal Regulation

48 Below are the values of the customs code list Declaration Type. Since the values of import and export are mixed together in the customs code list Declaration Type above, the values of export must be assigned to the export process CUSEX with the following menu path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Customs Code List Assign Declaration Type to a Process and Legal Regulation:

49 11. Partner Group Partner functions are combined in a group for US Exports. The partner function group controls which types of functions are displayed in the customs declaration. When upgraded from previous releases to this new release, four new partner functions need to be included in the partner function group PGCEUS. Enter transaction code SPRO and choose SAP Global Trade Services General Settings Partner Structure Define Groups of Partner Functions Forwarding Agent One of the new partner functions is CUSSTP (Forwarding Agent). This partner function is required when filing an export with an employed forwarding agent (new functionality for this new release). When this partner function is used, a contact person is required as well (more details about contact persons in the next section). The partner function SP (Freight Forwarder) in previous releases is renamed to Carrier/Fr. Fwd (Carrier or Freight Forwarder) in this new release. The Carrier/Fr. Fwd is always required, as the value of SCAC/IATA in the message sent to the AES system is taken from the business partner master data of Carrier/Fr. Fwd. As a summary, this release supports the following AES filing scenarios: 1) AES self-filer without forwarding agent 2) AES self-filer with employed forwarding agent (new in this release) However, this release does not support the following AES filing scenario: 3) Forwarding Agent filing on behalf of USPPI (U.S. Principle Party in Interest) Contact Persons The other three new partner functions are: 1) CTPSTP - Contact person for Forwarding Agent* 2) CTPEMP - Contact person for Intermediate Consignee 3) CTPEND - Contact person for Ultimate Consignee * This partner function is required if the partner function CUSSTP is used in the customs declaration. Partner Function Group Verify that the new partner functions are in the partner function group PGCEUS with the following menu path: Enter transaction code SPRO and choose SAP GTS General Settings Partner Structure Define Groups of Partner Functions

50 Select the partner group PGCEUS - Partner Group for Export "Customs Processing" - U.S. and double-click on the folder Assign Partner Function. Check if all the partner functions are included as shown in the screenshot below, specifically those highlighted new partner functions.

51 12. EAR License Type Compliance Management Integrated Scenario With correct customizing of license types in compliance management, all required EAR license information will be automatically copied to the Documents/Evidence tab at item level in customs declaration. Note: this works only if you use the compliance management for license control, meaning previous customs documents created in compliance management are based on sales orders and/or deliveries from feeder system. Assign Customs Code Lists Procedure to Legal Regulations First, maintain the relationship between the legal regulation, the customs code list and the customs procedure. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Customs Code Lists Assign Customs Code Lists Procedure to Legal Regulations

52 Enter the legal regulation, and select the value Type of Previous Document/Document/Certificate from the dropdown of the Code List Object. Finally, select the value CUSUS from the dropdown of Procedure to assign it to the legal regulation. Maintain Customs Code Lists for Legal Regulation Maintain the previous documents for CUII types with compliance License and License Exemption Type Codes (AES Appendix F - License and License Exemption Type Codes). It helps ensure the official code is used in the communication with customs authorities. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Customs Code Lists Maintain Customs Code Lists for Legal Regulation

53 Enter the legal regulation and click the Execute button. Then, select the Type of Previous Document/Document/Certificate from the Custom Code Lists dropdown. Click the Maintain button to enter all the License and License Exemption Type Codes (AES Appendix F - License and License Exemption Type Codes) for the CUII category as shown below. There should be a license type in compliance management for each of the CUII categories maintained in the above screenshot. For example, there are two NLR CUII entries in the table above (C32 and C33), there should be two different NLR license types defined in compliance management. License Type Customizing The default data of license information for customs declaration can be customized in the definition of the corresponding license type in compliance management: Enter transaction code SPRO and choose SAP Global Trade Services SAP Compliance Management Legal Control Service Define License Types

54 Select the license type EXCPT of legal regulation EAR, for example. Scroll down to the section Default Data for SAP Customs Management and maintain the Type of Doc: Customs Declar as per the screenshot below. The field Doc. Type: Customs Declaration should have the specific license type as per AES Appendix F - License and License Exemption Type Codes: Once a license is assigned to a previous customs document in compliance management, the same license information will be copied to the customs declaration in the Documents/Evidence tab at item level. The advantage of this feature over the previous releases is that you can see and verify the assigned license in the customs declaration now. In case you do not use the GTS system for compliance management, you can manually enter the license information here. In addition, you have the option to add or modify the license data for customs declaration in the method MODIFY_IDOC_VIEW of the BAdI BAdI for EDI Outbound Processing and Incompleteness Checks. You can find the BAdI with the following path: Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management Business Add-Ins for SAP Customs Management BAdI for EDI Outbound Processing and Incompleteness Checks The table below shows the EAR data required for the fields of the method MODIFY_IDOC_VIEW. They are stored in the internal table CS_ECC_CUHD-HD-HD_IT-IT_DOC. Please note that this internal table should be filled for each line item. This means that for each record of the table CS_ECC_CUHD-HD- HD_IT, the first record of the embedded table IT_DOC has to be populated with the values as following: Field in internal table Example CS_ECC_CUHD-HD- X.12 Segment and Name HD_IT-IT_DOC QALDOC N/A. Internal GTS technical requirement and must be 'CUII' CUII PAPTY X.107 - LICENSE CODE/LICENSE EXEMPTION CODE C32 PAPNO X.102 - EXPORT LICENSE NUMBER NLR KSAEX X.103 - Export License Status Code 1 ECCN X.116 - EXPORT CONTROL CLASSIFICATION NUMBER EAR99 (ECCN) ORI X.109 - FOREIGN/DOMESTIC ORIGIN INDICATOR D

55 13. Document Type Define Document Type Define the document type for Export Customs Processing services in Customs Management. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General setting Document Structure Define Document Types Activate the Document Type Activate the document type for Export Customs Processing services in Customs Management. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General setting Document Structure Activate Document Types Assign the Document Type from Feeder Systems Assign the document type for Export Customs Processing services in Customs Management to document types from feeder system at Feeder System or Feeder System Group Level. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General setting Document Structure Assignment of Document Types from Feeder Systems

56 In the pop-up, select application level SD0C and enter the document type from the Feeder System or Feeder System Group that triggers the creation of the export customs declaration in GTS: Define Item Category Define the item category for Export Customs Processing services in Customs Management. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General setting Document Structure Define Item Categories Assign Item Category Assign the item category for Export Customs Processing services in Customs Management to an item category from a Feeder System or Feeder System Group. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General setting Document Structure Assignment of Item Categories from Feeder Systems

57 14. Customizing Communication Process The following steps are used to customize how the outbound IDocs are sent out of the GTS system to the EDI converter and from there to the customs authorities, and vice versa for the inbound IDocs. RFC Destination First, create a RFC destination of Connection Type TCP/IP with the transaction SM59. Port In transaction WE21, create a port in the folder Transactional RFC with reference to the RFC destination defined above:

58 Partner Profile In transaction WE20, create a partner profile under the Partner Type GP for each customs office you plan to communicate with. The port for each customs office should have the outbound message type /SAPSLL/CUS_EXP assigned:

59 Verify that the new IDoc type /SAPSLL/CCECUS02 is assigned to the logical message type /SAPSLL/CUS_EXP.

60 Also in transaction WE20, create a partner profile under the Partner Type GP for the EDI converter (for example, SEEBURGER converter). Only one partner profile is needed for the EDI converter. The port for the converter must have the inbound message type /SAPSLL/CUS_INBOUND assigned:

61 15. Print Control for Documents The following steps are used to customize the print control that enables you to create and print the Shippers Export Document. Other customs-relevant foreign trade documents can be customized in the same manner. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Communication Processes Print Control for Foreign Trade Documents

62 16. Printer Determination The GTS system uses the legal unit and user ID to determine which output device to use for printed messages. If you have specified this information, the printer name displays next to the printed message in the customs declaration under the Communication tab. Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP Customs Management Master Data Print Processing Configure Printer Determination 17. Defaulting Data Based on the business rules, the GTS system allows you to default data when generating customs declarations in customs management. Defaulting data significantly speeds up the process of creating customs declaration documents. Enter transaction code SPRO and choose SAP Global Trade Services SAP Customs Management General Settings Procedures for Defaulting Data Define Default Data for Document Fields, Messages, and Documents

63 Default Rules Once the rules are defined in the customizing, business user can set the declaration default values from the GTS Area Menu based on the procedure and legal regulation. Below is an example of how to default the office of departure based on the Foreign Trade Organization and the Legal Unit Open the area menu in the GTS system with transaction code /SAPSLL/MENU_LEGAL and choose SAP Customs Management Master Data Default Data Define Rules for Default Document Data

64 18. Sample Messages Messages generated with a customs declaration: Notice that the electronic message M0410 is sent out of the GTS system to the AES system. The response from the AES system is I1560.

65 Here is a sample outbound EDI message (X12 601) to the AES system: Note: The transmitter ID (EIN) and password have been blacked out in the sample files for security reason.

66 Here is a sample inbound EDI (X12 824) message with acceptance status from the AES system. Here is a sample inbound EDI (X12 824) message with rejection status from the AES system.

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